United Nations Directories  for Electronic Data Interchange for
Administration, Commerce and Transport



UN/EDIFACT






                                           Message Type : BALANC
                                           Version      : D
                                           Release      : 01C
                                           Contr. Agency: UN

                                           Revision     : 2
                                           Date         : 2001-11-07






SOURCE: D14 Accounting and Auditing, Registration and Financial
        Information Services (SWG)


                               CONTENTS

                            Balance message

0.     INTRODUCTION

1.     SCOPE

       1.1   Functional definition

       1.2   Field of application

       1.3   Principles

2.     REFERENCES

3.     TERMS AND DEFINITIONS

       3.1   Standard terms and definitions

4.     MESSAGE DEFINITION

       4.1   Segment clarification

       4.2   Segment index (alphabetical sequence by tag)

       4.3   Message structure
             4.3.1 Segment table













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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0.     INTRODUCTION

       This specification provides the definition of the Balance
       message (BALANC) to be used in Electronic Data Interchange
       (EDI) between trading partners involved in administration,
       commerce and transport.

1.     SCOPE

1.1    Functional definition

       A message used to exchange enterprise related balances between
       the enterprise and whoever may use them for the purpose of
       accounting, auditing, cost accounting, consolidation, financial
       analysis, etc.

1.2    Field of application

       The Balance message may be used for both national and
       international applications. It is based on universal practice
       related to administration, commerce and transport, and is not
       dependent on the type of business or industry.

1.3    Principles

       The accounting and auditing partners of an enterprise require
       accounting information, most of which is of a common nature. In
       order, therefore, to cope with the practice, an enterprise
       (parent company, subsidiary, division, etc.), a service bureau,
       a chartered accountant or an auditor - referred to as a sender
       - may transmit balances to the various parties involved - known
       as recipients - such as another enterprise (parent company,
       subsidiary, division, etc.), another service bureau, another
       chartered accountant or another auditor. The trial balance is
       based on the accounting entries reflecting the activity of the
       enterprise and the chart of accounts. It enables the
       preparation of the financial statements. The term balance is
       taken to mean an accounting document that for a given period,
       consists of a list of all accounts from the same accounting
       system. Each account indicates debit or credit total amounts in
       local and foreign currencies. The balance can be transmitted at
       a given moment for control purposes. The message BALANC
       contains information concerning a balance for a given period.
       The frequency of this message ranges from daily to annually.

2.     REFERENCES

       See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
       Introduction, Section 1.

3.     TERMS AND DEFINITIONS

3.1    Standard terms and definitions

       See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
       Introduction, Section 2.

4.     MESSAGE DEFINITION

4.1    Segment clarification

       This section should be read in conjunction with the segment
       table which indicates mandatory, conditional and repeating
       requirements.

0010   UNH, Message header
       A service segment starting and uniquely identifying a message.
       The message type code for the Balance message is BALANC.

       Note: Balance messages conforming to this document must contain
       the following data in segment UNH, composite S009:

       Data element  0065 BALANC
                     0052 D
                     0054 01C
                     0051 UN

0020   BGM, Beginning of message
       A segment identifying the balance message.

0030   DTM, Date/time/period
       A segment containing balance opening and closing dates and its
       preparation date.

0040   RFF, Reference
       A segment containing the number of the balance linked to the
       message and its version number.

0050   CUX, Currencies
       A segment providing currencies which are specific to the
       balance message.

0060   FTX, Free text
       A segment containing free text information, in coded or clear
       form, giving additional clarifications solely concerning the
       summary section. In computer-to-computer exchanges such text
       information will normally require the receiver to process this
       segment manually.


0070   Segment group 1:  NAD-RFF-SG2
       A segment group giving information on sender, recipient and
       intermediary.

0080      NAD, Name and address
          A segment to identify a party.

0090      RFF, Reference
          A segment to provide references which are specific to the
          concerned party.


0100      Segment group 2:  CTA-COM
          A segment group to identify contacts and related
          communication numbers.

0110         CTA, Contact information
             A segment to provide contacts related to the party.

0120         COM, Communication contact
             A segment to provide communication numbers of the
             contact.


0130   Segment group 3:  CCI-CAV
       A group of segments to provide accounting, fiscal, social or
       legal characteristics of the enterprise accounting balance.

0140      CCI, Characteristic/class id
          A segment to identify a characteristic.

0150      CAV, Characteristic value
          A segment to provide the value of the characteristic.


0160   Segment group 4:  LIN-MOA-DTM-RFF-QTY-SG5
       A segment group providing the following relevant information
       for a given period of the balance : account number and its
       identification, period, quantity, stated value and record
       number.

0170      LIN, Line item
          A segment indicating the trial balance line number within
          the message.

0180      MOA, Monetary amount
          A segment containing detailed information about debit or
          credit trend of the amount, the amount itself in local and
          original currency and the currency code relating to these
          amounts.

0190      DTM, Date/time/period
          A segment giving detailed information on the opening and
          closing dates of account.

0200      RFF, Reference
          A segment containing a reference number which may be a
          journal page number (folio) and sequence number within the
          folio (line) as a single reference number or a serial number
          assigned at bookkeeping entry level (record number) for a
          given period.

0210      QTY, Quantity
          A segment specifying the quantity and the measure unit
          relative to the amount of the accounting trial balance.


0220      Segment group 5:  CPT-SG6
          A segment group containing detailed information identifying
          an account.

0230         CPT, Account identification
             A segment containing detailed information identifying the
             treated main account number and its subsidiary account
             numbers.


0240         Segment group 6:  CCI-CAV
             A group of segments to provide accounting, fiscal, social
             or legal characteristics of the account.

0250            CCI, Characteristic/class id
                A segment to identify a characteristic.

0260            CAV, Characteristic value
                A segment to provide the value of the characteristic.


0270   Segment group 7:  EQN-MOA
       A segment group providing information on trial balance amounts
       and quantities. This group provides totals for verification
       purposes.

0280      EQN, Number of units
          A segment specifying the number of balance lines for a given
          period relative to the balance message.

0290      MOA, Monetary amount
          A segment adding up the total amounts in local and all
          foreign currencies in the balance message.


0300   Segment group 8:  AUT-DTM
       A segment group to provide authentication information.

0310      AUT, Authentication result
          A segment to provide authentication results.

0320      DTM, Date/time/period
          A segment to provide the date of authentication.

0330   UNT, Message trailer
       A service segment ending a message, giving the total number of
       segments in the message (including the UNH & UNT) and the
       control reference number of the message.

4.2    Segment index (alphabetical sequence by tag)

          AUT Authentication result
          BGM Beginning of message
          CAV Characteristic value
          CCI Characteristic/class id
          COM Communication contact
          CPT Account identification
          CTA Contact information
          CUX Currencies
          DTM Date/time/period
          EQN Number of units
          FTX Free text
          LIN Line item
          MOA Monetary amount
          NAD Name and address
          QTY Quantity
          RFF Reference
          UNH Message header
          UNT Message trailer

4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 99 0040 RFF Reference C 99 0050 CUX Currencies C 99 0060 FTX Free text C 1 0070 ----- Segment group 1 ------------------ M 99----------+ 0080 NAD Name and address M 1 | 0090 RFF Reference C 9 | | 0100 ----- Segment group 2 ------------------ C 99---------+| 0110 CTA Contact information M 1 || 0120 COM Communication contact C 9----------++ 0130 ----- Segment group 3 ------------------ C 99----------+ 0140 CCI Characteristic/class id M 1 | 0150 CAV Characteristic value C 1-----------+ 0160 ----- Segment group 4 ------------------ M 99999-------+ 0170 LIN Line item M 1 | 0180 MOA Monetary amount M 999 | 0190 DTM Date/time/period C 1 | 0200 RFF Reference C 1 | 0210 QTY Quantity C 10 | | 0220 ----- Segment group 5 ------------------ M 9----------+| 0230 CPT Account identification M 1 || || 0240 ----- Segment group 6 ------------------ C 99--------+|| 0250 CCI Characteristic/class id M 1 ||| 0260 CAV Characteristic value C 1---------+++ 0270 ----- Segment group 7 ------------------ M 1-----------+ 0280 EQN Number of units M 1 | 0290 MOA Monetary amount M 9-----------+ 0300 ----- Segment group 8 ------------------ C 1-----------+ 0310 AUT Authentication result M 1 | 0320 DTM Date/time/period C 1-----------+ 0330 UNT Message trailer M 1

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