0. INTRODUCTION
This specification provides the definition of the Sales data
report message (SLSRPT) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional Definition
A message to enable the transmission of sales data related to
products or services, such as corresponding location, period,
product identification, pricing, monetary amount, quantity,
market sector information, sales parties. It enables the
recipient to process the information automatically and use it
for production, planning, marketing, statistical purposes, etc.
1.2 Field of Application
The Sales data report message may be used for both national and
international trade. It is based on universal commercial
practice and is not dependent on the type of business or
industry.
1.3 Principles
The message intent is to provide sales information for one or
more locations for a series of products within a specified time
period.
The message is transmitted either from a seller to its supplier
or from a headquarters, coordination or distribution centre to
a manufacturer, supplier or a third party, such as a marketing
institute for statistical analysis. It allows the recipient to
know for a specific product the:
- Location of the sale
- Period in which it was sold
- Product identification
- Product selling price, quantity and value of the sales
- Additional Identification of the products such as promotional
flags, product group or family identification and internal
identification numbers
- Periodical Turnover of a specified location
- Global specified product sales, i.e. total sales of a product
in all locations
- Sales channel, market segment end use
- Sales parties identification.
Though the message is location driven, it is conceivable that
the recipient process the data to derive information based on
other variables such as a specific product and all its related
sales locations and/or addresses or periodic turnover and the
related locations.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Branching
Diagram and the Segment Table which indicate mandatory,
conditional and repeating requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'yymmdd'/'hhmm' unless all parties involved in the transaction
agree that there is a functional requirement for an alternative
format. Periods should be specified as whole numbers
representing the required period as indicated in the format
qualifier (weeks, months, etc.).
Where a choice of code or text is given only the code element
should be used wherever possible.
Due to the high volume of data that will be usually transmitted
in the Sales Data Report message, it is highly recommended to
use codes for products and locations.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Sales data report message is
SLSRPT.
Note: Sales data report messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 SLSRPT
0052 D
0054 96B
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the sales
data report by means of its type and number.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The sales report preparation date
and the sales period covered by the report must be specified
using this segment.
0040 Segment group 1: NAD-SG2
A group of segments identifying the parties with associated
information.
0050 NAD, Name and address
A segment identifying names and addresses of the parties, in
coded or clear form, and their functions relevant to the
sales data report. Identification of the sender of the
report and the recipient is mandatory for the sales data
report message. It is recommended that where possible only
the coded form of the party ID should be specified e.g. the
sender and receiver of the report are known to each other,
thus only the coded ID is required, but when a new address
might have to be clearly specified, this should be done
preferably in structured format.
0060 Segment group 2: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the NAD
segment.
0070 CTA, Contact information
A segment to identify a person or department, and their
function, to whom communications should be directed.
0080 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
0090 Segment group 3: RFF-DTM
A group of segments for giving references and where necessary,
their dates, relating to the whole message e.g. contract
number.
0100 RFF, Reference
A segment identifying the reference by its number and where
appropriate a line number within the document.
0110 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0120 Segment group 4: CUX-DTM
A group of segments specifying the currencies and related
dates/periods valid for the whole sales data report. The
Segment Group 4 may be omitted in national applications but
will be required for international exchanges.
0130 CUX, Currencies
A segment identifying the currencies specified in the sales
data report e.g. the currency in which the sales amounts or
product prices are expressed in. A rate of exchange may be
given to convert a reference currency into a target
currency.
0140 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
4.1.2 Detail section
Information to be provided in the Detail section:
0150 Segment group 5: LOC-DTM-SG6-SG7
A group of segments providing details of the location for which
sales are being reported and the period or sub-period during
which the sales took place. There must be at least one
occurrence of Segment group 5 within a sales data report.
0160 LOC, Place/location identification
A segment indicating in coded form the location to which the
sales data being reported apply e.g. a retail outlet, a
geographic area.
0170 DTM, Date/time/period
A segment identifying the sub-period during which the sales
being reported occurred if different than the period
specified in the heading section e.g. within a biweekly
sales data report as specified in the heading section, sales
are reported in sub-periods of one week.
0180 Segment group 6: RFF-DTM
A group of segments giving references at an intermediate
level relating to several lines items, e.g. an invoice,
shipment, notification, etc.
0190 RFF, Reference
To specify a reference.
0200 DTM, Date/time/period
To specify date, and/or time, or period.
0210 Segment group 7: LIN-PIA-IMD-PAC-RFF-DOC-ALI-MOA-PRI-GIN-
SG8
A group of segments providing details per location and
period of the individual products sold in terms of product
family or group, promotional flags, total sale monetary
amount and sale price.
0220 LIN, Line item
A segment identifying the line item by the line number
and configuration level, and additionally identifying the
product or service that has been sold.
0230 PIA, Additional product id
A segment providing either additional identification to
the product specified in the LIN segment or providing any
substitute product identification. In the Sales Data
Report the PIA segment can be used when a product
specified in LIN has to be associated with a group or
family of products whose identity could be specified in
PIA.
0240 IMD, Item description
A segment for describing the product in the line item.
0250 PAC, Package
A segment specifying the number and type of packages.
0260 RFF, Reference
A segment for referencing documents or other numbers
pertinent to the line item.
0270 DOC, Document/message details
A segment identifying and providing information relating
to documents.
0280 ALI, Additional information
A segment indicating that the line item is subject to
special conditions owing to origin, customs preference,
embargo regulations or commercial factors. In the Sales
Data Report the ALI segment can be used to specify
promotional flags, e.g. to indicate what type of
promotion if any was in effect when the product specified
in LIN was sold.
0290 MOA, Monetary amount
A segment specifying any monetary amounts relating to the
product. For the sales data report the MOA segment can be
used to express the total monetary amount of the product
sold in one location for one period.
0300 PRI, Price details
A segment to specify the price type and amount. The price
used in the calculation of the total sales monetary
amount will normally be the selling price.
0310 GIN, Goods identity number
A segment to specify identity numbers related to units of
the product identified in the LIN segment, e.g. serial
number.
0320 Segment group 8: QTY-MKS-NAD
A group of segments providing split delivery sales
parties and relevant quantities information.
0330 QTY, Quantity
A segment identifying the product quantity, i.e.
quantity sold.
0340 MKS, Market/sales channel information
To identify market and sales channel details for
products and services information.
0350 NAD, Name and address
To specify the name/address and their related
function, either by CO82 only and/or unstructured by
CO58 or structured by CO80 thru 3207.
0360 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
ALI Additional information
BGM Beginning of message
COM Communication contact
CTA Contact information
CUX Currencies
DOC Document/message details
DTM Date/time/period
GIN Goods identity number
IMD Item description
LIN Line item
LOC Place/location identification
MKS Market/sales channel information
MOA Monetary amount
NAD Name and address
PAC Package
PIA Additional product id
PRI Price details
QTY Quantity
RFF Reference
UNH Message header
UNT Message trailer
Contents of SLSRPT