0. INTRODUCTION
This specification provides the definition of the Job
information demand message (JINFDE) to be used in Electronic
Data Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional Definition
A message sent by a governmental agency to an employer in
response to a work grant request. This message asks for
specific additional information (e.g. visa) for further
processing of the work grant request.
1.2 Field of Application
The Job information demand message may be used for both
national and international applications. It is based on
universal practice related to administration, commerce and
transport, and is not dependent on the type of business or
industry.
1.3 Principles
The message is designed to request additional information about
a person and/or a job (e.g. specific documents) for further
processing of a work grant or permit request.
A Job Information Demand Message is transmitted from a
governmental agency to an employer.
A Job Information Demand Message may contain detailed
information about a person and/or the required missing
documents.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Segment
Table which indicate mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates and times should be in the format 'yymmdd'
or 'hhmm' unless all parties involved in the transaction agree
that there is a functional requirement for an alternative
format. Periods should be specified as whole numbers
representing the required period as indicated in the format
qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments does not conflict with the segment qualifier of the
trigger segment of a group.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Job information demand message is
JINFDE.
Note: Job information demand messages conforming to this
document must contain the following data in segment UNH,
composite S009:
Data element 0065 JINFDE
0052 D
0054 99A
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the demand
of job information by means of its type and number and, when
necessary, its function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the document date. The Date/time/period
segment within other Segment groups should be used whenever the
date or time or period requires to be logically related to
another specified data item.
0040 Segment group 1: PNA-ADR-LOC-DTM-SG2
A group of segments identifying the parties with associated
information.
0050 PNA, Party identification
A segment identifying names of the parties, in coded or
clear form, and their functions relevant to the Job
Information Demand Message. Identification of the enterprise
and the job administration parties is mandatory for the Job
Information Demand Message. It is recommended that, where
possible, only the coded form of the party identification
should be specified, e.g. where the enterprise and the job
administration are known to each other, thus only the coded
identification is required, but a job center or a job
application address (interview) may vary and would have to
be clearly specified, preferably in structured format.
0060 ADR, Address
A segment identifying the address of the relevant party.
0070 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the ADR segment, e.g. internal site or
building number.
0080 DTM, Date/time/period
A segment specifying the relevant date or time.
0090 Segment group 2: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the PNA
segment.
0100 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0110 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment, e.g.
telephone-number, fax-number, telex-number.
0120 Segment group 3: RFF-DTM
A group of segments for giving references and, where necessary,
their dates, relating to the whole message.
0130 RFF, Reference
A segment identifying the reference by its number related to
the whole message.
0140 DTM, Date/time/period
A segment specifying the date or time related to the
reference.
0150 Segment group 4: GIS-FTX
A group of segments specifying general processing indicators
and, when necessary, additional textual information, relevant
for the whole message.
0160 GIS, General indicator
A segment specifying general indicators for the whole
message.
0170 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
4.1.2 Detail section
Information to be provided in the Detail section:
0180 UNS, Section control
A mandatory service segment placed before the first user
segment in the detail section to avoid segment collision.
0190 Segment group 5: RFF-SG6-SG8-FTX-SG9
A group of segments providing details of the demand for job
information. There must be at least one occurrence of Segment
group 5 within an Job Information Demand Message. This Segment
group may be repeated to give information about demands for job
information of several other persons. The Segment group 5 gives
information about the person and the required documents for
further processing.
0200 RFF, Reference
A segment identifying the administrative operation by a
number given by the employment agency, e.g. work grant
number of a foreign person.
0210 Segment group 6: PNA-ADR-LOC-DTM-NAT-PDI-DOC-SG7
A group of segments specifying identity and related
information regarding the person designated in a work grant
or permit request and those involved with the processing of
job information.
0220 PNA, Party identification
A segment giving the identity in coded or clear form of
the person as designated in the related work grant or
permit request. It provides also name of the party
involved with the processing of job information.
0230 ADR, Address
A segment giving address(es) of the person identified in
the previous PNA segment.
0240 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the ADR segment, e.g.
administrative location of a person.
0250 DTM, Date/time/period
A segment specifying date and, when relevant, time
relating to the demand of job information. Examples of
the use of this DTM segment are: date or time of work
grant request.
0260 NAT, Nationality
A segment indicating nationality (or nationalities) of
the person identified in the previous PNA segment.
0270 PDI, Person demographic information
A segment providing personal information about the
concerned person: i.e. gender, marital status.
0280 DOC, Document/message details
A segment indicating the list of documents the concerned
person has in his possession.
0290 Segment group 7: CTA-COM
A group of segments giving contact details of the
specific person or department within the party identified
in the PNA segment, e.g. person in a job center.
0300 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0310 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment, e.g.
telephone-number, fax-number, telex-number.
0320 Segment group 8: RFF-DTM
A group of segments for giving references and, where
necessary, their dates, relevant to the demand of job
information.
0330 RFF, Reference
A segment for specifying references related to the demand
of job information, e.g. social insurance number of a
person.
0340 DTM, Date/time/period
A segment specifying the date or time related to the
reference.
0350 FTX, Free text
A segment with free text information for the required
documents or job information, in coded or clear form. In
computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0360 Segment group 9: GIS-FTX
A group of segments specifying general processing indicators
and, when necessary, additional textual information relevant
to the demand of job information.
0370 GIS, General indicator
A segment specifying general indicators related to the
required information or documents.
0380 FTX, Free text
A segment with free text information for the required
documents or other information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0390 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
ADR Address
BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
FTX Free text
GIS General indicator
LOC Place/location identification
NAT Nationality
PDI Person demographic information
PNA Party identification
RFF Reference
UNH Message header
UNS Section control
UNT Message trailer
Contents of JINFDE