0.    INTRODUCTION

       This specification provides the definition of the Data
       maintenance status report/query message (DMSTAT) to be used in
       Electronic Data Interchange (EDI) between trading partners
       involved in administration, commerce and transport.

1.    SCOPE

1.1   Functional Definition

       The Data maintenance status report/query message (DMSTAT)
       permits the transfer of status for any Data Maintenance Request
       (DMR) action among parties involved in the preparation,
       processing, assessment, resolution and directory production
       processes. The message may also be used to inquire as to the
       current status of a DMR.

1.2   Field of Application

       The Data maintenance status report/query message may be used
       for both national and international applications. It is based
       on universal practice related to administration, commerce and
       transport, and is not dependent on the type of business or
       industry.

1.3   Principles

       The message permits the submission of a request for status and
       the transmission of status(es) for any DMR action.
       
       The message uses a hierarchical level structure to permit
       flexibility in expanding the description opportunities for
       status report or query types and data content. 
       
       One occurrence of a DMSTAT message may contain:
       
       - status(es) for one or more DMRs,
       - or request the status(es) for a DMR(s),
       - or assign cross-reference numbers for individual DMRs,
       - or send a secretarial status report.
       
       However, only one function (e.g., either a status report, or a
       query, or a notification of log numbers) shall be contained
       within a single message occurrence.
       
       The message may be exchanged at the regional or national level
       between the DMR submitter and the secretariat that acts as the
       entry point for DMR submissions to the submitter's technical
       assessment group. It may also be exchanged at an international
       level among the secretariats for the assessment function as
       well as those participating in the production of the
       directories.
       
       On a regional or national level the first status sent for a
       given DMR will be from the entry point secretariat to the
       submitter providing the entry point secretariats log number
       assigned to an individual DMR. On an international level the
       first status sent for a given DMR will be from the central
       secretariat to the submitting region providing the UN Log
       Number assigned for an entry point log number.
       
       Where entry point assessment groups review DMRs submitted
       outside their region or nation, the assessment groups will send
       a status report to the central secretariat indicating the
       status assigned to those DMRs. As an entry point assessment
       group or international assessment group reports its status for
       a DMR, the secretariat will include the reference of the
       assessment group status report from which the status is being
       reported. Each time the central secretariat receives a status
       report from a DMR entry point they assign a central secretariat
       cross-reference to the report and send the central secretariat
       report number back to the entry point's secretariat. The
       central secretariat will assign the report number for
       international assessment group status reports as well as
       consolidated reports for international assessment and directory
       production.
       
       Prior to an international technical assessment or directory
       production meeting the central secretariat will compile the
       received statuses and generate a summary report of DMRs (using
       the report function of DMSTAT) for inclusion in those meetings.
       The entry point secretariats are to confirm the inclusion or
       removal of DMRs from that entry point and, where necessary,
       confirm the status attributed to their assessment group for
       DMRs issued from other entry points, back to the central
       secretariat (using the status function of DMSTAT).
       
       Use of the default service characters is required and the
       Interchange header shall specify character set level C.

2.    REFERENCES

       See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
       Section 1.

3.    TERMS AND DEFINITIONS

3.1   Standard terms and definitions

       See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
       Section 2.

4.    MESSAGE DEFINITION

4.1   Data Segment Clarification

       This section should be read in conjunction with the Segment
       Table which indicate mandatory, conditional and repeating
       requirements.

4.1.1  Header section

       Information to be provided in the Header section:

   UNH, Message header
       A service segment starting and uniquely identifying a message.
       The message type code for the Data maintenance status
       report/query message is DMSTAT.
       
       Note: Data maintenance status report/query messages conforming
       to this document must contain the following data in segment
       UNH, composite S009:

       Data element  0065 DMSTAT
                     0052 D
                     0054 98B
                     0051 UN

   BGM, Beginning of message
       A segment to indicate the beginning of the message and to
       transmit type, number and function (report or query) of the
       message.

   DTM, Date/time/period
       A segment specifying the effective date of the status report or
       query provided for all DMRs reported in the detail section.
       Date information is to be provided in CCYYMMDD format.


   Segment group 1: PNA-COM
       A group of segments providing information about the sender of
       the report or query.

      PNA, Party identification
          A segment identifying the originator of the message, e.g.,
          the DMR submitter, entry point secretariat, central
          secretariat, etc. One iteration must identify the sender's
          organization name and assessment group identification.

      COM, Communication contact
          A segment identifying the communication number associated
          with the party, e.g., email address, phone number, etc.

4.1.2  Detail section

       Information to be provided in the Detail section:


   Segment group 2: HYN-RFF-SG3
       A group of segments identifying the type of report or query
       being conveyed, applicable log numbers, applicable cross
       referencing log numbers, actual DMR status, and text comments
       associated with the DMR status.

      HYN, Hierarchy information
          A segment used to relate individual iterations of the detail
          section to a particular level in the status report or query.
          
          A query type may either be an entry point query (e.g., an
          inquiry from a submitter to the entry point secretariat) or
          a DMR query (e.g., an inquiry initiated at any other point
          in the activity model).
          
          A report type may either be an entry point status (e.g.,
          provided as status from the entry point) or a DMR status
          (e.g., DMR status provided at any point in the DMR process).
          
          The notification of log number assignments is sent by entry
          point and central secretariats to respond to the receipt of
          DMRs or regional status reports.

      RFF, Reference
          A segment identifying the type of and specific log numbers
          associated with the DMR or status report.
          
          For each DMR status one occurrence of the segment shall be
          used for the status log number associated with the DMR,
          within a particular status report. This number will uniquely
          identify the status provided at each point in the DMR life
          cycle.
          
          Another occurrence, if required, may be used for the latest
          log number assigned. The sequence of log number assignments
          shall be the originator's internal control log number, entry
          point assigned log number, central secretariat assigned log
          number, and international assessment assigned log number.
          
          One occurrence, if required, may be used to identify the
          number to which the latest log number should be
          cross-referenced. For example, the entry point log number
          will be cross-referenced to the originator's internal
          control log number, the central secretariat assigned log
          number will be cross-referenced to the entry point log
          number, the central secretariat report number will be
          cross-referenced to the entry point report number, etc.


      Segment group 3: STS-PNA-DTM-RFF-FTX
          A group of segments providing status information for a DMR
          as well as identifying who assigned the status, relevant
          date and text comments when provided.

         STS, Status
             A segment identifying the status event and status code,
             as required.
             
             The status event may represent:
             
             Entry point assessment of DMR feedback
             Log number assignment
             Entry point review
             Consolidated DMR reporting
             Confirmed DMR reporting
             International assessment group reporting
             Directory production report
             Data structure tag assignment
             
             The status code may represent regional or international
             status associated with the DMR, to include:
             
             Approved
             Withdrawn
             Rejected
             Approval pending
             Postponed
             Replaced
             
             The actual status provided shall be the highest or latest
             status associated with the logical sequential progression
             of the DMR through the approval process.

         PNA, Party identification
             A segment identifying the party assigning the status
             associated with the DMR, e.g., the entry point
             secretariat, central secretariat, an international
             assessment group, etc. Identify the name of the
             organization that assigned the status and/or region code.

         DTM, Date/time/period
             A segment specifying the effective date of the assignment
             of a status log number to a specific DMR. Date
             information is to be provided in CCYYMMDD format.

         RFF, Reference
             A segment identifying the actual structure tag assigned
             to a structure when it is placed in the directory.

         FTX, Free text
             A segment specifying text information associated with the
             DMR status. Specific information related to entry point
             comments, international assessment comments, directory
             production comments, augmented descriptions associated
             with the status, etc., may be provided.

   UNT, Message trailer
       A service segment ending a message, giving the total number of
       segments in the message and the control reference number of the
       message.

4.2   Data segment index (Alphabetical sequence by tag)

          BGM Beginning of message
          COM Communication contact
          DTM Date/time/period
          FTX Free text
          HYN Hierarchy information
          PNA Party identification
          RFF Reference
          STS Status
          UNH Message header
          UNT Message trailer

Contents of DMSTAT