0. INTRODUCTION
This specification provides the definition of the Quote message
(QUOTES) to be used in Electronic Data Interchange (EDI)
between trading partners involved in administration, commerce
and transport.
1. SCOPE
1.1 Functional Definition
A message which provides potential sellers with the ability to
provide price, delivery schedule, and other conditions for
potential sales of goods or services.
1.2 Field of Application
The UN Standard Quotation Message may be applied for both the
national and international trade. It is based on universal
commercial practice and is not dependent on the type of
business or industry.
1.3 Principles
- A potential seller may offer one or more goods items or
services.
- A quotation may refer to goods items or services related to
one or more delivery schedules, call-offs, etc.
- A quotation for cross border transactions may contain
additional information for customs and/or statistical purposes.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Branching
Diagram and the Segment Table which indicate mandatory,
conditional and repeating requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'yymmdd'/'hhmm' unless all parties involved in the transaction
agree that there is a functional requirement for an alternative
format. Periods should be specified as whole numbers
representing the required period as indicated in the format
qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Data that is not necessary to meet the functional requirements
of the message should not be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 | UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Quote message is QUOTES.
Note: Quote messages conforming to this document must contain
the following data in segment UNH, composite S009:
Data element 0065 QUOTES
0052 D
0054 95A
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the
quotation by means of its type and number and when necessary
its function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the request date.
Examples of the use of this DTM segment are: Date the quotation
was made, and the last date the a quotation will be valid.
The Date/Time/Period segment within other Segment group should
be used whenever the date/time/period requires to be logically
related to another specified data item e.g. Payment due date is
specified within the PAT Segment group.
0040 PAI, Payment instructions
A segment requesting or confirming conditions of payment,
guarantee and method of payment for the whole order, if
accepted. An example of the use of this segment is to specify
that a documentary credit will be used.
0050 ALI, Additional information
A segment indicating special conditions related to the total
proposed order owing to origin, customs preference, or other
commercial factors.
0060 IMD, Item description
A segment providing a description common to all line items of
the proposed order.
0070 IRQ, Information required
A segment to relate information supplied in the quotation back
to the request for quotation message to which response is being
made.
0080 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the received to
process this segment manually.
0090 Segment group 1: RFF-DTM
A group of segments for giving references and where necessary,
their dates, relating to the whole message, e.g. contract
number, import/export license number, reservation number.
0100 RFF, Reference
A segment identifying the reference by its number and where
appropriate a line number within a document.
0110 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0120 + Segment group 2: AJT-FTX
A segment group to give information about adjustment.
0130 + AJT, Adjustment details
A segment giving adjustment details.
0140 + FTX, Free text
A segment giving additional information on the adjustment.
0150 Segment group 3: TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax information
relates.
0160 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the whole order, e.g. Value Added Tax
at the standard rate is applicable for all items.
0170 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee.
0180 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TRI segment applies, e.g. city or
state or country.
0190 Segment group 4: CUX-PCD-DTM
A group of segments specifying the currencies and related
dates/period valid for the whole order. Currency data may be
omitted in national applications, but will be required for
international transactions.
0200 CUX, Currencies
A segment identifying the currencies required in the order,
e.g. the order currency. A rate of exchange may be given to
convert a reference currency into a target currency.
0210 PCD, Percentage details
A segment to indicate the percentage rise and/or fall of a
rate of exchange between two currencies which will trigger a
re-negotiation of prices.
0220 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
0230 Segment group 5: PAT-DTM-PCD-MOA
A group of segments specifying the terms of payment applicable
for the whole order.
0240 PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
0250 DTM, Date/time/period
A segment giving the specific date/time/period, if needed,
of any payments, discounts, installments etc.
0260 PCD, Percentage details
A segment specifying the discount, interest, penalty as well
as installment percentage.
0270 MOA, Monetary amount
A segment specifying amounts related to payment discounts,
penalties or installments.
0280 Segment group 6: TOD-LOC
A group of segments indicating the terms of delivery for the
whole order.
0290 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used. e.g. UN
INCOTERMS code could be used to specify the delivery terms.
0300 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
0310 Segment group 7: EQD-HAN-MEA-FTX
A group of segments providing information relating to equipment
identification and ownership, handling and identification of
hazardous materials, relating to the whole order.
0320 EQD, Equipment details
A segment to define information regarding equipment to be
used in conjunction with the whole order, and if required,
to indicate responsibility for supply of the equipment.
0330 HAN, Handling instructions
A segment providing information on required handling of
materials and additionally, if required, identifying
hazardous materials in the whole order.
0340 MEA, Measurements
A segment providing measurement information for the
equipment.
0350 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0360 Segment group 8: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations
with which the supplier must comply to meet requirements, e.g.
building regulations, safety requirements, etc.
0370 RCS, Requirements and conditions
A segment to enable industry or national requirements to be
specified.
0380 RFF, Reference
A segment identifying the referenced document by its number
and, where appropriate, a line number.
0390 DTM, Date/time/period
A segment indicating the date/time details relating to the
references.
0400 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0410 | Segment group 9: PRI-QTY-DTM-MOA-RNG
A group of segments identifying requested classes of pricing,
quantities or pricing breaks requested, proposed delivery
dates, or requested allowances or charges.
0420 | APR, Additional price information
A segment to identify pricing information such as a price
multiplier, the class or type of trade and additionally
identifying the reason for any changes.
0430 PRI, Price details
A segment to specify the price type and amount. The price
used in the calculation of the line amount will be
identified as 'Unit Price'.
0440 QTY, Quantity
A segment to specify pertinent quantities relating to the
schedule established with the DTM, e.g. quantity per period.
0450 DTM, Date/time/period
A segment specifying the date/time/period related to the
requested delivery of goods or services.
0460 MOA, Monetary amount
A segment requesting an allowance or charge in relation to
the goods or service pricing.
0470 RNG, Range details
A segment to identify the quantity or amount ranges to which
the additional price information supplies.
0480 Segment group 10:DLM-MOA-DTM
A group of segments specifying delivery limitations and
associated allowances or charges for those services.
0490 DLM, Delivery limitations
A segment specifying requested limitations on quoted
delivery.
0500 MOA, Monetary amount
A segment requesting an allowance or charge in relation to
the goods or service pricing.
0510 DTM, Date/time/period
A segment specifying the date/time/period related to the
requested delivery of goods or services.
0520 Segment group 11:NAD-LOC-FII-SG12-SG13-SG14
A group of segments identifying the parties with associated
information.
0530 NAD, Name and address
A segment identifying names and addresses of the parties, in
coded or clear form, and their functions relevant to the
proposed order.
Identification of the seller and buyer parties is mandatory
for an order. It is recommended that where possible only the
coded form of the party ID should be specified, e.g. The
Buyer and Seller are known to each other, thus only the
coded ID is required, but the Consignee or Delivery address
may vary and would have to be clearly specified, preferably
in structured format.
0540 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the NAD segment e.g. internal
site/building number.
0550 FII, Financial institution information
A segment identifying the financial institution (e.g. bank)
and relevant account numbers for the seller, buyer and where
necessary other parties. e.g. the buyer may provide a choice
of financial institutions for direct debit purposes.
0560 Segment group 12:RFF-DTM-LOC
A group of segments giving references only relevant to the
specified party rather than the whole message.
0570 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
0580 DTM, Date/time/period
A segment specifying the date and/or time related to the
reference.
0590 LOC, Place/location identification
A segment to indicate e.g. Labour Union District.
0600 Segment group 13:DOC-DTM
A group of segments identifying the documentary requirements
of the specified party.
0610 DOC, Document/message details
A segment identifying and providing information relating
to the documents required by the party specified by the
NAD segment. For example, the party may require a
Certificate of Analysis.
0620 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
0630 Segment group 14:CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the NAD
segment.
0640 CTA, Contact information
A segment to identify a person or department, and their
function, to whom communications should be directed.
0650 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
0660 Segment group 15:TDT-QTY-SG16
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the whole order.
0670 TDT, Details of transport
A segment specifying the mode, means and identification of
the transport for the goods being ordered. If required, the
carrier's address should be indicated within the NAD Segment
group.
0680 QTY, Quantity
A segment to specify pertinent quantities relating to the
transportation details TDT.
0690 Segment group 16:LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
0700 LOC, Place/location identification
A segment identifying locations relevant to the transport
specified in the TDT segment, e.g. place of departure or
border crossing point.
0710 DTM, Date/time/period
A segment identifying the date/time details of departure
and/or arrival of the transported goods for the specified
location.
0720 Segment group 17:PAC-MEA-SG18
A group of segments identifying the packaging, physical
dimensions and marks and numbers for goods referenced by the
whole order.
0730 PAC, Package
A segment specifying the number and type of packages for the
whole order, e.g. number and type of pallets.
0740 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment, e.g. package length, weight.
0750 Segment group 18:PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
0760 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the PAC
segment.
0770 RFF, Reference
A segment identifying the master label number.
0780 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
0790 GIN, Goods identity number
A segment identifying the number or ranges of numbers for
use with the package markings.
0800 Segment group 19:SCC-FTX-SG20
Schedules relating to quantities, frequencies, dates and
references, required for the whole order.
0810 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established, e.g. firm or proposed delivery schedule for a
weekly pattern.
0820 FTX, Free text
A segment with free text information, in coded or clear
form, to give further clarification to scheduling
instructions. In computer to computer exchanges such text
will normally require the receiver to process this segment
manually.
0830 Segment group 20:QTY-DTM
A group of segments to specify the scheduled quantities,
date/time of the schedule, and where required, the reference
of the schedule.
0840 QTY, Quantity
A segment to specify pertinent quantities relating to the
schedule and pattern established in the SCC segment, e.g.
delivery quantity.
0850 DTM, Date/time/period
A segment indicating the date/time details relating to
the quantity and schedule used to indicate date/time
ranges, e.g. start and end dates for a delivery pattern,
or delivery window.
0860 Segment group 21:ALC-ALI-DTM-SG22-SG23-SG24-SG25-SG26
A group of segments specifying allowances and charges for the
whole order. The allowance or charge specified within this
Segment group may either relate to the total order in which
case it cannot be overridden at detail level, or it can relate
to the line items as a default allowance/charge and can be
overridden by the ALC Segment group within the detail section.
Where relevant, additional information, tax and alternate
currency details are to be indicated in the TRI and MOA
segments. The basis for the calculation of the allowance/charge
may be a quantity, a percentage, an amount or a rate and one of
the Segment group 18-22 should be used accordingly.
0870 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
0880 ALI, Additional information
A segment indicating that the allowance or charge specified
is subject to special conditions owing to origin, customs
preference or commercial factors.
0890 DTM, Date/time/period
A segment giving validity start/end dates or periods for
allowance/charge.
0900 Segment group 22:QTY-RNG
A group of segments specifying the quantity of the allowance
or charge with its measure unit specifier. A range to which
the allowance or charge applies may be specified e.g. An
allowance of a free quantity of 20 pieces may be specified
if the goods quantity ordered is greater than 1000 pieces.
0910 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
0920 RNG, Range details
A segment specifying, if required, the range to which the
allowance or charge applies.
0930 Segment group 23:PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction of
5% may be specified if the goods quantity ordered is within
the range 5 tons to 10 tons.
0940 PCD, Percentage details
A segment identifying the percentage and the percentage
basis for the calculation of the allowance or charge.
0950 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage. e.g.
0960 Segment group 24:MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of BEF
5000 may be specified if goods value ordered is greater than
BEF 100000.
0970 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
0980 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
0990 Segment group 25:RTE-RNG
A group of segments specifying the rate per unit and basis
to which the allowance or charge applies, e.g. The
allowance/charge amount is 3 DEM per 10 tons.
1000 RTE, Rate details
A segment specifying the rate per unit and the basis for
calculation.
1010 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
1020 Segment group 26:TAX-MOA
A group of segments specifying tax related information for
the allowance or charge and, when necessary, the location(s)
to which that tax information relates.
1030 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate, or
exemption, related to the allowance or charge.
1040 MOA, Monetary amount
A segment specifying the amount for the allowance or
charge.
4.1.2 Detail section
Information to be provided in the Detail section:
1050 | Segment group 27:LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR-
FTX-DGS-PAI-DOC-SG28-SG29-SG30-SG31-SG32-SG33-
SG34-SG35-SG36-SG37-SG38-SG41-SG45-SG51-SG53
A group of segments providing details of the individual
requested items. There must be at least one occurrence of
Segment group 27 within a quotation. This Segment group may be
repeated to give sub-line details.
1060 LIN, Line item
A segment identifying the line item by the line number and
configuration level, and additionally, identifying the
product or service ordered. Other product identification
numbers, e.g. Buyer product number, etc. can be specified
within the following PIA segment.
1070 PIA, Additional product id
A segment providing either additional identification to the
product specified in the LIN segment (e.g. Harmonized System
number), or provides any substitute product identification.
1080 IMD, Item description
A segment for describing the product or service being
ordered as well as product characteristic. This segment
should be used for products or services that cannot be fully
identified by a product code or article number.
1090 MEA, Measurements
A segment enabling the physical measurements of the ordered
item to be specified where this is required for full
identification of the product. Any measurements must refer
to the product in its unpacked form. e.g. thickness of
plastic film, length, weight, etc.
1100 QTY, Quantity
A segment identifying the product quantities e.g. quantity
requested.
1110 PCD, Percentage details
A segment specifying the strength or yield of a product as a
percentage, e.g. 80% to indicate the strength of an Acid.
1120 ALI, Additional information
A segment indicating that the line item is subject to
special conditions owing to origin, customs preference,
embargo regulations or commercial factors.
1130 DTM, Date/time/period
A segment specifying date/time/period details relating to
the line item only.
1140 GIN, Goods identity number
A segment providing identity numbers to be applied to the
goods being ordered, e.g.
1150 GIR, Related identification numbers
A segment providing sets of related identification numbers
for a line item, e.g. engine numbers, chassis number and
transmission number for a vehicle.
1160 | QVR, Quantity variances
A segment identifying order quantity variances, normally
specified by the supplier using an Order Response message.
1170 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1180 DGS, Dangerous goods
A segment to give informations on dangerous goods.
1190 PAI, Payment instructions
A segment to give conditions and payment means for the
reference item.
1200 DOC, Document/message details
A segment to give movement certificate required for the
referenced item.
1210 Segment group 28:MOA-QTY-IMD-CUX-DTM
A group of segments to allow request of cost breakdown
information such as tooling cost, material or overhead cost.
1220 MOA, Monetary amount
A segment to identify the cost of components of a quoted
price, e.g. tooling cost, labor, and material cost, etc.
1230 QTY, Quantity
A segment to specify quantities relating to the cost
breakdown of the quoted prices.
1240 IMD, Item description
A segment for describing the product or services being
quoted. This segment should be used to for products that
can not identified by a product code or article number.
1250 CUX, Currencies
A segment identifying currencies specified in the
quotation, e.g. the response currency, and other
currencies required in the transaction. A rate of
exchange may be given to convert the currency.
Currency data is usually omitted in national applications
but will be required for international transactions.
1260 DTM, Date/time/period
A segment specifying the date/time/period relating to the
rate of exchange.
1270 + Segment group 29:AJT-FTX
A segment group to give information about adjustment.
1280 + AJT, Adjustment details
A segment giving adjustment details.
1290 + FTX, Free text
A segment giving additional information on the
adjustment.
1300 | Segment group 30:PRI-APR-RNG-CUX-DTM
A group of segments identifying the relevant pricing
information for the goods or services to be supplied.
1310 PRI, Price details
A segment to specify the price type and amount. The price
used in the calculation of the line amount will be
identified as 'Unit Price'.
1320 | APR, Additional price information
A segment to identify pricing information such as a price
multiplier, the class or type of trade and additionally
identifying the reason for any changes.
1330 RNG, Range details
A segment to identify the ranges (quantity, amount, etc.)
to which the additional price information applies.
1340 CUX, Currencies
A segment to identify the currencies used in the
quotation message.
1350 DTM, Date/time/period
A segment to identify the date/time/period information
related to the price change. e.g. period of validity.
1360 Segment group 31:RFF-DTM
A group of segments giving references and where necessary,
their dates, relating to the line item.
1370 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1380 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
1390 Segment group 32:LOC-QTY-DTM
A group of segments specifying destination and quantity
details for consignments involving multi-destination
deliveries.
1400 LOC, Place/location identification
A segment indicating the location to which part of the
consignment is to be delivered.
1410 QTY, Quantity
A segment specifying the quantity to be delivered to the
identified location.
1420 DTM, Date/time/period
A segment specifying the dates and/or times that the
delivery should be made.
1430 Segment group 33:TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax
information relates.
1440 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the line item.
1450 MOA, Monetary amount
A segment specifying the amount for the identified
tax/fee.
1460 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city
or state tax.
1470 Segment group 34:TOD-LOC
A group of segments indicating the terms of delivery for the
line item where this is different to or not specified within
the heading section.
1480 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used.
1490 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
1500 Segment group 35:EQD-HAN-MEA-FTX
A group of segments providing information relating to
equipment identification and ownership, handling and
notification of hazardous materials, relating to the line
item where this is different to or not specified within the
heading section.
1510 EQD, Equipment details
A segment to define fixed information regarding equipment
to be used in conjunction with the ordered item, and if
required, to indicate responsibility for supply of the
equipment, e.g. a container identification.
1520 HAN, Handling instructions
A segment providing information on required handling of
materials and additionally, if required, identifying
hazardous materials in the ordered item.
1530 MEA, Measurements
A segment providing measurement information for the
equipment.
1540 FTX, Free text
A segment with free text information, in coded or clear
form, to give further clarification, when required, to
the equipment and handling details. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1550 Segment group 36:RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or
regulations with which the supplier must comply to meet
requirements e.g. building regulations, safety requirements,
etc.
1560 RCS, Requirements and conditions
A segment to enable industry or national requirements to
be specified.
1570 RFF, Reference
A segment identifying the referenced document by its
number and, where appropriate, a line number.
1580 DTM, Date/time/period
A segment indicating the date/time details relating to
the references.
1590 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
1600 Segment group 37:PAT-DTM-PCD-MOA
A group of segments the requested terms of payment for the
applicable item.
1610 PAT, Payment terms basis
A segment identifying the payment terms and date/time
basis.
1620 DTM, Date/time/period
A segment giving the specific date/time/period, if
needed, of any payments, discounts, installments etc.
1630 PCD, Percentage details
A segment specifying the discount, interest, penalty as
well as installment percentage.
1640 MOA, Monetary amount
A segment specifying amounts related to payment
discounts, penalties or installments.
1650 Segment group 38:PAC-MEA-QTY-DTM-SG39-SG40
A group of segments identifying the packaging, physical
dimensions, and marks and numbers for goods referenced in
the line item.
1660 PAC, Package
A segment specifying the number of packages and the
physical type of packaging for the line item, e.g. pallet
type.
1670 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment. e.g. cube or gross weight.
1680 QTY, Quantity
A segment specifying maximum stack ability and number of
articles in a package.
1690 DTM, Date/time/period
A segment providing the effective date of the package.
1700 + Segment group 39:RFF-DTM
A group of segments giving references e.g. to a packing
instruction document relevant to a particular package
type and its date/time/period of issue.
1710 + RFF, Reference
A segment identifying the packing instruction
document.
1720 + DTM, Date/time/period
A segment specifying the date/time related to the
referenced document.
1730 Segment group 40:PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
1740 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the
PAC segment.
1750 RFF, Reference
A segment identifying the master label number.
1760 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
1770 GIN, Goods identity number
A segment identifying the number or ranges of numbers
for use with the package markings.
1780 Segment group 41:NAD-LOC-SG42-SG43-SG44
A group of segments identifying the parties with associated
information, relevant to the line item only.
1790 NAD, Name and address
A segment identifying names and addresses of the parties,
in coded or clear form, and their functions relevant to
the proposed order. Identification of the seller and
buyer parties is mandatory for an order. It is
recommended that where possible only the coded form of
the party ID should be specified, e.g. The Buyer and
Seller are known to each other, thus only the coded ID is
required, but the Consignee or Delivery address may vary
and would have to be clearly specified, preferably in
structured format.
1800 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the NAD segment e.g. internal
site/building number.
1810 Segment group 42:RFF-DTM
A group of segments giving references only relevant to
the specified party rather than the whole message.
1820 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1830 DTM, Date/time/period
A segment specifying the date and/or time related to
the reference.
1840 Segment group 43:DOC-DTM
A group of segments identifying the documentary
requirements of the specified party.
1850 DOC, Document/message details
A segment identifying and providing information
relating to the documents required by the party
specified by the NAD segment. For example, the party
may require a Certificate of Analysis.
1860 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
1870 Segment group 44:CTA-COM
A group of segments giving contact details of the
specific person or department within the party identified
in the NAD segment.
1880 CTA, Contact information
A segment to identify a person or department, and
their function, to whom communications should be
directed.
1890 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
1900 Segment group 45:ALC-ALI-DTM-SG46-SG47-SG48-SG49-SG50
A group of segments specifying allowances and charges for an
item.
It can relate to the line items as a default
allowance/charge and can be overridden by the ALC Segment
group within the detail section. Where relevant, additional
information, tax and alternate currency details are to be
indicated in the TRI and MOA segments. The basis for the
calculation of the allowance/charge may be a quantity, a
percentage, an amount or a rate and one of the Segment group
43-47 should be used accordingly.
1910 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
1920 ALI, Additional information
A segment indicating that the allowance or charge
specified is subject to special conditions owing to
origin, customs preference or commercial factors.
1930 DTM, Date/time/period
A segment to give validity start/end dates or periods for
allowance/charge.
1940 Segment group 46:QTY-RNG
A group of segments specifying the quantity of the
allowance or charge with its measure unit specifier. A
range to which the allowance or charge applies may be
specified e.g. An allowance of a free quantity of 20
pieces may be specified if the goods quantity ordered is
greater than 1000 pieces.
1950 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
1960 RNG, Range details
A segment specifying, if required, the range to which
the allowance or charge applies.
1970 Segment group 47:PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction
of 5% may be specified if the goods quantity ordered is
within the range 5 tons to 10 tons.
1980 PCD, Percentage details
A segment identifying the percentage and the
percentage basis for the calculation of the allowance
or charge.
1990 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage. e.g.
2000 Segment group 48:MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of BEF
5000 may be specified if goods value ordered is greater
than BEF 100000.
2010 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
2020 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
2030 Segment group 49:RTE-RNG
A group of segments specifying the rate per unit and
basis to which the allowance or charge applies, e.g. The
allowance/charge amount is 3 DEM per 10 tons.
2040 RTE, Rate details
A segment specifying the rate per unit and the basis
for calculation.
2050 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
2060 Segment group 50:TAX-MOA
A group of segments specifying tax related information
for the allowance or charge and, when necessary, the
location(s) to which that tax information relates.
2070 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate,
or exemption, related to the allowance or charge.
2080 MOA, Monetary amount
A segment specifying the amount for the allowance or
charge.
2090 Segment group 51:TDT-QTY-SG52
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the line item, where this is
different to or not specified within the heading section.
2100 TDT, Details of transport
A segment specifying the mode, means and identification
of the transport for the goods item being ordered, where
this is different to or not specified within the heading
section.
2110 QTY, Quantity
A segment to specify quantities relating to the schedule
and pattern established in the SCC segment, e.g. delivery
quantity.
2120 Segment group 52:LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
2130 LOC, Place/location identification
A segment identifying locations relevant to the
transport specified in the TDT segment.
2140 DTM, Date/time/period
A segment identifying the date/time details of
departure and/or arrival of the transported goods for
the specified location.
2150 Segment group 53:SCC-FTX-SG54
A group of segments specifying requested delivery schedules
relating to quantities, frequencies, and dates, required for
the line item, where this is different to or not specified
within the heading section.
2160 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established, e.g. firm or proposed delivery schedule for
a weekly pattern.
2170 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
2180 Segment group 54:QTY-DTM
A group of segments to specify the scheduled quantities,
date/time details of the schedule and where required the
reference of the schedule.
2190 QTY, Quantity
A segment to specify quantities relating to the
schedule and pattern established in the SCC segment,
e.g. delivery quantity.
2200 DTM, Date/time/period
A segment indicating the date/time details relating to
the quantity and schedule details in the SCC/QTY
segments. This segment may be repeated to indicate
date/time ranges, e.g. start and end dates for a
delivery pattern, or delivery window.
4.1.3 Summary section
Information to be provided in the Summary section:
2210 UNS, Section control
A service segment placed before the first user data segment in
the summary section.
2220 MOA, Monetary amount
A segment giving the total amounts for the whole message.
2230 CNT, Control total
A segment by which control totals may be provided by the sender
for checking by the receiver.
2240 Segment group 55:ALC-MOA-ALI
A group of segments to summarize the allowances and charges,
Monetary amounts for the entire quote.
2250 ALC, Allowance or charge
A segment identifying the charge or allowance type to be
summarized.
2260 MOA, Monetary amount
A segment specifying the summary amount for the allowance or
charge.
2270 ALI, Additional information
A segment indicating that allowance or charge specified is
subject to special conditions owing to the origin, customs
preference or commercial factors.
2280 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
+ AJT Adjustment details
ALC Allowance or charge
ALI Additional information
API Additional price information
APR Additional price information
BGM Beginning of message
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DGS Dangerous goods
DLM Delivery limitations
DOC Document/message details
DTM Date/time/period
+ DTM Date/time/period
EQD Equipment details
FII Financial institution information
FTX Free text
+ FTX Free text
GIN Goods identity number
GIR Related identification numbers
HAN Handling instructions
IMD Item description
IRQ Information required
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAC Package
PAI Payment instructions
PAT Payment terms basis
PCD Percentage details
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
QVA Quantity variances
QVR Quantity variances
RCS Requirements and conditions
RFF Reference
+ RFF Reference
RNG Range details
RTE Rate details
SCC Scheduling conditions
TAX Duty/tax/fee details
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer
Contents of QUOTES