0. INTRODUCTION
This specification provides the definition of the Invoice
message (INVOIC) to be used in Electronic Data Interchange
(EDI) between trading partners involved in administration,
commerce and transport.
1. SCOPE
1.1 Functional Definition
A message claiming payment for goods or services supplied under
conditions agreed between the seller and the buyer.
The United Nations Standard Invoice Message, with correct data
qualification, serves also as the specification for Debit Note
and Credit Note messages. Throughout this document, the
reference to 'Invoice' may be interpreted as conveying the
wider meaning of 'Invoice/Credit Note/Debit Note'.
1.2 Field of Application
The UN Standard Invoice Message may be applied for both
national and international trade. It is based on universal
commercial practice and is not dependent on the type of
business or industry.
1.3 Principles
- A seller may invoice for one or more transactions
- An invoice may refer to goods, items or services related to
one or more orders, delivery instructions, call-offs, etc.
- An invoice may contain references to payment terms
- An invoice for cross border transactions may contain
additional information for customs and/or statistical
purposes/services
- An invoice may contain transport details.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Branching
Diagram and the Segment Table which indicate mandatory,
conditional and repeating requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'yymmdd'/'hhmm' unless all parties involved in the transaction
agree that there is a functional requirement for an alternative
format. Periods should be specified as whole numbers
representing the required period as indicated in the format
qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 | UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Invoice message is INVOIC.
Note: Invoice messages conforming to this document must contain
the following data in segment UNH, composite S009:
Data element 0065 INVOIC
0052 D
0054 95A
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the
invoice by means of its type and number and when necessary its
function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the invoice date. Examples of the use of
this DTM segment is: "shipped on date" or "delivery date".
The Date/time/period segment within other Segment groups should
be used whenever the date/time/period requires to be logically
related to another specified data item e.g. Payment due date is
specified within the PAT Segment group.
0040 PAI, Payment instructions
A segment requesting or confirming conditions of payment,
guarantee and method of payment for the whole invoice. An
example of the use of this segment is to specify the type of
documentary credit used in the transaction.
0050 ALI, Additional information
A segment indicating special conditions related to the total
invoice owing to origin, customs preference or other commercial
factors.
0060 IMD, Item description
A segment providing a description common to all line items of
the invoice.
0070 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0080 Segment group 1: RFF-DTM
A group of segments for giving references and where necessary,
their dates, relating to the whole message, e.g. contract
number, import/export license number, despatch advice number.
0090 RFF, Reference
A segment identifying the reference by its number and where
appropriate a line number within a document.
0100 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0110 Segment group 2: NAD-LOC-FII-SG3-SG4-SG5
A group of segments identifying the parties with associated
information.
0120 NAD, Name and address
A segment identifying names and addresses of the parties, in
coded or clear form, and their functions relevant to the
invoice. Identification of the seller and buyer parties is
mandatory for the invoice message. It is recommended that
where possible only the coded form of the party ID should be
specified e.g. The Buyer and Seller are known to each other,
thus only the coded ID is required, but the Consignee or
Delivery address may vary and would have to be clearly
specified, preferably in structured format.
0130 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the NAD segment e.g. internal
site/building number.
0140 FII, Financial institution information
A segment identifying the financial institution (e.g. bank)
and relevant account numbers for the seller, buyer and where
necessary other parties.
0150 Segment group 3: RFF-DTM
A group of segment for giving references only relevant to
the specified party rather than the whole invoice.
0160 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
0170 DTM, Date/time/period
A segment specifying the date and/or time related to the
reference.
0180 Segment group 4: DOC-DTM
A group of segments identifying the documentary requirements
of the specified party.
0190 DOC, Document/message details
A segment identifying and providing information relating
to the documents required by the party specified by the
NAD segment.
0200 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
0210 Segment group 5: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the NAD
segment.
0220 CTA, Contact information
A segment to identify a person or department, and their
function, to whom communications should be directed.
0230 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
0240 Segment group 6: TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax information
relates.
0250 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate or
exemption, relating to the whole invoice e.g. Value Added
Tax at the standard rate is applicable for all items.
0260 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee.
0270 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city or
state or country tax.
0280 Segment group 7: CUX-DTM
A group of segments specifying the currencies and related
dates/periods valid for the whole invoice. Currency data maybe
omitted in national applications but will be required for
international transactions.
0290 CUX, Currencies
A segment identifying the currencies required in the invoice
e.g. the invoice currency. A rate of exchange may be given
to convert a reference currency into a target currency.
0300 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
0310 Segment group 8: PAT-DTM-PCD-MOA-PAI-FII
A group of segments specifying the terms of payment applicable
for the whole invoice.
0320 PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
0330 DTM, Date/time/period
A segment giving the specific date/time/period, if needed,
of any payments, discounts, installments etc.
0340 PCD, Percentage details
A segment specifying the discount, interest, penalty as well
as installment percentage.
0350 MOA, Monetary amount
A segment specifying amounts related to payment discount
penalties or installments.
0360 + PAI, Payment instructions
To specify the instructions for payment.
0370 + FII, Financial institution information
To identify an account and a related financial institution.
0380 Segment group 9: TDT-SG10-SG11
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the whole invoice.
0390 TDT, Details of transport
A segment specifying the mode, means and identification of
the transport for the goods being invoiced.
0400 Segment group 10:LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
0410 LOC, Place/location identification
A segment identifying locations relevant to the transport
specified in the TDT segment e.g. place of departure or
border crossing point.
0420 DTM, Date/time/period
A segment identifying the date/time details of departure
and/or arrival of the transported goods for the specified
location.
0430 Segment group 11:RFF-DTM
A group of segments to allow reference to transport details.
0440 RFF, Reference
A segment giving reference to transport details.
0450 DTM, Date/time/period
A segment giving date/time/period on the above reference.
0460 Segment group 12:TOD-LOC
A group of segments indicating the terms of delivery for the
whole invoice.
0470 TOD, Terms of delivery or transport
A segment identifying the delivery terms used e.g.
INCOTERMS, code could be used to specify the delivery terms.
0480 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
0490 Segment group 13:PAC-MEA-SG14
A group of segments identifying the packaging, physical
dimensions and marks and numbers for goods referenced by the
whole invoice.
0500 PAC, Package
A segment specifying the number and type of packages for the
whole invoice, e.g. number and type of pallets.
0510 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment. e.g. package length, weight.
0520 Segment group 14:PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
0530 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the PAC
segment.
0540 RFF, Reference
A segment identifying the master label number.
0550 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
0560 GIN, Goods identity number
A segment identifying the number or ranges of numbers for
use with the package markings.
0570 Segment group 15:ALC-ALI-SG16-SG17-SG18-SG19-SG20-SG21
A group of segments specifying allowances and charges for the
whole invoice. The allowance or charge specified within this
Segment group may either relate to the total invoice in which
case it cannot be overridden at detail level, or it can relate
to the line items as a default allowance/charge and can be
overridden by the ALC Segment group within the detail section.
Where relevant, additional information, tax and alternate
currency details are to be indicated in the TAX and MOA
segments.
The basis for the calculation of the allowance/charge may be a
quantity, a percentage, an amount or a rate and one of the
Segment group 15-19 should be used accordingly.
0580 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary, its calculation sequence.
0590 ALI, Additional information
A segment indicating that allowance or charge specified is
subject to special conditions owing to origin, customs
preference or commercial factors.
0600 Segment group 16:RFF-DTM
A group of segment for giving references and where
necessary, their dates relating to the allowances or
charges.
0610 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
0620 DTM, Date/time/period
A segment specifying the date and/or time related to the
reference.
0630 Segment group 17:QTY-RNG
A group of segments specifying the quantity of the allowance
or charge with its measure unit specifier. A range to which
the allowance or charge applies may be specified e.g. An
allowance of a free quantity of 20 pieces may be specified
if the goods quantity ordered is greater than 1000 pieces.
0640 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
0650 RNG, Range details
A segment specifying, if required, the range to which the
allowance or charge applies.
0660 Segment group 18:PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction of
5% may be specified if the goods quantity ordered is within
the range 5 tons to 10 tons.
0670 PCD, Percentage details
A segment identifying the percentage and the percentage
basis for the calculation of the allowance or charge.
0680 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
0690 Segment group 19:MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of 5000
BEF may be specified if goods value ordered is greater than
100000 BEF.
0700 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
0710 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
0720 Segment group 20:RTE-RNG
A group of segments specifying the rate per unit and basis
to which the allowance or charge applies, e.g. the
allowance/charge amount is 3 DEM per 10 tons.
0730 RTE, Rate details
A segment specifying the rate per unit and the basis for
calculation.
0740 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
0750 Segment group 21:TAX-MOA
A group of segments specifying tax related information for
the allowance or charge and, when necessary.
0760 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate, or
exemption, related to the allowance or charge.
0770 MOA, Monetary amount
A segment specifying the amount for the allowance or
charge.
0780 Segment group 22:RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations
with which the supplier must comply to meet requirements e.g.
building regulations, safety requirements, etc.
0790 RCS, Requirements and conditions
A segment to enable industry or national requirements to be
specified.
0800 RFF, Reference
A segment identifying the referenced document by its number
and, where appropriate, a line number.
0810 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0820 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0830 Segment group 23:AJT-FTX
A segment group to give information about adjustment.
0840 AJT, Adjustment details
A segment giving adjustment details.
0850 FTX, Free text
A segment giving additional information on the adjustment.
0860 Segment group 24:INP-FTX
A segment group giving the possibility in a reply to INVOIC of
instructing the other party of the action to be taken.
0870 INP, Parties to instruction
A segment giving information on parties to instruction.
0880 FTX, Free text
A segment giving additional information about parties to
instruction.
4.1.2 Detail section
Information to be provided in the Detail section:
0890 | Segment group 25:LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR-
EQD-FTX-SG26-SG27-SG28-SG29-SG30-SG32-SG33-
SG34-SG38-SG44-SG46-SG47
A group of segments providing details of the individual
invoiced items. There must be at least one occurrence of
Segment group 22 within an invoice, but not necessarily in a
credit note or a debit note. This Segment group may be repeated
to give sub-line details.
0900 LIN, Line item
A segment identifying the line item by the line number and
configuration level, and additionally, identifying the
product or service invoiced. Other product identification
numbers, e.g. Buyer product number etc., can be specified
within the following PIA segment.
0910 PIA, Additional product id
A segment providing either additional identification to the
product specified in the LIN segment (e.g. Harmonized System
number), or provides any substitute product identification.
0920 IMD, Item description
A segment for describing the product or service being
invoiced as well as product characteristic. This segment
should be used for products or services that cannot be fully
identified by a product code or article number.
0930 MEA, Measurements
A segment enabling the physical measurements of the invoiced
item to be specified where this is required for full
identification of the product. Any measurements must refer
to the product in its unpacked form e.g. thickness of
plastic film, length, weight, etc.
0940 QTY, Quantity
A segment identifying the product quantities e.g. invoiced
quantity.
0950 PCD, Percentage details
A segment specifying the strength or yield of a product as a
percentage e.g. 80% to indicate the strength of an Acid.
0960 ALI, Additional information
A segment indicating that the line item is subject to
special conditions owing to origin, customs preference,
embargo regulations or commercial factors.
0970 DTM, Date/time/period
A segment specifying date/time/period details relating to
the line item only.
0980 GIN, Goods identity number
A segment providing identity numbers to be applied to the
goods being invoiced, e.g. serial numbers for assembled
equipment.
0990 GIR, Related identification numbers
A segment providing sets of related identification numbers
for a line item, e.g. engine numbers, chassis number and
transmission number for a vehicle.
1000 | QVR, Quantity variances
A segment identifying quantity variances, between, e.g.
quantity delivered/invoiced and quantity ordered.
1010 EQD, Equipment details
A segment to specify the type and size of equipment being
billed.
1020 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1030 Segment group 26:MOA-CUX
A group of segments specifying any monetary amounts relating
to the products and when necessary a currency.
1040 MOA, Monetary amount
A segment specifying any monetary amounts relating to the
product, e.g. item amount, insurance value, customs
value.
1050 CUX, Currencies
A segment identifying the currencies required in the line
item, when is different from the heading currencies. A
rate of exchange may given to convert a reference
currency into a target currency.
1060 Segment group 27:PAT-DTM-PCD-MOA
A group of segments specifying the terms of payment for the
line item where this is different to that specified in the
heading section.
1070 PAT, Payment terms basis
A segment identifying the payment terms and date/time
basis.
1080 DTM, Date/time/period
A segment giving the specific date/time/period, if
needed, of any payments, discounts, installments etc.
1090 PCD, Percentage details
A segment specifying discount, interest, penalty as well
as installment percentage.
1100 MOA, Monetary amount
A segment specifying amounts related to payment discount
penalties or installments.
1110 | Segment group 28:PRI-APR-RNG-DTM
A group of segments identifying the relevant pricing
information for the goods or services invoiced.
1120 PRI, Price details
A segment to specify the price type and amount. The price
used in the calculation of the line amount will be
identified as 'Price'. Indication of "net price" or
"gross price" can be given in 5387 "Price type
qualifier".
1130 | APR, Additional price information
A segment to identify pricing information such as a price
multiplier, the class or type of trade and additionally
identifying the reason for any changes.
1140 RNG, Range details
A segment to identify the ranges(quantity, amount, etc.)
to which the additional price information applies.
1150 DTM, Date/time/period
A segment to identify the date/time/period information
related to the price change. e.g. period of validity.
1160 Segment group 29:RFF-DTM
A group giving references and where necessary, their dates,
relating to the line item.
1170 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1180 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
1190 Segment group 30:PAC-MEA-SG31
A group of segments identifying the packaging, physical
dimensions, and marks and numbers for goods referenced in
the line item.
1200 PAC, Package
A segment specifying the number and type of packages for
the line item, e.g. number and type of pallets.
1210 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment e.g. package length, weight.
1220 Segment group 31:PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
1230 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the
PAC segment.
1240 RFF, Reference
A segment identifying the master label number.
1250 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
1260 GIN, Goods identity number
A segment identifying the number or ranges of numbers
for use with the package markings.
1270 Segment group 32:LOC-QTY-DTM
A group of segments specifying destination and quantity
details for consignments involving multi-destination
deliveries for a specified line item.
1280 LOC, Place/location identification
A segment indicating the location to which part of the
consignment has been delivered.
1290 QTY, Quantity
A segment specifying the quantity delivered to the
identified location.
1300 DTM, Date/time/period
A segment specifying the dates and/or times that the
delivery has been made.
1310 Segment group 33:TAX-MOA-LOC
A group of segments specifying tax related information for
the line item, and when necessary, the location(s) to which
that tax information relates.
1320 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the line item.
1330 MOA, Monetary amount
A segment specifying the amount for the identified
tax/fee.
1340 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city
or state or country tax.
1350 Segment group 34:NAD-LOC-SG35-SG36-SG37
A group of segments identifying the parties with associated
information, relevant to the line item only.
1360 NAD, Name and address
A segment identifying names and addresses of the parties,
in coded or clear form, and their functions relevant to
the line item.
It is recommended that where possible only the coded form
of the party ID should be specified e.g. The Buyer and
Seller are known to each other, thus only the coded ID is
required, but the Consignee or Delivery address may vary
and would have to be clearly specified, preferably in
structured format.
1370 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the NAD segment e.g. internal
site/building number.
1380 Segment group 35:RFF-DTM
A group of segment for giving references only relevant to
the specified party rather than the whole line item.
1390 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1400 DTM, Date/time/period
A segment specifying the date and/or time related to
the reference.
1410 Segment group 36:DOC-DTM
A group of segments identifying the documentary
requirements of the specified party.
1420 DOC, Document/message details
A segment identifying and providing information
relating to the documents required by the party
specified by the NAD segment.
1430 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
1440 Segment group 37:CTA-COM
A group of segments giving contact details of the
specific person or department within the party identified
in the NAD segment.
1450 CTA, Contact information
A segment to identify a person or department, and
their function, to whom communications should be
directed.
1460 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
1470 Segment group 38:ALC-ALI-DTM-SG39-SG40-SG41-SG42-SG43
A group of segments specifying allowances and charges for
the line item where this is different to or not specified
within the heading section.
1480 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
1490 ALI, Additional information
A segment indicating that allowance or charge specified
is subject to special conditions owing to origin, customs
preference or commercial factors.
1500 + DTM, Date/time/period
To specify date, and/or time, or period.
1510 Segment group 39:QTY-RNG
A group of segments specifying the quantity of the
allowance or charge with its measure unit specifier. A
range to which the allowance or charge applies may be
specified e.g. An allowance of a free quantity of 20
pieces may be specified if the goods quantity ordered is
greater than 1000 pieces.
1520 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
1530 RNG, Range details
A segment specifying, if required, the range to which
the allowance or charge applies.
1540 Segment group 40:PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction
of 5% may be specified if the goods quantity ordered is
within the range 5 tons to 10 tons.
1550 PCD, Percentage details
A segment identifying the percentage and the
percentage basis for the calculation of the allowance
or charge.
1560 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
1570 Segment group 41:MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of
5000 BEF may be specified if goods value ordered is
greater than 100000 BEF.
1580 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
1590 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
1600 Segment group 42:RTE-RNG
A group of segments specifying the rate per unit and
basis to which the allowance or charge applies, e.g. The
allowance/charge amount is 3 DEM per 10 tons.
1610 RTE, Rate details
A segment specifying the rate per unit and the basis
for calculation.
1620 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
1630 Segment group 43:TAX-MOA
A group of segments specifying tax related information
for the allowance or charge and, when necessary.
1640 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate,
or exemption, related to the allowance or charge.
1650 MOA, Monetary amount
A segment specifying the amount for the allowance or
charge.
1660 Segment group 44:TDT-SG45
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the line item, where this is
different to or not specified within the heading section.
1670 TDT, Details of transport
A segment specifying the mode, means and identification
of the transport for the goods in the line item.
1680 Segment group 45:LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
1690 LOC, Place/location identification
A segment identifying locations relevant to the
transport specified in the TDT segment e.g. place of
departure or border crossing point.
1700 DTM, Date/time/period
A segment identifying the date/time details of
departure and/or arrival of the transported goods for
the specified location.
1710 Segment group 46:TOD-LOC
A group of segments indicating the terms of delivery for the
line item where this is different to or not specified within
the heading section.
1720 TOD, Terms of delivery or transport
A segment identifying the delivery terms used. e.g.
INCOTERMS, code could be used to specify the delivery
terms.
1730 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
1740 Segment group 47:RCS-RFF-DTM-FTX
A group of segments identifying for the line item - where
this is different to or not specified within the Heading
section - any rules, laws or regulations with which the
supplier must comply to meet requirements. e.g. building
regulations, safety requirements etc.
1750 RCS, Requirements and conditions
A segment to enable industry or national requirements to
be specified.
1760 RFF, Reference
A segment identifying the referenced document by its
number and, where appropriate, a line number.
1770 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
1780 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
4.1.3 Summary section
Information to be provided in the Summary section:
1790 UNS, Section control
A service segment placed at the start of the summary section to
avoid segment collision.
1800 CNT, Control total
A segment by which control totals may be provided by the sender
for checking by the receiver.
1810 Segment group 48:MOA-SG49
A group of segments giving total amounts for the whole invoice
and - if relevant -detailing amounts pre-paid with relevant
references and
dates-
1820 MOA, Monetary amount
A segment giving the total amounts for the whole invoice
message such as message monetary amount, message line item
total amount, amount subject to payment discount, amount
subject to tax, alternative currency total amount, total
additional amount, sub-total amounts prepaid, total amount
prepaid.
1830 Segment group 49:RFF-DTM
A group of segments for giving references and where
necessary, their dates, relating e.g. amounts prepaid
number.
1840 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1850 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
1860 Segment group 50:TAX-MOA
A group of segments specifying taxes totals for the invoice.
1870 TAX, Duty/tax/fee details
A segment specifying the tax type to be summarized.
1880 MOA, Monetary amount
A segment specifying the summary amount for the tax
specified.
1890 Segment group 51:ALC-ALI-MOA
A group of segments specifying allowances and charges summary
totals for the invoice.
1900 ALC, Allowance or charge
A segment identifying the charge or allowance type to be
summarised.
1910 ALI, Additional information
A segment indicating that allowance or charge specified is
subject to special conditions owing to origin, customs
preference or commercial factors.
1920 MOA, Monetary amount
A segment specifying the summary amount for the allowance or
charge.
1930 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
AJT Adjustment details
ALC Allowance or charge
ALI Additional information
API Additional price information
APR Additional price information
BGM Beginning of message
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DOC Document/message details
DTM Date/time/period
+ DTM Date/time/period
EQD Equipment details
FII Financial institution information
+ FII Financial institution information
FTX Free text
GIN Goods identity number
GIR Related identification numbers
IMD Item description
INP Parties to instruction
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAC Package
PAI Payment instructions
+ PAI Payment instructions
PAT Payment terms basis
PCD Percentage details
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
QVA Quantity variances
QVR Quantity variances
RCS Requirements and conditions
RFF Reference
RNG Range details
RTE Rate details
TAX Duty/tax/fee details
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer
Contents of INVOIC