United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : COACSU
Version : D
Release : 01C
Contr. Agency: UN
Revision : 3
Date : 2001-11-07
SOURCE: D2 Purchasing (SWG)
CONTENTS
Commercial account summary message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.1.3 Summary section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Commercial
account summary message (COACSU) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
A commercial account summary message enables the transmission
of commercial data concerning payments made and outstanding
items on an account over a period of time. The message may be
sent at specific agreed fixed intervals or on demand, and may
be sent to and, or, from trading parties and, or, their
authorised agents.
1.2 Field of application
The Commercial account summary message may be used for both
national and international applications. It is based on
universal practice related to administration, commerce and
transport, and is not dependent on the type of business or
industry.
1.3 Principles
A commercial account summary may:
- refer to invoices, credit notes, debit notes, or payments
over a period of time.
- refer to only one account, in one currency.
- be initiated at any time by a party, depending upon agreement
between the parties involved.
- provide information on an account over a period of time. When
the message is used in this way both payments made and amounts
outstanding may be detailed.
- may contain additional information for customs and/or
statistical purposes/services.
- be used as a reminder of payment due for the current
accounting period.
- be used as a request for payment of outstanding invoices and
detail penalties for amounts outstanding from previous
accounting periods.
- be used in the reconciliation of accounts when detailing
payments made.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding an
implementation of the message:
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing. It is only used when
additional information that cannot be accommodated within the
other segments is required.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Commercial account summary
message is COACSU.
Note: Commercial account summary messages conforming to this
document must contain the following data in segment UNH,
composite S009:
Data element 0065 COACSU
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the
commercial account summary.
0030 DTM, Date/time/period
A segment specifying the dates, and when relevant, the times
related to the whole message. The segment must be specified at
least once to specify the message date as allocated by the
sender.
0040 ALI, Additional information
A segment to provide additional information related to the
complete commercial account summary.
0050 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0060 Segment group 1: RFF-DTM
A group of segments specifying references applicable to the
complete commercial account summary message.
0070 RFF, Reference
A segment for the inclusion of any references which are
valid for the complete commercial account summary message.
0080 DTM, Date/time/period
A segment specifying the date and where necessary the time
of the reference.
0090 Segment group 2: NAD-FII-FTX-SG3-SG4
A group of segments identifying the parties involved in the
transaction, financial information for the parties, and the
contact points and numbers.
0100 NAD, Name and address
A segment to identify a party name and address, either by
coded identification or in clear form. It is recommended
that where possible only the coded form of the party ID
should be specified e.g. the Buyer and Seller are known to
each other, thus only the coded ID is required.
0110 FII, Financial institution information
A segment to specify the financial institution details of
the identified party.
0120 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0130 Segment group 3: RFF-DTM
A group of segments for specifying any references relating
to the identified party.
0140 RFF, Reference
A segment for the inclusion of any references related to
the current party.
0150 DTM, Date/time/period
A segment specifying the date and where necessary the
time of the reference.
0160 Segment group 4: CTA-COM
A group of segments identifying the contact person or
department for a trading party and specifying the
communication channel and number.
0170 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0180 COM, Communication contact
A segment specifying the communication channel and number
for the specified contact.
0190 Segment group 5: CUX-DTM
A group of segments specifying the currencies and related
dates/periods valid for the whole commercial account summary.
Currency data may be omitted in national applications but will
be required for international transactions.
0200 CUX, Currencies
A segment identifying the currencies required in the
commercial account summary. A rate of exchange may be given
to convert a reference currency into a target currency.
0210 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
0220 Segment group 6: PYT-MOA-PCD-DTM-FII-PAI
A group of segments specifying the payment and penalty terms
for the commercial account summary message.
0230 PYT, Payment terms
A segment identifying the payment terms and date/time basis.
0240 MOA, Monetary amount
A segment specifying amounts related to payment discount
penalties or instalments.
0250 PCD, Percentage details
A segment specifying the discount, interest, penalty as well
as instalment percentages.
0260 DTM, Date/time/period
This segment giving the specific date and/or time, or
period, if needed, of any payments, discounts or
instalments.
0270 FII, Financial institution information
A segment for identifying financial institution information
relevant to the current payment terms.
0280 PAI, Payment instructions
A segment detailing the instructions for payment for amounts
specified in the message.
4.1.2 Detail section
Information to be provided in the Detail section:
0290 Segment group 7: DOC-DTM-SG8-SG10
A group of segments identifying documents and their numbers,
e.g. invoices or credit notes to which the commercial account
summary refers. The group may contain details of the monetary
values associated with the documents and any relevant dates.
There must be at least one occurrence of this group within the
commercial account summary message.
0300 DOC, Document/message details
A segment identifying a specific document and its number,
e.g. invoice, credit note or remittance advice for which
commercial account summary information is being provided.
0310 DTM, Date/time/period
A segment to specify dates related to the document and to
indicate any other relevant dates applicable, e.g. due date
or tax point date.
0320 Segment group 8: NAD-SG9
A group of segments to identify parties and any associated
references related to the current document.
0330 NAD, Name and address
A segment to identify a party related to the current
document.
0340 Segment group 9: RFF-DTM
A group of segments for specifying any references
relating to the party.
0350 RFF, Reference
A segment for the inclusion of any references related
to the current party.
0360 DTM, Date/time/period
A segment specifying the date and where necessary the
time of the reference.
0370 Segment group 10: MOA-TAX-DTM-PAI-PYT-STS-SG11
A group of segments providing total monetary values, tax
information, date and or time, and or period information,
and adjustment details for the currently referenced
document.
0380 MOA, Monetary amount
A segment to specify amounts related to the currently
referenced document, e.g. amount due, discount amount,
payment amount.
0390 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate or
exemption, relating to the monetary amount detailed for
the currently identified document.
0400 DTM, Date/time/period
A segment for specifying dates and where necessary the
time or periods related to the current monetary value.
0410 PAI, Payment instructions
A segment requesting or confirming conditions of payment,
guarantee and method of payment.
0420 PYT, Payment terms
A segment identifying the payment terms and date/time
basis.
0430 STS, Status
A segment indicating the status of a payment.
0440 Segment group 11: AJT-MOA-RFF-FTX
A group of segments providing adjustment details related
to the monetary value for the currently referenced
document.
0450 AJT, Adjustment details
A segment for identifying the reason for an
adjustment.
0460 MOA, Monetary amount
A segment to specify adjustment amounts.
0470 RFF, Reference
A segment for the inclusion of any references related
to the adjustment details.
0480 FTX, Free text
A segment with free text information, in coded or
clear form, used when additional information is needed
about the adjustments.
4.1.3 Summary section
Information to be provided in the Summary section:
0490 UNS, Section control
A service segment separating the detail section of the message
from the summary section.
0500 Segment group 12: MOA-QTY-TAX-DTM
A group of segments specifying the total amounts, tax
information, and any pertinent dates for the complete
commercial account summary.
0510 MOA, Monetary amount
A segment to specify the total amounts related to the entire
message. Values contained in here could be total amounts
paid, total amount due or total amount overdue.
0520 QTY, Quantity
A segment to indicate the number of invoices related to the
total amount.
0530 TAX, Duty/tax/fee details
This segment is used to indicate the rate of tax or duty
applicable to the amount specified.
0540 DTM, Date/time/period
This segment is used to indicate any dates related to the
total amount specified.
0550 CNT, Control total
A segment to provide message control totals.
0560 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
AJT Adjustment details
ALI Additional information
BGM Beginning of message
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DOC Document/message details
DTM Date/time/period
FII Financial institution information
FTX Free text
MOA Monetary amount
NAD Name and address
PAI Payment instructions
PCD Percentage details
PYT Payment terms
QTY Quantity
RFF Reference
STS Status
TAX Duty/tax/fee details
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 9
0040 ALI Additional information C 9
0050 FTX Free text C 99
0060 ----- Segment group 1 ------------------ C 9-----------+
0070 RFF Reference M 1 |
0080 DTM Date/time/period C 9-----------+
0090 ----- Segment group 2 ------------------ C 99----------+
0100 NAD Name and address M 1 |
0110 FII Financial institution information C 9 |
0120 FTX Free text C 99 |
|
0130 ----- Segment group 3 ------------------ C 9----------+|
0140 RFF Reference M 1 ||
0150 DTM Date/time/period C 9----------+|
|
0160 ----- Segment group 4 ------------------ C 9----------+|
0170 CTA Contact information M 1 ||
0180 COM Communication contact C 9----------++
0190 ----- Segment group 5 ------------------ C 9-----------+
0200 CUX Currencies M 1 |
0210 DTM Date/time/period C 9-----------+
0220 ----- Segment group 6 ------------------ C 9-----------+
0230 PYT Payment terms M 1 |
0240 MOA Monetary amount C 9 |
0250 PCD Percentage details C 9 |
0260 DTM Date/time/period C 9 |
0270 FII Financial institution information C 1 |
0280 PAI Payment instructions C 9-----------+
DETAIL SECTION
0290 ----- Segment group 7 ------------------ C 99999-------+
0300 DOC Document/message details M 1 |
0310 DTM Date/time/period C 9 |
|
0320 ----- Segment group 8 ------------------ C 9----------+|
0330 NAD Name and address M 1 ||
||
0340 ----- Segment group 9 ------------------ C 99--------+||
0350 RFF Reference M 1 |||
0360 DTM Date/time/period C 9---------++|
|
0370 ----- Segment group 10 ------------------ C 99---------+|
0380 MOA Monetary amount M 1 ||
0390 TAX Duty/tax/fee details C 9 ||
0400 DTM Date/time/period C 9 ||
0410 PAI Payment instructions C 1 ||
0420 PYT Payment terms C 1 ||
0430 STS Status C 9 ||
||
0440 ----- Segment group 11 ------------------ C 9---------+||
0450 AJT Adjustment details M 1 |||
0460 MOA Monetary amount M 1 |||
0470 RFF Reference C 1 |||
0480 FTX Free text C 9---------+++
SUMMARY SECTION
0490 UNS Section control M 1
0500 ----- Segment group 12 ------------------ C 99----------+
0510 MOA Monetary amount M 1 |
0520 QTY Quantity C 1 |
0530 TAX Duty/tax/fee details C 9 |
0540 DTM Date/time/period C 9-----------+
0550 CNT Control total C 1
0560 UNT Message trailer M 1
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UN Economic Commission for Europe
Palais des Nations, CH-1211 Geneva 10, Switzerland
Tel: +41-22 917 2016 Fax: +41-22 917 0037 E-mail: TradeMaster@unece.org
UN/EDIFACT Directories