United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : BALANC
Version : D
Release : 01C
Contr. Agency: UN
Revision : 2
Date : 2001-11-07
SOURCE: D14 Accounting and Auditing, Registration and Financial
Information Services (SWG)
CONTENTS
Balance message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Balance
message (BALANC) to be used in Electronic Data Interchange
(EDI) between trading partners involved in administration,
commerce and transport.
1. SCOPE
1.1 Functional definition
A message used to exchange enterprise related balances between
the enterprise and whoever may use them for the purpose of
accounting, auditing, cost accounting, consolidation, financial
analysis, etc.
1.2 Field of application
The Balance message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
The accounting and auditing partners of an enterprise require
accounting information, most of which is of a common nature. In
order, therefore, to cope with the practice, an enterprise
(parent company, subsidiary, division, etc.), a service bureau,
a chartered accountant or an auditor - referred to as a sender
- may transmit balances to the various parties involved - known
as recipients - such as another enterprise (parent company,
subsidiary, division, etc.), another service bureau, another
chartered accountant or another auditor. The trial balance is
based on the accounting entries reflecting the activity of the
enterprise and the chart of accounts. It enables the
preparation of the financial statements. The term balance is
taken to mean an accounting document that for a given period,
consists of a list of all accounts from the same accounting
system. Each account indicates debit or credit total amounts in
local and foreign currencies. The balance can be transmitted at
a given moment for control purposes. The message BALANC
contains information concerning a balance for a given period.
The frequency of this message ranges from daily to annually.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Balance message is BALANC.
Note: Balance messages conforming to this document must contain
the following data in segment UNH, composite S009:
Data element 0065 BALANC
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment identifying the balance message.
0030 DTM, Date/time/period
A segment containing balance opening and closing dates and its
preparation date.
0040 RFF, Reference
A segment containing the number of the balance linked to the
message and its version number.
0050 CUX, Currencies
A segment providing currencies which are specific to the
balance message.
0060 FTX, Free text
A segment containing free text information, in coded or clear
form, giving additional clarifications solely concerning the
summary section. In computer-to-computer exchanges such text
information will normally require the receiver to process this
segment manually.
0070 Segment group 1: NAD-RFF-SG2
A segment group giving information on sender, recipient and
intermediary.
0080 NAD, Name and address
A segment to identify a party.
0090 RFF, Reference
A segment to provide references which are specific to the
concerned party.
0100 Segment group 2: CTA-COM
A segment group to identify contacts and related
communication numbers.
0110 CTA, Contact information
A segment to provide contacts related to the party.
0120 COM, Communication contact
A segment to provide communication numbers of the
contact.
0130 Segment group 3: CCI-CAV
A group of segments to provide accounting, fiscal, social or
legal characteristics of the enterprise accounting balance.
0140 CCI, Characteristic/class id
A segment to identify a characteristic.
0150 CAV, Characteristic value
A segment to provide the value of the characteristic.
0160 Segment group 4: LIN-MOA-DTM-RFF-QTY-SG5
A segment group providing the following relevant information
for a given period of the balance : account number and its
identification, period, quantity, stated value and record
number.
0170 LIN, Line item
A segment indicating the trial balance line number within
the message.
0180 MOA, Monetary amount
A segment containing detailed information about debit or
credit trend of the amount, the amount itself in local and
original currency and the currency code relating to these
amounts.
0190 DTM, Date/time/period
A segment giving detailed information on the opening and
closing dates of account.
0200 RFF, Reference
A segment containing a reference number which may be a
journal page number (folio) and sequence number within the
folio (line) as a single reference number or a serial number
assigned at bookkeeping entry level (record number) for a
given period.
0210 QTY, Quantity
A segment specifying the quantity and the measure unit
relative to the amount of the accounting trial balance.
0220 Segment group 5: CPT-SG6
A segment group containing detailed information identifying
an account.
0230 CPT, Account identification
A segment containing detailed information identifying the
treated main account number and its subsidiary account
numbers.
0240 Segment group 6: CCI-CAV
A group of segments to provide accounting, fiscal, social
or legal characteristics of the account.
0250 CCI, Characteristic/class id
A segment to identify a characteristic.
0260 CAV, Characteristic value
A segment to provide the value of the characteristic.
0270 Segment group 7: EQN-MOA
A segment group providing information on trial balance amounts
and quantities. This group provides totals for verification
purposes.
0280 EQN, Number of units
A segment specifying the number of balance lines for a given
period relative to the balance message.
0290 MOA, Monetary amount
A segment adding up the total amounts in local and all
foreign currencies in the balance message.
0300 Segment group 8: AUT-DTM
A segment group to provide authentication information.
0310 AUT, Authentication result
A segment to provide authentication results.
0320 DTM, Date/time/period
A segment to provide the date of authentication.
0330 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
AUT Authentication result
BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
COM Communication contact
CPT Account identification
CTA Contact information
CUX Currencies
DTM Date/time/period
EQN Number of units
FTX Free text
LIN Line item
MOA Monetary amount
NAD Name and address
QTY Quantity
RFF Reference
UNH Message header
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 99
0040 RFF Reference C 99
0050 CUX Currencies C 99
0060 FTX Free text C 1
0070 ----- Segment group 1 ------------------ M 99----------+
0080 NAD Name and address M 1 |
0090 RFF Reference C 9 |
|
0100 ----- Segment group 2 ------------------ C 99---------+|
0110 CTA Contact information M 1 ||
0120 COM Communication contact C 9----------++
0130 ----- Segment group 3 ------------------ C 99----------+
0140 CCI Characteristic/class id M 1 |
0150 CAV Characteristic value C 1-----------+
0160 ----- Segment group 4 ------------------ M 99999-------+
0170 LIN Line item M 1 |
0180 MOA Monetary amount M 999 |
0190 DTM Date/time/period C 1 |
0200 RFF Reference C 1 |
0210 QTY Quantity C 10 |
|
0220 ----- Segment group 5 ------------------ M 9----------+|
0230 CPT Account identification M 1 ||
||
0240 ----- Segment group 6 ------------------ C 99--------+||
0250 CCI Characteristic/class id M 1 |||
0260 CAV Characteristic value C 1---------+++
0270 ----- Segment group 7 ------------------ M 1-----------+
0280 EQN Number of units M 1 |
0290 MOA Monetary amount M 9-----------+
0300 ----- Segment group 8 ------------------ C 1-----------+
0310 AUT Authentication result M 1 |
0320 DTM Date/time/period C 1-----------+
0330 UNT Message trailer M 1
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