Annex

Semantic Notes 

These notes are not exhaustive, they are there only for clarification.

The following Semantic Notes concern the use of the BGM Segment:

- If the MESSAGE FUNCTION CODE is a "12", "27" or "29" indicating that
the total message was not processed, rejected or accepted. No
segments, other than mandatory segments, need be used in the message
Header, Detail or Summary sections. However for positive reporting
purposes all the segments of the ORDERS or ORDCHG message, being
responded to, may be used in ORDRSP.

- If the MESSAGE FUNCTION CODE is a "28" indicating an accepted ORDERS
or ORDCHG message with amended heading information or "34" indicating
amendment in the message, then all segments in the heading section
must be used from the ORDRES or ORDCHG message being responded to.
This includes both amended and non amended segments.

If the ORDERS message was "NOT PROCESSED"; use of MESSAGE FUNCTION
CODE "12" indicates acknowledgement that the transmitted message has
been received and understood by the seller, but remains to be
processed within his application system.

If the Order or Order Change message was "NOT ACCEPTED"; use of
MESSAGE FUNCTION CODE "27" indicates that the seller declines to
supply the goods or declines to accept the changes requested in a
Purchase Order Change Request.

If the ORDER or ORDER CHANGE message was "ACCEPTED, WITH AMENDMENT IN
HEADING SECTION"; use of MESSAGE FUNCTION CODE "28" indicates that the
seller accepts to supply the goods or services requested in the
Purchase Order (or a Purchase Order Change Request), but requires one
or more changes to the terms set out in the referenced message Heading
Section.
The complete Heading Section data is transmitted to replace all data
previously sent. The Detail Section is considered as acknowledged
without change.

If the ORDER or ORDER CHANGE message was "ACCEPTED, WITHOUT
AMENDMENT"; use of MESSAGE FUNCTION CODE "29" indicates that the
seller according to the terms set out in the Purchase Order or a
Purchase Order Change Request accepts to supply the goods or services
requested or where appropriate accepts the cancellation.

If the ORDER or ORDER CHANGE message was "ACCEPTED, WITH AMENDMENT IN
DETAIL SECTION"; use of MESSAGE FUNCTION CODE "30" indicates that the
seller accepts to supply the goods or services requested in the
Purchase Order (or a Purchase Order Change Request), but requires
changes in one or more line items (as indicated in the LIN segments).
The Heading Section is considered as acknowledged without change If
the ORDER or ORDER CHANGE message was "ACCEPTED WITH AMENDMENT"; use
of MESSAGE FUNCTION CODE "34" indicates that the seller accepts to
supply the goods or services requested in the Purchase Order and
Purchase Order Change Request, but requires changes in the Heading as
well as Detail Section.

The following Semantic Note concern the use of the LIN segment and D/E
1229 Action Request Code for segment group 25.

If the MESSAGE FUNCTION CODE is "30" indicating that there is amended
detail data or "34" indicating amendments in the message, only the
"amended" or "referenced" LIN segments, and all their subordinate
segments, need to be included in the detail section.

If the MESSAGE FUNCTION CODE is other than "30" or "34" there are no
amendments to the detail section and the entire section is not
required in the message. However for positive acknowledgement
purposes, users may wish to resend the entire detail section of the
ORDERS or ORDCHG message.

The value of the ACTION REQUEST CODE in the included LIN segment will
indicate the extent of amendment or reference use.

If the line item has not yet been processed and is not being formally
acknowledged an ACTION REQUEST CODE "4" indicates "NO ACTION".

If the seller accepts to supply the line item an ACTION REQUEST CODE
(D/E 1229) "5" indicates "ACCEPTED WITHOUT AMENDMENT".

If the seller accepts to supply the line item, but requires one or
more amendments to the terms set out in the referenced message, as
indicated by the data following the LIN segment. An ACTION REQUEST
CODE "6" indicates "ACCEPTED WITH AMENDMENT".

If the seller declines to supply the line items in a Purchase Order,
or in a Purchase Order Change Request an ACTION REQUEST CODE "7"
indicates "NOT ACCEPTED".

If the seller indicates that a request for change on this line item
cannot be processed as the referenced item cannot be located in his
application system an ACTION REQUEST CODE "10" indicates "NOT FOUND".

If the line item has not changed in status and no action has been
taken, and the item is transmitted for information purposes or
positioning an ACTION REQUEST CODE "11" indicates "NOT AMENDED".


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