United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : INVOIC
Version : D
Release : 01C
Contr. Agency: UN
Revision : 13
Date : 2001-11-07
SOURCE: D2 Purchasing (SWG)
CONTENTS
Invoice message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.1.3 Summary section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Invoice
message (INVOIC) to be used in Electronic Data Interchange
(EDI) between trading partners involved in administration,
commerce and transport.
1. SCOPE
1.1 Functional definition
A message claiming payment for goods or services supplied under
conditions agreed between the seller and the buyer.
The United Nations Standard Invoice Message, with correct data
qualification, serves also as the specification for Debit Note
and Credit Note messages. Throughout this document, the
reference to 'Invoice' may be interpreted as conveying the
wider meaning of 'Invoice/Credit Note/Debit Note'.
1.2 Field of application
The Invoice message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
- A seller may invoice for one or more transactions
- An invoice may refer to goods, items or services related to
one or more orders, delivery instructions, call-offs, etc.
- An invoice may contain references to payment terms
- An invoice for cross border transactions may contain
additional information for customs and/or statistical
purposes/services
- An invoice may contain transport details.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'ccyymmdd'/'hhmm' unless all parties involved in the
transaction agree that there is a functional requirement for an
alternative format. Periods should be specified as whole
numbers representing the required period as indicated in the
format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Invoice message is INVOIC.
Note: Invoice messages conforming to this document must contain
the following data in segment UNH, composite S009:
Data element 0065 INVOIC
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the
invoice by means of its type and number and when necessary its
function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the invoice date. Examples of the use of
this DTM segment is: "shipped on date" or "delivery date".
The Date/time/period segment within other Segment groups should
be used whenever the date/time/period requires to be logically
related to another specified data item e.g. Payment due date is
specified within the PAT Segment group.
0040 PAI, Payment instructions
A segment requesting or confirming conditions of payment,
guarantee and method of payment for the whole invoice. An
example of the use of this segment is to specify the type of
documentary credit used in the transaction.
0050 ALI, Additional information
A segment indicating special conditions related to the total
invoice owing to origin, customs preference or other commercial
factors.
0060 IMD, Item description
A segment providing a description common to all line items of
the invoice.
0070 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0080 LOC, Place/location identification
A segment identifying locations for which details of transport
are not known such as country of export, place of cargo
receipt, and a place of cargo delivery.
0090 X GIS, General indicator
A segment to specify processing indicators relating to the
invoice.
0100 DGS, Dangerous goods
A segment to specify the detail information about dangerous
goods related to the whole invoice.
0110 GIR, Related identification numbers
A segment providing related identification numbers common to
all line items.
0120 Segment group 1: RFF-DTM-GIR-LOC-MEA-QTY-FTX-MOA-RTE
A group of segments for giving references and where necessary,
their dates, related identification numbers, locations,
measurements, quantities, free text and monetary amounts,
relating to the whole message, e.g. contract information,
import or export license information, despatch advice
information.
0130 RFF, Reference
A segment identifying the reference by its number and where
appropriate a line number within a document.
0140 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0150 GIR, Related identification numbers
A segment specifying identification numbers related to the
reference.
0160 LOC, Place/location identification
A segment specifying location information related to the
reference.
0170 MEA, Measurements
A segment specifying measurement information related to the
reference.
0180 QTY, Quantity
A segment specifying quantity information related to the
reference.
0190 FTX, Free text
A segment specifying free text information related to the
reference.
0200 MOA, Monetary amount
A segment specifying monetary amounts related to the
reference.
0210 RTE, Rate details
A segment specifying a rate associated with the element
being referenced. For example, the resulting coefficient of
a referenced formula.
0220 Segment group 2: NAD-LOC-FII-MOA-SG3-SG4-SG5
A group of segments identifying the parties with associated
information.
0230 NAD, Name and address
A segment identifying names and addresses of the parties, in
coded or clear form, and their functions relevant to the
invoice. Identification of the seller and buyer parties is
mandatory for the invoice message. It is recommended that
where possible only the coded form of the party ID should be
specified e.g. The Buyer and Seller are known to each other,
thus only the coded ID is required, but the Consignee or
Delivery address may vary and would have to be clearly
specified, preferably in structured format.
0240 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the NAD segment e.g. internal
site/building number.
0250 FII, Financial institution information
A segment identifying the financial institution (e.g. bank)
and relevant account numbers for the seller, buyer and where
necessary other parties.
0260 MOA, Monetary amount
A segment specifying the monetary amount associated with the
party being defined (e.g. the amount to be paid to the party
in question).
0270 Segment group 3: RFF-DTM
A group of segment for giving references only relevant to
the specified party rather than the whole invoice.
0280 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
0290 DTM, Date/time/period
A segment specifying the date and/or time related to the
reference.
0300 Segment group 4: DOC-DTM
A group of segments identifying the documentary requirements
of the specified party.
0310 DOC, Document/message details
A segment identifying and providing information relating
to the documents required by the party specified by the
NAD segment.
0320 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
0330 Segment group 5: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the NAD
segment.
0340 CTA, Contact information
A segment to identify a person or department, and their
function, to whom communications should be directed.
0350 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
0360 Segment group 6: TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax information
relates.
0370 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate or
exemption, relating to the whole invoice e.g. Value Added
Tax at the standard rate is applicable for all items.
0380 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee.
0390 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city or
state or country tax.
0400 Segment group 7: CUX-DTM
A group of segments specifying the currencies and related
dates/periods valid for the whole invoice. Currency data maybe
omitted in national applications but will be required for
international transactions.
0410 CUX, Currencies
A segment identifying the currencies required in the invoice
e.g. the invoice currency. A rate of exchange may be given
to convert a reference currency into a target currency.
0420 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
0430 Segment group 8: PAT-DTM-PCD-MOA-PAI-FII
A group of segments specifying the terms of payment applicable
for the whole invoice.
0440 X PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
0450 DTM, Date/time/period
A segment giving the specific date/time/period, if needed,
of any payments, discounts, instalments etc.
0460 PCD, Percentage details
A segment specifying the discount, interest, penalty as well
as instalment percentage.
0470 MOA, Monetary amount
A segment specifying amounts related to payment discount
penalties or instalments.
0480 PAI, Payment instructions
To specify the instructions for payment.
0490 FII, Financial institution information
To identify an account and a related financial institution.
0500 Segment group 9: TDT-TSR-SG10-SG11
A group of segments identifying the mode and means of
transport, contract of carriage, location and relevant dates
and times for transportation, relating to the whole invoice.
0510 TDT, Details of transport
A segment specifying the mode, means and identification of
the transport for the goods being invoiced.
0520 TSR, Transport service requirements
A segment specifying the contract of carriage requirements
for the goods being invoiced.
0530 Segment group 10: LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
0540 LOC, Place/location identification
A segment identifying locations relevant to the transport
specified in the TDT segment e.g. place of departure or
border crossing point.
0550 DTM, Date/time/period
A segment identifying the date/time details of departure
and/or arrival of the transported goods for the specified
location.
0560 Segment group 11: RFF-DTM
A group of segments to allow reference to transport details.
0570 RFF, Reference
A segment giving reference to transport details.
0580 DTM, Date/time/period
A segment giving date/time/period on the above reference.
0590 Segment group 12: TOD-LOC
A group of segments indicating the terms of delivery for the
whole invoice.
0600 TOD, Terms of delivery or transport
A segment identifying the delivery terms used e.g.
INCOTERMS, code could be used to specify the delivery terms.
0610 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
0620 Segment group 13: EQD-SEL
Group of segments to specify the equipment in which the
invoiced goods were despatched.
0630 EQD, Equipment details
A segment used to identify the equipment, including its type
and number.
0640 SEL, Seal number
Used to identify the seal numbers associated with the above
equipment.
0650 Segment group 14: PAC-MEA-EQD-SG15
A group of segments identifying the packaging, physical
dimensions and marks and numbers for goods referenced by the
whole invoice.
0660 PAC, Package
A segment specifying the number and type of packages for the
whole invoice, e.g. number and type of pallets.
0670 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment. e.g. package length, weight.
0680 EQD, Equipment details
A segment specifying the unit of equipment.
0690 Segment group 15: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
0700 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the PAC
segment.
0710 RFF, Reference
A segment identifying the master label number.
0720 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
0730 GIN, Goods identity number
A segment identifying the number or ranges of numbers for
use with the package markings.
0740 Segment group 16: ALC-ALI-FTX-SG17-SG18-SG19-SG20-SG21-SG22
A group of segments specifying allowances and charges for the
whole invoice. The allowance or charge specified within this
Segment group may either relate to the total invoice in which
case it cannot be overridden at detail level, or it can relate
to the line items as a default allowance/charge and can be
overridden by the ALC Segment group within the detail section.
Where relevant, additional information, tax and alternate
currency details are to be indicated in the TAX and MOA
segments.
The basis for the calculation of the allowance/charge may be a
quantity, a percentage, an amount or a rate and one of the
Segment group 17-21 should be used accordingly.
0750 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary, its calculation sequence.
0760 ALI, Additional information
A segment indicating that allowance or charge specified is
subject to special conditions owing to origin, customs
preference or commercial factors.
0770 FTX, Free text
A segment specifying a textual description of the allowance
or charge.
0780 Segment group 17: RFF-DTM
A group of segment for giving references and where
necessary, their dates relating to the allowances or
charges.
0790 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
0800 DTM, Date/time/period
A segment specifying the date and/or time related to the
reference.
0810 Segment group 18: QTY-RNG
A group of segments specifying the quantity of the allowance
or charge with its measure unit specifier. A range to which
the allowance or charge applies may be specified e.g. An
allowance of a free quantity of 20 pieces may be specified
if the goods quantity ordered is greater than 1000 pieces.
0820 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
0830 RNG, Range details
A segment specifying, if required, the range to which the
allowance or charge applies.
0840 Segment group 19: PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction of
5% may be specified if the goods quantity ordered is within
the range 5 tons to 10 tons.
0850 PCD, Percentage details
A segment identifying the percentage and the percentage
basis for the calculation of the allowance or charge.
0860 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
0870 Segment group 20: MOA-RNG-CUX-DTM
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of 5000
BEF may be specified if goods value ordered is greater than
100000 BEF.
0880 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
0890 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
0900 CUX, Currencies
A segment specifying the currency and rate of exchange of
the monetary amount identified for an allowance or
charge.
0910 DTM, Date/time/period
A segment specifying the date of application of the
currency exchange rate.
0920 Segment group 21: RTE-RNG
A group of segments specifying the rate per unit and basis
to which the allowance or charge applies, e.g. the
allowance/charge amount is 3 DEM per 10 tons.
0930 RTE, Rate details
A segment specifying the rate per unit and the basis for
calculation.
0940 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
0950 Segment group 22: TAX-MOA
A group of segments specifying tax related information for
the allowance or charge and, when necessary.
0960 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate, or
exemption, related to the allowance or charge.
0970 MOA, Monetary amount
A segment specifying the amount for the allowance or
charge.
0980 Segment group 23: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations
with which the supplier must comply to meet requirements e.g.
building regulations, safety requirements, etc.
0990 RCS, Requirements and conditions
A segment to enable industry or national requirements to be
specified.
1000 RFF, Reference
A segment identifying the referenced document by its number
and, where appropriate, a line number.
1010 DTM, Date/time/period
A segment specifying the date/time related to the reference.
1020 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1030 Segment group 24: AJT-FTX
A segment group to give information about adjustment.
1040 AJT, Adjustment details
A segment giving adjustment details.
1050 FTX, Free text
A segment giving additional information on the adjustment.
1060 Segment group 25: INP-FTX
A segment group giving the possibility in a reply to INVOIC of
instructing the other party of the action to be taken.
1070 INP, Parties and instruction
A segment giving information on parties to instruction.
1080 FTX, Free text
A segment giving additional information about parties to
instruction.
4.1.2 Detail section
Information to be provided in the Detail section:
1090 Segment group 26: LIN-PIA-PGI-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-
QVR-EQD-FTX-DGS-SG27-SG28-SG29-SG30-SG31-
SG33-SG34-SG35-SG39-SG45-SG47-SG48-SG49
A group of segments providing details of the individual
invoiced items. There must be at least one occurrence of
Segment group 26 within an invoice, but not necessarily in a
credit note or a debit note. This Segment group may be repeated
to give sub-line details.
1100 LIN, Line item
A segment identifying the line item by the line number and
configuration level, and additionally, identifying the
product or service invoiced. Other product identification
numbers, e.g. Buyer product number etc., can be specified
within the following PIA segment.
1110 PIA, Additional product id
A segment providing either additional identification to the
product specified in the LIN segment (e.g. Harmonized System
number), or provides any substitute product identification.
1120 PGI, Product group information
A segment identifying the product or price group.
1130 IMD, Item description
A segment for describing the product or service being
invoiced as well as product characteristic. This segment
should be used for products or services that cannot be fully
identified by a product code or article number.
1140 MEA, Measurements
A segment enabling the physical measurements of the invoiced
item to be specified where this is required for full
identification of the product. Any measurements must refer
to the product in its unpacked form e.g. thickness of
plastic film, length, weight, etc.
1150 QTY, Quantity
A segment identifying the product quantities e.g. invoiced
quantity.
1160 PCD, Percentage details
A segment specifying the strength or yield of a product as a
percentage e.g. 80% to indicate the strength of an Acid.
1170 ALI, Additional information
A segment indicating that the line item is subject to
special conditions owing to origin, customs preference,
embargo regulations or commercial factors.
1180 DTM, Date/time/period
A segment specifying date/time/period details relating to
the line item only.
1190 GIN, Goods identity number
A segment providing identity numbers to be applied to the
goods being invoiced, e.g. serial numbers for assembled
equipment.
1200 GIR, Related identification numbers
A segment providing sets of related identification numbers
for a line item, e.g. engine numbers, chassis number and
transmission number for a vehicle.
1210 QVR, Quantity variances
A segment identifying quantity variances, between, e.g.
quantity delivered/invoiced and quantity ordered.
1220 EQD, Equipment details
A segment to specify the type and size of equipment being
billed.
1230 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1240 DGS, Dangerous goods
A segment specifying dangerous goods details relating to the
line item only.
1250 Segment group 27: MOA-CUX
A group of segments specifying any monetary amounts relating
to the products and when necessary a currency.
1260 MOA, Monetary amount
A segment specifying any monetary amounts relating to the
product, e.g. item amount, insurance value, customs
value.
1270 CUX, Currencies
A segment identifying the currencies required in the line
item, when is different from the heading currencies. A
rate of exchange may given to convert a reference
currency into a target currency.
1280 Segment group 28: PAT-DTM-PCD-MOA
A group of segments specifying the terms of payment for the
line item where this is different to that specified in the
heading section.
1290 X PAT, Payment terms basis
A segment identifying the payment terms and date/time
basis.
1300 DTM, Date/time/period
A segment giving the specific date/time/period, if
needed, of any payments, discounts, instalments etc.
1310 PCD, Percentage details
A segment specifying discount, interest, penalty as well
as instalment percentage.
1320 MOA, Monetary amount
A segment specifying amounts related to payment discount
penalties or instalments.
1330 Segment group 29: PRI-CUX-APR-RNG-DTM
A group of segments identifying the relevant pricing
information for the goods or services invoiced.
1340 PRI, Price details
A segment to specify the price type and amount. The price
used in the calculation of the line amount will be
identified as 'Price'. Indication of "net price" or
"gross price" can be given in 5387 "Price specification
code".
1350 CUX, Currencies
A segment specifying the currency for a price.
1360 APR, Additional price information
A segment to identify pricing information such as a price
multiplier, the class or type of trade and additionally
identifying the reason for any changes.
1370 RNG, Range details
A segment to identify the ranges (quantity, amount, etc.)
to which the additional price information applies.
1380 DTM, Date/time/period
A segment to identify the date/time/period information
related to the price change. e.g. period of validity.
1390 Segment group 30: RFF-DTM
A group giving references and where necessary, their dates,
relating to the line item.
1400 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1410 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
1420 Segment group 31: PAC-MEA-EQD-SG32
A group of segments identifying the packaging, physical
dimensions, and marks and numbers for goods referenced in
the line item.
1430 PAC, Package
A segment specifying the number and type of packages for
the line item, e.g. number and type of pallets.
1440 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment e.g. package length, weight.
1450 EQD, Equipment details
A segment specifying the unit of equipment.
1460 Segment group 32: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
1470 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the
PAC segment.
1480 RFF, Reference
A segment identifying the master label number.
1490 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
1500 GIN, Goods identity number
A segment identifying the number or ranges of numbers
for use with the package markings.
1510 Segment group 33: LOC-QTY-DTM
A group of segments specifying destination and quantity
details for consignments involving multi-destination
deliveries for a specified line item.
1520 LOC, Place/location identification
A segment indicating the location to which part of the
consignment has been delivered.
1530 QTY, Quantity
A segment specifying the quantity delivered to the
identified location.
1540 DTM, Date/time/period
A segment specifying the dates and/or times that the
delivery has been made.
1550 Segment group 34: TAX-MOA-LOC
A group of segments specifying tax related information for
the line item, and when necessary, the location(s) to which
that tax information relates.
1560 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the line item.
1570 MOA, Monetary amount
A segment specifying the amount for the identified
tax/fee.
1580 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city
or state or country tax.
1590 Segment group 35: NAD-LOC-FII-SG36-SG37-SG38
A group of segments identifying the parties with associated
information, relevant to the line item only.
1600 NAD, Name and address
A segment identifying names and addresses of the parties,
in coded or clear form, and their functions relevant to
the line item.
It is recommended that where possible only the coded form
of the party ID should be specified e.g. The Buyer and
Seller are known to each other, thus only the coded ID is
required, but the Consignee or Delivery address may vary
and would have to be clearly specified, preferably in
structured format.
1610 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the NAD segment e.g. internal
site/building number.
1620 FII, Financial institution information
A segment identifying the financial institution (e.g.
bank) and relevant account numbers for the seller, buyer
and where necessary other parties.
1630 Segment group 36: RFF-DTM
A group of segment for giving references only relevant to
the specified party rather than the whole line item.
1640 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1650 DTM, Date/time/period
A segment specifying the date and/or time related to
the reference.
1660 Segment group 37: DOC-DTM
A group of segments identifying the documentary
requirements of the specified party.
1670 DOC, Document/message details
A segment identifying and providing information
relating to the documents required by the party
specified by the NAD segment.
1680 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
1690 Segment group 38: CTA-COM
A group of segments giving contact details of the
specific person or department within the party identified
in the NAD segment.
1700 CTA, Contact information
A segment to identify a person or department, and
their function, to whom communications should be
directed.
1710 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
1720 Segment group 39: ALC-ALI-DTM-FTX-SG40-SG41-SG42-SG43-SG44
A group of segments specifying allowances and charges for
the line item where this is different to or not specified
within the heading section.
1730 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
1740 ALI, Additional information
A segment indicating that allowance or charge specified
is subject to special conditions owing to origin, customs
preference or commercial factors.
1750 DTM, Date/time/period
To specify date, and/or time, or period.
1760 FTX, Free text
A segment specifying a textual description of the
allowance or charge.
1770 Segment group 40: QTY-RNG
A group of segments specifying the quantity of the
allowance or charge with its measure unit specifier. A
range to which the allowance or charge applies may be
specified e.g. An allowance of a free quantity of 20
pieces may be specified if the goods quantity ordered is
greater than 1000 pieces.
1780 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
1790 RNG, Range details
A segment specifying, if required, the range to which
the allowance or charge applies.
1800 Segment group 41: PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction
of 5% may be specified if the goods quantity ordered is
within the range 5 tons to 10 tons.
1810 PCD, Percentage details
A segment identifying the percentage and the
percentage basis for the calculation of the allowance
or charge.
1820 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
1830 Segment group 42: MOA-RNG-CUX-DTM
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of
5000 BEF may be specified if goods value ordered is
greater than 100000 BEF.
1840 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
1850 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
1860 CUX, Currencies
A segment specifying the currency and rate of exchange
of the monetary amount identified for an allowance or
charge.
1870 DTM, Date/time/period
A segment specifying the date of application of the
currency exchange rate.
1880 Segment group 43: RTE-RNG
A group of segments specifying the rate per unit and
basis to which the allowance or charge applies, e.g. The
allowance/charge amount is 3 DEM per 10 tons.
1890 RTE, Rate details
A segment specifying the rate per unit and the basis
for calculation.
1900 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
1910 Segment group 44: TAX-MOA
A group of segments specifying tax related information
for the allowance or charge and, when necessary.
1920 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate,
or exemption, related to the allowance or charge.
1930 MOA, Monetary amount
A segment specifying the amount for the allowance or
charge.
1940 Segment group 45: TDT-SG46
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the line item, where this is
different to or not specified within the heading section.
1950 TDT, Details of transport
A segment specifying the mode, means and identification
of the transport for the goods in the line item.
1960 Segment group 46: LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
1970 LOC, Place/location identification
A segment identifying locations relevant to the
transport specified in the TDT segment e.g. place of
departure or border crossing point.
1980 DTM, Date/time/period
A segment identifying the date/time details of
departure and/or arrival of the transported goods for
the specified location.
1990 Segment group 47: TOD-LOC
A group of segments indicating the terms of delivery for the
line item where this is different to or not specified within
the heading section.
2000 TOD, Terms of delivery or transport
A segment identifying the delivery terms used. e.g.
INCOTERMS, code could be used to specify the delivery
terms.
2010 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
2020 Segment group 48: RCS-RFF-DTM-FTX
A group of segments identifying for the line item - where
this is different to or not specified within the Heading
section - any rules, laws or regulations with which the
supplier must comply to meet requirements. e.g. building
regulations, safety requirements etc.
2030 RCS, Requirements and conditions
A segment to enable industry or national requirements to
be specified.
2040 RFF, Reference
A segment identifying the referenced document by its
number and, where appropriate, a line number.
2050 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
2060 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
2070 Segment group 49: GIS-RFF-DTM-GIR-LOC-MEA-QTY-FTX-MOA
A group of segments for giving processing indicators,
references and where necessary, their dates, related
identification numbers, locations, measurements, quantities,
free text and monetary amounts, relating to the line item,
e.g. contract information, import or export license
information, despatch advice information.
2080 X GIS, General indicator
A segment specifying processing indicators related to the
line item.
2090 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
2100 DTM, Date/time/period
A segment specifying the date and/or time related to the
reference.
2110 GIR, Related identification numbers
A segment specifying identification numbers related to
the reference.
2120 LOC, Place/location identification
A segment specifying location information related to the
reference.
2130 MEA, Measurements
A segment specifying measurement information related to
the reference.
2140 QTY, Quantity
A segment specifying quantity information related to the
reference.
2150 FTX, Free text
A segment specifying free text information related to the
reference.
2160 MOA, Monetary amount
A segment specifying monetary amounts related to the
reference.
4.1.3 Summary section
Information to be provided in the Summary section:
2170 UNS, Section control
A mandatory service segment placed before the first user
segment in the summary section to avoid segment collision.
2180 CNT, Control total
A segment by which control totals may be provided by the sender
for checking by the receiver.
2190 Segment group 50: MOA-SG51
A group of segments giving total amounts for the whole invoice
and - if relevant -detailing amounts pre-paid with relevant
references and dates.
2200 MOA, Monetary amount
A segment giving the total amounts for the whole invoice
message such as message monetary amount, message line item
total amount, amount subject to payment discount, amount
subject to tax, alternative currency total amount, total
additional amount, sub-total amounts prepaid, total amount
prepaid.
2210 Segment group 51: RFF-DTM
A group of segments for giving references and where
necessary, their dates, relating e.g. amounts prepaid
number.
2220 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
2230 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
2240 Segment group 52: TAX-MOA
A group of segments specifying taxes totals for the invoice.
2250 TAX, Duty/tax/fee details
A segment specifying the tax type to be summarized.
2260 MOA, Monetary amount
A segment specifying the summary amount for the tax
specified.
2270 Segment group 53: ALC-ALI-MOA-FTX
A group of segments specifying allowances and charges summary
totals for the invoice.
2280 ALC, Allowance or charge
A segment identifying the charge or allowance type to be
summarised.
2290 ALI, Additional information
A segment indicating that allowance or charge specified is
subject to special conditions owing to origin, customs
preference or commercial factors.
2300 MOA, Monetary amount
A segment specifying the summary amount for the allowance or
charge.
2310 FTX, Free text
A segment specifying a textual description of the allowance
or charge.
2320 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
AJT Adjustment details
ALC Allowance or charge
ALI Additional information
APR Additional price information
BGM Beginning of message
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DGS Dangerous goods
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FII Financial institution information
FTX Free text
GIN Goods identity number
GIR Related identification numbers
X GIS General indicator
IMD Item description
INP Parties and instruction
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAC Package
PAI Payment instructions
X PAT Payment terms basis
PCD Percentage details
PCI Package identification
PGI Product group information
PIA Additional product id
PRI Price details
QTY Quantity
QVR Quantity variances
RCS Requirements and conditions
RFF Reference
RNG Range details
RTE Rate details
SEL Seal number
TAX Duty/tax/fee details
TDT Details of transport
TOD Terms of delivery or transport
TSR Transport service requirements
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 35
0040 PAI Payment instructions C 1
0050 ALI Additional information C 5
0060 IMD Item description C 1
0070 FTX Free text C 99
0080 LOC Place/location identification C 10
0090 X GIS General indicator C 10
0100 DGS Dangerous goods C 1
0110 GIR Related identification numbers C 10
0120 ----- Segment group 1 ------------------ C 99999-------+
0130 RFF Reference M 1 |
0140 DTM Date/time/period C 5 |
0150 GIR Related identification numbers C 5 |
0160 LOC Place/location identification C 2 |
0170 MEA Measurements C 5 |
0180 QTY Quantity C 2 |
0190 FTX Free text C 5 |
0200 MOA Monetary amount C 2 |
0210 RTE Rate details C 99----------+
0220 ----- Segment group 2 ------------------ C 99----------+
0230 NAD Name and address M 1 |
0240 LOC Place/location identification C 25 |
0250 FII Financial institution information C 5 |
0260 MOA Monetary amount C 99 |
|
0270 ----- Segment group 3 ------------------ C 9999-------+|
0280 RFF Reference M 1 ||
0290 DTM Date/time/period C 5----------+|
|
0300 ----- Segment group 4 ------------------ C 5----------+|
0310 DOC Document/message details M 1 ||
0320 DTM Date/time/period C 5----------+|
|
0330 ----- Segment group 5 ------------------ C 5----------+|
0340 CTA Contact information M 1 ||
0350 COM Communication contact C 5----------++
0360 ----- Segment group 6 ------------------ C 5-----------+
0370 TAX Duty/tax/fee details M 1 |
0380 MOA Monetary amount C 1 |
0390 LOC Place/location identification C 5-----------+
0400 ----- Segment group 7 ------------------ C 99----------+
0410 CUX Currencies M 1 |
0420 DTM Date/time/period C 5-----------+
0430 ----- Segment group 8 ------------------ C 10----------+
0440 X PAT Payment terms basis M 1 |
0450 DTM Date/time/period C 5 |
0460 PCD Percentage details C 1 |
0470 MOA Monetary amount C 1 |
0480 PAI Payment instructions C 1 |
0490 FII Financial institution information C 1-----------+
0500 ----- Segment group 9 ------------------ C 10----------+
0510 TDT Details of transport M 1 |
0520 TSR Transport service requirements C 1 |
|
0530 ----- Segment group 10 ------------------ C 10---------+|
0540 LOC Place/location identification M 1 ||
0550 DTM Date/time/period C 5----------+|
|
0560 ----- Segment group 11 ------------------ C 9999-------+|
0570 RFF Reference M 1 ||
0580 DTM Date/time/period C 5----------++
0590 ----- Segment group 12 ------------------ C 5-----------+
0600 TOD Terms of delivery or transport M 1 |
0610 LOC Place/location identification C 2-----------+
0620 ----- Segment group 13 ------------------ C 99----------+
0630 EQD Equipment details M 1 |
0640 SEL Seal number C 9-----------+
0650 ----- Segment group 14 ------------------ C 1000--------+
0660 PAC Package M 1 |
0670 MEA Measurements C 5 |
0680 EQD Equipment details C 1 |
|
0690 ----- Segment group 15 ------------------ C 5----------+|
0700 PCI Package identification M 1 ||
0710 RFF Reference C 1 ||
0720 DTM Date/time/period C 5 ||
0730 GIN Goods identity number C 5----------++
0740 ----- Segment group 16 ------------------ C 9999--------+
0750 ALC Allowance or charge M 1 |
0760 ALI Additional information C 5 |
0770 FTX Free text C 1 |
|
0780 ----- Segment group 17 ------------------ C 5----------+|
0790 RFF Reference M 1 ||
0800 DTM Date/time/period C 5----------+|
|
0810 ----- Segment group 18 ------------------ C 1----------+|
0820 QTY Quantity M 1 ||
0830 RNG Range details C 1----------+|
|
0840 ----- Segment group 19 ------------------ C 1----------+|
0850 PCD Percentage details M 1 ||
0860 RNG Range details C 1----------+|
|
0870 ----- Segment group 20 ------------------ C 2----------+|
0880 MOA Monetary amount M 1 ||
0890 RNG Range details C 1 ||
0900 CUX Currencies C 1 ||
0910 DTM Date/time/period C 1----------+|
|
0920 ----- Segment group 21 ------------------ C 1----------+|
0930 RTE Rate details M 1 ||
0940 RNG Range details C 1----------+|
|
0950 ----- Segment group 22 ------------------ C 5----------+|
0960 TAX Duty/tax/fee details M 1 ||
0970 MOA Monetary amount C 1----------++
0980 ----- Segment group 23 ------------------ C 100---------+
0990 RCS Requirements and conditions M 1 |
1000 RFF Reference C 5 |
1010 DTM Date/time/period C 5 |
1020 FTX Free text C 5-----------+
1030 ----- Segment group 24 ------------------ C 1-----------+
1040 AJT Adjustment details M 1 |
1050 FTX Free text C 5-----------+
1060 ----- Segment group 25 ------------------ C 1-----------+
1070 INP Parties and instruction M 1 |
1080 FTX Free text C 5-----------+
DETAIL SECTION
1090 ----- Segment group 26 ------------------ C 9999999-----+
1100 LIN Line item M 1 |
1110 PIA Additional product id C 25 |
1120 PGI Product group information C 99 |
1130 IMD Item description C 99 |
1140 MEA Measurements C 5 |
1150 QTY Quantity C 5 |
1160 PCD Percentage details C 1 |
1170 ALI Additional information C 5 |
1180 DTM Date/time/period C 35 |
1190 GIN Goods identity number C 1000 |
1200 GIR Related identification numbers C 1000 |
1210 QVR Quantity variances C 1 |
1220 EQD Equipment details C 1 |
1230 FTX Free text C 99 |
1240 DGS Dangerous goods C 1 |
|
1250 ----- Segment group 27 ------------------ C 99---------+|
1260 MOA Monetary amount M 1 ||
1270 CUX Currencies C 1----------+|
|
1280 ----- Segment group 28 ------------------ C 10---------+|
1290 X PAT Payment terms basis M 1 ||
1300 DTM Date/time/period C 5 ||
1310 PCD Percentage details C 99 ||
1320 MOA Monetary amount C 1----------+|
|
1330 ----- Segment group 29 ------------------ C 25---------+|
1340 PRI Price details M 1 ||
1350 CUX Currencies C 1 ||
1360 APR Additional price information C 1 ||
1370 RNG Range details C 1 ||
1380 DTM Date/time/period C 5----------+|
|
1390 ----- Segment group 30 ------------------ C 10---------+|
1400 RFF Reference M 1 ||
1410 DTM Date/time/period C 5----------+|
|
1420 ----- Segment group 31 ------------------ C 10---------+|
1430 PAC Package M 1 ||
1440 MEA Measurements C 10 ||
1450 EQD Equipment details C 1 ||
||
1460 ----- Segment group 32 ------------------ C 10--------+||
1470 PCI Package identification M 1 |||
1480 RFF Reference C 1 |||
1490 DTM Date/time/period C 5 |||
1500 GIN Goods identity number C 10--------++|
|
1510 ----- Segment group 33 ------------------ C 9999-------+|
1520 LOC Place/location identification M 1 ||
1530 QTY Quantity C 100 ||
1540 DTM Date/time/period C 5----------+|
|
1550 ----- Segment group 34 ------------------ C 99---------+|
1560 TAX Duty/tax/fee details M 1 ||
1570 MOA Monetary amount C 2 ||
1580 LOC Place/location identification C 5----------+|
|
1590 ----- Segment group 35 ------------------ C 99---------+|
1600 NAD Name and address M 1 ||
1610 LOC Place/location identification C 5 ||
1620 FII Financial institution information C 5 ||
||
1630 ----- Segment group 36 ------------------ C 5---------+||
1640 RFF Reference M 1 |||
1650 DTM Date/time/period C 5---------+||
||
1660 ----- Segment group 37 ------------------ C 5---------+||
1670 DOC Document/message details M 1 |||
1680 DTM Date/time/period C 5---------+||
||
1690 ----- Segment group 38 ------------------ C 5---------+||
1700 CTA Contact information M 1 |||
1710 COM Communication contact C 5---------++|
|
1720 ----- Segment group 39 ------------------ C 30---------+|
1730 ALC Allowance or charge M 1 ||
1740 ALI Additional information C 5 ||
1750 DTM Date/time/period C 5 ||
1760 FTX Free text C 1 ||
||
1770 ----- Segment group 40 ------------------ C 1---------+||
1780 QTY Quantity M 1 |||
1790 RNG Range details C 1---------+||
||
1800 ----- Segment group 41 ------------------ C 1---------+||
1810 PCD Percentage details M 1 |||
1820 RNG Range details C 1---------+||
||
1830 ----- Segment group 42 ------------------ C 2---------+||
1840 MOA Monetary amount M 1 |||
1850 RNG Range details C 1 |||
1860 CUX Currencies C 1 |||
1870 DTM Date/time/period C 1---------+||
||
1880 ----- Segment group 43 ------------------ C 1---------+||
1890 RTE Rate details M 1 |||
1900 RNG Range details C 1---------+||
||
1910 ----- Segment group 44 ------------------ C 5---------+||
1920 TAX Duty/tax/fee details M 1 |||
1930 MOA Monetary amount C 2---------++|
|
1940 ----- Segment group 45 ------------------ C 10---------+|
1950 TDT Details of transport M 1 ||
||
1960 ----- Segment group 46 ------------------ C 10--------+||
1970 LOC Place/location identification M 1 |||
1980 DTM Date/time/period C 5---------++|
|
1990 ----- Segment group 47 ------------------ C 5----------+|
2000 TOD Terms of delivery or transport M 1 ||
2010 LOC Place/location identification C 2----------+|
|
2020 ----- Segment group 48 ------------------ C 100--------+|
2030 RCS Requirements and conditions M 1 ||
2040 RFF Reference C 5 ||
2050 DTM Date/time/period C 5 ||
2060 FTX Free text C 5----------+|
|
2070 ----- Segment group 49 ------------------ C 10---------+|
2080 X GIS General indicator M 1 ||
2090 RFF Reference C 1 ||
2100 DTM Date/time/period C 5 ||
2110 GIR Related identification numbers C 5 ||
2120 LOC Place/location identification C 2 ||
2130 MEA Measurements C 5 ||
2140 QTY Quantity C 2 ||
2150 FTX Free text C 5 ||
2160 MOA Monetary amount C 2----------++
SUMMARY SECTION
2170 UNS Section control M 1
2180 CNT Control total C 10
2190 ----- Segment group 50 ------------------ M 100---------+
2200 MOA Monetary amount M 1 |
|
2210 ----- Segment group 51 ------------------ C 1----------+|
2220 RFF Reference M 1 ||
2230 DTM Date/time/period C 5----------++
2240 ----- Segment group 52 ------------------ C 10----------+
2250 TAX Duty/tax/fee details M 1 |
2260 MOA Monetary amount C 9-----------+
2270 ----- Segment group 53 ------------------ C 15----------+
2280 ALC Allowance or charge M 1 |
2290 ALI Additional information C 1 |
2300 MOA Monetary amount C 2 |
2310 FTX Free text C 1-----------+
2320 UNT Message trailer M 1
Copyright United Nations, all rights reserved
UN Economic Commission for Europe
Palais des Nations, CH-1211 Geneva 10, Switzerland
Tel: +41-22 917 2016 Fax: +41-22 917 0037 E-mail: TradeMaster@unece.org
UN/EDIFACT Directories