0. INTRODUCTION
This specification provides the definition of the Inventory
report message (INVRPT) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
This paper provides the definition of the United Nations
Standard Inventory Report Message to be used in Electronic Data
Interchange between trading partners.
1.1 Functional Definition
A message specifying information relating to held inventories.
The Inventory report message is intended to be used in either
direction between trading partners.
1.2 Field of Application
The Inventory report message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
The exchanged information will relate to inventories of raw
materials, manufactured articles, or other stockable items, and
can be exchanged between a manufacturer and distributor
(wholesaler), or manufacturer and consignment holder, etc.
The message includes functionality to differentiate classes of
inventory, and to permit financial valuation of inventories
facilitating price protection claims, auditing, statutory
declarations, etc.
The specified quantities relating to a product can indicate
opening stock, closing stock, and goods movement (receipts or
withdrawals) of held inventory, for a given time frame.
The specified quantities can relate directly to a product or
package, and may be sub-detailed within different groups or
classes, e.g., batch, age, valuation, location, etc.
For every specified quantity it is possible to indicate the
relative package identifications of the physical units
involved.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Segment
Table which indicate mandatory, conditional and repeating
requirements.
The following guide-lines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format 'yymmdd'
'hhmm' unless all the parties involved in the transaction agree
that there is a functional requirement for an alternative form.
Periods should be specified as whole numbers representing the
required period as indicated to the format qualifier (weeks,
months, etc.).
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of the group.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Inventory report message is
INVRPT.
Note: Inventory report messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 INVRPT
0052 D
0054 98A
0051 UN
0020 BGM, Beginning of message
A segment for unique identification of the Inventory Report
document, name and its number.
0030 FTX, Free text
A segment enabling the specification of coded information or
free text information relevant to the whole message. In
computer to computer exchange such text will normally require
the receiver to process this segment manually.
0040 DTM, Date/time/period
Date/time/period related to the whole message. The segment must
be specified at least once to identify the date at which the
inventory report was issued.
0050 Segment group 1: RFF-DTM
A group of segments giving references and where necessary,
their dates relating to the whole message, e.g., a contract,
dispatch advice number, etc.
0060 RFF, Reference
A segment for referencing documents relating to the whole
inventory report message, e.g., a contract, dispatch advice
number, etc.
0070 DTM, Date/time/period
Date/time/period as applied to the referred document.
0080 Segment group 2: NAD-LOC-SG3-SG4
A group of segments identifying names, addresses and locations
relevant to the whole message.
0090 NAD, Name and address
A segment for identifying names and addresses and their
functions relevant for the whole Inventory Report.
Indications of the parties involved is recommended for the
Inventory Report message. They are to be given in the NAD
segment. It is recommended that where possible only the
coded form of the party ID should be specified.
0100 LOC, Place/location identification
A segment giving more specific location information in
addition to the address specified in the NAD segment.
0110 Segment group 3: RFF-DTM
A group of segments giving references only relating to the
specified party, rather than the whole message.
0120 RFF, Reference
A segment for referencing documents and other numbers
pertinent to the party identified in the NAD segment.
0130 DTM, Date/time/period
Date/time/period as applied to the referred document.
0140 Segment group 4: CTA-COM
A group of segments to identify person, function,
department, and where appropriate numbers to which the
communications should be directed.
0150 CTA, Contact information
A segment to identify person, function, department, to
whom communications should be directed.
0160 COM, Communication contact
Identifying communication types and numbers for the
entities specified in CTA, e.g., FAX, TELEX, telephone,
etc.
0170 Segment group 5: CUX-DTM
A group of segments to indicate currencies used for financial
evaluation.
0180 CUX, Currencies
A segment specifying currencies, and, if required, rates of
exchange for the whole message, e.g., evaluation currency.
0190 DTM, Date/time/period
Date/time/period as applied to the currencies.
4.1.2 Detail section
Information to be provided in the Detail section:
0200 Segment group 6: CPS-SG7
A group of segments providing details of all package levels of
the inventory report. This segment group provides the
capability to give the hierarchical relationship. The group
defines a local top-down packaging structure.
0210 CPS, Consignment packing sequence
A segment identifying the sequence in which packing has been
done, e.g. handling unit (pallet), package (box).
0220 Segment group 7: PAC-PCI-SG8
A group of segments identifying packaging, marks and
numbers, date and time information.
0230 PAC, Package
A segment specifying the number and type of packages.
DE7224, number of packages must not be used.
0240 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the PAC
Segment.
0250 Segment group 8: QTY-GIN-DTM
A group of segments providing package quantities with
package identification and relevant date/time
information.
0260 QTY, Quantity
A segment to provide quantity information suitably
qualified for the packages referred to in the PAC
Segment, e.g., opening quantity, closing quantity,
adjustment quantity. This quantity segment may contain
any number of packages.
0270 GIN, Goods identity number
A segment to provide serial-, batch-, label- or
packaging number. These may be simple numbers or
ranges of numbers.
0280 DTM, Date/time/period
Date/time period relevant to the package, e.g.
production date, expiration date, etc.
0290 Segment group 9: LIN-PIA-IMD-NAD-MEA-ALI-LOC-DTM-FTX-SG10-SG11
A group of segments providing detailed information on each line
of the inventory report.
0300 LIN, Line item
A segment identifying a specific line item in the inventory
report. All other segments in the detail section refer to
the line item.
0310 PIA, Additional product id
A segment to allow the transmission of additional product
identification.
0320 IMD, Item description
A segment for describing the item.
0330 NAD, Name and address
A segment enabling the specification of the manufacturer of
a line item.
0340 MEA, Measurements
A segment specifying physical measurements of the inventory
item, either in original or packaged form.
0350 ALI, Additional information
A segment indicating that the line item is subject to
special conditions due to origin custom preference or
commercial factors.
0360 LOC, Place/location identification
A segment indicating details regarding specific place or
location of the specified line item.
0370 DTM, Date/time/period
Date/time/period as applied to the line item.
0380 FTX, Free text
A segment enabling the specification coded or free text
information relevant to a line item. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0390 Segment group 10:RFF-DTM
A group of segments giving references only relating to the
specified line item.
0400 RFF, Reference
A segment for referencing documents and other numbers
pertinent to the line item.
0410 DTM, Date/time/period
Date/time/period as applied to the referred document.
0420 Segment group 11:INV-QTY-GIN-LOC-DTM-STS-SG12-SG13-SG14-
SG15
A group of segments providing a quantity with all inventory
management related information and optionally package
details, line item currencies and references.
0430 INV, Inventory management related details
A segment to provide all the parameters required for an
inventory activity report, e.g. the reason for an
inventory movement, the direction of an inventory
movement, etc.
0440 QTY, Quantity
A segment to provide a quantity information suitably
qualified, for the product referred to by the LIN
segment, e.g. opening balance quantity, closing balance
quantity, inventory movement quantity, etc.
0450 GIN, Goods identity number
A segment to provide specific serial, batch or packaging
numbers to which the specific quantity relates. These may
be single numbers or ranges of numbers.
0460 LOC, Place/location identification
A segment indicating details regarding specific place or
location of the quantity referred to in QTY.
0470 DTM, Date/time/period
Date/time/period as applied to the quantity.
0480 STS, Status
A segment giving transport status report, e.g., damaged,
customs refusal and totally missing.
0490 Segment group 12:NAD-LOC
A segment group to identify the owner of the inventory.
0500 NAD, Name and address
A segment to identify the owner of the stock.
0510 LOC, Place/location identification
To identify a country/place/location/related location
one/related location two.
0520 Segment group 13:PRI-CUX-DTM
A group of segments to provide price/cost/value
information.
0530 PRI, Price details
A segment to provide the price/cost/value, suitable
qualified.
0540 CUX, Currencies
A segment specifying currencies, and if required,
rates of exchange, e.g., evaluation currency.
0550 DTM, Date/time/period
Date/time/period as applied to the currencies.
0560 Segment group 14:RFF-DTM
A group of segments giving references only relating to
the specified quantity.
0570 RFF, Reference
A segment for referencing documents and other numbers
pertinent to the quantity.
0580 DTM, Date/time/period
Date/time/period as applied to the referred document.
0590 Segment group 15:CPS-SG16
A group of segments providing details of all package
levels item or quantity. This segment group provides the
capability to give the hierarchical relationship. The
group defines a logical top-down packaging structure.
0600 CPS, Consignment packing sequence
A segment identifying the sequence in which packing
has been done, e.g., handling unit (pallet), package
(box).
0610 Segment group 16:PAC-MEA-QTY-SG17
A group of segments specifying the number and type of
packages, identification of the packages and date/time
information.
0620 PAC, Package
A segment specifying the number and type of
packages (physical units and the physical type of
packaging).
0630 MEA, Measurements
A segment specifying physical measurement of
packages / physical units described in the PAC
segment.
0640 QTY, Quantity
A segment to specify the quantity per package
described in the PAC segment.
0650 | Segment group 17:PCI-RFF-DTM-GIN-SG18
A segment group specifying markings, labels and
packing.
0660 PCI, Package identification
A segment specifying markings and / or labels
used on individual physical units (packages)
described in the PAC segment.
0670 RFF, Reference
A segment for referencing the package
identification e.g. master label number.
0680 DTM, Date/time/period
Date/time/period relevant to the package, e.g.,
production date, expiration date, etc.
0690 GIN, Goods identity number
A segment to provide serial, batch, label or
packaging number. These may be simple numbers or
ranges of numbers.
0700 + Segment group 18:GIR-DTM
A group of segments to give specific package
related identification numbers and dates.
0710 + GIR, Related identification numbers
A segment to specify a set of related
identifications specific to a package.
0720 + DTM, Date/time/period
A segment to give specific dates for the
package, e.g. production date, etc.
0730 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
ALI Additional information
BGM Beginning of message
COM Communication contact
CPS Consignment packing sequence
CTA Contact information
CUX Currencies
DTM Date/time/period
FTX Free text
GIN Goods identity number
+ GIR Related identification numbers
IMD Item description
INV Inventory management related details
LIN Line item
LOC Place/location identification
MEA Measurements
NAD Name and address
PAC Package
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
RFF Reference
STS Status
UNH Message header
UNT Message trailer
Contents of INVRPT