0. INTRODUCTION
This specification provides the definition of the Remittance
advice message (REMADV) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional Definition
The Remittance Advice is a communication between trading
partners, e.g. seller, buyer, financial institutions, which
provides a detailed accounting relative to a payment, or other
form of financial settlement, for the provision of goods and/or
services as detailed in the advice.
1.2 Field of Application
This message may be applied for both national and international
settlements. It is based on universal practice and is not
dependent on the type of business or industry.
1.3 Principles
- A Remittance Advice is a notice of a payment to be made.
- A Remittance Advice may cover one or more commercial trade
transactions (and related financial transactions), such as
invoices, credit notes, debit notes, etc.
- A Remittance Advice may include a cross reference to a
Payment Order.
- A single Remittance Advice may relate to both national and
international settlements.
- Each Remittance Advice shall be calculated in only one
currency, even though the related transaction is denominated in
different currencies.
- Each Remittance Advice shall relate to only one settlement
date.
- Where remittance advice relates to a dispute, the message :
. does not necessarily relate to one settlement date
. is not necessarily a notice for a payment to be made
- A Remittance Advice may be initiated by either party
according to agreements.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Branching
Diagram and the Segment Table which indicate mandatory,
conditional and repeating requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'yymmdd'/'hhmm' unless all parties involved in the transaction
agree that there is a functional requirement for an alternative
format. Periods should be specified as whole numbers
representing the required period as indicated in the format
qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Remittance advice message is
REMADV.
Note: Remittance advice messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 REMADV
0052 D
0054 96B
0051 UN
0020 BGM, Beginning of message
A segment for unique identification of the Remittance Advice
Message, the type of Remittance Advice and its function.
0030 DTM, Date/time/period
A segment specifying the dates, and when relevant, the times
related to the whole message. The segment must be specified at
least once to specify the message date as allocated by the
sender.
0040 RFF, Reference
A segment for referencing documents which relate to the whole
message.
0050 FII, Financial institution information
A segment identifying the financial institution (e.g. bank) and
account number and, where relevant, the currency of the
account, for each party involved in the transaction. The Payor
may indicate the previously agreed choice of financial
institution for payment.
0060 PAI, Payment instructions
A segment specifying the conditions, guarantee, method and
channel of payment for the Remittance Advice.
0070 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0080 + GIS, General indicator
A segment identifying various indicators required by a
processing system.
0090 Segment group 1: NAD-SG2
A group of segments identifying the parties involved in the
transaction and, optionally the contact points and numbers.
0100 NAD, Name and address
A segment to identify a party name and address, either by
coded identification or in clear form.
It is recommended that where possible only the coded form of
the party ID should be specified e.g. the Buyer and Seller
are known to each other, thus only the coded ID is required.
0110 Segment group 2: CTA-COM
A group of segments identifying the contact person or
department for a trading party and specifying the
communication channel and number.
0120 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0130 COM, Communication contact
A segment specifying the communication channel and number
for the specified contact.
0140 Segment group 3: CUX-DTM
A group of segments specifying the currencies and related
dates/periods valid for the whole Remittance Advice. Currency
data may be omitted in national applications but will be
required for international transactions.
0150 CUX, Currencies
A segment identifying the currencies required in the
Remittance Advice. A rate of exchange may be given to
convert a reference currency into a target currency.
0160 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
4.1.2 Detail section
Information to be provided in the Detail section:
0170 Segment group 4: DOC-MOA-DTM-RFF-NAD-SG5-SG6-SG7-SG8
A group of segments providing details of all documents, e.g.
invoices, statements, despatch advices, etc, to which the
Remittance Advice refers. It includes information on the
monetary amounts for each document and on any adjustments (with
an indication of the reason for adjustments) and discounts. For
information purposes an indication of the tax element can be
provided.
0180 DOC, Document/message details
A segment for identifying the reference document against
which payment is being made.
0190 MOA, Monetary amount
A segment giving the monetary amounts for the amount due and
the amount to be remitted.
0200 DTM, Date/time/period
A segment to specify the date of the referenced document and
to indicate any other relevant dates applicable, e.g. Due
date, Tax point date, etc.
0210 RFF, Reference
A segment for the inclusion of any additional references
related to the reference document.
0220 NAD, Name and address
A segment to identify a party name and address, either by
coded identification or in a clear form, e.g; original
seller or issuer of the document.
0230 Segment group 5: CUX-DTM
A group of segments specifying the currencies and the
related dates/periods valid of the referenced document where
different to the remittance currency.
0240 CUX, Currencies
A segment identifying the currency and associated
exchange rate of the referenced document where different
to the remittance currency.
0250 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
0260 Segment group 6: AJT-MOA-RFF-FTX
A group of segments to indicate adjustment amounts and their
referenced documents.
0270 AJT, Adjustment details
A segment indicating any adjustments to the amounts
originally specified in the referenced document, and to
which items such adjustments apply, with the associated
reason for adjustment.
0280 MOA, Monetary amount
A segment giving the monetary amounts of the adjustments
of each reference document (e.g. original amount,
discount amount, etc).
The currency data elements should not be used.
0290 RFF, Reference
A segment for the inclusion of any additional references
related to the reference document.
0300 FTX, Free text
A segment giving information in clear text when it is
necessary.
0310 Segment group 7: INP-FTX
A group of segments to indicate instructions to parties in
coded and when necessary in free text.
0320 INP, Parties to instruction
A segment to indicate instructions to parties in coded
form.
0330 FTX, Free text
A segment to indicate instructions to parties in free
text.
0340 Segment group 8: DLI-MOA-PIA-DTM-SG9-SG10
A group of segments which may be used when required to
provide details of individual line items in the reference
document.
0350 DLI, Document line identification
A segment identifying a specific line item within the
referenced document.
0360 MOA, Monetary amount
A segment giving the monetary amounts for the amount due
and the amount to be remitted.
0370 PIA, Additional product id
A segment specifying item identification codes where
required.
0380 DTM, Date/time/period
A segment specifying the date/time/period related to the
line item, e.g. date of receiving of the goods, delivery
date.
0390 Segment group 9: CUX-DTM
A group of segments identifying the currency and the
related dates/periods of the line item where different to
the remittance and document currency.
0400 CUX, Currencies
A segment identifying the currency and associated
exchange rate of the line item, where different to the
remittance and document currency.
0410 DTM, Date/time/period
A segment specifying the date/time/period related to
the rate of exchange.
0420 Segment group 10:AJT-MOA-RFF-FTX
A group of segments to indicate adjustment amounts and
their referenced documents for this line item.
0430 AJT, Adjustment details
A segment indicating any adjustments to the amounts
originally specified for this line item and the reason
for the adjustments.
0440 MOA, Monetary amount
A segment giving the monetary amounts of the
adjustment for this line item.
0450 RFF, Reference
A segment for the inclusion of any additional
references related to the reference document.
0460 FTX, Free text
A segment giving a complement of information to
adjustment reasons for cases that cannot be given
(completely) in coded values.
4.1.3 Summary section
Information to be provided in the Summary section:
0470 UNS, Section control
A service segment placed at the start of the summary section to
avoid segment collision.
0480 MOA, Monetary amount
A segment giving the total amount of the payment to be made or
other amounts. It is taken as given, i.e. is not subject to
recalculation. It may be used for check operations, such as
message validation.
0490 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
AJT Adjustment details
BGM Beginning of message
COM Communication contact
CTA Contact information
CUX Currencies
DLI Document line identification
DOC Document/message details
DTM Date/time/period
FII Financial institution information
FTX Free text
+ GIS General indicator
INP Parties to instruction
MOA Monetary amount
NAD Name and address
PAI Payment instructions
PIA Additional product id
RFF Reference
UNH Message header
UNS Section control
UNT Message trailer
Contents of REMADV