0.    INTRODUCTION

       This specification provides the definition of the Payroll
       deductions advice message (PAYDUC) to be used in Electronic
       Data Interchange (EDI) between trading partners involved in
       administration, commerce and transport.

1.    SCOPE

1.1   Functional Definition

       The Payroll Deductions Advice is sent by a party (usually an
       employer or its representative) to a service providing
       organisation, to detail payments by payroll deductions, on
       behalf of employees, made to the service providing
       organisation.

1.2   Field of Application

       This message may be applied for both national and international
       payment advices where payment is through payroll deductions. It
       is based on general commercial practice and is not dependent on
       the type of business or industry.

1.3   Principles

       - a Payroll Deductions Advice gives detailed information about
       a payment.
       
       - the payment is on behalf of one or more employees.
       
       - the payment may be for multiple services.
       
       - the payment may refer to multiple dates.
       
       - commission amounts may be deducted from gross payments.
       
       - a Payroll Deductions Advice is based on agreements between
       the parties.
       
       - the message allows for the transmission in the details
       section of either complete information of individual employee
       payments, or only the information regarding changes from
       nominated regular payments.

2.    REFERENCES

       See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
       Section 1.

3.    TERMS AND DEFINITIONS

3.1   Standard terms and definitions

       See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
       Section 2.

4.    MESSAGE DEFINITION

4.1   Data Segment Clarification

       This section should be read in conjunction with the Segment
       Table which indicate mandatory, conditional and repeating
       requirements.

4.1.1  Header section

       Information to be provided in the Header section:

0010   UNH, Message header
       A service segment starting and uniquely identifying a message.
       The message type code for the Payroll deductions advice message
       is PAYDUC.
       
       Note: Payroll deductions advice messages conforming to this
       document must contain the following data in segment UNH,
       composite S009:

       Data element  0065 PAYDUC
                     0052 D
                     0054 97A
                     0051 UN

0020   BGM, Beginning of message
       A segment for unique identification of the Payroll Deductions
       Advice message, the type of Payroll Deductions Advice and its
       function.

0030   PAI, Payment instructions
       A segment specifying the payment means (e.g. cheque or direct
       bank transfer) and, if required, the payment channel for the
       Payroll Deductions Advice. The payment conditions may also be
       specified.

0040   FII, Financial institution information
       A segment identifying the financial institution (e.g. bank) and
       account number of the issuing party, and, where required, the
       receiving party.

0050   DTM, Date/time/period
       A segment specifying the date, and if required the time, that
       the payment associated with this Payroll Deductions Advice
       message has been sent. If needed, repeating segments may
       include the message date, the date and time associated with any
       validation keys and other dates relevant to the whole of the
       message.

0060   CUX, Currencies
       A segment giving the currency and the associated exchange rate
       of the total amount paid to the service organisation in
       relation to this advice.

0070   PAT, Payment terms basis
       A segment to indicate payment terms applicable to the whole
       message, such as the number of periods covered by the payroll
       deductions advice.

0080   FTX, Free text
       A segment for free text information in coded or clear form, to
       give further clarification when required to the Payroll
       Deductions Advice message. It should be noted that the use of
       clear text may require special processing of this segment.


0090   Segment group 1: RFF-DTM
       A group of segments specifying references and issue dates of
       payment instruments associated with this message. Examples are
       check payments or bank transfers.

0100      RFF, Reference
          A segment for referencing payment instruments, e.g. a
          reference to a check payment or bank transfer.

0110      DTM, Date/time/period
          A segment specifying the issue date of a payment instrument
          associated with this message, e.g. the date of a cheque.


0120   Segment group 2: NAD-SG3
       A group of segments identifying names and addresses relevant to
       the Payroll Deductions Advice.

0130      NAD, Name and address
          A segment identifying the name and address of the parties
          associated with the Payroll Deductions Advice and their
          functions. Examples are: the employer, the recipient system
          and the name and address of the payer's financial
          institution if required.


0140      Segment group 3: CTA-COM
          A group of segments identifying contact persons or
          department and their communication number.

0150         CTA, Contact information
             A segment giving additional contact information of a
             person or department specified in the NAD segment and to
             whom communication should be directed.

0160         COM, Communication contact
             A segment specifying communication contact number.

4.1.2  Detail section

       Information to be provided in the Detail section:


0170   Segment group 4: GIS-RFF-MOA-BUS-CUX-SG5
       A group of segments identifying individual service groups, and
       the monetary amounts for each service group included in the
       total payment. If necessary, the amounts for each individual
       service group may be calculated in an agreed currency.

0180      GIS, General indicator
          A segment relevant to the processing of segment group 6, to
          indicate whether all individual employee payment details, or
          only changes from a nominated standard payment are provided.

0190      RFF, Reference
          A segment identifying each individual service group.

0200      MOA, Monetary amount
          A segment giving the monetary amounts for standard payments
          (if applicable, both the previous and the new standard) for
          a service group, the commission amounts if any, and the
          (net) total payment amount for a service group included in
          the total payment. If required, other monetary amounts
          relevant to a service group may also be given.

0210      BUS, Business function
          A segment to provide additional identification for each
          individual service group.

0220      CUX, Currencies
          A segment identifying the currency and associated exchange
          rate of the monetary amounts calculated for a service group.


0230      Segment group 5: DTM-SG6
          A group of segments specifying dates when payments were
          deducted from the payroll.

0240         DTM, Date/time/period
             A segment specifying the date when a payment was deducted
             from the payroll.


0250         Segment group 6: NAD-RFF-MOA-AJT-PAT-FTX
             A group of segments providing the details of individual
             pay deductions made on behalf of each employee (service
             group member) for payment to a service group. Either
             complete details, or only changes from a standard amount
             may be specified. For changes, either the actual amount
             remitted for an employee or the variation from the
             previous standard may be provided. Variations may be of a
             temporary or permanent type.

0260            NAD, Name and address
                A segment identifying the name of the employee
                (service group member) for whom payments are made by
                pay deduction.

0270            RFF, Reference
                A repeating segment providing the reference
                identification of the employee as referred to by the
                originating party (e.g. the employer) and by the
                service group (these references may differ).

0280            MOA, Monetary amount
                A segment giving the monetary amount deducted for an
                employee to pay the service group. When changes only
                are specified in the GIS segment of segment group 4,
                the previous standard amount needs to be stated
                together with either the actual payment included in
                the total remittance, or the variation from the
                standard amount. The status data element needs to be
                used to indicate a permanent or temporary variation.
                If required, the current standard amount may also be
                given.

0290            AJT, Adjustment details
                A segment indicating the reason for an adjustment to
                the standard payment amount.

0300            PAT, Payment terms basis
                A segment giving the number of pay periods and, if
                required, the pay frequency (as part of the type of
                period).

0310            FTX, Free text
                A segment for free text information in coded or clear
                form, to give further information at the employee
                level if required. This may be used, for example, to
                further specify the reason for a variation from the
                standard monetary amount. It should be noted that the
                use of clear text may require special processing of
                the FTX segment information.

4.1.3  Summary section

       Information to be provided in the Summary section:

0320   UNS, Section control
       A service segment placed at the start of the summary section to
       avoid segment collision.

0330   MOA, Monetary amount
       A segment giving the total amount paid to the service
       organisation in relation to this advice.

0340   CNT, Control total
       A segment to provide message control totals as required. It
       should be noted that a balancing monetary total is always
       provided by the total amount paid to the service organisation.

0350   AUT, Authentication result
       A segment to specify the results of the application of an
       authentication procedure, enabling to check the authenticity of
       the sender and the integrity of the data.

0360   UNT, Message trailer
       A service segment ending a message, giving the total number of
       segments in the message and the control reference number of the
       message.

4.2   Data segment index (Alphabetical sequence by tag)

          AJT Adjustment details
          AUT Authentication result
          BGM Beginning of message
          BUS Business function
          CNT Control total
          COM Communication contact
          CTA Contact information
          CUX Currencies
          DTM Date/time/period
          FII Financial institution information
          FTX Free text
          GIS General indicator
          MOA Monetary amount
          NAD Name and address
          PAI Payment instructions
          PAT Payment terms basis
          RFF Reference
          UNH Message header
          UNS Section control
          UNT Message trailer

Contents of PAYDUC