United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : INSDES
Version : D
Release : 01C
Contr. Agency: UN
Revision : 3
Date : 2001-11-07
SOURCE: D1 Materials Management (SWG)
CONTENTS
Instruction to despatch message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.1.3 Summary section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Instruction
to despatch message (INSDES) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
A message from a party to another party who has control over
ordered goods, providing instructions to put on hold or to
despatch a consignment according to conditions specified in the
message.
1.2 Field of application
The Instruction to despatch message may be used for both
national and international applications. It is based on
universal practice related to administration, commerce and
transport, and is not dependent on the type of business or
industry.
1.3 Principles
Depending on circumstances the Instruction to Despatch message
may be sent either from a buyer to a supplier (see point 1.3.1
below), or from a supplier or buyer to a third party service
provider (see point 1.3.2 below).
The Instruction to Despatch message may be used to;
- request the delivery of goods being held by a third party
(e.g., warehouse, logistic service provider) on behalf of a
buyer or supplier.
- request the delivery of goods being held by the supplier
until the buyer is in a position to receive them. For example,
when ordering equipment for a new building the purchase order
for the equipment will be issued before the start of physical
building. As the building progresses equipment will be
requested for delivery, for installation before the next phase
of building starts, e.g., the heating system.
- identify the exact delivery location;
- identify the date on which delivery should take place;
- etc.
The Instruction to Despatch message must not be used to;
- change information previously agreed on an order, e.g.,
price, ordered quantities, etc. The Purchase Order Change
message must be used for this purpose.
- order transport services for the despatch of the goods
identified in the message. The message Transport Instruction
must be used for this purpose.
1.3.1 Buyer to Supplier
The Instruction to Despatch message may be used by a buyer to
inform his seller to release the despatch of goods previously
ordered. In addition the message may be used to instruct the
seller to hold the despatch of goods which have been previously
reported as being ready for despatch.
1.3.2 Buyer or Supplier to Third Party Service Provider.
When the message is sent from a supplier or a buyer to a third
party service provider it may be used to request the service
provider to despatch specified goods, identify the delivery
location, identify the date on which delivery should take
place, and, or indicate that the despatch is subject to cash on
delivery, etc.
Because the third party service provider is outside the normal
buyer to supplier order process the Instruction to Despatch
message may be used by the supplier or buyer to inform the
third party service provider of information stated in the order
which is required for the effective despatch of the goods,
e.g., terms of delivery, transport equipment required for the
delivery, etc.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Instruction to despatch message
is INSDES.
Note: Instruction to despatch messages conforming to this
document must contain the following data in segment UNH,
composite S009:
Data element 0065 INSDES
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment for unique identification of the Instruction To
Despatch message, by means of its name and its number.
0030 DTM, Date/time/period
Date and or time, or period related to the whole message, e.g.,
the date on which delivery should take place. This segment must
be specified at least once to identify the Instruction To
Despatch message date.
0040 INP, Parties and instruction
A segment to identify any instructions related to the delivery
of goods which are relevant to the whole message, e.g., hold
for quality control, release goods for despatch.
0050 FTX, Free text
A segment providing additional free text pertinent to the
complete Instruction to Despatch message. In computer to
computer exchanges such text will normally require the receiver
to process this segment manually.
0060 Segment group 1: RFF-DTM
A group of segments giving references where necessary, their
dates relating to the whole message, e.g., contract number,
purchase order number, etc.
0070 RFF, Reference
A segment for identifying references relating to the whole
Instruction to Despatch message, e.g., purchase orders,
delivery instructions, import license, export license.
0080 DTM, Date/time/period
A segment for specifying dates and or times, or periods
related to the reference.
0090 Segment group 2: NAD-LOC-SG3-SG4
A group of segments identifying names, addresses, locations,
and references relevant to the identified parties used for the
whole message.
0100 NAD, Name and address
A segment for identifying names, addresses, and their
functions relevant to the whole Instruction to Despatch
message. Identification of the parties involved is
recommended for the Instruction to Despatch message and is
to be given in this segment. It is recommended that where
possible, only the coded form of the party identification
should be specified, e.g., the buyer and seller are known to
each other, thus only the coded identification is required.
The consignee or delivery address may vary and would have to
be clearly specified, preferably in structured format.
0110 LOC, Place/location identification
A segment indicating more details regarding specific places
and, or locations related to the currently identified party,
e.g., internal site and, or building number. This segment
may be used to identify locations relevant to all items
detailed in the message.
0120 Segment group 3: RFF-DTM
A group of segments giving references relevant only to the
specified party rather than the whole message.
0130 RFF, Reference
A segment for referencing documents relating to the
currently identified party.
0140 DTM, Date/time/period
A segment for specifying date and, or time, and, or
period of the referred document.
0150 Segment group 4: CTA-COM
A group of segments identifying the contact person or the
department for the currently identified party and if
required specifying the communications channel and number.
0160 CTA, Contact information
A segment to identify the person, function or department
within the current party where communications should be
directed.
0170 COM, Communication contact
A segment to identify communication types and numbers for
the currently identified person, function or department.
0180 Segment group 5: TOD-LOC-FTX
A group of segments indicating terms of delivery. The terms of
delivery will be required by a third party service provider in
order to arrange delivery according to the terms agreed in the
order.
0190 TOD, Terms of delivery or transport
A segment indicating the terms of delivery and transfer for
the whole Instruction to Despatch message.
0200 LOC, Place/location identification
A segment indicating locations relevant to the terms of
delivery.
0210 FTX, Free text
Additional free text pertinent to terms of delivery. In
computer to computer exchanges such text will normally
require the receiver to process this segment manually.
0220 Segment group 6: TDT-PCD-SG7
A group of segments specifying details of the mode and means of
transport and date and, or time of departure and destination
relevant to the whole Instruction to Despatch message. The
transport details will be required by a third party service
provider in order to arrange delivery according to the terms
agreed in the order.
0230 TDT, Details of transport
A segment specifying the mode and means of transport for the
whole Instruction to Despatch message.
0240 PCD, Percentage details
A segment specifying the percentage of utilization of the
capacity of the means of transport.
0250 Segment group 7: LOC-DTM
A group of segments giving the location and date, and, or
time information relative to the transportation.
0260 LOC, Place/location identification
A segment indicating locations relevant to the currently
identified transport.
0270 DTM, Date/time/period
A segment giving the date and or time, or period
information of departure and, or arrival of the
transported goods for the specified location.
0280 Segment group 8: EQD-MEA-EQA-SG9
A group of segments providing information relative to the
equipment used for the transportation of goods relevant to the
whole Instruction to Despatch message. The equipment details
will be required by a third party service provider in order to
arrange delivery according to the terms agreed in the order.
0290 EQD, Equipment details
A segment to define fixed information regarding equipment
used in conjunction with the whole Instruction to Despatch
message, and if required, to indicate responsibility for
supply of the equipment.
0300 MEA, Measurements
A segment specifying physical measurements of the currently
described equipment.
0310 EQA, Attached equipment
A segment identifying equipment which is attached to the
currently described equipment.
0320 Segment group 9: HAN-FTX
A group of segments providing information on hazardous goods
and their handling.
0330 HAN, Handling instructions
A segment providing information on handling and
notification of hazardous materials in the specified
equipment.
0340 FTX, Free text
A segment with free text information in coded or clear
form to give further clarification, when required, for
hazardous material.
4.1.2 Detail section
Information to be provided in the Detail section:
0350 Segment group 10: LIN-PIA-IMD-QTY-GIN-INP-DTM-FTX-MOA-ALI-SG11-
SG12-SG13-SG14
A group of segments providing details of individual line items
for which Instruction to Despatch message information is being
provided.
0360 LIN, Line item
A segment identifying the line item for which Instruction to
Despatch message information is being provided. All other
segments in the detail section following this segment refer
to this line item.
0370 PIA, Additional product id
A segment providing additional product identification to
that currently provided.
0380 IMD, Item description
A segment for describing the line item for which Instruction
to Despatch message information is being provided. This
segment should be used for products that cannot be
identified by a product code or article number.
0390 QTY, Quantity
A segment to give quantity information related to the
current line item.
0400 GIN, Goods identity number
A segment providing identity numbers of the line item for
which despatch instruction information is being provided,
e.g., serial numbers of goods to be despatched or put on
hold.
0410 INP, Parties and instruction
A segment to identify any instructions related to the
delivery of the current line item, e.g., hold until further
notice.
0420 DTM, Date/time/period
A segment providing date, and or time information related to
the line item, e.g., requested delivery date.
0430 FTX, Free text
A segment with free text information in coded or clear form
to give further clarification, when required, to the line
item. In computer to computer exchanges such text will
normally require the receiver to process this segment
manually.
0440 MOA, Monetary amount
A segment identifying monetary amounts related to the
current line item for which a Instruction to Despatch
message is being given, e.g., customs value, insurance
value, cash on delivery amount.
0450 ALI, Additional information
This segment is used to indicate the country of origin of
the line item, special conditions due to origin, customs
preference, fiscal or commercial factors are applicable.
0460 Segment group 11: RFF-DTM
A group of segments to give reference numbers and dates
related to the current line item.
0470 RFF, Reference
A segment identifying references related to the current
line item.
0480 DTM, Date/time/period
A segment for specifying date and or time, or period
relative to the current reference.
0490 Segment group 12: NAD-QTY-DTM-LOC
A group of segments providing party information related to
the current line item and where relevant, quantities, date
and time, and additional locations within the party.
0500 NAD, Name and address
A segment for identifying names and addresses and their
functions relevant to the Instruction to Despatch message
for the current line item. It is recommended that where
possible only the coded form of the party identification
should be specified, e.g., the buyer and seller are known
to each other, thus only the coded identification is
required. The consignee or delivery address may vary and
would have to be clearly specified, preferably in
structured format.
0510 QTY, Quantity
A segment to specify a quantity related to the identified
party for the current line item. The total value of the
quantities specified in the repeats of this segment
should equal the quantity value specified at the line
item level.
0520 DTM, Date/time/period
A segment providing date and, or time information related
to the quantity specified for the current party.
0530 LOC, Place/location identification
A segment identifying a specific location related to a
quantity for the currently identified party.
0540 Segment group 13: PCI-GIN
A group of segments identifying the marks and numbers on the
package for the current line item.
0550 PCI, Package identification
A segment specifying marking and labels on the packaging
for the current line item.
0560 GIN, Goods identity number
A segment providing identification numbers marked on the
packaging for the current line item.
0570 Segment group 14: DGS-FTX-SG15
A group of segments to specify information about dangerous
goods.
0580 DGS, Dangerous goods
A segment to indicate the dangerous goods regulations
which apply, the class of the dangerous goods, additional
dangerous goods codes, the United Nations Dangerous Goods
(UNDG) number and the shipment flash point.
0590 FTX, Free text
A segment to specify supplementary details regarding the
dangerous goods such as dangerous goods technical name
and other additional information.
0600 Segment group 15: CTA-COM
A group of segments to specify contact information.
0610 CTA, Contact information
A segment to identify a person or department to be
contacted regarding dangerous goods.
0620 COM, Communication contact
A segment to specify communication details of the
dangerous goods contact.
4.1.3 Summary section
Information to be provided in the Summary section:
0630 UNS, Section control
A service segment separating the detail section of the message
from the summary section.
0640 MOA, Monetary amount
A segment identifying monetary amounts related to the complete
Instruction to Despatch message, e.g., customs value, insurance
value, cash on delivery amount.
0650 CNT, Control total
A segment by which control totals may be provided by sender for
checking by the receiver.
0660 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
ALI Additional information
BGM Beginning of message
CNT Control total
COM Communication contact
CTA Contact information
DGS Dangerous goods
DTM Date/time/period
EQA Attached equipment
EQD Equipment details
FTX Free text
GIN Goods identity number
HAN Handling instructions
IMD Item description
INP Parties and instruction
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PCD Percentage details
PCI Package identification
PIA Additional product id
QTY Quantity
RFF Reference
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 9
0040 INP Parties and instruction C 99
0050 FTX Free text C 9
0060 ----- Segment group 1 ------------------ C 9-----------+
0070 RFF Reference M 1 |
0080 DTM Date/time/period C 9-----------+
0090 ----- Segment group 2 ------------------ C 9-----------+
0100 NAD Name and address M 1 |
0110 LOC Place/location identification C 9 |
|
0120 ----- Segment group 3 ------------------ C 9----------+|
0130 RFF Reference M 1 ||
0140 DTM Date/time/period C 9----------+|
|
0150 ----- Segment group 4 ------------------ C 9----------+|
0160 CTA Contact information M 1 ||
0170 COM Communication contact C 9----------++
0180 ----- Segment group 5 ------------------ C 9-----------+
0190 TOD Terms of delivery or transport M 1 |
0200 LOC Place/location identification C 9 |
0210 FTX Free text C 9-----------+
0220 ----- Segment group 6 ------------------ C 9-----------+
0230 TDT Details of transport M 1 |
0240 PCD Percentage details C 1 |
|
0250 ----- Segment group 7 ------------------ C 9----------+|
0260 LOC Place/location identification M 1 ||
0270 DTM Date/time/period C 9----------++
0280 ----- Segment group 8 ------------------ C 9-----------+
0290 EQD Equipment details M 1 |
0300 MEA Measurements C 9 |
0310 EQA Attached equipment C 9 |
|
0320 ----- Segment group 9 ------------------ C 9----------+|
0330 HAN Handling instructions M 1 ||
0340 FTX Free text C 9----------++
DETAIL SECTION
0350 ----- Segment group 10 ------------------ C 9999--------+
0360 LIN Line item M 1 |
0370 PIA Additional product id C 9 |
0380 IMD Item description C 99 |
0390 QTY Quantity C 9 |
0400 GIN Goods identity number C 99 |
0410 INP Parties and instruction C 99 |
0420 DTM Date/time/period C 9 |
0430 FTX Free text C 9 |
0440 MOA Monetary amount C 99 |
0450 ALI Additional information C 99 |
|
0460 ----- Segment group 11 ------------------ C 9----------+|
0470 RFF Reference M 1 ||
0480 DTM Date/time/period C 1----------+|
|
0490 ----- Segment group 12 ------------------ C 99---------+|
0500 NAD Name and address M 1 ||
0510 QTY Quantity C 1 ||
0520 DTM Date/time/period C 1 ||
0530 LOC Place/location identification C 99---------+|
|
0540 ----- Segment group 13 ------------------ C 9999-------+|
0550 PCI Package identification M 1 ||
0560 GIN Goods identity number C 9----------+|
|
0570 ----- Segment group 14 ------------------ C 99---------+|
0580 DGS Dangerous goods M 1 ||
0590 FTX Free text C 9 ||
||
0600 ----- Segment group 15 ------------------ C 9---------+||
0610 CTA Contact information M 1 |||
0620 COM Communication contact C 9---------+++
SUMMARY SECTION
0630 UNS Section control M 1
0640 MOA Monetary amount C 99
0650 CNT Control total C 9
0660 UNT Message trailer M 1
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UN Economic Commission for Europe
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