0. INTRODUCTION
This specification provides the definition of the Job
application result message (JAPRES) to be used in Electronic
Data Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional Definition
A message specifying decisions of an employer related to job
applications and interviews and employment or rejections and,
when necessary, reasons for the decisions or rejections. The
message is transmitted from an employer or employment agency to
an employment agency.
1.2 Field of Application
The Job application result message may be used for both
national and international applications. It is based on
universal practice related to administration, commerce and
transport, and is not dependent on the type of business or
industry.
1.3 Principles
The intention of the message is to provide detailed information
of results or decisions of an employer related to a job
application or an interview. A Job Application Result Message
may contain detailed information of the employment of an
applicant, the rejection of an applicant by the employer or the
rejection of the offered job by the applicant. In case of the
rejection by the applicant, reasons of the rejection can be
given. A Job Application Result Message is transmitted from an
employer or employment agency to the employment agency. A Job
Application Result Message may contain detailed information of
more than one job applicant or interview.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Segment
Table which indicate mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates and times should be in the format 'yymmdd'
or 'hhmm' unless all parties involved in the transaction agree
that there is a functional requirement for an alternative
format.
Periods should be specified as whole numbers representing the
required period as indicated in the format qualifier (weeks,
months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Job application result message is
JAPRES.
Note: Job application result messages conforming to this
document must contain the following data in segment UNH,
composite S009:
Data element 0065 JAPRES
0052 D
0054 97B
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the job
application result by means of its type and number and, when
necessary, its function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the document date.
The Date/time/period segment within other Segment groups should
be used whenever the date or time or period requires to be
logically related to another specified data item.
0040 Segment group 1: PNA-ADR-LOC-DTM-SG2
A group of segments identifying the parties with associated
information.
0050 PNA, Party identification
A segment identifying the name of a person or parties and
their function related to the Job Application Result
message.
0060 ADR, Address
A segment identifying the address of a person or party and
function related to the Job Application Result message.
0070 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the ADR segment, e.g. internal site or
building number.
0080 DTM, Date/time/period
A segment specifying the date or time.
0090 Segment group 2: CTA-COM
A group of segments giving contact details of the specific
person or department within the party.
0100 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0110 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment, e.g.
telephone-number, fax-number, telex-number.
0120 Segment group 3: RFF-DTM
A group of segments for giving references and, where necessary,
their dates, relating to the whole message.
0130 RFF, Reference
A segment identifying the reference by its number related to
the whole message.
0140 DTM, Date/time/period
A segment specifying the date or time related to the
reference.
0150 Segment group 4: GIS-FTX
A group of segments specifying general processing indicators
and, when necessary, additional textual information, relevant
for the whole message.
0160 GIS, General indicator
A segment specifying general indicators for the whole
message.
0170 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
4.1.2 Detail section
Information to be provided in the Detail section:
0180 UNS, Section control
A mandatory service segment placed before the first user
segment in the detail section to avoid segment collision.
0190 Segment group 5: RFF-DTM-FTX-SG6-SG7-SG8-SG9-SG13
A group of segments providing details and result of a job
application or an interview of an applicant proposed. There
must be at least one occurrence of Segment group 5 within a Job
Application Result Message. This Segment group may be repeated
to give information about results of several other applicants.
The Segment group 5 gives information about an applicant and
the employment of the applicant. It may give also information
about the rejection of an applicant by the enterprise or the
rejection of an offered job by the applicant. If the applicant
refused the job, the message may contain the reasons.
0200 RFF, Reference
A segment identifying the administrative operation of the
job application by a number given by the employment agency,
e.g. job order number of an employment agency.
0210 DTM, Date/time/period
A segment specifying date and, when relevant, time relating
to the RFF segment. Examples of the use of this DTM segment
are: order date or time of the employment agency, date of
employment of a person.
0220 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0230 Segment group 6: PNA-ADR-DTM-LOC-NAT-PDI-DOC
A group of segments providing details of the identity of a
proposed applicant.
0240 PNA, Party identification
A segment giving the identity of the applicant in coded
or named form.
0250 ADR, Address
A segment identifying the relevant addresses of a person
requesting a job.
0260 DTM, Date/time/period
A segment giving the birth date of the applicant.
0270 LOC, Place/location identification
A segment giving the place of birth of the applicant and
other places regarding the location of the job.
0280 NAT, Nationality
A segment giving the nationality of the applicant.
0290 PDI, Person demographic information
A segment providing various additional information
regarding the applicant.
0300 DOC, Document/message details
A segment indicating documents which permit to identify
the applicant.
0310 Segment group 7: RFF-DTM
A group of segments for giving references and, where
necessary, their dates, relevant to job applications.
0320 RFF, Reference
A segment for specifying references relevant to the job
application, e.g. order number of the enterprise, number
of a job advertisement.
0330 DTM, Date/time/period
A segment specifying the date or time related to the
reference.
0340 Segment group 8: GIS-FTX
A group of segments specifying general processing indicators
and, when necessary, additional textual information, related
to the result of an application or an interview of a person.
0350 GIS, General indicator
A segment specifying general indicators related to the
result of a job application or an interview, e.g.
employed, qualifications are not satisfied, experience,
rejection by the person.
0360 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
0370 Segment group 9: EMP-LOC-SG10-SG11-SG12
A group of segments identifying the qualification of a
person and attributes, such as education and experience.
0380 EMP, Employment details
A segment to identify an employment proposed to an
applicant.
0390 LOC, Place/location identification
A segment indicating the location, where the job should
be performed.
0400 Segment group 10:GIS-FTX
A group of segments specifying general processing
indicators and, when necessary, additional textual
information, related to the rejection of the job by an
applicant.
0410 GIS, General indicator
A segment specifying general indicators related to the
reasons of the rejection of the job by an applicant,
e.g. remuneration, bad working-times, others.
0420 FTX, Free text
A segment with free text information, in coded or
clear form, used when additional information is needed
but cannot be accommodated within other segments. In
computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0430 Segment group 11:ATT-FTX-PTY
A group of segments giving coded attribute information of
a profession or job regarding educational qualifications
and experience and, when necessary, priority of the
information and additional textual information.
0440 ATT, Attribute
A segment identifying in coded form attributes of a
profession or job. The codes are related to education,
job experience, special knowledge and required
qualifications.
0450 FTX, Free text
A segment with free text information for special
knowledge, in coded or clear form, used when
additional information is needed but cannot be
accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0460 PTY, Priority
A segment identifying the priority of requirements for
a job.
0470 Segment group 12:LAN-GIS
A group of segments giving information about languages
and experiences of language.
0480 LAN, Language
A segment specifying a language in coded or clear
form.
0490 GIS, General indicator
A segment specifying general indicators of the
experience of a language.
0500 Segment group 13:SAL-FTX-DTM-SG14-SG15-SG16
A group of segments giving information about the
remuneration type offered and the basic condition of the
remuneration. It may contain the remuneration amount or a
remuneration range and additional remuneration benefits.
0510 SAL, Remuneration type identification
A segment identifying the type of the remuneration and,
if required, the name of the remuneration type or
contract.
0520 FTX, Free text
A segment with free text information for the remuneration
type or contract, in coded or clear form, used when
additional information is needed but cannot be
accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0530 DTM, Date/time/period
A segment specifying the dates and/or times related to
the remuneration.
0540 Segment group 14:ATT-FTX
A group of segments giving attribute information, in
coded form, for the remuneration offered and, where
necessary, additional textual information.
0550 ATT, Attribute
A segment identifying in coded form additional
remuneration information and other benefits offered.
The codes are related to working conditions, working
time, employment contract, piece work and remuneration
benefits.
0560 FTX, Free text
A segment with free text information for additional
remuneration benefits, in coded or clear form, used
when additional information is needed but cannot be
accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0570 Segment group 15:GIS-FTX
A group of segments specifying general processing
indicators and, when necessary, additional textual
information, relevant for the remuneration.
0580 GIS, General indicator
A segment specifying general indicators related to the
remuneration.
0590 FTX, Free text
A segment with free text information, in coded or
clear form, used when additional information is needed
but cannot be accommodated within other segments. In
computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0600 Segment group 16:MOA-RNG-FTX
A group of segments specifying the type and the amount of
the remuneration or a remuneration range offered.
0610 MOA, Monetary amount
A segment giving information about the type and the
amount of the remuneration for the job.
0620 RNG, Range details
A segment to identify a remuneration range for the
job, when an exact remuneration amount in the MOA
segment is not available. The remuneration range is
related to the type of remuneration in the MOA
segment.
0630 FTX, Free text
A segment with free text information, in coded or
clear form, used when additional information is needed
but cannot be accommodated within other segments. In
computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0640 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
ADR Address
ATT Attribute
BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
EMP Employment details
FTX Free text
GIS General indicator
LAN Language
LOC Place/location identification
MOA Monetary amount
NAT Nationality
PDI Person demographic information
PNA Party identification
PTY Priority
RFF Reference
RNG Range details
SAL Remuneration type identification
UNH Message header
UNS Section control
UNT Message trailer
Contents of JAPRES