0. INTRODUCTION
This specification provides the definition of the Social
administration message (SOCADE) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional Definition
A message is sent by an employer to an organisation to report
information regarding to person(s) who get wages or advantages,
as goods granted by an employee, from an employer. It may
relate about an event concerning one or more employee(s) or
report on staff activities during a specific period of
employment.
1.2 Field of Application
The Social administration message may be used for both national
and international applications. It is based on universal
practice related to administration, commerce and transport, and
is not dependent on the type of business or industry.
1.3 Principles
This message may be used to transmit information:
- regarding individuals who receive wages or advantages from
an employer during a given period and who are entitled to a
working contract.
- regarding the status of one or more person(s) who receive
wages or advantages from an employer.
- regarding a particular event concerning one or more
employee(s).
The employer, responsible for declaration may request a third
party to declare for its own.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction,
Section 2.
4. MESSAGE DEFINITION
4.1 Data Segment Clarification
This section should be read in conjunction with the Segment
Table which indicate mandatory, conditional and repeating
requirements.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Social administration message is
SOCADE.
Note: Social administration messages conforming to this
document must contain the following data in segment UNH,
composite S009:
Data element 0065 SOCADE
0052 D
0054 99A
0051 UN
0020 BGM, Beginning of message
A segment by which the sender uniquely identifies the
declaration by means of its type and number and when necessary
its function.
0030 DTM, Date/time/period
A segment specifying dates and, and when relevant, time for the
whole message. If the function of the message is to modify or
to delete a previous message, the date and time of modification
or deletion must be specified.
0040 RFF, Reference
A segment providing an additional reference relating to this
message and if necessary, the reference of a previous message
that has been modified or deleted.
0050 Segment group 1: PNA-RFF-CTA-COM-SG2
A group of segments identifying parties involved in the
transmission.
0060 PNA, Party identification
A segment identifying names of parties and their functions
regarding the exchange of the message.
0070 RFF, Reference
A segment identifying references of the message for the
relating party identified in the previous PNA segment.
0080 CTA, Contact information
A segment identifying the person or the department to whom
the communication should be directed.
0090 COM, Communication contact
A segment identifying a communication type and number for
the contact specified in the previous CTA segment, if CTA is
not present the contact is the party specified in the
previous PNA segment.
0100 Segment group 2: ADR-FTX
A group of segments identifying parties identified in the
previous PNA segment.
0110 ADR, Address
A segment identifying the address of the relating party.
0120 FTX, Free text
A segment providing additional text information to the
previous ADR segment.
4.1.2 Detail section
Information to be provided in the Detail section:
0130 UNS, Section control
A mandatory service segment placed before the first user
segment in the detail section to avoid segment collision.
0140 Segment group 3: PNA-FTX-PDI-REL-DTM-NAT-LOC-FII-ATT-EMP-MOA-
QTY-CTA-COM-SG4-SG5-SG6
A group of segments giving all required information relating to
a company or a person and, if relevant, for all of its local
units, responsible for declared information.
0150 PNA, Party identification
A segment giving the identity of an employer responsible for
the production of the message or the person who receives
wages or an advantage from the employer.
0160 FTX, Free text
A segment providing any additional information with regard
to the name of the employer or the person who receives wages
or an advantage from the employer (e.g. if the length of a
name exceeds the available number of characters within the
PNA).
0170 PDI, Person demographic information
A segment indicating the marital status of a person.
0180 REL, Relationship
A segment indicating a hierarchical relationship inside a
company (e.g. headquarter, local units) or a relation
between two declared persons.
0190 DTM, Date/time/period
A segment providing any relating dates regarding the person
or the employer (e.g. date of birth for the described
person).
0200 NAT, Nationality
A segment giving the nationality of an employer responsible
for the production of the message or the concerned person.
0210 LOC, Place/location identification
A segment providing place of birth of the person described.
0220 FII, Financial institution information
A segment indicating the bank account of an employee.
0230 ATT, Attribute
A segment specifying any personal attributes regarding the
person described.
0240 EMP, Employment details
A segment indicating the main activity of the employer or
the person who receives wages or an advantage from an
employer.
0250 MOA, Monetary amount
A segment giving the total of amounts concerning a wage
earner charges paid by the employer (e.g. salaries, fees,
etc). It also indicates the reference level salary that is
used for contribution of a natural person, and any amounts
registered for a particular person who receives wages or an
advantage from the employer.
0260 QTY, Quantity
A segment giving any total for each type of amounts or
quantities regarding each wage earner (e.g. number of full
time workers, number of working days, etc) and totals for
each type of amount or quantities regarding an employer.
0270 CTA, Contact information
A segment identifying the person or department responsible
of the declaration or concerned by the declaration may be
contacted.
0280 COM, Communication contact
A segment identifying communication type and number for the
person or the department identified in the previous CTA
segment.
0290 Segment group 4: RFF-DTM
A group of segments specifying additional references related
to the employer or the person and associated dates.
0300 RFF, Reference
A segment specifying additional references related to the
employer or the described person.
0310 DTM, Date/time/period
A segment indicating dates and time, if necessary,
relating to the reference.
0320 Segment group 5: ADR-FTX
A group of segments giving information about pertinent
addresses of employer and concerned persons.
0330 ADR, Address
A segment indicating an address relating to the employer
or the person concerned by the declaration.
0340 FTX, Free text
A segment specifying additional information regarding the
address of the employer or the concerned person.
0350 Segment group 6: PRC-FTX-ATT-DTM-EMP-ADR-DOC-IND-STS-LOC-
SG7-SG8-SG9-SG10
A group of segments describing a contract or a procedure
regarding wage earners in which the employer is involved. It
may also detail any contract or procedure available for a
particular person concerned by the Social administrative
message.
0360 PRC, Process identification
A segment identifying a contract or a procedure that
involves the employer or a particular person who receives
wages or an advantage from an employer.
0370 FTX, Free text
A segment providing textual information relating to the
contract or the procedure concerning the person or the
employer.
0380 ATT, Attribute
A segment providing any attribute relating to the
contract or the procedure described in the previous PRC
segment.
0390 DTM, Date/time/period
A segment indicating dates, and relevant times, regarding
the contract and the procedure identified in the previous
PRC segment.
0400 EMP, Employment details
A segment indicating the employment or employer details
as described in the contract or the procedure.
0410 ADR, Address
A segment identifying address applying to the contract or
the procedure.
0420 DOC, Document/message details
A segment indicating requested documents to be provided
to apply the contract or the procedure.
0430 IND, Index details
A segment indicating index of an employee regarding a
particular procedure.
0440 STS, Status
A segment indicating the status of an advantage received
by an employee.
0450 LOC, Place/location identification
A segment giving a location regarding the procedure
identified in the previous PRC segment (e.g. location of
an accident).
0460 Segment group 7: QTY-DTM
A group of segments indicating quantities and dates
regarding an employee, for example: the number of working
days during a given period.
0470 QTY, Quantity
A segment specifying quantities and dates regarding
the contract or the procedure.
0480 DTM, Date/time/period
A segment specifying date and time relating to
quantities.
0490 Segment group 8: RFF-DTM-GIS
A group of segments identifying reference(s) relating to
the contract or the procedure and the corresponding
period of validity.
0500 RFF, Reference
A segment identifying any reference(s) relating to the
contract or the procedure and the corresponding period
of validity.
0510 DTM, Date/time/period
A segment indicating the period of validity of the
referenced contract or procedure.
0520 GIS, General indicator
A segment specifying indicators relating to a specific
reference.
0530 Segment group 9: MOA-RFF-DTM
A group of segments specifying for a given contract or
procedure amounts and related references and dates.
0540 MOA, Monetary amount
A segment specifying an amount and amount type basis
relating to the contract or the procedure.
0550 RFF, Reference
A segment indicating references relating to an amount.
0560 DTM, Date/time/period
A segment indication relating dates or periods of
payment (e.g. last month of payment, date of payment,
etc) relating to the previous MOA segment.
0570 Segment group 10:PCD-SG11
A group of segments specifying any related percentages or
related amounts regarding the contract or the procedure.
0580 PCD, Percentage details
A segment specifying a percentage that applies to the
contract or the procedure.
0590 Segment group 11:MOA-DTM
A group of segments identifying an amount and relating
periods for which a percentage applies.
0600 MOA, Monetary amount
A segment indicating amounts for which the
percentage is available.
0610 DTM, Date/time/period
A segment indicating periods relating to the
previous amounts.
0620 Segment group 12:AUT-DTM
A group of segments specifying the details of authentication.
0630 AUT, Authentication result
A segment specifying the details of authentication.
0640 DTM, Date/time/period
A segment identifying the date and when necessary, the time
of authentication.
0650 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message and the control reference number of the
message.
4.2 Data segment index (Alphabetical sequence by tag)
ADR Address
ATT Attribute
AUT Authentication result
BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
EMP Employment details
FII Financial institution information
FTX Free text
GIS General indicator
IND Index details
LOC Place/location identification
MOA Monetary amount
NAT Nationality
PCD Percentage details
PDI Person demographic information
PNA Party identification
PRC Process identification
QTY Quantity
REL Relationship
RFF Reference
STS Status
UNH Message header
UNS Section control
UNT Message trailer
Contents of SOCADE