United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport



 UN/EDIFACT

Message Type : BALANC Version : D Release : 00A Contr. Agency: UN Revision : 1 Date : 2000-01-27 SOURCE: European Board for EDIFACT Standardization - EEG11 CONTENTS Balance message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence) 4.3 Message structure 4.3.1 Segment table ---------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction ---------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Balance message (BALANC) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message used to exchange enterprise related balances between the enterprise and whoever may use them for the purpose of accounting, auditing, cost accounting, consolidation, financial analysis, etc. 1.2 Field of application The Balance message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The accounting and auditing partners of an enterprise require accounting information, most of which is of a common nature. In order, therefore, to cope with the practice, an enterprise (parent company, subsidiary, division, etc.), a service bureau, a chartered accountant or an auditor - referred to as a sender - may transmit balances to the various parties involved - known as recipients - such as another enterprise (parent company, subsidiary, division, etc.), another service bureau, another chartered accountant or another auditor. The trial balance is based on the accounting entries reflecting the activity of the enterprise and the chart of accounts. It enables the preparation of the financial statements. The term balance is taken to mean an accounting document that for a given period, consists of a list of all accounts from the same accounting system. Each account indicates debit or credit total amounts in local and foreign currencies. The balance can be transmitted at a given moment for control purposes. The message BALANC contains information concerning a balance for a given period. The frequency of this message ranges from daily to annually. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Balance message is BALANC. Note: Balance messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 BALANC 0052 D 0054 00A 0051 UN 0020 BGM, Beginning of message A segment identifying the balance message. 0030 DTM, Date/time/period A segment containing balance opening and closing dates and its preparation date. 0040 RFF, Reference A segment containing the number of the balance linked to the message and its version number. 0050 CUX, Currencies A segment providing currencies which are specific to the balance message. 0060 FTX, Free text A segment containing free text information, in coded or clear form, giving additional clarifications solely concerning the summary section. In computer-to-computer exchanges such text information will normally require the receiver to process this segment manually. 0070 Segment group 1: NAD-RFF-SG2 A segment group giving information on sender, recipient and intermediary. 0080 NAD, Name and address A segment to identify a party. 0090 RFF, Reference A segment to provide references which are specific to the concerned party. 0100 Segment group 2: CTA-COM A segment group to identify contacts and related communication numbers. 0110 CTA, Contact information A segment to provide contacts related to the party. 0120 COM, Communication contact A segment to provide communication numbers of the contact. 0130 Segment group 3: CCI-CAV A group of segments to provide accounting, fiscal, social or legal characteristics of the enterprise accounting balance. 0140 CCI, Characteristic/class id A segment to identify a characteristic. 0150 CAV, Characteristic value A segment to provide the value of the characteristic. 0160 Segment group 4: LIN-MOA-DTM-RFF-QTY-SG5 A segment group providing the following relevant information for a given period of the balance : account number and its identification, period, quantity, stated value and record number. 0170 LIN, Line item A segment indicating the trial balance line number within the message. 0180 MOA, Monetary amount A segment containing detailed information about debit or credit trend of the amount, the amount itself in local and original currency and the currency code relating to these amounts. 0190 DTM, Date/time/period A segment giving detailed information on the opening and closing dates of account. 0200 RFF, Reference A segment containing a reference number which may be a journal page number (folio) and sequence number within the folio (line) as a single reference number or a serial number assigned at bookkeeping entry level (record number) for a given period. 0210 QTY, Quantity A segment specifying the quantity and the measure unit relative to the amount of the accounting trial balance. 0220 Segment group 5: CPT-SG6 A segment group containing detailed information identifying an account. 0230 CPT, Account identification A segment containing detailed information identifying the treated main account number and its subsidiary account numbers. 0240 Segment group 6: CCI-CAV A group of segments to provide accounting, fiscal, social or legal characteristics of the account. 0250 CCI, Characteristic/class id A segment to identify a characteristic. 0260 CAV, Characteristic value A segment to provide the value of the characteristic. 0270 Segment group 7: EQN-MOA A segment group providing information on trial balance amounts and quantities. This group provides totals for verification purposes. 0280 EQN, Number of units A segment specifying the number of balance lines for a given period relative to the balance message. 0290 MOA, Monetary amount A segment adding up the total amounts in local and all foreign currencies in the balance message. 0300 Segment group 8: AUT-DTM A segment group to provide authentication information. 0310 AUT, Authentication result A segment to provide authentication results. 0320 DTM, Date/time/period A segment to provide the date of authentication. 0330 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence) AUT Authentication result BGM Beginning of message CAV Characteristic value CCI Characteristic/class id COM Communication contact CPT Account identification CTA Contact information CUX Currencies DTM Date/time/period EQN Number of units FTX Free text LIN Line item MOA Monetary amount NAD Name and address QTY Quantity RFF Reference UNH Message header UNT Message trailer

4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 99 0040 RFF Reference M 99 0050 CUX Currencies C 99 0060 FTX Free text C 1 0070 ----- Segment group 1 ------------------ M 99----------+ 0080 NAD Name and address M 1 | 0090 RFF Reference C 9 | | 0100 ----- Segment group 2 ------------------ C 99---------+| 0110 CTA Contact information M 1 || 0120 COM Communication contact C 9----------++ 0130 ----- Segment group 3 ------------------ C 99----------+ 0140 CCI Characteristic/class id M 1 | 0150 CAV Characteristic value C 1-----------+ 0160 ----- Segment group 4 ------------------ M 99999-------+ 0170 LIN Line item M 1 | 0180 MOA Monetary amount M 999 | 0190 DTM Date/time/period C 1 | 0200 RFF Reference C 1 | 0210 QTY Quantity C 10 | | 0220 ----- Segment group 5 ------------------ M 9----------+| 0230 CPT Account identification M 1 || || 0240 ----- Segment group 6 ------------------ C 99--------+|| 0250 CCI Characteristic/class id M 1 ||| 0260 CAV Characteristic value C 1---------+++ 0270 ----- Segment group 7 ------------------ M 1-----------+ 0280 EQN Number of units M 1 | 0290 MOA Monetary amount M 9-----------+ 0300 ----- Segment group 8 ------------------ C 1-----------+ 0310 AUT Authentication result M 1 | 0320 DTM Date/time/period C 1-----------+ 0330 UNT Message trailer M 1

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