0. INTRODUCTION
This specification provides the definition of the Instruction
for returns message (RETINS) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional Definition
A message by which a party informs another party whether and
how goods shall be returned.
1.2 Field of Application
The Instruction for returns message may be used for both
national and international applications. It is based on
universal practice related to administration, commerce and
transport, and is not dependent on the type of business or
industry.
1.3 Principles
The sender of an instruction for returns message will normally
have previously been informed by the recipient of the intention
to return goods by means of the Announcement for Returns
message.
The instruction for returns message can be used to inform the
receiving party on:
- whether the goods shall be returned, repaired, destroyed, or
disposed of;
- which transport means and mode shall be used;
- on or by which date the return shall take place;
- which party is responsible for initialising transportation;
- which party is responsible for the transportation costs;
- any additional costs related to the return;
- the carrier who shall carry out the transportation;
- the address to which the returned goods should be sent;
- any associated documents which will be raised in conjunction
with the instruction for return, e.g. credit note.
- fixed returns instructions for items which are returned on a
scheduled basis, e.g. the collection of unsold newspapers will
take place at a fixed time each week.
The instruction for returns may also be used to specify
additional information regarding the return of goods such as
handling instructions or hazardous material information.
The instruction for returns may be used to inform a party if
the sender refuses, or does not require, return of the goods.
It must in this case indicate what action the message recipient
should carry out (e.g. disposal, destroy).
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Segment
Table which indicate mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing. It is only used when
additional information that cannot be accommodated within the
other segments is required.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Instruction for returns message
is RETINS.
Note: Instruction for returns messages conforming to this
document must contain the following data in segment UNH,
composite S009:
Data element 0065 RETINS
0052 D
0054 98B
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the
Instruction for Returns.
0030 DTM, Date/time/period
A segment specifying the dates, and when relevant, the times
related to the whole message, e.g. pick up date, message date.
The segment must be specified at least once to specify the
message date as allocated by the sender.
0040 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0050 Segment group 1: DOC-DTM
A group of segments by which the sender of the message
indicates to the receiver what type of document or message will
accompany or follow the instruction for returns message, e.g.,
a credit note.
0060 DOC, Document/message details
A segment by which the sender of the message indicates to
the receiver what type of document or message will accompany
or follow (e.g. credit note) the instruction for returns
message.
0070 DTM, Date/time/period
A segment specifying the date and where necessary the time
related to the current document. This may be used to
indicate required document receipt dates, times, or periods.
0080 Segment group 2: RFF-DTM
A group of segments providing references and any associated
dates related to the current message, e.g. announcement for
returns number, invoice, etc.
0090 RFF, Reference
A segment for providing references related to the whole
instruction for returns message.
0100 DTM, Date/time/period
A segment specifying the date and where necessary the time
of the reference.
0110 Segment group 3: NAD-LOC-SG4-SG5
A group of segments identifying the parties involved in the
instruction to return message and any associated information.
0120 NAD, Name and address
A segment to identify a party name and address, either by
coded identification or in clear form. It is recommended
that where possible only the coded form of the party
identification should be specified, e.g. the Buyer and
Seller are known to each other, thus only the coded
identification is required.
0130 LOC, Place/location identification
A segment to allow the identification of locations related
to the current party, e.g. the location of the goods for
returns.
0140 Segment group 4: RFF-DTM
A group of segments for specifying any references relating
to the current party.
0150 RFF, Reference
A segment for the inclusion of any references related to
the current party.
0160 DTM, Date/time/period
A segment specifying the date and where necessary the
time of the reference.
0170 Segment group 5: CTA-COM
A group of segments identifying the contact person or
department for the current party and if required specifying
the communication channel and number.
0180 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0190 COM, Communication contact
A segment specifying the communication channel and number
for the specified contact.
0200 Segment group 6: CDI-INP-DTM-FTX-SG7
A group of segments identifying any states, instructions, dates
or additional references related to the complete instruction
for return message.
0210 CDI, Physical or logical state
A segment to enable return states to be specified.
0220 INP, Parties and instruction
A segment to enable return instructions to be specified.
0230 DTM, Date/time/period
A segment specifying the date and or time related to the
return state.
0240 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0250 Segment group 7: RFF-DTM
A group of segments for specifying any references, and if
required any dates, related to the and conditions.
0260 RFF, Reference
A segment for the inclusion of any references related to
the conditions.
0270 DTM, Date/time/period
A segment specifying the date and where necessary the
time of the reference.
0280 Segment group 8: TOD-LOC
A group of segments indicating the terms of delivery for the
whole instruction for returns.
0290 TOD, Terms of delivery or transport
A segment identifying the delivery terms used, e.g.
INCOTERMS, a code could be used to specify the delivery
terms.
0300 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms.
0310 Segment group 9: TDT-LOC-DTM
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the whole instruction for returns.
0320 TDT, Details of transport
A segment specifying the mode, means and identification of
the transport for the goods on which instructions for
returns are being provided.
0330 LOC, Place/location identification
A segment identifying locations relevant to the transport
details.
0340 DTM, Date/time/period
A segment identifying any dates associated with the
transport details.
0350 Segment group 10:EQD-MEA-FTX
A group of segments to specify equipment in which goods will be
transported.
0360 EQD, Equipment details
A segment to specify equipment, equipment size and type used
in the transport.
0370 MEA, Measurements
A segment to specify measurements associated with the
equipment, such as size.
0380 FTX, Free text
A segment to specify processable supplementary information
associated with the equipment.
4.1.2 Detail section
Information to be provided in the Detail section:
0390 Segment group 11:LIN-PIA-IMD-MEA-DTM-QTY-FTX-LOC-MOA-SG12-SG13-
SG14-SG15-SG16-SG18-SG20-SG21
A group of segments providing details of the individual items
for which instruction for returns are being provided. There
must be at least one occurrence of this group within an
instruction for returns.
0400 LIN, Line item
A segment identifying a line item by the line item number
and configuration level, and additionally, identifying the
product for return. Other product identification numbers,
e.g. supplier product number etc., can be specified within
the following PIA segment.
0410 PIA, Additional product id
A segment providing additional identification to the product
specified in the LIN segment (e.g. Harmonized System
number).
0420 IMD, Item description
A segment for describing the current line item as well as
product characteristic. This segment should be used for
products that cannot be fully identified by an article
number.
0430 MEA, Measurements
A segment enabling the physical measurements of the current
item to be specified where this is required for full
identification of the product.
0440 DTM, Date/time/period
A segment specifying date and or time, or period details
relating to the current line item only, e.g. collection
date.
0450 QTY, Quantity
A segment identifying the product quantities, e.g. return
quantity.
0460 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0470 LOC, Place/location identification
A segment to allow the further identification of locations
related to the current line item.
0480 MOA, Monetary amount
A segment specifying any monetary amounts relating to the
product, e.g. credit note amount.
0490 Segment group 12:DOC-DTM
A group of segments by which the sender of the message
indicates to the receiver what type of document or message
will accompany or follow the instruction for returns
message, e.g., a credit note, for the current line item.
0500 DOC, Document/message details
A segment by which the sender of the message indicates to
the receiver what type of document or message will
accompany or follow the return (e.g. credit note) for the
current line item.
0510 DTM, Date/time/period
A segment specifying the date and where necessary the
time related to the document. This may be used to
indicate required document receipt dates, times, or
periods.
0520 Segment group 13:RFF-DTM
A group of segments for specifying any references relating
to the current line item only, e.g. invoice number, etc.
0530 RFF, Reference
A segment for the inclusion of any references related to
the current line item.
0540 DTM, Date/time/period
A segment specifying the date and where necessary the
time of the reference.
0550 Segment group 14:DGS-QTY-FTX
A group of segments giving information about dangerous
goods.
0560 DGS, Dangerous goods
A segment to indicate the class of dangerous goods.
0570 QTY, Quantity
A segment to specify quantity of the given dangerous
goods.
0580 FTX, Free text
A segment to describe dangerous goods.
0590 Segment group 15:HAN-FTX
A group of segments identifying handling instructions
relevant to the current line item only.
0600 HAN, Handling instructions
A segment providing information on required handling and
notification of hazardous materials relevant to the
current line item only.
0610 FTX, Free text
A segment with free text information relevant to the
handling instructions, in coded or clear form, used when
additional handling information is needed. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0620 Segment group 16:PAC-SG17
A group of segments identifying packaging, marks and
numbers, date and time information about packing for the
product for which an instruction for returns is provided.
0630 PAC, Package
A segment specifying the number and type of the
packages/physical units and the physical type of
packaging for the current line item.
0640 Segment group 17:PCI-DTM-GIN
A group of segments specifying markings, labels, and
packing numbers.
0650 PCI, Package identification
A segment specifying markings and or labels used on
the package described in the PAC segment.
0660 DTM, Date/time/period
A segment for specifying date and or time, or period
related to the package.
0670 GIN, Goods identity number
A segment providing the identity numbers related to
the current package.
0680 Segment group 18:CDI-INP-DTM-FTX-SG19
A group of segments identifying any states, instructions,
dates or additional references related to the return of the
current line item.
0690 CDI, Physical or logical state
A segment to enable return states to be specified.
0700 INP, Parties and instruction
A segment to enable return instructions to be specified.
0710 DTM, Date/time/period
A segment specifying the date and or time related to the
return state.
0720 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
0730 Segment group 19:RFF-DTM
A group of segments for specifying any references, and if
required any dates, related to the states for the current
line item.
0740 RFF, Reference
A segment for the inclusion of any references related
to the conditions.
0750 DTM, Date/time/period
A segment specifying the date and where necessary the
time of the reference.
0760 Segment group 20:TDT-LOC-DTM
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the current line item.
0770 TDT, Details of transport
A segment specifying the mode, means and identification
of the transport for the current line item.
0780 LOC, Place/location identification
A segment identifying locations relevant to the
transport, e.g. place of collection.
0790 DTM, Date/time/period
A segment identifying any dates associated with the
transport details.
0800 Segment group 21:EQD-MEA-FTX
A group of segments to specify equipment related to the
transport of the current line item.
0810 EQD, Equipment details
A segment to specify equipment, equipment size and type
used in the transport.
0820 MEA, Measurements
A segment to specify measurements, other than dimensions,
associated with the equipment, such as weight.
0830 FTX, Free text
A segment to specify processable supplementary
information associated with the equipment.
4.1.3 Summary section
Information to be provided in the Summary section:
0840 CNT, Control total
A segment by which control totals may be provided by the sender
for checking by the receiver.
0850 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
BGM Beginning of message
CDI Physical or logical state
CNT Control total
COM Communication contact
CTA Contact information
DGS Dangerous goods
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FTX Free text
GIN Goods identity number
HAN Handling instructions
IMD Item description
INP Parties and instruction
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAC Package
PCI Package identification
PIA Additional product id
QTY Quantity
RFF Reference
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNT Message trailer
Contents of RETINS