United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : COLREQ
Version : D
Release : 01C
Contr. Agency: UN
Revision : 1
Date : 2001-11-07
SOURCE: D6 Finance (SWG)
CONTENTS
Request for a documentary collection message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Request for a
documentary collection message (COLREQ) to be used in
Electronic Data Interchange (EDI) between trading partners
involved in administration, commerce and transport.
1. SCOPE
1.1 Functional definition
The message is sent by the Principal to the Remitting Bank and
is used to request the Remitting Bank to initiate a Documentary
Collection order, or to inform the Remitting Bank that the
Principal has initiated a direct documentary collection order.
1.2 Field of application
The Request for a documentary collection message may be used
for both national and international applications. It is based
on universal practice related to administration, commerce and
transport, and is not dependent on the type of business or
industry.
1.3 Principles
Unless otherwise specified, the documentary collection is
issued subject to the Uniform Customs and Practices for
Documentary Credits, International Chamber of Commerce, Paris,
France, which are in effect on the date of issue.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
- Where a choice of code or text is given only the code
element should be used whenever possible.
- Data that is not necessary to meet the functional
requirements of the message should not be included.
- Free text information within the message should be avoided
as this inhibits automatic processing.
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Request for a documentary
collection message is COLREQ.
Note: Request for a documentary collection messages conforming
to this document must contain the following data in segment
UNH, composite S009:
Data element 0065 COLREQ
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment by means of which the sender must uniquely identify
the COLREQ message using its type and number and when necessary
its function.
0030 DTM, Date/time/period
A segment specifying the date and/or time the message is
created.
0040 FCA, Financial charges allocation
A segment specifying the allocation of charges.
0050 DOC, Document/message details
A segment specifying the documents attached to the documentary
collection. It may also specify, where necessary, the number of
copies and/or originals of document.
0060 INP, Parties and instruction
A segment specifying special collection instructions (e.g.
protest or non protest instructions) in coded form.
0070 FTX, Free text
A segment with free text information used for the description
of goods or services and when additional information is needed
but cannot be accommodated within other segments.
0080 Segment group 1: FII-RFF-CTA-COM
A group of segments identifying the financial institutions and
account numbers involved in the documentary collection, their
functions and notification references.
0090 FII, Financial institution information
A segment identifying the financial institution(s)
associated with the documentary collection, in coded or
uncoded form, their functions and account numbers involved.
0100 RFF, Reference
A segment specifying reference numbers of parties specified
in the leading FII segment.
0110 CTA, Contact information
A segment identifying a person or a department for the party
specified in the leading FII segment to whom communication
should be directed.
0120 COM, Communication contact
A segment identifying communication type(s) and number(s) of
person(s) or department(s) specified in the associated CTA
segment.
0130 Segment group 2: NAD-RFF-CTA-COM
A group of segments identifying the name and address of each
non-financial party involved in the transaction, their
functions and notification references.
0140 NAD, Name and address
A segment identifying names and addresses of the parties
associated with the documentary collection, in coded or
uncoded form, and their functions.
0150 RFF, Reference
A segment specifying reference numbers of parties specified
in the leading NAD segment.
0160 CTA, Contact information
A segment identifying a person or a department for the party
specified in the leading NAD segment to whom communication
should be directed.
0170 COM, Communication contact
A segment identifying communication type(s) and number(s) of
person(s) or department(s) specified in the associated CTA
segment.
0180 Segment group 3: PAT-DTM-FTX
A group of segments specifying how the maturity date for
payment and/or acceptance of the collection order is to be
determined and, if applicable, a specific maturity date.
0190 X PAT, Payment terms basis
A segment specifying how the maturity date for payment
and/or acceptance of the collection order is to be
determined in coded form.
0200 DTM, Date/time/period
A segment specifying, when necessary, a specific maturity
date.
0210 FTX, Free text
A segment specifying how the maturity date for payment
and/or acceptance of the collection order is to be
determined in free text form.
0220 Segment group 4: MOA-FTX
A group of segments specifying the amount and currency of the
documentary collection and, if applicable, any additional
amounts covered under the documentary collection. It may also
specify details, if applicable, about additional amount(s) to
be collected and/or deducted (e.g. interest).
0230 MOA, Monetary amount
A segment specifying the amount and currency of the
documentary collection and, if applicable, any additional
amounts to be collected an/or deducted under the documentary
collection. Specification of the documentary collection
amount is mandatory for the COLREQ message.
0240 FTX, Free text
A segment specifying details, if applicable, about
additional amount(s) to be collected and/or deducted (e.g.
interest).
0250 Segment group 5: TDT-DTM-LOC
A group of segments specifying the mode of transport, date of
shipment and from where and to where the shipment has been
made.
0260 TDT, Details of transport
A segment specifying the mode of transport for the goods
item(s).
0270 DTM, Date/time/period
A segment specifying the date of shipment.
0280 LOC, Place/location identification
A segment specifying from where and to where shipment has
been made.
0290 Segment group 6: GIS-MOA-LOC-NAD-RCS-FTX
A group of segments providing information for subsequent use by
regulatory authorities requiring statistical and other types of
data. It includes identification of the authority for which the
information is intended followed by the information itself.
0300 X GIS, General indicator
A segment identifying what processing should be completed by
regulatory authorities.
0310 MOA, Monetary amount
A segment giving the amount and the currency of each
transaction to be reported.
0320 LOC, Place/location identification
A segment giving the different origins and/or destinations
(places) of goods and/or investment and/or services.
0330 NAD, Name and address
A segment identifying the central and/or regulatory
authority in coded or uncoded form.
0340 RCS, Requirements and conditions
A segment giving the nature (e.g. goods, transport services)
and direction of each transaction to be recorded in coded
form.
0350 FTX, Free text
A segment specifying the supplementary information for the
central and/or regulatory authority in uncoded form.
0360 Segment group 7: AUT-DTM
A group of segments specifying details of any authentication
(validation) procedures applied to the COLREQ message.
0370 AUT, Authentication result
A segment specifying details of any authentication
(validation) procedures applied to the COLREQ message.
0380 DTM, Date/time/period
A segment identifying the validation date and/or time.
0390 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
AUT Authentication result
BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
FCA Financial charges allocation
FII Financial institution information
FTX Free text
X GIS General indicator
INP Parties and instruction
LOC Place/location identification
MOA Monetary amount
NAD Name and address
X PAT Payment terms basis
RCS Requirements and conditions
RFF Reference
TDT Details of transport
UNH Message header
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period C 1
0040 FCA Financial charges allocation M 1
0050 DOC Document/message details M 40
0060 INP Parties and instruction C 20
0070 FTX Free text C 15
0080 ----- Segment group 1 ------------------ M 7-----------+
0090 FII Financial institution information M 1 |
0100 RFF Reference C 1 |
0110 CTA Contact information C 1 |
0120 COM Communication contact C 5-----------+
0130 ----- Segment group 2 ------------------ M 9-----------+
0140 NAD Name and address M 1 |
0150 RFF Reference C 3 |
0160 CTA Contact information C 1 |
0170 COM Communication contact C 5-----------+
0180 ----- Segment group 3 ------------------ M 1-----------+
0190 X PAT Payment terms basis M 1 |
0200 DTM Date/time/period C 1 |
0210 FTX Free text C 1-----------+
0220 ----- Segment group 4 ------------------ M 5-----------+
0230 MOA Monetary amount M 1 |
0240 FTX Free text C 1-----------+
0250 ----- Segment group 5 ------------------ C 1-----------+
0260 TDT Details of transport M 1 |
0270 DTM Date/time/period C 1 |
0280 LOC Place/location identification C 3-----------+
0290 ----- Segment group 6 ------------------ C 10----------+
0300 X GIS General indicator M 1 |
0310 MOA Monetary amount C 1 |
0320 LOC Place/location identification C 2 |
0330 NAD Name and address C 1 |
0340 RCS Requirements and conditions C 1 |
0350 FTX Free text C 10----------+
0360 ----- Segment group 7 ------------------ C 1-----------+
0370 AUT Authentication result M 1 |
0380 DTM Date/time/period C 1-----------+
0390 UNT Message trailer M 1
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UN Economic Commission for Europe
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Tel: +41-22 917 2016 Fax: +41-22 917 0037 E-mail: TradeMaster@unece.org
UN/EDIFACT Directories