0. INTRODUCTION
This specification provides the definition of the Despatch
advice message (DESADV) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
This paper provides the definition of the United Nations
Standard Despatch Advice message to be used in Electronic Data
Interchange (EDI) between trading partners.
1.1 Functional Definition
A message specifying details for goods despatched or ready for
despatch under agreed conditions.
The United Nations Despatch Advice Message serves both as a
specification for Delivery Despatch Advice and also as a
Returns Despatch Advice message. Throughout this document, the
reference to 'Despatch Advice' may be interpreted as conveying
the wider meaning of 'Delivery Despatch Advice/Returns Despatch
Advice'.
1.2 Field of Application
The Despatch advice message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
The message intent is to advise of the detailed contents of a
consignment.
The message relates to one seller and one buyer or their
respective agents.
The message relates to a single despatch point and single or
multiple destination points. It may cover a number of different
items or packages.
It allows the recipient to:
- know when the material has been despatched or will be ready
for despatch
- have the precise details of the consignment
- take initial steps towards Customs clearance in the case of
international consignments
- enable matching between despatched goods and the following
invoice.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Segment
Table which indicate mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'yymmdd'/'hhmm' unless all parties involved in the transaction
agree that there is a functional requirement for an alternative
format. Periods should be specified as whole numbers
representing the required period as indicated in the format
qualifier (weeks, months, etc.).
Where a choice of code or text is given only the code element
should be used.
Conditional data that is not required in the message should be
omitted.
Care must be taken that the segment qualifier in dependent
segments does not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Despatch advice message is
DESADV.
Note: Despatch advice messages conforming to this document must
contain the following data in segment UNH, composite S009:
Data element 0065 DESADV
0052 D
0054 99A
0051 UN
0020 BGM, Beginning of message
A segment for unique identification of the Despatch Advice
document, by means of its name and its number.
0030 DTM, Date/time/period
Date/time/period related to the whole message. The DTM segment
must be specified at least once to identify the Despatch Advice
date.
0040 ALI, Additional information
A segment indicating that the message is subject to special
conditions due to origin, customs preference or commercial
factors.
0050 MEA, Measurements
A segment specifying the weight and volume of the consignment.
0060 MOA, Monetary amount
A segment to transmit monetary amounts for the whole despatch
required by the consignee to prepare customs clearance
procedures.
0070 Segment group 1: RFF-DTM
A group of segments giving references where necessary, their
dates relating to the whole message, e.g. contract number.
0080 RFF, Reference
A segment for referencing documents relating to the whole
despatch advice message, e.g. purchase orders, delivery
instructions, import/export license.
0090 DTM, Date/time/period
Date/time/period from the referred document.
0100 Segment group 2: NAD-LOC-SG3-SG4
A group of segments identifying names, addresses, locations,
and required supporting documents relevant to the whole
Despatch Advice.
0110 NAD, Name and address
A segment for identifying names, addresses, and their
functions relevant to the whole Despatch Advice.
Identification of the parties involved is recommended for
the Despatch Advice message, and is to be given in the NAD
segment.
It is recommended that where possible, only the coded form
of the party ID should be specified, e.g. the buyer and
seller are known to each other, thus only the coded ID is
required. The consignee or delivery address may vary and
would have to be clearly specified, preferably in structured
format.
0120 LOC, Place/location identification
A segment indicating more details regarding specific
places/locations related to the party specified in the NAD
segment, e.g. internal site/building number.
0130 Segment group 3: RFF-DTM
A group of segments giving references relevant only to the
specified party rather than the whole message.
0140 RFF, Reference
A segment for referencing documents relating to the party
specified by the NAD segment.
0150 DTM, Date/time/period
A segment for specifying Date/time/period of the referred
document.
0160 Segment group 4: CTA-COM
A group of segments to identify the people, functions,
departments and appropriate numbers to whom communication
should be directed.
0170 CTA, Contact information
A segment to identify the person, function or department
to whom communication should be directed.
0180 COM, Communication contact
A segment to identify communication types and numbers for
the person, function or department identified in the CTA.
0190 Segment group 5: TOD-LOC-FTX
A group of segments indicating terms of delivery.
0200 TOD, Terms of delivery or transport
A segment indicating the terms of delivery and transfer for
the whole despatch advice.
0210 LOC, Place/location identification
A segment indicating locations relevant to the TOD segment.
0220 FTX, Free text
Additional free text pertinent to terms of delivery. In
computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0230 | Segment group 6: TDT-PCD-TMD-SG7
A group of segments specifying details of the mode, means and
method of transport and date/time of departure and destination
relevant to the whole despatch advice.
0240 TDT, Details of transport
A segment specifying the carriage, and the mode and means of
transport of the goods being despatched.
0250 PCD, Percentage details
A segment specifying the percentage of utilization of the
capacity of the means of transport.
0260 + TMD, Transport movement details
A segment to specify transport movement details for a
despatch.
0270 Segment group 7: LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
0280 LOC, Place/location identification
A segment indicating locations relevant to the transport
specified in the TDT segment.
0290 DTM, Date/time/period
A segment giving the date/time/period information of
departure and/or arrival of the transported goods for the
specified location.
0300 Segment group 8: EQD-MEA-SEL-EQA-SG9
A group of segments providing information relative to the
equipment used for the transportation of goods relevant to the
whole despatch advice.
0310 EQD, Equipment details
A segment to define fixed information regarding equipment
used in conjunction with the whole despatch advice, and if
required, to indicate responsibility for supply of the
equipment.
0320 MEA, Measurements
A segment specifying physical measurements of equipment
described in the EQD segment.
0330 SEL, Seal number
A segment specifying a seal number connected to a specific
equipment named in the EQD.
0340 EQA, Attached equipment
A segment identifying equipment either attached to the
equipment described in the EQD segment above, or equipment
related to that described in the EQD segment, and which is
further defined in a subsequent EQD segment.
0350 Segment group 9: HAN-FTX
A group of segments providing information on hazardous goods
and their handling.
0360 HAN, Handling instructions
A segment providing information on handling and
notification of hazardous materials in the specified
equipment.
0370 FTX, Free text
A segment with free text information in coded or clear
form to give further clarification, when required, for
hazardous material.
4.1.2 Detail section
Information to be provided in the Detail section:
0380 Segment group 10:CPS-FTX-QVR-SG11-SG16
A group of segments providing details of all package levels and
of the individual despatched items contained in the
consignment. This segment group provides the capability to give
the hierarchical packing relationships. The group defines a
logical top-down order structure.
The lowest level package information of the hierarchy is
followed by the detail product information.
0390 CPS, Consignment packing sequence
A segment identifying the sequence in which packing of the
consignment occurs, e.g. boxes loaded onto a pallet.
0400 FTX, Free text
A segment with free text information in coded or clear form
to give further clarification, when required, as to the
packing sequence.
In computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0410 QVR, Quantity variances
A segment identifying a quantity variance and reason for the
variance.
0420 Segment group 11:PAC-MEA-QTY-SG12-SG13
A group of segments identifying packaging, physical
dimensions, marks and numbers, quantities, date and time
information, handling information and information about
packing at this level.
0430 PAC, Package
A segment specifying the number and type of the
packages/physical units and the physical type of
packaging for the despatched goods.
0440 MEA, Measurements
A segment specifying physical measurements of the
packages/physical units described in the PAC segment.
0450 QTY, Quantity
A segment to specify the quantity per package described
in the PAC segment.
0460 Segment group 12:HAN-FTX
A group of segments providing information on hazardous
goods and handling.
0470 HAN, Handling instructions
A segment providing information on required handling
and notification of hazardous materials in the
specified package.
0480 FTX, Free text
A segment with free text information in coded or clear
form to give further clarification, when required, for
hazardous materials.
0490 Segment group 13:PCI-RFF-DTM-SG14-SG15
A group of segments specifying markings, labels, and
packing numbers.
0500 PCI, Package identification
A segment specifying markings and/or labels used on
individual physical units (packages) described in the
PAC segment.
0510 RFF, Reference
A segment for referencing the package identification
e.g. master label number.
0520 DTM, Date/time/period
A segment for specifying date/time/period related to
the document referenced.
0530 Segment group 14:GIR-DTM
A group of segments to give specific package related
identifications and dates.
0540 GIR, Related identification numbers
To specify a set of related identification numbers.
0550 DTM, Date/time/period
A segment to give specific dates of a package, e.g.
production date, etc.
0560 Segment group 15:GIN-DLM
A group of segments giving package identification
numbers and, where relevant, delivery limitation
information.
0570 GIN, Goods identity number
A segment providing the identity numbers of
packages being despatched.
0580 DLM, Delivery limitations
A segment to identify any limitation on delivery of
goods, e.g. hold until final approval by supplier.
0590 | Segment group 16:LIN-PIA-IMD-MEA-QTY-ALI-GIN-GIR-DLM-DTM-
NAD-TDT-TMD-HAN-FTX-MOA-SG17-SG18-SG19-
SG20-SG21-SG24
A group of segments providing details of the individual
despatched items.
0600 LIN, Line item
A segment identifying the product being despatched.
All other segments in the detail section following the
LIN segment refer to that line item.
0610 PIA, Additional product id
A segment providing additional product identification.
0620 IMD, Item description
A segment for describing the product being despatched.
This segment should be used for products that cannot be
identified by a product code or article number.
0630 MEA, Measurements
A segment specifying physical measurements of the
despatched item in original or unpacked form.
0640 QTY, Quantity
A segment to give quantity information concerning the
product.
0650 ALI, Additional information
A segment indicating that the line item is subject to
special conditions due to origin, customs preference, or
commercial factors.
0660 GIN, Goods identity number
A segment providing identity numbers of the goods being
despatched, e.g. serial numbers for assembled equipment.
0670 GIR, Related identification numbers
A segment providing sets of related identification
numbers for a line item, e.g. engine number, chassis
number and transmission number for a vehicle.
0680 DLM, Delivery limitations
A segment to identify any limitation on delivery of goods
e.g. hold until final approval by supplier.
0690 DTM, Date/time/period
A segment providing date, time information related to the
line item, e.g. production date.
0700 NAD, Name and address
A segment for identifying names and addresses and their
functions relevant to the item, e.g. manufacturer.
0710 TDT, Details of transport
A segment specifying the carriage, and the mode and means
of transport of the goods being despatched, e.g.
shipment/consignment number, shipping method, carrier.
0720 + TMD, Transport movement details
A segment to specify transport movement details for a
despatched item.
0730 HAN, Handling instructions
A segment providing information on the handling and
notification of hazardous materials.
0740 FTX, Free text
A segment with free text information in coded or clear
form to give further clarification, when required, to the
line item. In computer to computer exchanges such text
will normally require the receiver to process this
segment manually.
0750 MOA, Monetary amount
A segment giving monetary amounts required by the
consignee to undertake customs clearance procedures.
0760 Segment group 17:RFF-NAD-CTA-DTM
A group of segments to give reference numbers and dates.
0770 RFF, Reference
A segment identifying documents related to the line
item.
0780 NAD, Name and address
A segment for identifying names and addresses and
their functions relevant to the originator of the
document in the RFF segment.
0790 CTA, Contact information
A segment to identify the office, branch or department
to whom communication relevant to the document should
be directed.
0800 DTM, Date/time/period
A segment for date/time/period relative to the
referred document.
0810 Segment group 18:DGS-QTY-FTX
A group of segments giving information about dangerous
goods.
0820 DGS, Dangerous goods
A segment to indicate the class of dangerous goods.
0830 QTY, Quantity
A segment to specify quantity of the given dangerous
goods.
0840 FTX, Free text
A segment to describe dangerous goods.
0850 Segment group 19:LOC-NAD-DTM-QTY
A group of segments giving location information and where
relevant, additional addresses, date and time, and
quantities.
0860 LOC, Place/location identification
A segment identifying a specific location to which
products will be delivered.
0870 NAD, Name and address
A segment for identifying names and addresses and
their functions relevant to the delivery point.
It is recommended that where possible only the coded
form of the party ID should be specified, e.g. the
buyer and seller are known to each other, thus only
the coded ID is required. The consignee or delivery
address may vary and would have to be clearly
specified, preferably in structured format.
0880 DTM, Date/time/period
A segment providing date/time information relevant for
delivery to the specific location.
0890 QTY, Quantity
A segment to specify quantity for the given location.
0900 Segment group 20:SGP-QTY
A group of segments indicating the split placement of
packages or unpacked goods into equipment.
0910 SGP, Split goods placement
A segment to specify the placement of goods in
relation to one equipment. If goods are unpacked,
their quantity would be given in the following QTY
segment.
0920 QTY, Quantity
A segment to specify the quantity of unpacked goods
being placed in a specific equipment.
0930 Segment group 21:PCI-DTM-MEA-QTY-SG22-SG23
A group of segments identifying one specific package or a
number of packages, their marks and numbers,
measurements, quantities, date and time information and
handling instructions.
0940 PCI, Package identification
A segment specifying marking and labels used on
individual packages or a range of packages.
0950 DTM, Date/time/period
A segment giving the date/time details related to the
goods within the packages e.g. expiration date.
0960 MEA, Measurements
A segment specifying physical measurements of
packages.
0970 QTY, Quantity
A segment to specify quantity per package.
0980 Segment group 22:GIN-DLM
A group of segments giving package identification
numbers and, where relevant, delivery limitation
information.
0990 GIN, Goods identity number
A segment providing identification numbers being
applied to the packages despatched.
1000 DLM, Delivery limitations
A segment to identify any limitation on delivery of
goods e.g. hold until final approval by supplier.
1010 Segment group 23:HAN-FTX-GIN
A group of segment providing information on hazardous
materials and handling.
1020 HAN, Handling instructions
A segment providing information on handling and
notification of hazardous materials.
1030 FTX, Free text
A segment with free text information in coded or
clear form to give further clarification, when
required, for hazardous materials.
1040 GIN, Goods identity number
A segment providing identification numbers being
applied to the packages containing hazardous goods.
1050 Segment group 24:QVR-DTM
A group of segments identifying quantity variances, the
reason for the variance, and, when relevant, date and
time information.
1060 QVR, Quantity variances
A segment identifying a quantity variance and the
reason for the variance.
1070 DTM, Date/time/period
A segment to give date and time information relative
to the quantity variances, e.g. proposed delivery date
on the back order.
4.1.3 Summary section
Information to be provided in the Summary section:
1080 CNT, Control total
A segment by which control totals may be provided by sender for
checking by the receiver.
1090 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
ALI Additional information
BGM Beginning of message
CNT Control total
COM Communication contact
CPS Consignment packing sequence
CTA Contact information
DGS Dangerous goods
DLM Delivery limitations
DTM Date/time/period
EQA Attached equipment
EQD Equipment details
FTX Free text
GIN Goods identity number
GIR Related identification numbers
HAN Handling instructions
IMD Item description
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAC Package
PCD Percentage details
PCI Package identification
PIA Additional product id
QTY Quantity
QVR Quantity variances
RFF Reference
SEL Seal number
SGP Split goods placement
TDT Details of transport
+ TMD Transport movement details
TOD Terms of delivery or transport
UNH Message header
UNT Message trailer
Contents of DESADV