0. INTRODUCTION
This specification provides the definition of the Work grant
request message (WKGRRE) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional Definition
A message specifying details of requests to a governmental
authority from an employer for workers who need a work grant or
permit.
1.2 Field of Application
The Work grant request message may be used for both national
and international applications. It is based on universal
practice related to administration, commerce and transport, and
is not dependent on the type of business or industry.
1.3 Principles
The message is to provide detailed information of one or more
requests.
A Work grant request message is transmitted from an employer to
a governmental agency.
A Work grant request message may contain requested detailed
information about a person (i.e: the address, the profession,
the location of the job and the remuneration).
A Work grant request message may also be used for a
modification or an extension of an existing work grant request.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Segment
Table which indicate mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates and times should be in the format 'yymmdd'
or 'hhmm' unless all parties involved in the transaction agree
that there is a functional requirement for an alternative
format. Periods should be specified as whole numbers
representing the required period as indicated in the format
qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Work grant request message is
WKGRRE.
Note: Work grant request messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 WKGRRE
0052 D
0054 97A
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the work
grant request by means of its type and number and, when
necessary, its function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the document date.
The Date/time/period segment within other Segment groups should
be used whenever the date or time or period requires to be
logically related to another specified data item.
0040 QTY, Quantity
A segment identifying the quantity of employees of an
enterprise, divided into workers and remunerated staff and each
group further divided into foreigners and natives.
0050 Segment group 1: PNA-ADR-LOC-DTM-SG2
A group of segments identifying the parties with associated
information.
0060 PNA, Party name
A segment identifying names of the parties, in coded or
clear form, and their functions relevant to the Work Grant
Request Message. Identification of the enterprise and the
job administration parties is mandatory for the Work Grant
Request Message. It is recommended that, where possible,
only the coded form of the party identification should be
specified, e.g. where the enterprise and the job
administration are known to each other, thus only the coded
identification is required, but a job center or a job
application address (interview) may vary and would have to
be clearly specified, preferably in structured format.
0070 ADR, Address
A segment specifying the address of the relevant party.
0080 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the ADR segment, e.g. internal site or
building number.
0090 DTM, Date/time/period
A segment specifying the relevant date or time.
0100 Segment group 2: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the PNA
segment.
0110 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0120 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment, e.g.
telephone-number, fax-number, telex-number.
0130 Segment group 3: RFF-DTM
A group of segments for giving references and, where necessary,
their dates, relating to the whole message.
0140 RFF, Reference
A segment identifying the reference by its number related to
the whole message.
0150 DTM, Date/time/period
A segment specifying the date or time related to the
reference.
0160 Segment group 4: GIS-FTX
A group of segments specifying general processing indicators
and, when necessary, additional textual information, relevant
for the whole message.
0170 GIS, General indicator
A segment specifying general indicators for the whole
message.
0180 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
4.1.2 Detail section
Information to be provided in the Detail section:
0190 UNS, Section control
A mandatory service segment placed before the first user
segment in the detail section to avoid segment collision.
0200 Segment group 5: RFF-DTM-SG6-FTX-SG7-SG8-SG9-SG11-SG15
A group of segments providing details of the individual worker
and information related to the work grant request. There must
be at least one occurrence of Segment group 5 within a Work
Grant Request Message. This Segment group may be repeated to
give information about several other foreigners and work grant
requests. The Segment group 5 gives information about the
person, the profession, the location of the executed job and
may give additional information of the job, the remuneration
and, when necessary, the address of the related job center.
0210 RFF, Reference
A segment identifying the administrative operation of the
work grant request by a number given by employment agency.
0220 DTM, Date/time/period
A segment specifying date and, when relevant, time relating
to the work grant request.
Examples of the use of this DTM segment are: starting date
of social insurance.
0230 Segment group 6: PNA-ADR-DTM-LOC-NAT-PDI-DOC
A group of segments specifying identity and related
information regarding a person expected to be employed.
0240 PNA, Party name
A segment giving the identity, in coded and/or clear
form, of the person expected to be employed.
0250 ADR, Address
A segment identifying the address of a person and its
function relevant to the Work grant request message.
0260 DTM, Date/time/period
A segment indicating the date of birth of the person
concerned by the work grant or permit.
0270 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the ADR segment, e.g.
administrative location of a person.
0280 NAT, Nationality
A segment indicating nationality of the person expected
to be employed.
0290 PDI, Person demographic information
A segment indicating some addition information relating
to the person expected for an employment i.e. gender,
marital status...
0300 DOC, Document/message details
A segment giving the list of documents the person may
produce.
0310 FTX, Free text
A segment giving, in coded or free format, any additional
information regarding the identity and status of the person:
i.e. new national administrative requirements not yet solved
by the message.
0320 Segment group 7: GIS-FTX
A group of segments specifying general processing indicators
and, when necessary, additional textual information,
relevant for a work grant request.
0330 GIS, General indicator
A segment specifying general indicators related to a work
grant request, e.g. indicator for a new work grant
request, indicator for an extension of an existing work
grant request.
0340 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
0350 Segment group 8: RFF-DTM
A group of segments for giving references and, where
necessary, their dates, relevant to a work grant request.
0360 RFF, Reference
A segment for specifying references relevant to a work
grant request, e.g. social insurance number of the
foreigner.
0370 DTM, Date/time/period
A segment specifying the date or time related to the
reference.
0380 Segment group 9: EMP-LOC-SG10
A group of segments identifying the profession for a job and
attributes, such as education and experience for this job.
0390 EMP, Employment details
A segment to identify the related area or sector of a
qualification and the qualification, in coded or clear
form, related to a job.
0400 LOC, Place/location identification
A segment indicating the location, where the job should
be performed regarding work grant request.
0410 Segment group 10:ATT-FTX
A group of segments giving coded information about the
requirements of a profession or job regarding educational
qualifications and experience and, when necessary,
additional textual information.
0420 ATT, Attribute
A segment identifying the attributes of a job or
profession. The codes are related to education, job
experience, special knowledge and required
qualifications.
0430 FTX, Free text
A segment with free text information, in coded or
clear form, used when additional information is needed
but cannot be accommodated within other segments. In
computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0440 Segment group 11:SAL-FTX-DTM-SG12-SG13-SG14
A group of segments giving information about the type of the
remuneration and the basic conditions of the remuneration.
It may contain the remuneration amount or a remuneration
range and additional remuneration benefits.
0450 SAL, Remuneration type identification
A segment identifying the type of the remuneration and,
if required, the name of the remuneration type or
contract.
0460 FTX, Free text
A segment with free text information for the remuneration
type or contract, in coded or clear form, used when
additional information is needed but cannot be
accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0470 DTM, Date/time/period
A segment specifying the dates and/or times related to
the remuneration.
0480 Segment group 12:ATT-FTX
A group of segments giving attribute information, in
coded form, for the remuneration and, where necessary,
additional textual information.
0490 ATT, Attribute
A segment identifying in coded form additional
remuneration information and other benefits. The codes
are related working conditions, working time,
employment contract, piece of work and remuneration
benefits.
0500 FTX, Free text
A segment with free text information for additional
remuneration benefits, in coded or clear form, used
when additional information is needed but cannot be
accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0510 Segment group 13:GIS-FTX
A group of segments specifying general processing
indicators and, when necessary, additional textual
information, relevant for the remuneration.
0520 GIS, General indicator
A segment specifying general indicators related to the
remuneration.
0530 FTX, Free text
A segment with free text information, in coded or
clear form, used when additional information is needed
but cannot be accommodated within other segments. In
computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0540 Segment group 14:MOA-RNG-FTX
A group of segments specifying the type and the amount of
the remuneration or a remuneration range.
0550 MOA, Monetary amount
A segment giving information about the type and the
amount of the remuneration.
0560 RNG, Range details
A segment to identify a remuneration range, when an
exact remuneration amount in the MOA segment is not
available. The remuneration range is related to the
type of remuneration in the MOA segment.
0570 FTX, Free text
A segment with free text information, in coded or
clear form, used when additional information is needed
but cannot be accommodated within other segments. In
computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0580 Segment group 15:PNA-ADR-LOC-DTM-FTX-SG16
A group of segments identifying the parties involved with
the work grant request with associated information.
0590 PNA, Party name
A segment identifying names of the parties, in coded or
clear form, and their functions relevant to the work
grant request, e.g. a related job center involved with
the work grant request. It is recommended that, where
possible, only the coded form of the party identification
should be specified, e.g. where the enterprise and the
job administration are known to each other, only the
coded identification is required, but a job center or a
job application or interview address may vary and would
have to be clearly specified, preferably in structured
format.
0600 ADR, Address
A segment giving the address of the relevant party.
0610 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the ADR segment, e.g. internal
site or building number.
0620 DTM, Date/time/period
A segment specifying the date or time related to the
party given in the PNA segment.
0630 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
0640 Segment group 16:CTA-COM
A group of segments giving contact details of the
specific person or department within the party identified
in the PNA segment, e.g. person in the job center
department.
0650 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0660 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment, e.g.
telephone-number, fax-number, telex-number.
0670 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
ADR Address
ATT Attribute
BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
EMP Employment details
FTX Free text
GIS General indicator
LOC Place/location identification
MOA Monetary amount
NAT Nationality
PDI Person demographic information
PNA Party name
QTY Quantity
RFF Reference
RNG Range details
SAL Remuneration type identification
UNH Message header
UNS Section control
UNT Message trailer
Contents of WKGRRE