0. INTRODUCTION
This specification provides the definition of the Order status
report message (OSTRPT) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional Definition
A message between a buyer or buyer's agent and a seller or
seller's agent reporting status information on the current
status of a previously sent order(s). This may be a reply to an
order status enquiry or a report as agreed between the
partners.
1.2 Field of Application
The Order status report message may be used for both national
and international applications. It is based on universal
practice related to administration, commerce and transport, and
is not dependent on the type of business or industry.
1.3 Principles
This message covers one seller and one buyer and may relate to:
- one enquiry
- one or more purchase orders
- specific lines within purchase orders
The status can not trigger any action by the receiver of the
message. For example, if the status is 'ready for shipment', it
can not be used as a despatch advice information. A DESADV
message, or an equivalent document, has to be sent as well.
This message can only be used to provide status information.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Segment
Table which indicate mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
- All specified dates/times should be in the format
'yymmdd'/'hhmm' unless all parties involved in the transaction
agree that there is a functional requirement for an alternative
format. Periods should be specified as whole numbers
representing the required period as indicated in the format
qualifier (weeks, months, etc.)
- Where a choice of code or text is given only the code element
should be used wherever possible.
- Conditional data that is required in the message should be
omitted.
- Care must be taken that the segment qualifier in dependent
segments does not conflict with the segment qualifier of the
trigger segment of a group.
- Free text information within the message should be avoided as
this inhibits automatic processing.
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Order status report message is
OSTRPT.
Note: Order status report messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 OSTRPT
0052 D
0054 98A
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the order
status report by means of its type and number and when
necessary it's function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the request date.
0040 RFF, Reference
A segment identifying which enquiry document this message is
responding to.
0050 FTX, Free text
A segment for free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0060 Segment group 1: NAD-SG2
A group of segments identifying the parties with associated
information.
0070 NAD, Name and address
A segment identifying names and addresses of the parties, in
coded or clear form, and their functions relevant to the
message. Identification of the sender (normally the seller)
is mandatory for a report. It is recommended that where
possible only the coded form of the party ID should be
specified.
0080 Segment group 2: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the NAD
segment.
0090 CTA, Contact information
A segment to identify a person or department, and their
function, to whom communication should be directed.
0100 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
0110 Segment group 3: DOC-DTM-SG4-SG5
A group of segments providing details of the individual
order(s).
0120 DOC, Document/message details
A segment giving references to the order(s) reported. Other
references may also be given, e.g. seller's reference
number.
0130 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0140 Segment group 4: STS-DTM-PCD-QTY-NAD
A group of segments providing status details related to the
individual order.
0150 STS, Status
A segment giving the status of the referred order.
0160 DTM, Date/time/period
A segment specifying the date/time related to the order
status.
0170 PCD, Percentage details
A segment used to indicate the percentage of completion
related to the order status.
0180 QTY, Quantity
A segment used to indicate the quantity of completion
related to the order status.
0190 NAD, Name and address
A segment identifying names and addresses of parties, in
coded or clear form, and their functions relevant to the
status reported.
0200 Segment group 5: LIN-PIA-IMD-MEA-GIN-RCS-FTX-SG6-SG7-SG15
A group of segments providing details of the individual
order(s) lines being reported.
0210 LIN, Line item
A segment used to identify a line item.
0220 PIA, Additional product id
A segment providing additional identification on the
product specified in the LIN segment. E.g. To give
seller's item number, EAN number, technical specification
number.
0230 IMD, Item description
A segment for describing the product as well as product
characteristic. This segment should be used for products
or services that cannot be fully identified by a product
code or article number.
0240 MEA, Measurements
A segment enabling the physical measurements of the
ordered item to be specified where this is required for
full identification of the product. Any measurements must
refer to the product in its unpacked form e.g. thickness
of plastic film, length, weight, etc.
0250 GIN, Goods identity number
A segment providing identity numbers to be applied to the
items being queried e.g. serial numbers for assembled
equipment.
0260 RCS, Requirements and conditions
A segment to enable industry or national requirements to
be specified.
0270 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
0280 Segment group 6: RFF-DTM
A group of segments giving references related to the
order line(s) and, where relevant, their dates.
0290 RFF, Reference
A segment giving references to seller's reference
number, contract numbers, etc.
0300 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
0310 Segment group 7: STS-DTM-PCD-QTY-SG8-SG10-SG11-SG12-SG13
A group of segments providing status details and related
information for a line item.
0320 STS, Status
A segment giving the status of the referred order
line.
0330 DTM, Date/time/period
A segment specifying the date and/or time related to
the line item status.
0340 PCD, Percentage details
A segment used to indicate the percentage of
completion related to the line item status.
0350 QTY, Quantity
A segment used to indicate the quantity of completion
related to the line item status.
0360 Segment group 8: NAD-RFF-SG9
A group of segments identifying the parties with
associated information, relevant to the line item
only.
0370 NAD, Name and address
A segment identifying names and addresses of
parties, in coded or clear form, and their
functions relevant to the item being queried. It is
recommended that where possible only the coded form
of the party ID should be specified. e.g. the buyer
and seller are known to each other, thus only the
coded ID is required, but the consignee or delivery
address may vary and would have to be clearly
specified, preferably in structured format.
0380 RFF, Reference
A segment identifying the reference relevant to a
party by its number and where appropriate a line
number within a document.
0390 Segment group 9: CTA-COM
A group of segments giving contact details of the
specific person or department within the party
identified in the NAD segment.
0400 CTA, Contact information
A segment to identify a person or department,
and their function, to whom communication should
be directed for the party.
0410 COM, Communication contact
A segment to identify a communication type and
number for the contact specified in the CTA
segment.
0420 Segment group 10:TDT-LOC
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the line item.
0430 TDT, Details of transport
A segment specifying the mode, means and
identification of the transport for the line item
being queried.
0440 LOC, Place/location identification
A segment identifying the locations relevant to the
transport specified in the TDT segment.
0450 Segment group 11:TOD-LOC
A group of segments indicating the terms of delivery
which are relevant to the line item.
0460 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be
used.
0470 LOC, Place/location identification
A segment indicating the location relevant to the
delivery terms specified in the TOD segment.
0480 Segment group 12:EQD-HAN
A group of segments providing information relating to
equipment identification and ownership, handling and
notification of hazardous materials, relating to the
line item.
0490 EQD, Equipment details
A segment to define fixed information regarding
equipment to be used in conjunction with the line
item being queried, and if required, to indicate
responsibility for supply of the equipment e.g. a
container identification.
0500 HAN, Handling instructions
A segment providing information on required
handling of materials and additionally, if
required, identifying hazardous materials in the
item being queried.
0510 Segment group 13:PAC-QTY-SG14
A group of segments identifying the packaging,
physical dimensions, and marks and numbers for goods
referenced in the line or sub-line item.
0520 PAC, Package
A segment specifying the number of packages and the
physical type of packaging for the line item e.g.
pallet type.
0530 QTY, Quantity
A segment specifying the maximum quantity number of
packages which can be stacked safely on another
and/or the number of items normally contained
within the package.
0540 Segment group 14:PCI-RFF
A group of segments specifying the markings and
labels on individual physical units.
0550 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described
in the PAC segment.
0560 RFF, Reference
A segment identifying the master label number.
0570 Segment group 15:SCC-SG16
A group of segments specifying the delivery schedules and
related locations, quantities and dates/times of a
specific delivery.
0580 SCC, Scheduling conditions
A segment specifying the type and status of the
schedule.
0590 Segment group 16:LOC-DTM-QTY-SG17
A group of segments providing quantity details and
related dates/times of a specific delivery.
0600 LOC, Place/location identification
A segment indicating the location to which part of
the consignment is to be delivered.
0610 DTM, Date/time/period
A segment specifying the date and/or time related
to the product quantities.
0620 QTY, Quantity
A segment identifying the product quantities.
0630 Segment group 17:STS-DTM-PCD-QTY-NAD
A group of segments providing status details or a
specific delivery.
0640 STS, Status
A segment giving the status of the referred
delivery.
0650 DTM, Date/time/period
A segment specifying the date and/or time
related to the status of the specific delivery.
0660 PCD, Percentage details
A segment used to indicate the percentage of
completion related to the status of the specific
delivery.
0670 QTY, Quantity
A segment used to indicate the quantity of
completion related to the status of the specific
delivery.
0680 NAD, Name and address
A segment identifying names and addresses of
parties, in coded or clear form, and their
functions related to the status reported.
0690 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FTX Free text
GIN Goods identity number
HAN Handling instructions
IMD Item description
LIN Line item
LOC Place/location identification
MEA Measurements
NAD Name and address
PAC Package
PCD Percentage details
PCI Package identification
PIA Additional product id
QTY Quantity
RCS Requirements and conditions
RFF Reference
SCC Scheduling conditions
STS Status
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNT Message trailer
Contents of OSTRPT