United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : ORDCHG
Version : D
Release : 01C
Contr. Agency: UN
Revision : 13
Date : 2001-11-07
SOURCE: D2 Purchasing (SWG)
CONTENTS
Purchase order change request message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.1.3 Summary section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Purchase
order change request message (ORDCHG) to be used in Electronic
Data Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
A message from the buyer to the seller, specifying details of
the buyer's request to change a purchase order.
1.2 Field of application
The Purchase order change request message may be used for both
national and international applications. It is based on
universal practice related to administration, commerce and
transport, and is not dependent on the type of business or
industry.
1.3 Principles
A buyer may request to change, or eventually cancel one or more
goods items or services.
A purchase order change request may refer to goods items or
services related to one or more delivery schedules, call-offs,
etc.
A purchase order change request for cross-border transactions
may contain additional information for customs and/or
statistical purposes.
A purchase order change request may contain details for
transport and destination as well as delivery patterns.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
For guidance, the following principles serve to remove
ambiguity in the application of an EDI Purchase Order Change.
All specified dates/times should be in the format
'ccyymmdd'/'hhmm' unless all parties involved in the
transaction agree that there is a functional requirement for an
alternative format. Periods should be specified as whole
numbers representing the required period as indicated in the
format qualifier (weeks, months, etc.).
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Purchase order change request
message is ORDCHG.
Note: Purchase order change request messages conforming to this
document must contain the following data in segment UNH,
composite S009:
Data element 0065 ORDCHG
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the order
change by means of its number and when necessary its function.
If an Order is to be cancelled, use of Message Function Code
(D/E: 1225) '1' indicates that the transmitted message requests
a complete cancellation of a referenced Purchase Order. All
data is to be cancelled.
If an Order is to be changed, use of Message function code '4'
indicates that the transmitted message requests specified
changes of the referred Purchase Order.
If an Order is to be replaced, use of Message Function Code '5'
indicates that the transmitted message effects a complete
replacement of the referenced Purchase Order. All data are to
be replaced in their entirety by that in the current message.
If an Order response with changes is to be confirmed, use of
Message Function Code '6' indicates the confirmation by the
buyer of amendments proposed by the seller.
If an Order is to be duplicated, use of Message Function Code
'7' indicates that the transmitted message is an exact
duplication of a previous Purchase Order Change Request.
If an order is to be cancelled and to be re-issued, use of
Message Function Code '17' indicates that the transmitted
message effects a complete cancellation of the referenced
Purchase Order, and that a Purchase Order will be issued.
If only the heading section of an order is to be replaced, use
of Message Function Code '20' indicates that the transmitted
message effects changes in Heading Section data only. The
complete Heading Section data is transmitted to replace all
data previously sent. Detail and Summary Section data remain
unchanged.
If only item detail and summary is to be replaced, use of
Message Function Code '21' indicates that the transmitted
message effects changes in Detail Section data, and may affect
Summary data. Heading Section data remains unchanged.
To indicate the last and final release of an order, use Message
Function Code '22'.
If an order is to be placed on hold, use of Message Function
Code '23' indicates that the processing against the referenced
purchase order has been suspended until further release
information. An order placed on hold is subsequently released
by Message Function Code 'XX'.
If an Order is to be accepted without amendment, use of Message
Function Code '29' indicates that the buyer accepts the
reference message without amendments.
If an order is to be Changed in detail section, use of Message
Function Code '36' indicates that the transmitted message
requests specified changes in data in the Detail section.
Changes are indicated at the line item level.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole order or order change message. The segment
must be specified at least once to identify the order change
date.
Examples of the use of this DTM segment are: Lead times that
apply to the whole of the order and, if no schedule is to be
specified, the delivery date.
The Date/time/period segment within other Segment group should
be used whenever the date/time/period requires to be logically
related to another specified data item. e.g. schedule dates are
specified within Segment group 50.
0040 PAI, Payment instructions
A segment changing conditions of payment, guarantee and method
of payment for the whole order. An example of the use of this
segment is to specify that a documentary credit will be used.
0050 ALI, Additional information
A segment indicating special conditions related to the total
order change owing to origin, customs preference, or other
commercial factors.
0060 IMD, Item description
A segment providing a description common to all line items of
the order change.
0070 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0080 GIR, Related identification numbers
A segment providing related identification numbers common to
all line items.
0090 Segment group 1: RFF-DTM
A group of segments for giving references and where necessary,
their dates, relating to the whole message, e.g. contract
number, import/export license number, reservation number.
0100 RFF, Reference
A segment identifying the reference by its number and where
appropriate a line number within that document.
0110 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0120 Segment group 2: AJT-FTX
A segment group to give information about adjustments.
0130 AJT, Adjustment details
A segment giving adjustment details.
0140 FTX, Free text
A segment giving additional information on the adjustment.
0150 Segment group 3: NAD-LOC-FII-SG4-SG5-SG6
A group of segments identifying the parties with associated
information.
0160 NAD, Name and address
A segment identifying names and addresses of the parties, in
coded or clear form, and their functions relevant to the
order change. Identification of the seller and buyer parties
is mandatory for the order change message.
It is recommended that where possible only the coded form of
the party ID should be specified. i.e. The Buyer and Seller
are known to each other, and only the coded format is
required. Consignee or Delivery addresses may vary and would
have to be completely specified, preferably in structured
format.
0170 LOC, Place/location identification
A segment giving more specific locations of the party
specified in the NAD segment e.g. internal site/building
number.
0180 FII, Financial institution information
A segment identifying the financial institution (e.g. bank)
and relevant account numbers for the seller, buyer and where
necessary other parties. e.g. the buyer may provide a choice
of financial institutions for direct debit purposes.
0190 Segment group 4: RFF-DTM
A group of segments giving references only relevant to the
specified party rather than the whole order change.
0200 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
0210 DTM, Date/time/period
A segment specifying the date and/or time related to the
reference.
0220 Segment group 5: DOC-DTM
A group of segments identifying documentary requirements.
0230 DOC, Document/message details
A segment identifying and providing information relating
to the documents required by the party specified in the
NAD segment. For example, the party may require a
Certificate of Analysis.
0240 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
0250 Segment group 6: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the NAD
segment.
0260 CTA, Contact information
A segment to identify a person or department, and their
function, to whom communications should be directed.
0270 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
0280 Segment group 7: TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax information
relates.
0290 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the whole order change e.g. Value
Added Tax at the standard rate is applicable for all items.
0300 MOA, Monetary amount
A segment specifying the amount for the identified
duty/tax/fee.
0310 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city or
state or country.
0320 Segment group 8: CUX-PCD-DTM
A group of segments specifying the currencies and related
dates/periods valid for the whole order change. Currency data
may be omitted in national applications but will be required
for international transactions.
0330 CUX, Currencies
A segment identifying the currencies required in the order
change, e.g. the order currency. A rate of exchange may be
given to convert a reference currency into a target
currency.
0340 PCD, Percentage details
A segment specifying the fluctuation beyond those limits
will allow one or either party to re-negotiate prices.
0350 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
0360 Segment group 9: PAT-DTM-PCD-SG10
A group of segments specifying the terms of payment applicable
for the whole order change.
0370 X PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
0380 DTM, Date/time/period
A segment giving the specific date/time/period, if needed,
of any payments, discounts, instalments etc.
0390 PCD, Percentage details
A segment specifying the discount, interest, penalty as well
as instalment percentage.
0400 Segment group 10: MOA-GIR-RJL
A group of segments identifying accounting classification
reference number data and related monetary amounts at the
header level.
0410 MOA, Monetary amount
A segment specifying the amount associated with the
specified accounting classification reference number data
and payment information.
0420 GIR, Related identification numbers
A segment providing related accounting classification
reference number data.
0430 RJL, Accounting journal identification
A segment identifying the components of an account.
0440 Segment group 11: TDT-SG12
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the whole order change.
0450 TDT, Details of transport
A segment specifying the mode, means and identification of
the transport for the goods being ordered.
0460 Segment group 12: LOC-DTM
A group of segments giving the location and date/time/period
information relative to the transportation.
0470 LOC, Place/location identification
A segment identifying locations relevant to the transport
specified in the TDT segment. e.g. place of departure or
border crossing point.
0480 DTM, Date/time/period
A segment identifying the date/time/period details of
departure and/or arrival of the transported goods for the
specified location.
0490 Segment group 13: TOD-LOC
A group of segments indicating the terms of delivery for the
whole order change.
0500 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used. e.g.
UN/ECE INCOTERMS codes can be used to specify the delivery
terms.
0510 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
0520 Segment group 14: PAC-MEA-SG15
A group of segments identifying the packaging, physical
dimensions and marks and numbers for goods referenced by the
whole order change.
0530 PAC, Package
A segment specifying the number and type of packages for the
whole order change, e.g. number and type of pallets.
0540 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment, e.g. package length or weight.
0550 Segment group 15: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
0560 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the PAC
segment.
0570 RFF, Reference
A segment identifying the master label number.
0580 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
0590 GIN, Goods identity number
A segment identifying the number or ranges of numbers for
use with the package markings.
0600 Segment group 16: EQD-HAN-MEA-FTX
A group of segments providing information relating to equipment
identification and ownership, handling and identification of
hazardous materials, relating to the whole order change.
0610 EQD, Equipment details
A segment to define information regarding equipment to be
used in conjunction with the whole order change, and if
required, to indicate responsibility for supplying of the
equipment.
0620 HAN, Handling instructions
A segment providing information on required handling of
materials and additionally, if required, identifying
hazardous materials in the whole order change.
0630 MEA, Measurements
A segment providing measurement information for the
equipment.
0640 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0650 Segment group 17: SCC-FTX-RFF-SG18
A group of segments specifying requested delivery schedules
relating to quantities, frequencies, dates and references,
required for the whole order change.
0660 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established, e.g. firm or proposed delivery schedule for a
weekly pattern.
0670 FTX, Free text
A segment with free text information, in coded or clear
form, to give further clarification to scheduling
instructions. In computer to computer exchanges such text
will normally require the receiver to process this segment
manually.
0680 RFF, Reference
A segment for specifying the reference for a schedule.
0690 Segment group 18: QTY-DTM
A group of segments to specify the scheduled quantities,
date/time/period of the schedule.
0700 QTY, Quantity
A segment to specify pertinent quantities relating to the
schedule and pattern established in the SCC segment, i.e.
delivery quantity.
0710 DTM, Date/time/period
A segment indicating the date/time/period details
relating to the quantity, e.g. start and end dates for a
delivery pattern, or delivery window.
0720 Segment group 19: APR-DTM-RNG
A group of segments providing information concerning pricing
related to the type of trade, and, where appropriate,
indication of quantities, dates/periods or amounts.
0730 APR, Additional price information
A segment to identify additional pricing information such as
a price multiplier, the class or type of trade and
additionally identifying the reason for any changes.
0740 DTM, Date/time/period
A segment to identify the date/time/period information
related to the price change. e.g. period of validity.
0750 RNG, Range details
A segment to identify the quantity or amount ranges to which
the additional price information applies.
0760 Segment group 20: ALC-ALI-DTM-SG21-SG22-SG23-SG24-SG25
A group of segments specifying allowances and charges for the
whole order change. The allowance or charge specified within
this Segment group may either relate to the total order change
in which case it cannot be overridden at detail level, or it
can relate to the line items as a default allowance/charge and
can be overridden by the ALC Segment group within the Detail
section. Where relevant, additional information, tax and
alternate currency details are to be indicated in the TAX and
MOA segments. The allowance/charge may be a quantity, a
percentage, an amount or a rate and one of the Segment group
19-22 should be used accordingly.
0770 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
0780 ALI, Additional information
A segment indicating that the allowance or charge specified
is subject to special conditions owing to origin, customs
preference or commercial factors.
0790 DTM, Date/time/period
A segment to identify the date/time/period information
related to the allowance or charge, e.g. period of validity.
0800 Segment group 21: QTY-RNG
A group of segments specifying the quantity of the allowance
or charge with its measure unit specifier. A range to which
the allowance or charge applies may be specified, e.g. an
allowance of a free quantity of 20 pieces may be specified
if the goods quantity ordered is greater than 1000 pieces.
0810 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
0820 RNG, Range details
A segment specifying, if required, the range to which the
allowance or charge applies.
0830 Segment group 22: PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction of
5% may be specified if the goods quantity ordered is within
the range of 5 tons to 10 tons.
0840 PCD, Percentage details
A segment identifying the percentage and the percentage
basis for the calculation of the allowance or charge.
0850 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
0860 Segment group 23: MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of 5000
BEF may be specified if goods value ordered is greater than
100000 BEF.
0870 MOA, Monetary amount
A segment identifying monetary amounts for the allowance
or charge.
0880 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
0890 Segment group 24: RTE-RNG
A group of segments specifying the rate per unit and basis
to which the allowance or charge applies, e.g. The
allowance/charge amount is 3 DEM per 10 tons.
0900 RTE, Rate details
A segment specifying the rate per unit and the basis for
calculation.
0910 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
0920 Segment group 25: TAX-MOA
A group of segments specifying tax related information for
the allowance or charge.
0930 TAX, Duty/tax/fee details
A segment specifying the duty/tax/fee type, category and
rate, or exemption, related to the allowance or charge.
0940 MOA, Monetary amount
A segment specifying the tax amount for the allowance or
charge.
0950 Segment group 26: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations
with which the supplier must comply, e.g. building regulations
and safety requirements.
0960 RCS, Requirements and conditions
A segment to specify rules, laws and regulations.
0970 RFF, Reference
A segment giving additional document reference by its number
and, where appropriate, a line number.
0980 DTM, Date/time/period
A segment indicating the date/time details relating to the
references.
0990 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
4.1.2 Detail section
Information to be provided in the Detail section:
1000 Segment group 27: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIS-GIN-
GIR-QVR-DOC-PAI-MTD-FTX-SG28-SG29-SG31-SG32-
SG33-SG34-SG37-SG38-SG39-SG43-SG49-SG51-SG52-
SG53-SG55-SG56
A group of segments providing details of the individual line
items. This Segment group may be repeated to give sub-line
details.
1010 LIN, Line item
A segment identifying the line item with the line number and
configuration level, and additionally, identifying the
product or service ordered. Other product identification
numbers, e.g. Buyer product number, etc., can be specified
within the following PIA segment. The D.E. 1229 has to be
used.
The following Semantic Notes concern the use of the LIN
segment and D/E 1229 Action request/notification description
code for segment group 27.
If a line item is requested to be added, use of Action
Request Code '1' indicates that the line item is to be added
to the Purchase Order as a new or additional item. All
required data must be transmitted.
If a line item is requested to be deleted, use of Action
Request Code '2' indicates that the line item is to be
deleted from the Purchase Order. The item is cancelled
completely. No other data for the line item need be
transmitted.
If a line item is requested to be changed, use of Action
Request Code '3' indicates that the line item is to be
changed. The data transmitted in the LIN segment, and
segments attached to the LIN, replaces that previously held
for the order item.
If a line item is not requested to be amended, use of Action
Request Code '11' indicates that the line item has not
changed and no action has been taken, and the item is
transmitted for information purposes and/or positioning.
1020 PIA, Additional product id
A segment providing either additional identification of the
product specified in the LIN segment (e.g. Harmonized System
number), or provides any substitute product identification.
1030 IMD, Item description
A segment for describing the product or service being
ordered as well as product characteristic. This segment
should be used for products or services that cannot be fully
identified by a product code or item number.
1040 MEA, Measurements
A segment enabling the physical measurements of the ordered
item to be specified where this is required for full
identification of the product. Any measurements must refer
to the product in its unpacked form. e.g. thickness of
plastic film, length, weight, etc.
1050 QTY, Quantity
A segment identifying a quantity as specified by the Action
Code Request.
1060 PCD, Percentage details
A segment specifying the strength or yield of a product as a
percentage, e.g. 80% to indicate the strength of an acid.
1070 ALI, Additional information
A segment indicating that the line item is subject to
special conditions owing to origin, customs preference,
embargo regulations or others commercial factors.
1080 DTM, Date/time/period
A segment specifying date/time/period details relating to
the line item.
1090 MOA, Monetary amount
A segment specifying any monetary amounts relating to the
line item, e.g. item amount, insurance value, customs value.
1100 X GIS, General indicator
A segment used to specify general processing information
about the line item.
1110 GIN, Goods identity number
A segment providing identity numbers to be applied to the
goods being ordered, e.g. serial numbers for assembled
equipment.
1120 GIR, Related identification numbers
A segment providing sets of related identification numbers
for a line item, e.g. engine numbers, chassis number and
transmission number for a vehicle.
1130 QVR, Quantity variances
A segment identifying order quantity variances.
1140 DOC, Document/message details
A segment to indicate that certificate/declaration of origin
is required for the ordered article.
1150 PAI, Payment instructions
A segment to indicate that where a central buyer is
purchasing on behalf of different consignees, the means of
payment may differ for each item/consignee combination as
specified in segment group 25.
1160 MTD, Maintenance operation details
A segment giving details of the maintenance on object
relating to the item, such as tools and packages. The party
that is responsible as well as who is paying, can also be
given.
1170 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1180 Segment group 28: CCI-CAV-MEA
A group of segments providing product characteristic and
product characteristic details.
1190 CCI, Characteristic/class id
A segment to identify product characteristic and, or the
characteristic name and characteristic relevance for the
business process.
1200 CAV, Characteristic value
A segment to specify common product characteristic by
value in either coded form or in free format.
1210 MEA, Measurements
A segment indicating characteristic value being physical
measurement (including measurable quantities and
percentages) related to specified product characteristics
(for example voltage, percentage of material contained)
and where relevant measurement ranges.
1220 Segment group 29: PAT-DTM-PCD-SG30
A group of segments specifying the terms of payment
applicable for the line item. This may be used by a central
buyer purchasing on behalf of different item consignee
combinations.
1230 X PAT, Payment terms basis
A segment identifying the payment terms and date/time
basis.
1240 DTM, Date/time/period
A segment giving the specific date/time/period, if
needed, of any payments, discounts, instalments etc.
1250 PCD, Percentage details
A segment specifying the discount, interest, penalty as
well as instalment percentage.
1260 Segment group 30: MOA-GIR
A group of segments identifying accounting classification
reference number data and related monetary amounts at the
line item level.
1270 MOA, Monetary amount
A segment specifying the amount associated with the
specified accounting classification reference number
data and payment information.
1280 GIR, Related identification numbers
A segment providing related accounting classification
reference number data.
1290 Segment group 31: AJT-FTX
A segment group to give information about adjustment.
1300 AJT, Adjustment details
A segment giving adjustment details.
1310 FTX, Free text
A segment giving additional information on the
adjustment.
1320 Segment group 32: PRI-CUX-APR-RNG-DTM
A group of segments identifying the relevant pricing
information for the goods or services ordered.
1330 PRI, Price details
A segment to specify the price type and amount. The price
used in the calculation of the line amount will be
identified as 'Unit Price'.
1340 CUX, Currencies
A segment to allow to specify the price in a different
currency that the segment group 7.
1350 APR, Additional price information
A segment to identify pricing information such as a price
multiplier, the class or type of trade and additionally
identifying the reason for any changes.
1360 RNG, Range details
A segment to identify the range (quantity, amount, etc.)
to which the additional price information applies.
1370 DTM, Date/time/period
A segment to identify the date/time/period information
related to the price change. e.g. period of validity.
1380 Segment group 33: RFF-DTM
A group of segments giving references and where necessary,
their dates, relating to the line item.
1390 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within that document.
1400 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
1410 Segment group 34: PAC-MEA-QTY-DTM-SG35-SG36
A group of segments identifying the packaging, physical
dimensions, and marks and numbers for goods referenced in
the line item.
1420 PAC, Package
A segment specifying the number of packages and the
physical type of packaging for the line item, e.g. pallet
type.
1430 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment. e.g. cube or gross weight.
1440 QTY, Quantity
A segment specifying the maximum quantity number of
packages which can be stacked safely one on top of
another and/or the number of items normally contained
within the package.
1450 DTM, Date/time/period
A segment to indicate the validity period in relation to
the specified article.
1460 Segment group 35: RFF-DTM
A segment group to give reference to e.g. a packing
instruction document relevant to a particular package
type and its date/time/period of issue.
1470 RFF, Reference
A segment identifying the packing instruction
document.
1480 DTM, Date/time/period
A segment specifying the dates relevant to the
referenced document.
1490 Segment group 36: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
1500 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the
PAC segment.
1510 RFF, Reference
A segment identifying the master label number.
1520 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
1530 GIN, Goods identity number
A segment identifying the number or ranges of numbers
for use with the package markings.
1540 Segment group 37: LOC-QTY-DTM
A group of segments specifying destination and quantity
details for consignments involving multi-destination
deliveries.
1550 LOC, Place/location identification
A segment indicating the location to which part of the
consignment is to be delivered.
1560 QTY, Quantity
A segment specifying the quantity to be delivered to the
identified location.
1570 DTM, Date/time/period
A segment specifying the dates and/or times that the
delivery should be made.
1580 Segment group 38: TAX-MOA-LOC
A group of segments specifying duty/tax/fee related
information, and when necessary, the location(s) to which
that information relates.
1590 TAX, Duty/tax/fee details
A segment specifying a duty/tax/fee type, category and
rate, or exemption, relating to the line item.
1600 MOA, Monetary amount
A segment specifying the amount for the identified
duty/tax/fee.
1610 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city
or state tax.
1620 Segment group 39: NAD-LOC-FII-SG40-SG41-SG42
A group of segments identifying the parties with associated
information, relevant to the line item only.
1630 NAD, Name and address
A segment identifying names and addresses of the parties,
in coded or clear form, and their functions relevant to
the order.
1640 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the NAD segment e.g. internal
site/building number.
1650 FII, Financial institution information
A segment identifying the financial institution (e.g.
bank) and relevant account numbers for the seller, buyer
and where necessary other parties e.g. the buyer may
provide a choice of financial institutions for direct
debit purposes.
1660 Segment group 40: RFF-DTM
A group of segments giving references only relevant to
the specified party.
1670 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1680 DTM, Date/time/period
A segment specifying the date and/or time related to
the reference.
1690 Segment group 41: DOC-DTM
A group of segments identifying the documentary
requirements of the specified party.
1700 DOC, Document/message details
A segment identifying and providing information
relating to the documents required by the party
specified by the NAD segment. For example, the party
may require a Certificate of Analysis.
1710 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
1720 Segment group 42: CTA-COM
A group of segments giving contact details of the
specific person or department within the party identified
in the NAD segment.
1730 CTA, Contact information
A segment to identify a person or department to whom
communications should be directed.
1740 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
1750 Segment group 43: ALC-ALI-DTM-SG44-SG45-SG46-SG47-SG48
A group of segments specifying allowances and charges for
the line item.
1760 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
1770 ALI, Additional information
A segment indicating that the allowance or charge
specified is subject to special conditions owing to
origin, customs preference or commercial factors.
1780 DTM, Date/time/period
A segment to identify the date/time/period information
related to the allowance or charge, e.g. period of
validity.
1790 Segment group 44: QTY-RNG
A group of segments specifying the quantity of the
allowance or charge with its measure unit specifier. A
range to which the allowance or charge applies may be
specified, e.g. an allowance of a free quantity of 20
pieces may be specified if the goods quantity ordered is
greater than 1000 pieces.
1800 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
1810 RNG, Range details
A segment specifying, if required, the range to which
the allowance or charge applies.
1820 Segment group 45: PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction
of 5% may be specified if the goods quantity ordered is
within the range 5 tons to 10 tons.
1830 PCD, Percentage details
A segment identifying the percentage and the
percentage basis for the calculation of the allowance
or charge.
1840 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
1850 Segment group 46: MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge and a range to which the allowance or
charge applies, e.g. an allowance of 5000 BEF may be
specified if goods value ordered is greater than 100000
BEF.
1860 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
1870 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
1880 Segment group 47: RTE-RNG
A group of segments specifying the rate per unit and
basis to which the allowance or charge applies, e.g. The
allowance/charge amount is 3 DEM per 10 tons.
1890 RTE, Rate details
A segment specifying the rate per unit and the basis
for calculation.
1900 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
1910 Segment group 48: TAX-MOA
A group of segments specifying duty/tax/fee related
information for the allowance or charge.
1920 TAX, Duty/tax/fee details
A segment specifying the duty/tax/fee type, category
and rate, or exemption, related to the allowance or
charge.
1930 MOA, Monetary amount
A segment specifying the duty/tax/fee amount for the
allowance or charge.
1940 Segment group 49: TDT-SG50
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation.
1950 TDT, Details of transport
A segment specifying the mode, means and identification
of the transport for the goods item being ordered, where
this is different from or not specified within the
heading section.
1960 Segment group 50: LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
1970 LOC, Place/location identification
A segment identifying locations relevant to the
transport specified in the TDT segment.
1980 DTM, Date/time/period
A segment identifying the date/time details of
departure and/or arrival of the transported goods for
the specified location.
1990 Segment group 51: TOD-LOC
A group of segments indicating the terms of delivery for the
line item.
2000 TOD, Terms of delivery or transport
A segment identifying the delivery terms requested.
2010 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
2020 Segment group 52: EQD-HAN-MEA-FTX
A group of segments providing information relating to
equipment identification and ownership, handling and
notification of hazardous materials, relating to the line
item.
2030 EQD, Equipment details
A segment to define fixed information regarding equipment
to be used in conjunction with the ordered item, and if
required, to indicate responsibility for supply of the
equipment.
2040 HAN, Handling instructions
A segment providing information on required handling of
materials and additionally, if required, identifying
hazardous materials in the ordered item.
2050 MEA, Measurements
A segment providing measurement information for the
equipment.
2060 FTX, Free text
A segment with free text information, in coded or clear
form, to give further clarification, when required, to
the equipment and handling details. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
2070 Segment group 53: SCC-FTX-RFF-SG54
A group of segments specifying requested delivery schedules
relating to quantities, frequencies, and dates, required for
the line item.
2080 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established, e.g. firm or proposed delivery schedule for
a weekly pattern.
2090 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
2100 RFF, Reference
A segment for specifying references relevant to a
schedule.
2110 Segment group 54: QTY-DTM
A group of segments to specify the scheduled quantities,
date/time/period of the schedule and where required the
reference of the schedule.
2120 QTY, Quantity
A segment to specify pertinent quantities relating to
the schedule and pattern established in the SCC
segment, i.e. delivery quantity.
2130 DTM, Date/time/period
A segment indicating the date/time details relating to
the quantity and schedule details in the SCC/QTY
segments. This segment may be repeated to indicate
date/time ranges, e.g. start and end dates for a
delivery pattern, or delivery window.
2140 Segment group 55: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or
regulations with which the supplier must comply, e.g.
building regulations, safety requirements, etc.
2150 RCS, Requirements and conditions
A segment to specify industry or national rules, laws and
regulation.
2160 RFF, Reference
A segment giving additional document reference by its
number and, where appropriate, a line number.
2170 DTM, Date/time/period
A segment indicating the date/time/period relating to the
references.
2180 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
2190 Segment group 56: STG-SG57
A group of segments indicating information (Quantity and
amount) for the calculation of amortization.
2200 STG, Stages
A segment providing information related to the kind of
stage in a process, the total number of stages and the
current stage.
2210 Segment group 57: QTY-MOA
A group of segment indicating quantity and monetary
amount related to STG.
2220 QTY, Quantity
A segment giving information on quantity related to
STG.
2230 MOA, Monetary amount
A segment giving information on monetary amount
relating to STG.
4.1.3 Summary section
Information to be provided in the Summary section:
2240 UNS, Section control
A service segment placed at the start of the summary section to
avoid segment collision.
2250 MOA, Monetary amount
A segment giving the total amounts for the whole order change
message.
2260 CNT, Control total
A segment by which control totals may be provided.
2270 Segment group 58: ALC-ALI-MOA
A group of segments specifying allowances and charges totals
for the order change.
2280 ALC, Allowance or charge
A segment identifying the charge or allowance type being
summarised.
2290 ALI, Additional information
A segment indicating that allowance or charge specified is
subject to special conditions owing to origin, customs
preference or commercial factors.
2300 MOA, Monetary amount
A segment specifying the summary amount for the allowance or
charge.
2310 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
AJT Adjustment details
ALC Allowance or charge
ALI Additional information
APR Additional price information
BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FII Financial institution information
FTX Free text
GIN Goods identity number
GIR Related identification numbers
X GIS General indicator
HAN Handling instructions
IMD Item description
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
MTD Maintenance operation details
NAD Name and address
PAC Package
PAI Payment instructions
X PAT Payment terms basis
PCD Percentage details
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
QVR Quantity variances
RCS Requirements and conditions
RFF Reference
RJL Accounting journal identification
RNG Range details
RTE Rate details
SCC Scheduling conditions
STG Stages
TAX Duty/tax/fee details
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 35
0040 PAI Payment instructions C 1
0050 ALI Additional information C 5
0060 IMD Item description C 999
0070 FTX Free text C 99
0080 GIR Related identification numbers C 10
0090 ----- Segment group 1 ------------------ C 9999--------+
0100 RFF Reference M 1 |
0110 DTM Date/time/period C 5-----------+
0120 ----- Segment group 2 ------------------ C 1-----------+
0130 AJT Adjustment details M 1 |
0140 FTX Free text C 5-----------+
0150 ----- Segment group 3 ------------------ C 99----------+
0160 NAD Name and address M 1 |
0170 LOC Place/location identification C 99 |
0180 FII Financial institution information C 5 |
|
0190 ----- Segment group 4 ------------------ C 99---------+|
0200 RFF Reference M 1 ||
0210 DTM Date/time/period C 5----------+|
|
0220 ----- Segment group 5 ------------------ C 5----------+|
0230 DOC Document/message details M 1 ||
0240 DTM Date/time/period C 5----------+|
|
0250 ----- Segment group 6 ------------------ C 5----------+|
0260 CTA Contact information M 1 ||
0270 COM Communication contact C 5----------++
0280 ----- Segment group 7 ------------------ C 5-----------+
0290 TAX Duty/tax/fee details M 1 |
0300 MOA Monetary amount C 1 |
0310 LOC Place/location identification C 5-----------+
0320 ----- Segment group 8 ------------------ C 5-----------+
0330 CUX Currencies M 1 |
0340 PCD Percentage details C 5 |
0350 DTM Date/time/period C 5-----------+
0360 ----- Segment group 9 ------------------ C 10----------+
0370 X PAT Payment terms basis M 1 |
0380 DTM Date/time/period C 5 |
0390 PCD Percentage details C 1 |
|
0400 ----- Segment group 10 ------------------ C 9999-------+|
0410 MOA Monetary amount M 1 ||
0420 GIR Related identification numbers C 9 ||
0430 RJL Accounting journal identification C 99---------++
0440 ----- Segment group 11 ------------------ C 10----------+
0450 TDT Details of transport M 1 |
|
0460 ----- Segment group 12 ------------------ C 10---------+|
0470 LOC Place/location identification M 1 ||
0480 DTM Date/time/period C 5----------++
0490 ----- Segment group 13 ------------------ C 5-----------+
0500 TOD Terms of delivery or transport M 1 |
0510 LOC Place/location identification C 2-----------+
0520 ----- Segment group 14 ------------------ C 99----------+
0530 PAC Package M 1 |
0540 MEA Measurements C 5 |
|
0550 ----- Segment group 15 ------------------ C 5----------+|
0560 PCI Package identification M 1 ||
0570 RFF Reference C 1 ||
0580 DTM Date/time/period C 5 ||
0590 GIN Goods identity number C 10---------++
0600 ----- Segment group 16 ------------------ C 10----------+
0610 EQD Equipment details M 1 |
0620 HAN Handling instructions C 5 |
0630 MEA Measurements C 5 |
0640 FTX Free text C 5-----------+
0650 ----- Segment group 17 ------------------ C 10----------+
0660 SCC Scheduling conditions M 1 |
0670 FTX Free text C 5 |
0680 RFF Reference C 5 |
|
0690 ----- Segment group 18 ------------------ C 10---------+|
0700 QTY Quantity M 1 ||
0710 DTM Date/time/period C 5----------++
0720 ----- Segment group 19 ------------------ C 25----------+
0730 APR Additional price information M 1 |
0740 DTM Date/time/period C 5 |
0750 RNG Range details C 1-----------+
0760 ----- Segment group 20 ------------------ C 99----------+
0770 ALC Allowance or charge M 1 |
0780 ALI Additional information C 5 |
0790 DTM Date/time/period C 5 |
|
0800 ----- Segment group 21 ------------------ C 1----------+|
0810 QTY Quantity M 1 ||
0820 RNG Range details C 1----------+|
|
0830 ----- Segment group 22 ------------------ C 1----------+|
0840 PCD Percentage details M 1 ||
0850 RNG Range details C 1----------+|
|
0860 ----- Segment group 23 ------------------ C 2----------+|
0870 MOA Monetary amount M 1 ||
0880 RNG Range details C 1----------+|
|
0890 ----- Segment group 24 ------------------ C 1----------+|
0900 RTE Rate details M 1 ||
0910 RNG Range details C 1----------+|
|
0920 ----- Segment group 25 ------------------ C 5----------+|
0930 TAX Duty/tax/fee details M 1 ||
0940 MOA Monetary amount C 1----------++
0950 ----- Segment group 26 ------------------ C 999---------+
0960 RCS Requirements and conditions M 1 |
0970 RFF Reference C 5 |
0980 DTM Date/time/period C 5 |
0990 FTX Free text C 99999-------+
DETAIL SECTION
1000 ----- Segment group 27 ------------------ C 200000------+
1010 LIN Line item M 1 |
1020 PIA Additional product id C 25 |
1030 IMD Item description C 99 |
1040 MEA Measurements C 99 |
1050 QTY Quantity C 99 |
1060 PCD Percentage details C 5 |
1070 ALI Additional information C 5 |
1080 DTM Date/time/period C 35 |
1090 MOA Monetary amount C 10 |
1100 X GIS General indicator C 99 |
1110 GIN Goods identity number C 1000 |
1120 GIR Related identification numbers C 1000 |
1130 QVR Quantity variances C 1 |
1140 DOC Document/message details C 99 |
1150 PAI Payment instructions C 1 |
1160 MTD Maintenance operation details C 99 |
1170 FTX Free text C 99 |
|
1180 ----- Segment group 28 ------------------ C 999--------+|
1190 CCI Characteristic/class id M 1 ||
1200 CAV Characteristic value C 10 ||
1210 MEA Measurements C 10---------+|
|
1220 ----- Segment group 29 ------------------ C 10---------+|
1230 X PAT Payment terms basis M 1 ||
1240 DTM Date/time/period C 5 ||
1250 PCD Percentage details C 1 ||
||
1260 ----- Segment group 30 ------------------ C 9999------+||
1270 MOA Monetary amount M 1 |||
1280 GIR Related identification numbers C 9---------++|
|
1290 ----- Segment group 31 ------------------ C 1----------+|
1300 AJT Adjustment details M 1 ||
1310 FTX Free text C 5----------+|
|
1320 ----- Segment group 32 ------------------ C 25---------+|
1330 PRI Price details M 1 ||
1340 CUX Currencies C 1 ||
1350 APR Additional price information C 1 ||
1360 RNG Range details C 1 ||
1370 DTM Date/time/period C 5----------+|
|
1380 ----- Segment group 33 ------------------ C 9999-------+|
1390 RFF Reference M 1 ||
1400 DTM Date/time/period C 5----------+|
|
1410 ----- Segment group 34 ------------------ C 99---------+|
1420 PAC Package M 1 ||
1430 MEA Measurements C 5 ||
1440 QTY Quantity C 5 ||
1450 DTM Date/time/period C 5 ||
||
1460 ----- Segment group 35 ------------------ C 1---------+||
1470 RFF Reference M 1 |||
1480 DTM Date/time/period C 5---------+||
||
1490 ----- Segment group 36 ------------------ C 5---------+||
1500 PCI Package identification M 1 |||
1510 RFF Reference C 1 |||
1520 DTM Date/time/period C 5 |||
1530 GIN Goods identity number C 10--------++|
|
1540 ----- Segment group 37 ------------------ C 9999-------+|
1550 LOC Place/location identification M 1 ||
1560 QTY Quantity C 1 ||
1570 DTM Date/time/period C 5----------+|
|
1580 ----- Segment group 38 ------------------ C 10---------+|
1590 TAX Duty/tax/fee details M 1 ||
1600 MOA Monetary amount C 1 ||
1610 LOC Place/location identification C 5----------+|
|
1620 ----- Segment group 39 ------------------ C 999--------+|
1630 NAD Name and address M 1 ||
1640 LOC Place/location identification C 5 ||
1650 FII Financial institution information C 5 ||
||
1660 ----- Segment group 40 ------------------ C 99--------+||
1670 RFF Reference M 1 |||
1680 DTM Date/time/period C 5---------+||
||
1690 ----- Segment group 41 ------------------ C 5---------+||
1700 DOC Document/message details M 1 |||
1710 DTM Date/time/period C 5---------+||
||
1720 ----- Segment group 42 ------------------ C 5---------+||
1730 CTA Contact information M 1 |||
1740 COM Communication contact C 5---------++|
|
1750 ----- Segment group 43 ------------------ C 99---------+|
1760 ALC Allowance or charge M 1 ||
1770 ALI Additional information C 5 ||
1780 DTM Date/time/period C 5 ||
||
1790 ----- Segment group 44 ------------------ C 1---------+||
1800 QTY Quantity M 1 |||
1810 RNG Range details C 1---------+||
||
1820 ----- Segment group 45 ------------------ C 1---------+||
1830 PCD Percentage details M 1 |||
1840 RNG Range details C 1---------+||
||
1850 ----- Segment group 46 ------------------ C 2---------+||
1860 MOA Monetary amount M 1 |||
1870 RNG Range details C 1---------+||
||
1880 ----- Segment group 47 ------------------ C 1---------+||
1890 RTE Rate details M 1 |||
1900 RNG Range details C 1---------+||
||
1910 ----- Segment group 48 ------------------ C 5---------+||
1920 TAX Duty/tax/fee details M 1 |||
1930 MOA Monetary amount C 1---------++|
|
1940 ----- Segment group 49 ------------------ C 10---------+|
1950 TDT Details of transport M 1 ||
||
1960 ----- Segment group 50 ------------------ C 10--------+||
1970 LOC Place/location identification M 1 |||
1980 DTM Date/time/period C 5---------++|
|
1990 ----- Segment group 51 ------------------ C 5----------+|
2000 TOD Terms of delivery or transport M 1 ||
2010 LOC Place/location identification C 2----------+|
|
2020 ----- Segment group 52 ------------------ C 10---------+|
2030 EQD Equipment details M 1 ||
2040 HAN Handling instructions C 5 ||
2050 MEA Measurements C 5 ||
2060 FTX Free text C 5----------+|
|
2070 ----- Segment group 53 ------------------ C 100--------+|
2080 SCC Scheduling conditions M 1 ||
2090 FTX Free text C 5 ||
2100 RFF Reference C 5 ||
||
2110 ----- Segment group 54 ------------------ C 10--------+||
2120 QTY Quantity M 1 |||
2130 DTM Date/time/period C 5---------++|
|
2140 ----- Segment group 55 ------------------ C 999--------+|
2150 RCS Requirements and conditions M 1 ||
2160 RFF Reference C 5 ||
2170 DTM Date/time/period C 5 ||
2180 FTX Free text C 99999------+|
|
2190 ----- Segment group 56 ------------------ C 10---------+|
2200 STG Stages M 1 ||
||
2210 ----- Segment group 57 ------------------ C 3---------+||
2220 QTY Quantity M 1 |||
2230 MOA Monetary amount C 1---------+++
SUMMARY SECTION
2240 UNS Section control M 1
2250 MOA Monetary amount C 12
2260 CNT Control total C 10
2270 ----- Segment group 58 ------------------ C 10----------+
2280 ALC Allowance or charge M 1 |
2290 ALI Additional information C 1 |
2300 MOA Monetary amount M 2-----------+
2310 UNT Message trailer M 1
Copyright United Nations, all rights reserved
UN Economic Commission for Europe
Palais des Nations, CH-1211 Geneva 10, Switzerland
Tel: +41-22 917 2016 Fax: +41-22 917 0037 E-mail: TradeMaster@unece.org
UN/EDIFACT Directories