0. INTRODUCTION
This specification provides the definition of the Announcement
for returns message (RETANN) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional Definition
A message by which a party announces to another party details
of goods for return due to specified reasons (e.g. returns for
repair, returns at end of leasing period, returns because of
damage).
1.2 Field of Application
The Announcement for returns message may be used for both
national and international applications. It is based on
universal practice related to administration, commerce and
transport, and is not dependent on the type of business or
industry.
1.3 Principles
This message may be used by the message sender to request
credit for goods, or the replacement of goods from the message
recipient.
This message should stimulate the message recipient to instruct
on how the named goods should be returned, destroyed, or
disposed of.
In the case where the recipient of the announcement refuses to
accept the return of goods the sender would expect to receive
notification of this decision and also instructions on what
should happen instead of the return. This process will usually
be handled using the Instruction for Return message.
The announcement for returns can be used by a party to inform
another party on the requested return of:
- goods received in bad condition;
- goods received but not ordered;
- goods for repair;
- goods which have to be returned due to the end of a
leasing contract;
- goods which have exceeded their expiry date without being
sold;
- goods on commission;
- goods from sale on approval;
- sale or return goods;
- returnable transport or packaging containers;
- obsolete goods.
The announcement for returns may be used to return received
goods for which receipt of delivery may already have been
acknowledged by way of the Receiving Advice message (where this
message is being used), e.g., the faulty goods are only
discovered on opening a container for which a receiving advice
has been issued.
The announcement for returns may also be used to specify
additional information regarding the return of goods such as
handling instructions or hazardous material information.
The recipient of the announcement for returns is requested to
decide the final disposition of the goods for return:
- whether the goods shall be returned, repaired, destroyed,
or disposed of;
- which transport means and mode should be used;
- on or by which date the return should take place;
- which party is responsible for the cost of return.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Segment
Table which indicate mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing. It is only used when
additional information that cannot be accommodated within the
other segments is required.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Announcement for returns message
is RETANN.
Note: Announcement for returns messages conforming to this
document must contain the following data in segment UNH,
composite S009:
Data element 0065 RETANN
0052 D
0054 99A
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the
Announcement For Returns message.
0030 DTM, Date/time/period
A segment specifying the dates, and when relevant, the times
related to the whole message. The segment must be specified at
least once to specify the message date as allocated by the
sender.
0040 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0050 Segment group 1: DOC-DTM
A group of segments identifying documents which the message
sender requests to receive, and if necessary when he wishes to
receive them, as a result of the announcement of returns
message, e.g. returns instruction, credit note.
0060 DOC, Document/message details
A segment by which the sender of the message indicates to
the receiver what type of document or message is required in
return (e.g. returns instruction, credit note).
0070 DTM, Date/time/period
A segment specifying the date and where necessary the time
related to the current document. This segment may be used to
indicate required document receipt dates, times, or periods.
0080 Segment group 2: RFF-DTM
A group of segments providing references and where necessary
associated dates related to the current message, e.g. despatch
note number, invoice, etc.
0090 RFF, Reference
A segment for identifying a reference by its type and
number.
0100 DTM, Date/time/period
A segment specifying the date and where necessary the time
of the reference.
0110 Segment group 3: NAD-LOC-SG4-SG5
A group of segments identifying the parties involved in the
announcement for returns message and any associated
information.
0120 NAD, Name and address
A segment to identify a party name and address, either by
coded identification or in clear form. It is recommended
that where possible only the coded form of the party
identification should be specified, e.g. the Buyer and
Seller are known to each other, thus only the coded
identification is required. It is recommended that the party
announcing the return and the party to whom the announcement
is directed are identified in this segment.
0130 LOC, Place/location identification
A segment to allow the further identification of locations
related to the current party, e.g. the location of the goods
for return.
0140 Segment group 4: RFF-DTM
A group of segments for specifying any references related to
the current.
0150 RFF, Reference
A segment for identifying a reference related to the
current party by its type and number.
0160 DTM, Date/time/period
A segment specifying the date and where necessary the
time of the reference.
0170 Segment group 5: CTA-COM
A group of segments identifying the contact person or
department for the current party.
0180 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0190 COM, Communication contact
A segment specifying the communication channel and number
for the specified contact.
0200 Segment group 6: TOD-LOC
A group of segments indicating the terms of delivery for the
whole announcement for returns.
0210 TOD, Terms of delivery or transport
A segment identifying the delivery terms used, e.g.
INCOTERMS code could be used to specify the delivery terms.
0220 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms.
0230 Segment group 7: TDT-LOC-DTM
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the whole announcement for returns.
0240 TDT, Details of transport
A segment specifying the mode and means of the transport for
the goods being announced for return.
0250 LOC, Place/location identification
A segment identifying locations relevant to the transport
details.
0260 DTM, Date/time/period
A segment identifying any dates associated with the
transport details.
0270 Segment group 8: EQD-MEA-FTX
A group of segments to specify equipment necessary for
transport.
0280 EQD, Equipment details
A segment to specify equipment, equipment size and type used
in the transport.
0290 MEA, Measurements
A segment to specify measurements associated with the
equipment, such as weight.
0300 FTX, Free text
A segment to specify processable supplementary information
associated with the equipment.
0310 Segment group 9: ALC-ALI-DTM-MOA-SG10
A group of segments specifying allowances and, or charges for
the whole announcement for returns message. Information
specified in this segment group may be used to identify charges
which will be imposed or allowances which will be requested by
the message sender to cover the cost of storing the goods for
return. Additional information, dates and times, monetary
amounts and tax details which are related to the allowances or
charges may also be specified.
0320 ALC, Allowance or charge
A segment identifying the charge or allowance and where
necessary its calculation sequence.
0330 ALI, Additional information
A segment indicating that allowance or charge specified is
subject to special conditions owing to origin, customs
preference or commercial factors.
0340 DTM, Date/time/period
A segment specifying any dates and, or times which are
related to the allowances or charges.
0350 MOA, Monetary amount
A segment to specify any monetary amounts related to the
current allowances or charges.
0360 Segment group 10:TAX-MOA
A group of segments specifying tax related information for
the allowances or charges.
0370 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate, or
exemption, related to the allowances or charges.
0380 MOA, Monetary amount
A segment specifying amounts related to the tax details
for the allowance or charge.
4.1.2 Detail section
Information to be provided in the Detail section:
0390 Segment group 11:LIN-PIA-IMD-MEA-DTM-PRI-FTX-LOC-MOA-SG12-SG13-
SG14-SG15-SG16-SG17-SG18-SG20-SG21-SG22
A group of segments providing details of the individual items
which are being announced for return. There must be at least
one occurrence of segment group 11 within an announcement for
returns.
0400 LIN, Line item
A segment identifying a line item by the line item number
and configuration level, and additionally, identifying the
return product. Other product identification numbers, e.g.
supplier product number etc., can be specified within the
following PIA segment.
0410 PIA, Additional product id
A segment to provide additional identification to the
product specified in the LIN segment (e.g. Harmonized System
number).
0420 IMD, Item description
A segment for describing the current line item as well as
product characteristic. This segment should be used for
products that cannot be fully identified by an article
number.
0430 MEA, Measurements
A segment enabling the physical measurements of the current
item to be specified where this is required for full
identification of the product.
0440 DTM, Date/time/period
A segment specifying date and or time, or period details
relating to the current line item only, e.g. receipt date,
requested pick-up date.
0450 PRI, Price details
A segment to provide the details of the price of the product
which is being announced for return.
0460 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0470 LOC, Place/location identification
A segment to allow the further identification of locations
related to the current line item, e.g. location of product
for return.
0480 MOA, Monetary amount
A segment specifying any monetary amounts relating to the
product, e.g. credit note amount.
0490 Segment group 12:TAX-MOA
A group of segments specifying tax related information for
the currently identified product, e.g. tax amount, etc.
0500 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate, or
exemption, for the current product.
0510 MOA, Monetary amount
A segment specifying amounts related to the tax details
for the current product.
0520 Segment group 13:QTY-CDI
A group of segments specifying quantities for return and
states related to the quantities being returned, e.g. never
ordered, damaged.
0530 QTY, Quantity
A segment identifying the product quantities, e.g.
requested return quantity.
0540 CDI, Physical or logical state
A segment to indicate the physical or logical state of
the quantity detailed in the QTY segment for the current
line item, e.g. never ordered, damaged.
0550 Segment group 14:DOC-DTM
A group of segments identifying documents which the message
sender requests to receive, and if necessary when he wishes
to receive them, for the current line item only as a result
of the announcement of returns message, e.g. returns
instruction, credit note.
0560 DOC, Document/message details
A segment by which the sender of the message indicates to
the receiver what type of document or message is required
in return (e.g. returns instruction, credit note).
0570 DTM, Date/time/period
A segment specifying the date and where necessary the
time related to the current document.
0580 Segment group 15:RFF-DTM
A group of segments for specifying any references relating
to the current line item only, e.g. invoice number, etc.
0590 RFF, Reference
A segment for the inclusion of any references related to
the current line item.
0600 DTM, Date/time/period
A segment specifying the date and where necessary the
time of the reference.
0610 Segment group 16:DGS-QTY-FTX
A group of segments giving information about dangerous
goods.
0620 DGS, Dangerous goods
A segment to indicate the class of dangerous goods.
0630 QTY, Quantity
A segment to specify quantity of the given dangerous
goods.
0640 FTX, Free text
A segment to describe dangerous goods.
0650 Segment group 17:HAN-FTX
A group of segments identifying handling instructions
relevant to the current line item only.
0660 HAN, Handling instructions
A segment providing information on required handling and
notification of hazardous materials relevant to the
current line item only.
0670 FTX, Free text
A segment with free text information relevant to the
handling instructions, in coded or clear form, used when
additional handling information is needed. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0680 Segment group 18:PAC-SG19
A group of segments identifying packaging, marks and
numbers, date and time information for the product which is
announced for return.
0690 PAC, Package
A segment specifying the number and type of the packages
and, or physical units and the type of packaging for the
current line item.
0700 Segment group 19:PCI-DTM-GIN
A group of segments specifying markings, labels, and
packing numbers for the current package.
0710 PCI, Package identification
A segment specifying markings and or labels used on
the current package.
0720 DTM, Date/time/period
A segment for specifying date and or time, or period
related to the package.
0730 GIN, Goods identity number
A segment providing the identity numbers of the
current package.
0740 Segment group 20:TDT-LOC-DTM
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the current line item.
0750 TDT, Details of transport
A segment specifying the mode and means of the transport
for the current line item.
0760 LOC, Place/location identification
A segment identifying locations relevant to the transport
details.
0770 DTM, Date/time/period
A segment identifying any dates associated with the
transport details.
0780 Segment group 21:EQD-MEA-FTX
A group of segments to specify equipment related to the
transport of the current line item.
0790 EQD, Equipment details
A segment to specify equipment, equipment size and type
used in the transport.
0800 MEA, Measurements
A segment to specify measurements, other than dimensions,
associated with the equipment, such as weight.
0810 FTX, Free text
A segment to specify processable supplementary
information associated with the equipment.
0820 Segment group 22:ALC-ALI-DTM-MOA-SG23
A group of segments specifying allowances and or charges for
the current line item only. Information specified in this
segment group may be used to identify charges which will be
imposed or allowances which will be requested by the message
sender to cover the cost of storing the goods for return.
Additional information, dates and times, monetary amounts
and tax details which are related to the allowances or
charges may also be specified.
0830 ALC, Allowance or charge
A segment identifying the charge or allowance and where
necessary its calculation sequence.
0840 ALI, Additional information
A segment indicating that allowance or charge specified
is subject to special conditions owing to origin, customs
preference or commercial factors.
0850 DTM, Date/time/period
A segment specifying any dates and, or times which are
related to the allowances or charges.
0860 MOA, Monetary amount
A segment to specify any monetary amounts related to the
current allowances or charges.
0870 Segment group 23:TAX-MOA
A group of segments specifying tax related information
for the allowances or charges.
0880 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate,
or exemption, related to the allowances or charges.
0890 MOA, Monetary amount
A segment specifying amounts related to the tax
details for the allowance or charge.
4.1.3 Summary section
Information to be provided in the Summary section:
0900 UNS, Section control
A segment placed at the start of the summary section to
separate the detail and summary sections.
0910 CNT, Control total
A segment by which control totals may be provided by the sender
for checking by the receiver.
0920 MOA, Monetary amount
A segment to specify total monetary amounts for the complete
message, e.g. credit note amount.
0930 Segment group 24:TAX-MOA
A group of segments specifying tax totals for the announcement
for returns message.
0940 TAX, Duty/tax/fee details
A segment specifying the tax type to be summarized.
0950 MOA, Monetary amount
A segment specifying the summary amount for the tax
specified.
0960 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
ALC Allowance or charge
ALI Additional information
BGM Beginning of message
CDI Physical or logical state
CNT Control total
COM Communication contact
CTA Contact information
DGS Dangerous goods
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FTX Free text
GIN Goods identity number
HAN Handling instructions
IMD Item description
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAC Package
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
RFF Reference
TAX Duty/tax/fee details
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer
Contents of RETANN