United Nations Directories  for Electronic Data Interchange for
Administration, Commerce and Transport



UN/EDIFACT






                                           Message Type : DEBREC
                                           Version      : D
                                           Release      : 01C
                                           Contr. Agency: UN

                                           Revision     : 1
                                           Date         : 2001-11-07






SOURCE: D12  Social Security, Employment and Education (SWG)



                               CONTENTS

                        Debts recovery message

0.     INTRODUCTION

1.     SCOPE

       1.1   Functional definition

       1.2   Field of application

       1.3   Principles

2.     REFERENCES

3.     TERMS AND DEFINITIONS

       3.1   Standard terms and definitions

4.     MESSAGE DEFINITION

       4.1   Segment clarification

       4.2   Segment index (alphabetical sequence by tag)

       4.3   Message structure
             4.3.1 Segment table













----------------------------------------------------------------------
For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
----------------------------------------------------------------------



0.     INTRODUCTION

       This specification provides the definition of the Debts
       recovery message (DEBREC) to be used in Electronic Data
       Interchange (EDI) between trading partners involved in
       administration, commerce and transport.

1.     SCOPE

1.1    Functional definition

       A message to exchange detailed information relating to debts
       recovery cases between appropriate parties (principal, enacting
       party). This message may cover one or more event (e.g.
       submission, status information) for one or more debts recovery
       cases.

1.2    Field of application

       The Debts recovery message may be used for both national and
       international applications. It is based on universal practice
       related to administration, commerce and transport, and is not
       dependent on the type of business or industry.

1.3    Principles

       A debts recovery is a process started by a party to recover
       money from a debtor (e.g. social security contributions not
       paid by a company).
       
       The debts recovery message may be used:
       a. when issued by the principal, to:
       - submit new debts recovery cases,
       - update debts recovery cases,
       - request processing actions for debts recovery cases,
       - request status of debts recovery cases
       b. when issued by the enacting party, to:
       - acknowledge debts recovery case submissions,
       - give status information about debts recovery cases,
       - request information about debts recovery cases,
       - request instructions for debts recovery cases,
       - update debts recovery cases.
       
       In both cases (issuing party is principal or enacting party)
       each message relates to one principal and one or more debt
       recovery cases. Each debts recovery case relates to one debt.
       Each debt may be split into one or more debt components (set of
       monetary amounts related to the debts recovery case).
       
       The way the content of the message is used depends on and is
       triggered by the possible events previously described (e.g.
       submission, update of debts recovery cases).
       
       The DEBREC message is not meant to be used for invoicing or
       payment activities.
       
       Note: It could happen that the principal of a debts recovery
       case is the enacting party of another debts recovery case (e.g.
       case transmission from one enacting party to another for
       geographical reasons).

2.     REFERENCES

       See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
       Introduction, Section 1.

3.     TERMS AND DEFINITIONS

3.1    Standard terms and definitions

       See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
       Introduction, Section 2.

4.     MESSAGE DEFINITION

4.1    Segment clarification

       This section should be read in conjunction with the segment
       table which indicates mandatory, conditional and repeating
       requirements.

0010   UNH, Message header
       A service segment starting and uniquely identifying a message.
       The message type code for the Debts recovery message is DEBREC.

       Note: Debts recovery messages conforming to this document must
       contain the following data in segment UNH, composite S009:

       Data element  0065 DEBREC
                     0052 D
                     0054 01C
                     0051 UN

0020   BGM, Beginning of message
       To identify the function of the message and the type of
       document it corresponds to.

0030   DTM, Date/time/period
       To provide document related dates, times or periods such as the
       creation date of the document.


0040   Segment group 1:  PNA-ADR-RFF-EMP-COM-SG2-SG4
       A group of segments used to provide information related to
       parties involved at message level (e.g. issuing party,
       recipient, signing party).

0050      PNA, Party identification
          To identify a party and describe its function at message
          level.

0060      ADR, Address
          To provide the address of the party.

0070      RFF, Reference
          To provide additional references related to the party. It
          could be references used by another party (e.g.
          Identification of a legal person at the Chamber of
          Commerce).

0080      EMP, Employment details
          To provide employment details in case the party is a natural
          person (in opposite to legal person).

0090      COM, Communication contact
          To provide communication information related to the party
          described in the PNA segment.


0100      Segment group 2:  CTA-DTM-SG3
          A group of segments used to provide contact information and
          related communication numbers.

0110         CTA, Contact information
             To provide contact information (department or person)
             within the party.

0120         DTM, Date/time/period
             To provide contact related dates, times or periods.


0130         Segment group 3:  COM-DTM
             A group of segments used to provide communication
             information linked to validity periods.

0140            COM, Communication contact
                To provide communication information related to the
                contact.

0150            DTM, Date/time/period
                To provide communication and contact related dates,
                times or periods such as availability periods.


0160      Segment group 4:  AUT-DTM
          A group of segments used to describe authentication
          information and dates related to the party.

0170         AUT, Authentication result
             To provide the authentication result related to the
             Party.

0180         DTM, Date/time/period
             To provide authentication related dates, times or periods
             such as the date of authentication.


0190   Segment group 5:  GIR-SG6-SG7
       A group of segments used to describe a debts recovery case and
       to provide related information.

0200      GIR, Related identification numbers
          To identify the debts recovery case (case identification
          numbers: principal and the enacting party ones).
          
          Note: In the submission phase of a debts recovery case the
          only case identification number known is the one assigned by
          the principal.


0210      Segment group 6:  ATT-DTM
          A group of segments to provide attributes of the debts
          recovery case and related dates, times or periods.

0220         ATT, Attribute
             To provide an attribute related to the debts recovery
             case such as the type of debt to which the debts recovery
             case relates.

0230         DTM, Date/time/period
             To provide attributes related dates, times or periods.


0240      Segment group 7:  EVT-DTM-IRQ-FTX-SG8-SG9-SG15-SG17-SG22
          A group of segments used to describe events related to the
          debts recovery case processing and to provide related
          information such as associated reasons and requirements.
          
          Note: It could be that more than one event is declared for
          one case (e.g. information that part of the debt has been
          paid and that the debtor is allowed to postpone the next
          payment).

0250 X       EVT, Event
             To identify an event.

0260         DTM, Date/time/period
             To provide dates related to the event such as the date
             when the event occurred.

0270         IRQ, Information required
             To identify required information in relation with the
             event.

0280         FTX, Free text
             To provide additional textual information related to the
             event.


0290         Segment group 8:  ATT-DTM
             A group of segments used to describe attributes and
             related dates.

0300            ATT, Attribute
                To provide an attribute related to an event such as
                extra instructions.

0310            DTM, Date/time/period
                To provide dates, times or periods to the attribute.


0320         Segment group 9:  PNA-RFF-ATT-EMP-PDI-FII-DTM-MOA-QTY-
                               PCD-COM-SG10-SG12-SG14
             A group of segments to identify all involved parties in
             debts recovery cases and provide related information.

0330            PNA, Party identification
                To identify a party and his function.

0340            RFF, Reference
                To provide additional reference numbers used to
                identify the party.

0350            ATT, Attribute
                To provide attributes related to the party such as the
                legal form or the legal status of a legal person.

0360            EMP, Employment details
                To identify the employment or profession of the party.

0370            PDI, Person demographic information
                To provide the marital status of the party when it is
                a natural person.

0380            FII, Financial institution information
                To provide financial and banking information related
                to the party.

0390            DTM, Date/time/period
                To provide dates, times or periods related to the
                party such as the date of birth for a natural person
                or the creation date for a legal person.

0400            MOA, Monetary amount
                To provide monetary amounts related to the party such
                as the registered capital or share holding amount in
                the case of a legal person.

0410            QTY, Quantity
                To provide quantities related to the party such as the
                number of employees for a legal person.

0420            PCD, Percentage details
                To provide percentages related to the party such as
                the percentage of legal aid.

0430            COM, Communication contact
                To provide communication information about the party.


0440            Segment group 10: CTA-DTM-FTX-SG11
                A group of segments to describe contacts and related
                information of the party.

0450               CTA, Contact information
                   To provide contact information (department or
                   person) of the party.

0460               DTM, Date/time/period
                   To provide contact related dates, times or periods.

0470               FTX, Free text
                   To provide additional textual information related
                   to the contact.


0480               Segment group 11: COM-DTM
                   A group of segments to provide communication
                   information about the contact.

0490                  COM, Communication contact
                      To provide communication information of the
                      contact.

0500                  DTM, Date/time/period
                      To provide dates related to the communication
                      information.


0510            Segment group 12: ADR-DTM-SG13
                A group of segments to describe the addresses and
                related information of the party.

0520               ADR, Address
                   To provide the address of the party.

0530               DTM, Date/time/period
                   To provide dates related to the address.


0540               Segment group 13: COM-DTM
                   A group of segments to provide communication
                   information related to the address of the party.

0550                  COM, Communication contact
                      To provide communication information related to
                      the address of the party.

0560                  DTM, Date/time/period
                      To provide dates related to the address.


0570            Segment group 14: REL-RFF
                A group of segments to describe the relationship
                between the party and other parties (also described in
                the message).

0580               REL, Relationship
                   To identify the type of relationship which exists
                   between the currently described party and the party
                   referenced (e.g. one party is the debtor, another
                   party is a bank of the debtor).

0590               RFF, Reference
                   To provide the reference number of the party which
                   has a relationship with the currently described
                   party.


0600         Segment group 15: DOC-DTM-FTX-ATT-MOA-SG16
             A group of segments used to provide information about the
             justifying documents related to the debts recovery case
             such as titles.

0610            DOC, Document/message details
                To describe the justifying document by providing its
                type and number.

0620            DTM, Date/time/period
                To provide dates, times or periods related to the
                document.

0630            FTX, Free text
                To provide textual information related to the document
                such as a summary.

0640            ATT, Attribute
                To provide attributes related to the document such as
                scope, legal value or notification channel of the
                document.

0650            MOA, Monetary amount
                To provide monetary amounts involved in the document.


0660            Segment group 16: PNA-RFF-ADR
                A group of segments to identify parties related to the
                document such as issuing, certifying or third parties.

0670               PNA, Party identification
                   To identify a party and his function related to the
                   document.

0680               RFF, Reference
                   To provide additional reference numbers used to
                   identify the party.

0690               ADR, Address
                   To provide the address of the party.


0700         Segment group 17: IMD-STS-FTX-ATT-SG18-SG19-SG21
             A group of segments to describe goods related to the debt
             recovery case. A distinction is made between:
             - real estate goods (e.g. buildings, houses),
             - other goods that can be described in a structured way
             (e.g. car, boat),
             - any good (e.g. computers) described in a textual way.
             
             Note: - Goods described in this group of segments are
             part of the reason of the debts recovery case,
             - An occurrence of this group of segments relates to one
             good (e.g. a car, a computer),
             - An occurrence of this group describes the concerned
             good item either in a structured way, in a textual way
             (free text) or by referencing a document which contains
             the description of the good.

0710            IMD, Item description
                To provide information related to the goods being
                described such as their type, reference or short
                description.

0720            STS, Status
                To provide the status of goods within the debt
                recovery case such as to mention that the goods have
                been stolen.

0730            FTX, Free text
                To provide a textual description of the goods.

0740            ATT, Attribute
                To provide an attribute related to the goods being
                described such as a complement to its type.


0750            Segment group 18: RFF-PIA-LOC-DTM-MEA-ATT-FTX
                A group of segments to give a structured description
                of any good except real estate goods which are
                described in a dedicated group of segments.

0760               RFF, Reference
                   To provide the reference of the goods being
                   described such as the registration/license number
                   for a car.

0770               PIA, Additional product id
                   To provide additional identification numbers of the
                   goods such as the serial number for a car.

0780               LOC, Place/location identification
                   To provide location information of the goods.

0790               DTM, Date/time/period
                   To provide dates, times or periods related to the
                   goods such as the year for a car.

0800               MEA, Measurements
                   To provide measures related to the goods such as
                   the power of an engine in kW.

0810               ATT, Attribute
                   To provide attributes of the goods such the color
                   or the type (private, commercial) of a car.

0820               FTX, Free text
                   To provide additional textual information about the
                   Goods.


0830            Segment group 19: ADR-SG20
                A group of segments to give a structured description
                of real estate goods.

0840               ADR, Address
                   To provide the address of a real estate good.


0850               Segment group 20: RFF-FTX-MEA
                   A group of segments to provide detailed information
                   about a real estate good.

0860                  RFF, Reference
                      To provide a reference of the real estate good
                      such as section numbers.

0870                  FTX, Free text
                      To provide additional textual information such
                      as the nature, designation of the real estate
                      good.

0880                  MEA, Measurements
                      To provide measures of the real estate good such
                      as the size of a section.


0890            Segment group 21: DOC-DTM-FTX
                A group of segments to refer to a document that
                contains a detailed description of the goods.

0900               DOC, Document/message details
                   To provide the reference and type of the document
                   which details the goods.

0910               DTM, Date/time/period
                   To provide dates, times or periods related to the
                   document such as the issuing date.

0920               FTX, Free text
                   To provide textual information related to the
                   document such as a summary.


0930         Segment group 22: GIS-DTM-FTX-SG23-SG24
             A group of segments to describe all debt components (sets
             of monetary amounts) related to the debts recovery case.
             
             Note: - Each occurrence of this group of segments
             corresponds to one monetary component.
             - When using this group of segments one of its sub-groups
             is mandatory.

0940 X          GIS, General indicator
                To provide the type of structure used for describing
                the debt component in the following sub-groups:
                - reference to a document which contains all relevant
                information,
                - all amounts are detailed in the message,
                - reference to a document and detailed amounts are
                both given in the message.

0950            DTM, Date/time/period
                To provide dates, times or periods related to the debt
                component such as the beginning or end of a debt
                component period.

0960            FTX, Free text
                To provide textual information about the debt
                component.


0970            Segment group 23: DOC-DTM-FTX
                A group of segments used to provide information
                related to the document describing the debt component.

0980               DOC, Document/message details
                   To provide information about the document by
                   providing its type and number.

0990               DTM, Date/time/period
                   To provide dates, times or periods related to the
                   document such as the issuing date.

1000               FTX, Free text
                   To provide textual information about the document
                   such as a summary.


1010            Segment group 24: ARD-MOA-DTM-TAX-FTX-ATT-SG25-SG26
                A group of segments to provide a detailed description
                of all monetary amounts that are part of the debt
                component.

1020               ARD, Monetary amount function
                   To qualify the monetary amount within the debt
                   component.

1030               MOA, Monetary amount
                   To identify the purpose of the monetary amount such
                   as amount paid or revised amount.

1040               DTM, Date/time/period
                   To provide amount related dates, times or periods.

1050               TAX, Duty/tax/fee details
                   To provide tax information related to the amount.

1060               FTX, Free text
                   To provide textual information related to the
                   amounts.

1070               ATT, Attribute
                   To provide attributes related to the amounts.


1080               Segment group 25: PCD-DTM
                   A group of segment to describe percentages related
                   to the monetary amount.

1090                  PCD, Percentage details
                      To provide percentage information related to the
                      amount.

1100                  DTM, Date/time/period
                      To provide a date, a time or a period related to
                      the percentage.


1110               Segment group 26: PAI-RFF
                   To provide payment information related to the
                   amounts.

1120                  PAI, Payment instructions
                      To provide payment details such as payment
                      conditions, means or channel.

1130                  RFF, Reference
                      To provide references related to payment
                      instructions such as credit transfer reference
                      number.

1140   CNT, Control total
       To provide message control totals such as the total of all due
       amounts in all debts recovery cases mentioned in the message.

1150   UNT, Message trailer
       A service segment ending a message, giving the total number of
       segments in the message (including the UNH & UNT) and the
       control reference number of the message.

4.2    Segment index (alphabetical sequence by tag)

          ADR Address
          ARD Monetary amount function
          ATT Attribute
          AUT Authentication result
          BGM Beginning of message
          CNT Control total
          COM Communication contact
          CTA Contact information
          DOC Document/message details
          DTM Date/time/period
          EMP Employment details
       X  EVT Event
          FII Financial institution information
          FTX Free text
          GIR Related identification numbers
       X  GIS General indicator
          IMD Item description
          IRQ Information required
          LOC Place/location identification
          MEA Measurements
          MOA Monetary amount
          PAI Payment instructions
          PCD Percentage details
          PDI Person demographic information
          PIA Additional product id
          PNA Party identification
          QTY Quantity
          REL Relationship
          RFF Reference
          STS Status
          TAX Duty/tax/fee details
          UNH Message header
          UNT Message trailer

4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period C 5 0040 ----- Segment group 1 ------------------ C 99----------+ 0050 PNA Party identification M 1 | 0060 ADR Address C 1 | 0070 RFF Reference C 5 | 0080 EMP Employment details C 1 | 0090 COM Communication contact C 9 | | 0100 ----- Segment group 2 ------------------ C 9----------+| 0110 CTA Contact information M 1 || 0120 DTM Date/time/period C 1 || || 0130 ----- Segment group 3 ------------------ C 5---------+|| 0140 COM Communication contact M 1 ||| 0150 DTM Date/time/period C 9---------++| | 0160 ----- Segment group 4 ------------------ C 1----------+| 0170 AUT Authentication result M 1 || 0180 DTM Date/time/period C 1----------++ 0190 ----- Segment group 5 ------------------ C 9999--------+ 0200 GIR Related identification numbers M 1 | | 0210 ----- Segment group 6 ------------------ C 1----------+| 0220 ATT Attribute M 1 || 0230 DTM Date/time/period C 3----------+| | 0240 ----- Segment group 7 ------------------ C 999--------+| 0250 X EVT Event M 1 || 0260 DTM Date/time/period C 9 || 0270 IRQ Information required C 99 || 0280 FTX Free text C 99 || || 0290 ----- Segment group 8 ------------------ C 9---------+|| 0300 ATT Attribute M 1 ||| 0310 DTM Date/time/period C 3---------+|| || 0320 ----- Segment group 9 ------------------ C 99--------+|| 0330 PNA Party identification M 1 ||| 0340 RFF Reference C 9 ||| 0350 ATT Attribute C 9 ||| 0360 EMP Employment details C 1 ||| 0370 PDI Person demographic information C 1 ||| 0380 FII Financial institution information C 9 ||| 0390 DTM Date/time/period C 9 ||| 0400 MOA Monetary amount C 5 ||| 0410 QTY Quantity C 9 ||| 0420 PCD Percentage details C 1 ||| 0430 COM Communication contact C 1 ||| ||| 0440 ----- Segment group 10 ------------------ C 9--------+||| 0450 CTA Contact information M 1 |||| 0460 DTM Date/time/period C 1 |||| 0470 FTX Free text C 9 |||| |||| 0480 ----- Segment group 11 ------------------ C 5-------+|||| 0490 COM Communication contact M 1 ||||| 0500 DTM Date/time/period C 9-------++||| ||| 0510 ----- Segment group 12 ------------------ C 5--------+||| 0520 ADR Address M 1 |||| 0530 DTM Date/time/period C 1 |||| |||| 0540 ----- Segment group 13 ------------------ C 1-------+|||| 0550 COM Communication contact M 1 ||||| 0560 DTM Date/time/period C 9-------++||| ||| 0570 ----- Segment group 14 ------------------ C 1--------+||| 0580 REL Relationship M 1 |||| 0590 RFF Reference C 1--------++|| || 0600 ----- Segment group 15 ------------------ C 99--------+|| 0610 DOC Document/message details M 1 ||| 0620 DTM Date/time/period C 9 ||| 0630 FTX Free text C 99 ||| 0640 ATT Attribute C 9 ||| 0650 MOA Monetary amount C 9 ||| ||| 0660 ----- Segment group 16 ------------------ C 9--------+||| 0670 PNA Party identification M 1 |||| 0680 RFF Reference C 9 |||| 0690 ADR Address C 5--------++|| || 0700 ----- Segment group 17 ------------------ C 999-------+|| 0710 IMD Item description M 1 ||| 0720 STS Status C 1 ||| 0730 FTX Free text C 9 ||| 0740 ATT Attribute C 1 ||| ||| 0750 ----- Segment group 18 ------------------ C 1--------+||| 0760 RFF Reference M 1 |||| 0770 PIA Additional product id C 1 |||| 0780 LOC Place/location identification C 2 |||| 0790 DTM Date/time/period C 9 |||| 0800 MEA Measurements C 9 |||| 0810 ATT Attribute C 99 |||| 0820 FTX Free text C 1--------+||| ||| 0830 ----- Segment group 19 ------------------ C 1--------+||| 0840 ADR Address M 1 |||| |||| 0850 ----- Segment group 20 ------------------ C 9-------+|||| 0860 RFF Reference M 1 ||||| 0870 FTX Free text C 9 ||||| 0880 MEA Measurements C 1-------++||| ||| 0890 ----- Segment group 21 ------------------ C 1--------+||| 0900 DOC Document/message details M 1 |||| 0910 DTM Date/time/period C 9 |||| 0920 FTX Free text C 9--------++|| || 0930 ----- Segment group 22 ------------------ C 99--------+|| 0940 X GIS General indicator M 1 ||| 0950 DTM Date/time/period C 3 ||| 0960 FTX Free text C 9 ||| ||| 0970 ----- Segment group 23 ------------------ C 1--------+||| 0980 DOC Document/message details M 1 |||| 0990 DTM Date/time/period C 9 |||| 1000 FTX Free text C 9--------+||| ||| 1010 ----- Segment group 24 ------------------ C 99-------+||| 1020 ARD Monetary amount function M 1 |||| 1030 MOA Monetary amount C 2 |||| 1040 DTM Date/time/period C 5 |||| 1050 TAX Duty/tax/fee details C 9 |||| 1060 FTX Free text C 9 |||| 1070 ATT Attribute C 9 |||| |||| 1080 ----- Segment group 25 ------------------ C 9-------+|||| 1090 PCD Percentage details M 1 ||||| 1100 DTM Date/time/period C 1-------+|||| |||| 1110 ----- Segment group 26 ------------------ C 9-------+|||| 1120 PAI Payment instructions M 1 ||||| 1130 RFF Reference C 9-------+++++ 1140 CNT Control total C 99 1150 UNT Message trailer M 1

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