United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : ORDERS
Version : D
Release : 01C
Contr. Agency: UN
Revision : 12
Date : 2001-11-07
SOURCE: D2 Purchasing (SWG)
CONTENTS
Purchase order message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.1.3 Summary section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Purchase
order message (ORDERS) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
A message specifying details for goods or services ordered
under conditions agreed between the seller and the buyer.
1.2 Field of application
The Purchase order message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
- A buyer may order for one or more goods items or services.
- A purchase order may refer to goods items or services related
to one or more delivery schedules, call-offs, etc.
- A purchase order for cross-border transactions may contain
additional information for customs and/or statistical purposes.
- A purchase order may contain details for transport and
destination as well as delivery patterns.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'ccyymmdd'/'hhmm' unless all parties involved in the
transaction agree that there is a functional requirement for an
alternative format. Periods should be specified as whole
numbers representing the required period as indicated in the
format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Purchase order message is ORDERS.
Note: Purchase order messages conforming to this document must
contain the following data in segment UNH, composite S009:
Data element 0065 ORDERS
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the order
by means of its name and number and when necessary its
function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the order date.
Examples of the use of this DTM segment are: Lead times that
apply to the whole of the Order and, if no schedule is to be
specified, the delivery date.
The Date/time/period segment within other Segment group should
be used whenever the date/time/period requires to be logically
related to another specified data item. e.g. Payment due date
is specified within the PAT Segment group.
0040 PAI, Payment instructions
A segment requesting or confirming conditions of payment,
guarantee and method of payment for the whole order. An example
of the use of this segment is to specify that a documentary
credit will be used.
0050 ALI, Additional information
A segment indicating special conditions related to the total
order owing to origin, customs preference or other commercial
factors.
0060 IMD, Item description
A segment providing a description common to all line items of
the order.
0070 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0080 GIR, Related identification numbers
A segment providing related identification numbers common to
all line items.
0090 Segment group 1: RFF-DTM
A group of segments for giving references and where necessary,
their dates, relating to the whole message e.g. contract
number, import/export license number, reservation number.
0100 RFF, Reference
A segment identifying the reference by its number and where
appropriate a line number within a document.
0110 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0120 Segment group 2: NAD-LOC-FII-SG3-SG4-SG5
A group of segments identifying the parties with associated
information.
0130 NAD, Name and address
A segment identifying names and addresses of the parties, in
coded or clear form, and their functions relevant to the
order. Identification of the seller and buyer parties is
mandatory for the order message. It is recommended that
where possible only the coded form of the party ID should be
specified e.g. The Buyer and Seller are known to each other,
thus only the coded ID is required, but the Consignee or
Delivery address may vary and would have to be clearly
specified, preferably in structured format.
0140 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the NAD segment e.g. internal
site/building number.
0150 FII, Financial institution information
A segment identifying the financial institution (e.g. bank)
and relevant account numbers for the seller, buyer and where
necessary other parties e.g. the buyer may provide a choice
of financial institutions for direct debit purposes.
0160 Segment group 3: RFF-DTM
A group of segments giving references only relevant to the
specified party rather than the whole order.
0170 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
0180 DTM, Date/time/period
A segment specifying the date and/or time related to the
reference.
0190 Segment group 4: DOC-DTM
A group of segments identifying the documentary requirements
of the specified party.
0200 DOC, Document/message details
A segment identifying and providing information relating
to the documents required by the party specified by the
NAD segment. For example, the party may require a
Certificate of Analysis.
0210 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
0220 Segment group 5: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the NAD
segment.
0230 CTA, Contact information
A segment to identify a person or department, and their
function, to whom communications should be directed.
0240 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
0250 Segment group 6: TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax information
relates.
0260 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the whole order e.g. Value Added Tax
at the standard rate is applicable for all items.
0270 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee.
0280 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TRI segment applies e.g. city or
state or country.
0290 Segment group 7: CUX-PCD-DTM
A group of segments specifying the currencies and related
dates/periods valid for the whole order. Currency data may be
omitted in national applications but will be required for
international transactions.
0300 CUX, Currencies
A segment identifying the currencies required in the order
e.g. the order currency. A rate of exchange may be given to
convert a reference currency into a target currency.
0310 PCD, Percentage details
A segment specifying the fluctuation beyond those limits
will allow one or either party to re-negotiate prices.
0320 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
0330 Segment group 8: PAT-DTM-PCD-SG9
A segment group specifying the terms of payment and accounting
classifications applicable to the entire message.
0340 X PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
0350 DTM, Date/time/period
A segment giving the specific date/time/period, if needed,
of any payments, discounts, installments etc.
0360 PCD, Percentage details
A segment specifying the discount, interest, penalty as well
as installment percentage.
0370 Segment group 9: MOA-GIR-RJL
A group of segments identifying accounting classification
reference number data and related monetary amounts at the
header level.
0380 MOA, Monetary amount
A segment specifying the amount associated with the
specified accounting classification reference number data
and payment information.
0390 GIR, Related identification numbers
A segment providing related accounting classification
reference number data.
0400 RJL, Accounting journal identification
A segment identifying the components of an account.
0410 Segment group 10: TDT-SG11
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the whole order.
0420 TDT, Details of transport
A segment specifying the mode, means and identification of
the transport for the goods being ordered. If required, the
carrier's address should be indicated within the NAD Segment
group.
0430 Segment group 11: LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
0440 LOC, Place/location identification
A segment identifying locations relevant to the transport
specified in the TDT segment e.g. place of departure or
border crossing point.
0450 DTM, Date/time/period
A segment identifying the date/time details of departure
and/or arrival of the transported goods for the specified
location.
0460 Segment group 12: TOD-LOC
A group of segments indicating the terms of delivery for the
whole order.
0470 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used e.g. UN
INCOTERMS code could be used to specify the delivery terms.
0480 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
0490 Segment group 13: PAC-MEA-SG14
A group of segments identifying the packaging, physical
dimensions and marks and numbers for goods referenced by the
whole order.
0500 PAC, Package
A segment specifying the number and type of packages for the
whole order e.g. number and type of pallets.
0510 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment e.g. package length, weight.
0520 Segment group 14: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
0530 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the PAC
segment.
0540 RFF, Reference
A segment identifying the master label number.
0550 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
0560 GIN, Goods identity number
A segment identifying the number or ranges of numbers for
use with the package markings.
0570 Segment group 15: EQD-HAN-MEA-FTX
A group of segments providing information relating to equipment
identification and ownership, handling and identification of
hazardous materials, relating to the whole order.
0580 EQD, Equipment details
A segment to define information regarding equipment to be
used in conjunction with the whole order, and if required,
to indicate responsibility for supply of the equipment.
0590 HAN, Handling instructions
A segment providing information on required handling of
materials and additionally, if required, identifying
hazardous materials in the whole order.
0600 MEA, Measurements
A segment providing measurement information for the
equipment.
0610 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0620 Segment group 16: SCC-FTX-RFF-SG17
A group of segments specifying requested delivery schedules
relating to quantities, frequencies, dates and references,
required for the whole order.
0630 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established e.g. firm or proposed delivery schedule for a
weekly pattern.
0640 FTX, Free text
A segment with free text information, in coded or clear
form, to give further clarification to scheduling
instructions. In computer to computer exchanges such text
will normally require the receiver to process this segment
manually.
0650 RFF, Reference
A segment for specifying the reference for schedule.
0660 Segment group 17: QTY-DTM
A group of segments to specify the scheduled quantities,
date/time of the schedule, and where required, the reference
of the schedule.
0670 QTY, Quantity
A segment to specify pertinent quantities relating to the
schedule and pattern established in the SCC segment, e.g.
delivery quantity.
0680 DTM, Date/time/period
A segment indicating the date/time details relating to
the quantity and schedule used to indicate date/time
ranges e.g. start and end dates for a delivery pattern,
or delivery window.
0690 Segment group 18: APR-DTM-RNG
A group of segments providing information concerning pricing
related to the type of trade, and where appropriate, indication
of quantities, dates/periods or amounts.
0700 APR, Additional price information
A segment to identify additional pricing information such as
a price multiplier, the class or type of trade and
additionally identifying the reason for any changes.
0710 DTM, Date/time/period
A segment to identify the date/time/period information
related to the price change e.g. period of validity.
0720 RNG, Range details
A segment to identify the quantity or amount ranges to which
the additional price information applies.
0730 Segment group 19: ALC-ALI-DTM-SG20-SG21-SG22-SG23-SG24
A group of segments specifying allowances and charges for the
whole order. The allowance or charge specified within this
Segment group may either relate to the total order in which
case it cannot be overridden at detail level, or it can relate
to the line items as a default allowance/charge and can be
overridden by the ALC Segment group within the detail section.
Where relevant, additional information, tax and alternate
currency details are to be indicated in the TRI and MOA
segments. The basis for the calculation of the allowance/charge
may be a quantity, a percentage, an amount or a rate and one of
the Segment group 20-23 should be used accordingly.
0740 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
0750 ALI, Additional information
A segment indicating that the allowance or charge specified
is subject to special conditions owing to origin, customs
preference or commercial factors.
0760 DTM, Date/time/period
A segment to identify the date/time/period information
related to the allowance or charge, e.g. period of validity.
0770 Segment group 20: QTY-RNG
A group of segments specifying the quantity of the allowance
or charge with its measure unit specifier. A range to which
the allowance or charge applies may be specified e.g. an
allowance of a free quantity of 20 pieces may be specified
if the goods quantity ordered is greater than 1000 pieces.
0780 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
0790 RNG, Range details
A segment specifying, if required, the range to which the
allowance or charge applies.
0800 Segment group 21: PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction of
5% may be specified if the goods quantity ordered is within
the range 5 tons to 10 tons.
0810 PCD, Percentage details
A segment identifying the percentage and the percentage
basis for the calculation of the allowance or charge.
0820 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
0830 Segment group 22: MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified e.g. an allowance of 5000
BEF may be specified if goods value ordered is greater than
100000 BEF.
0840 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
0850 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
0860 Segment group 23: RTE-RNG
A group of segments specifying the rate per unit and basis
to which the allowance or charge applies e.g. the
allowance/charge amount is 3 DEM per 10 tons.
0870 RTE, Rate details
A segment specifying the rate per unit and the basis for
calculation.
0880 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
0890 Segment group 24: TAX-MOA
A group of segments specifying tax related information for
the allowance or charge.
0900 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate, or
exemption, related to the allowance or charge.
0910 MOA, Monetary amount
A segment specifying the tax amount for the allowance or
charge.
0920 Segment group 25: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations
with which the supplier must comply to meet requirements e.g.
building regulations, safety requirements, etc.
0930 RCS, Requirements and conditions
A segment to enable industry or national requirements to be
specified.
0940 RFF, Reference
A segment identifying the referenced document by its number
and, where appropriate, a line number.
0950 DTM, Date/time/period
A segment indicating the date/time details relating to the
references.
0960 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0970 Segment group 26: DGS-FTX-SG27
A segment group identifying dangerous goods and hazardous
material information with associated points of contact and
communications numbers.
0980 DGS, Dangerous goods
A segment identifying dangerous goods and hazardous material
information.
0990 FTX, Free text
A segment providing free form text information relating to
the dangerous goods.
1000 Segment group 27: CTA-COM
A segment group providing contacts and communications
numbers associated with the dangerous goods information.
1010 CTA, Contact information
A segment identifying to whom communications should be
directed concerning dangerous goods.
1020 COM, Communication contact
A segment identifying communication numbers of the
contacts to whom communications should be directed.
4.1.2 Detail section
Information to be provided in the Detail section:
1030 Segment group 28: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIS-GIN-
GIR-QVR-DOC-PAI-MTD-FTX-SG29-SG30-SG32-SG33-
SG34-SG37-SG38-SG39-SG43-SG49-SG51-SG52-SG53-
SG55-SG56-SG58
A group of segments providing details of the individual ordered
items. This segment group may be repeated to give sub-line
details.
1040 LIN, Line item
A segment identifying the line item by the line number and
configuration level, and additionally, identifying the
product or service ordered. Other product identification
numbers e.g. Buyer product number, etc. can be specified
within the following PIA segment.
1050 PIA, Additional product id
A segment providing either additional identification to the
product specified in the LIN segment (e.g. Harmonized System
number), or provides any substitute product identification.
1060 IMD, Item description
A segment for describing the product or service being
ordered as well as product characteristic. This segment
should be used for products or services that cannot be fully
identified by a product code or article number.
1070 MEA, Measurements
A segment enabling the physical measurements of the ordered
item to be specified where this is required for full
identification of the product. Any measurements must refer
to the product in its unpacked form e.g. thickness of
plastic film, length, weight, etc.
1080 QTY, Quantity
A segment identifying the product quantities e.g. ordered
quantity.
1090 PCD, Percentage details
A segment specifying the strength or yield of a product as a
percentage e.g. 80% to indicate the strength of an acid.
1100 ALI, Additional information
A segment indicating that the line item is subject to
special conditions owing to origin, customs preference,
embargo regulations or commercial factors.
1110 DTM, Date/time/period
A segment specifying date/time/period details relating to
the line item only.
1120 MOA, Monetary amount
A segment specifying any monetary amounts relating to the
product e.g. item amount, insurance value, customs value.
1130 X GIS, General indicator
A segment used to specify general processing information
about the line item.
1140 GIN, Goods identity number
A segment providing identity numbers to be applied to the
goods being ordered e.g. serial numbers for assembled
equipment.
1150 GIR, Related identification numbers
A segment providing sets of related identification numbers
for a line item e.g. engine numbers, chassis number and
transmission number for a vehicle.
1160 QVR, Quantity variances
A segment identifying order quantity variances, normally
specified by the supplier using an Order Response message.
1170 DOC, Document/message details
A segment to indicate that a certificate/declaration of
origin is required for the ordered article.
1180 PAI, Payment instructions
A segment to indicate that where a central buyer is
purchasing on behalf of different consignees, the means of
payment may differ for each item/consignee combination as
specified in segment group 25.
1190 MTD, Maintenance operation details
A segment giving details of the maintenance on object
relating to the item, such as tools and packages. The party
that is responsible as well as who is paying, can also be
given.
1200 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1210 Segment group 29: CCI-CAV-MEA
A group of segments providing product characteristic and
product characteristic details.
1220 CCI, Characteristic/class id
A segment to identify product characteristic and, or the
characteristic name and characteristic relevance for the
business process.
1230 CAV, Characteristic value
A segment to specify common product characteristic by
value in either coded form or in free format.
1240 MEA, Measurements
A segment indicating characteristic value being physical
measurement (including measurable quantities and
percentages) related to specified product characteristics
(for example voltage, percentage of material contained)
and where relevant measurement ranges.
1250 Segment group 30: PAT-DTM-PCD-SG31
A group of segments specifying the terms of payment and
accounting classifications applicable to the line item.
1260 X PAT, Payment terms basis
A segment identifying the payment terms and date/time
basis.
1270 DTM, Date/time/period
A segment giving the specific date/time/period, if
needed, of any payments, discounts, installments etc.
1280 PCD, Percentage details
A segment specifying the discount, interest, penalty as
well as installment percentages.
1290 Segment group 31: MOA-GIR
A group of segments identifying accounting classification
reference number data and related monetary amounts at the
line item level.
1300 MOA, Monetary amount
A segment specifying the amount associated with the
specified accounting classification reference number
data and payment information.
1310 GIR, Related identification numbers
A segment providing related accounting identification
numbers.
1320 Segment group 32: PRI-CUX-APR-RNG-DTM
A group of segments identifying the relevant pricing
information for the goods or services ordered.
1330 PRI, Price details
A segment to specify the price type and amount. The price
used in the calculation of the line amount will be
identified as 'price'.
1340 CUX, Currencies
A segment to allow to specify the price in a different
currency that in segment group 7.
1350 APR, Additional price information
A segment to identify pricing information such as a price
multiplier, the class or type of trade and additionally
identifying the reason for any changes.
1360 RNG, Range details
A segment to identify the ranges (quantity, amount, etc)
to which the additional price information applies.
1370 DTM, Date/time/period
A segment to identify the date/time/period information
related to the price change e.g. period of validity.
1380 Segment group 33: RFF-DTM-GIS-MOA
A group of segments giving references and where necessary,
their dates, relating to the line item.
1390 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1400 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
1410 X GIS, General indicator
A segment specifying general processing indicators
associated with the reference in question such as
budgetary analysis information.
1420 MOA, Monetary amount
A segment specifying the monetary amounts associated with
the reference in question (e.g. the budgetary amount).
1430 Segment group 34: PAC-MEA-QTY-DTM-SG35-SG36
A group of segments identifying the packaging, physical
dimensions, and marks and numbers for goods referenced in
the line item.
1440 PAC, Package
A segment specifying the number of packages and the
physical type of packaging for the line item e.g. pallet
type.
1450 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment e.g. cube or gross weight.
1460 QTY, Quantity
A segment specifying the maximum quantity number of
packages which can be stacked safely on another and/or
the number of items normally contained within the
package.
1470 DTM, Date/time/period
A segment to indicate the validity period in relation to
the specified article.
1480 Segment group 35: RFF-DTM
A segment group to give reference to e.g. a packing
instruction document relevant to a particular package
type and its date/time/period of issue.
1490 RFF, Reference
A segment identifying the packing instruction
document.
1500 DTM, Date/time/period
A segment specifying the dates relevant to the
referred document.
1510 Segment group 36: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
1520 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the
PAC segment.
1530 RFF, Reference
A segment identifying the master label number.
1540 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
1550 GIN, Goods identity number
A segment identifying the number or ranges of numbers
for use with the package markings.
1560 Segment group 37: LOC-QTY-PCD-DTM
A group of segments specifying destination and quantity
details for consignments involving multi-destination
deliveries.
1570 LOC, Place/location identification
A segment indicating the location to which part of the
consignment is to be delivered.
1580 QTY, Quantity
A segment specifying the quantity to be delivered to the
identified location.
1590 PCD, Percentage details
A segment specifying the percentage of the quantity to be
delivered to the identified location.
1600 DTM, Date/time/period
A segment specifying the dates and/or times that the
delivery should be made.
1610 Segment group 38: TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax
information relates.
1620 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the line item.
1630 MOA, Monetary amount
A segment specifying the amount for the identified
tax/fee.
1640 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies e.g. city
or state tax.
1650 Segment group 39: NAD-LOC-FII-SG40-SG41-SG42
A group of segments identifying the parties with associated
information, relevant to the line item only.
1660 NAD, Name and address
A segment identifying names and addresses of the parties,
in coded or clear form, and their functions relevant to
the line item . It is recommended that where possible
only the coded form of the party ID should be specified.
e.g. The Buyer and Seller are known to each other, thus
only the coded ID is required, but the Consignee or
Delivery address may vary and would have to be clearly
specified, preferably in structured format.
1670 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the NAD segment e.g. internal
site/building number.
1680 FII, Financial institution information
A segment identifying the financial institution (e.g.
bank) and relevant account numbers for the seller, buyer
and where necessary other parties e.g. the buyer may
provide a choice of financial institutions for direct
debit purposes.
1690 Segment group 40: RFF-DTM
A group of segments giving references only relevant to
the specified party rather than the line item.
1700 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1710 DTM, Date/time/period
A segment specifying the date and/or time related to
the reference.
1720 Segment group 41: DOC-DTM
A group of segments identifying the documentary
requirements of the specified party.
1730 DOC, Document/message details
A segment identifying and providing information
relating to the documents required by the party
specified by the NAD segment.
For example, the party may require a Certificate of
Analysis.
1740 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
1750 Segment group 42: CTA-COM
A group of segments giving contact details of the
specific person or department within the party identified
in the NAD segment.
1760 CTA, Contact information
A segment to identify a person or department, and
their function, to whom communications should be
directed.
1770 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
1780 Segment group 43: ALC-ALI-DTM-SG44-SG45-SG46-SG47-SG48
A group of segments specifying allowances and charges for
the line item where this is different to or not specified
within the heading section.
1790 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
1800 ALI, Additional information
A segment indicating that the allowance or charge
specified is subject to special conditions owing to
origin, customs preference or commercial factors.
1810 DTM, Date/time/period
A segment to identify the date/time/period information
related to the allowance or charge, e.g. period of
validity.
1820 Segment group 44: QTY-RNG
A group of segments specifying the quantity of the
allowance or charge with its measure unit specifier. A
range to which the allowance or charge applies may be
specified, e.g. an allowance of a free quantity of 20
pieces may be specified if the goods quantity ordered is
greater than 1000 pieces.
1830 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
1840 RNG, Range details
A segment specifying, if required, the range to which
the allowance or charge applies.
1850 Segment group 45: PCD-RNG
A group of segments specifying the percentage for the
allowance or charge e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction
of 5% may be specified if the goods quantity ordered is
within the range 5 tons to 10 tons.
1860 PCD, Percentage details
A segment identifying the percentage and the
percentage basis for the calculation of the allowance
or charge.
1870 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
1880 Segment group 46: MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified e.g. an allowance of 5000
BEF may be specified if goods value ordered is greater
than 100000 BEF.
1890 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
1900 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
1910 Segment group 47: RTE-RNG
A group of segments specifying the rate per unit and
basis to which the allowance or charge applies e.g. The
allowance/charge amount is 3 DEM per 10 tons.
1920 RTE, Rate details
A segment specifying the rate per unit and the basis
for calculation.
1930 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
1940 Segment group 48: TAX-MOA
A group of segments specifying tax related information
for the allowance or charge.
1950 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate,
or exemption, related to the allowance or charge.
1960 MOA, Monetary amount
A segment specifying the tax amount for the allowance
or charge.
1970 Segment group 49: TDT-SG50
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the line item, where this is
different to or not specified within the heading section.
1980 TDT, Details of transport
A segment specifying the mode, means and identification
of the transport for the goods item being ordered, where
this is different to or not specified within the heading
section.
1990 Segment group 50: LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
2000 LOC, Place/location identification
A segment identifying locations relevant to the
transport specified in the TDT segment.
2010 DTM, Date/time/period
A segment identifying the date/time details of
departure and/or arrival of the transported goods for
the specified location.
2020 Segment group 51: TOD-LOC
A group of segments indicating the terms of delivery for the
line item where this is different to or not specified within
the heading section.
2030 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used.
2040 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
2050 Segment group 52: EQD-HAN-MEA-FTX
A group of segments providing information relating to
equipment identification and ownership, handling and
notification of hazardous materials, relating to the line
item where this is different to or not specified within the
heading section.
2060 EQD, Equipment details
A segment to define fixed information regarding equipment
to be used in conjunction with the ordered item, and if
required, to indicate responsibility for supply of the
equipment e.g. a container identification.
2070 HAN, Handling instructions
A segment providing information on required handling of
materials and additionally, if required, identifying
hazardous materials in the ordered item.
2080 MEA, Measurements
A segment providing measurement information for the
equipment.
2090 FTX, Free text
A segment with free text information, in coded or clear
form, to give further clarification, when required, to
the equipment and handling details. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
2100 Segment group 53: SCC-FTX-RFF-SG54
A group of segments specifying requested delivery schedules
relating to quantities, frequencies, and dates, required for
the line item, where this is different to or not specified
within the heading section.
2110 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established e.g. firm or proposed delivery schedule for a
weekly pattern.
2120 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
2130 RFF, Reference
A segment for specifying references relevant to a
schedule.
2140 Segment group 54: QTY-DTM
A group of segments to specify the scheduled quantities,
date/time details of the schedule and where required the
reference of the schedule.
2150 QTY, Quantity
A segment to specify pertinent quantities relating to
the schedule and pattern established in the SCC
segment e.g. delivery quantity.
2160 DTM, Date/time/period
A segment indicating the date/time details relating to
the quantity and schedule details in the SCC/QTY
segments. This segment may be repeated to indicate
date/time ranges, e.g. start and end dates for a
delivery pattern, or delivery window.
2170 Segment group 55: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or
regulations with which the supplier must comply to meet
requirements e.g. building regulations, safety requirements,
etc.
2180 RCS, Requirements and conditions
A segment to enable industry or national requirements to
be specified.
2190 RFF, Reference
A segment identifying the referenced document by its
number and where appropriate, a line number.
2200 DTM, Date/time/period
A segment indicating the date/time details relating to
the references.
2210 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
2220 Segment group 56: STG-SG57
A group of segments indicating information (quantity and
amount) for the calculation of the amortization.
2230 STG, Stages
A segment providing information related to the kind of
stage in a process, the total number of stages and the
current stage.
2240 Segment group 57: QTY-MOA
A group of segment indicating quantity and monetary
amount related to STG.
2250 QTY, Quantity
A segment giving information on quantity relating to
STG.
2260 MOA, Monetary amount
A segment giving information on monetary amount
relating to STG.
2270 Segment group 58: DGS-FTX-SG59
A group of segments identifying handling information and
dangerous goods and hazardous material information with
associated points of contact and communications numbers at
the item level.
2280 DGS, Dangerous goods
A segment identifying dangerous goods and hazardous
material information.
2290 FTX, Free text
A segment providing free form text information relating
to the dangerous goods.
2300 Segment group 59: CTA-COM
A group of segments providing contacts and communications
numbers associated with dangerous goods information.
2310 CTA, Contact information
A segment identifying to whom communications should be
directed concerning dangerous goods.
2320 COM, Communication contact
A segment identifying communication numbers of the
contacts to whom communications should be directed.
4.1.3 Summary section
Information to be provided in the Summary section:
2330 UNS, Section control
A service segment placed at the start of the summary section to
avoid segment collision.
2340 MOA, Monetary amount
A segment giving the total amounts for the whole order message.
2350 CNT, Control total
A segment by which control totals may be provided by the sender
for checking by the receiver.
2360 Segment group 60: ALC-ALI-MOA
A group of segments specifying allowances and charges summary
totals for the order.
2370 ALC, Allowance or charge
A segment identifying the charge or allowance type to be
summarised.
2380 ALI, Additional information
A segment indicating that allowance or charge specified is
subject to special conditions owing to origin, customs
preference or commercial factors.
2390 MOA, Monetary amount
A segment specifying the summary amount for the allowance or
charge.
2400 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
ALC Allowance or charge
ALI Additional information
APR Additional price information
BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DGS Dangerous goods
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FII Financial institution information
FTX Free text
GIN Goods identity number
GIR Related identification numbers
X GIS General indicator
HAN Handling instructions
IMD Item description
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
MTD Maintenance operation details
NAD Name and address
PAC Package
PAI Payment instructions
X PAT Payment terms basis
PCD Percentage details
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
QVR Quantity variances
RCS Requirements and conditions
RFF Reference
RJL Accounting journal identification
RNG Range details
RTE Rate details
SCC Scheduling conditions
STG Stages
TAX Duty/tax/fee details
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 35
0040 PAI Payment instructions C 1
0050 ALI Additional information C 5
0060 IMD Item description C 999
0070 FTX Free text C 99
0080 GIR Related identification numbers C 10
0090 ----- Segment group 1 ------------------ C 9999--------+
0100 RFF Reference M 1 |
0110 DTM Date/time/period C 5-----------+
0120 ----- Segment group 2 ------------------ C 99----------+
0130 NAD Name and address M 1 |
0140 LOC Place/location identification C 99 |
0150 FII Financial institution information C 5 |
|
0160 ----- Segment group 3 ------------------ C 99---------+|
0170 RFF Reference M 1 ||
0180 DTM Date/time/period C 5----------+|
|
0190 ----- Segment group 4 ------------------ C 5----------+|
0200 DOC Document/message details M 1 ||
0210 DTM Date/time/period C 5----------+|
|
0220 ----- Segment group 5 ------------------ C 5----------+|
0230 CTA Contact information M 1 ||
0240 COM Communication contact C 5----------++
0250 ----- Segment group 6 ------------------ C 5-----------+
0260 TAX Duty/tax/fee details M 1 |
0270 MOA Monetary amount C 1 |
0280 LOC Place/location identification C 9-----------+
0290 ----- Segment group 7 ------------------ C 5-----------+
0300 CUX Currencies M 1 |
0310 PCD Percentage details C 5 |
0320 DTM Date/time/period C 5-----------+
0330 ----- Segment group 8 ------------------ C 10----------+
0340 X PAT Payment terms basis M 1 |
0350 DTM Date/time/period C 5 |
0360 PCD Percentage details C 1 |
|
0370 ----- Segment group 9 ------------------ C 9999-------+|
0380 MOA Monetary amount M 1 ||
0390 GIR Related identification numbers C 9 ||
0400 RJL Accounting journal identification C 99---------++
0410 ----- Segment group 10 ------------------ C 10----------+
0420 TDT Details of transport M 1 |
|
0430 ----- Segment group 11 ------------------ C 10---------+|
0440 LOC Place/location identification M 1 ||
0450 DTM Date/time/period C 5----------++
0460 ----- Segment group 12 ------------------ C 5-----------+
0470 TOD Terms of delivery or transport M 1 |
0480 LOC Place/location identification C 2-----------+
0490 ----- Segment group 13 ------------------ C 99----------+
0500 PAC Package M 1 |
0510 MEA Measurements C 5 |
|
0520 ----- Segment group 14 ------------------ C 5----------+|
0530 PCI Package identification M 1 ||
0540 RFF Reference C 1 ||
0550 DTM Date/time/period C 5 ||
0560 GIN Goods identity number C 10---------++
0570 ----- Segment group 15 ------------------ C 10----------+
0580 EQD Equipment details M 1 |
0590 HAN Handling instructions C 5 |
0600 MEA Measurements C 5 |
0610 FTX Free text C 5-----------+
0620 ----- Segment group 16 ------------------ C 10----------+
0630 SCC Scheduling conditions M 1 |
0640 FTX Free text C 5 |
0650 RFF Reference C 5 |
|
0660 ----- Segment group 17 ------------------ C 10---------+|
0670 QTY Quantity M 1 ||
0680 DTM Date/time/period C 5----------++
0690 ----- Segment group 18 ------------------ C 25----------+
0700 APR Additional price information M 1 |
0710 DTM Date/time/period C 5 |
0720 RNG Range details C 1-----------+
0730 ----- Segment group 19 ------------------ C 99----------+
0740 ALC Allowance or charge M 1 |
0750 ALI Additional information C 5 |
0760 DTM Date/time/period C 5 |
|
0770 ----- Segment group 20 ------------------ C 1----------+|
0780 QTY Quantity M 1 ||
0790 RNG Range details C 1----------+|
|
0800 ----- Segment group 21 ------------------ C 1----------+|
0810 PCD Percentage details M 1 ||
0820 RNG Range details C 1----------+|
|
0830 ----- Segment group 22 ------------------ C 2----------+|
0840 MOA Monetary amount M 1 ||
0850 RNG Range details C 1----------+|
|
0860 ----- Segment group 23 ------------------ C 1----------+|
0870 RTE Rate details M 1 ||
0880 RNG Range details C 1----------+|
|
0890 ----- Segment group 24 ------------------ C 5----------+|
0900 TAX Duty/tax/fee details M 1 ||
0910 MOA Monetary amount C 1----------++
0920 ----- Segment group 25 ------------------ C 999---------+
0930 RCS Requirements and conditions M 1 |
0940 RFF Reference C 5 |
0950 DTM Date/time/period C 5 |
0960 FTX Free text C 99999-------+
0970 ----- Segment group 26 ------------------ C 999---------+
0980 DGS Dangerous goods M 1 |
0990 FTX Free text C 5 |
|
1000 ----- Segment group 27 ------------------ C 99---------+|
1010 CTA Contact information M 1 ||
1020 COM Communication contact C 5----------++
DETAIL SECTION
1030 ----- Segment group 28 ------------------ C 200000------+
1040 LIN Line item M 1 |
1050 PIA Additional product id C 25 |
1060 IMD Item description C 99 |
1070 MEA Measurements C 99 |
1080 QTY Quantity C 99 |
1090 PCD Percentage details C 5 |
1100 ALI Additional information C 5 |
1110 DTM Date/time/period C 35 |
1120 MOA Monetary amount C 10 |
1130 X GIS General indicator C 99 |
1140 GIN Goods identity number C 1000 |
1150 GIR Related identification numbers C 1000 |
1160 QVR Quantity variances C 1 |
1170 DOC Document/message details C 99 |
1180 PAI Payment instructions C 1 |
1190 MTD Maintenance operation details C 99 |
1200 FTX Free text C 99 |
|
1210 ----- Segment group 29 ------------------ C 999--------+|
1220 CCI Characteristic/class id M 1 ||
1230 CAV Characteristic value C 10 ||
1240 MEA Measurements C 10---------+|
|
1250 ----- Segment group 30 ------------------ C 10---------+|
1260 X PAT Payment terms basis M 1 ||
1270 DTM Date/time/period C 5 ||
1280 PCD Percentage details C 1 ||
||
1290 ----- Segment group 31 ------------------ C 9999------+||
1300 MOA Monetary amount M 1 |||
1310 GIR Related identification numbers C 9---------++|
|
1320 ----- Segment group 32 ------------------ C 25---------+|
1330 PRI Price details M 1 ||
1340 CUX Currencies C 1 ||
1350 APR Additional price information C 99 ||
1360 RNG Range details C 1 ||
1370 DTM Date/time/period C 5----------+|
|
1380 ----- Segment group 33 ------------------ C 9999-------+|
1390 RFF Reference M 1 ||
1400 DTM Date/time/period C 5 ||
1410 X GIS General indicator C 99 ||
1420 MOA Monetary amount C 99---------+|
|
1430 ----- Segment group 34 ------------------ C 99---------+|
1440 PAC Package M 1 ||
1450 MEA Measurements C 5 ||
1460 QTY Quantity C 5 ||
1470 DTM Date/time/period C 5 ||
||
1480 ----- Segment group 35 ------------------ C 1---------+||
1490 RFF Reference M 1 |||
1500 DTM Date/time/period C 5---------+||
||
1510 ----- Segment group 36 ------------------ C 5---------+||
1520 PCI Package identification M 1 |||
1530 RFF Reference C 1 |||
1540 DTM Date/time/period C 5 |||
1550 GIN Goods identity number C 10--------++|
|
1560 ----- Segment group 37 ------------------ C 9999-------+|
1570 LOC Place/location identification M 1 ||
1580 QTY Quantity C 1 ||
1590 PCD Percentage details C 1 ||
1600 DTM Date/time/period C 5----------+|
|
1610 ----- Segment group 38 ------------------ C 10---------+|
1620 TAX Duty/tax/fee details M 1 ||
1630 MOA Monetary amount C 1 ||
1640 LOC Place/location identification C 5----------+|
|
1650 ----- Segment group 39 ------------------ C 999--------+|
1660 NAD Name and address M 1 ||
1670 LOC Place/location identification C 5 ||
1680 FII Financial institution information C 5 ||
||
1690 ----- Segment group 40 ------------------ C 99--------+||
1700 RFF Reference M 1 |||
1710 DTM Date/time/period C 5---------+||
||
1720 ----- Segment group 41 ------------------ C 5---------+||
1730 DOC Document/message details M 1 |||
1740 DTM Date/time/period C 5---------+||
||
1750 ----- Segment group 42 ------------------ C 5---------+||
1760 CTA Contact information M 1 |||
1770 COM Communication contact C 5---------++|
|
1780 ----- Segment group 43 ------------------ C 99---------+|
1790 ALC Allowance or charge M 1 ||
1800 ALI Additional information C 5 ||
1810 DTM Date/time/period C 5 ||
||
1820 ----- Segment group 44 ------------------ C 1---------+||
1830 QTY Quantity M 1 |||
1840 RNG Range details C 1---------+||
||
1850 ----- Segment group 45 ------------------ C 1---------+||
1860 PCD Percentage details M 1 |||
1870 RNG Range details C 1---------+||
||
1880 ----- Segment group 46 ------------------ C 2---------+||
1890 MOA Monetary amount M 1 |||
1900 RNG Range details C 1---------+||
||
1910 ----- Segment group 47 ------------------ C 1---------+||
1920 RTE Rate details M 1 |||
1930 RNG Range details C 1---------+||
||
1940 ----- Segment group 48 ------------------ C 5---------+||
1950 TAX Duty/tax/fee details M 1 |||
1960 MOA Monetary amount C 1---------++|
|
1970 ----- Segment group 49 ------------------ C 10---------+|
1980 TDT Details of transport M 1 ||
||
1990 ----- Segment group 50 ------------------ C 10--------+||
2000 LOC Place/location identification M 1 |||
2010 DTM Date/time/period C 5---------++|
|
2020 ----- Segment group 51 ------------------ C 5----------+|
2030 TOD Terms of delivery or transport M 1 ||
2040 LOC Place/location identification C 2----------+|
|
2050 ----- Segment group 52 ------------------ C 10---------+|
2060 EQD Equipment details M 1 ||
2070 HAN Handling instructions C 5 ||
2080 MEA Measurements C 5 ||
2090 FTX Free text C 5----------+|
|
2100 ----- Segment group 53 ------------------ C 100--------+|
2110 SCC Scheduling conditions M 1 ||
2120 FTX Free text C 5 ||
2130 RFF Reference C 5 ||
||
2140 ----- Segment group 54 ------------------ C 10--------+||
2150 QTY Quantity M 1 |||
2160 DTM Date/time/period C 5---------++|
|
2170 ----- Segment group 55 ------------------ C 999--------+|
2180 RCS Requirements and conditions M 1 ||
2190 RFF Reference C 5 ||
2200 DTM Date/time/period C 5 ||
2210 FTX Free text C 99999------+|
|
2220 ----- Segment group 56 ------------------ C 10---------+|
2230 STG Stages M 1 ||
||
2240 ----- Segment group 57 ------------------ C 3---------+||
2250 QTY Quantity M 1 |||
2260 MOA Monetary amount C 1---------++|
|
2270 ----- Segment group 58 ------------------ C 999--------+|
2280 DGS Dangerous goods M 1 ||
2290 FTX Free text C 5 ||
||
2300 ----- Segment group 59 ------------------ C 99--------+||
2310 CTA Contact information M 1 |||
2320 COM Communication contact C 5---------+++
SUMMARY SECTION
2330 UNS Section control M 1
2340 MOA Monetary amount C 99
2350 CNT Control total C 10
2360 ----- Segment group 60 ------------------ C 10----------+
2370 ALC Allowance or charge M 1 |
2380 ALI Additional information C 1 |
2390 MOA Monetary amount M 2-----------+
2400 UNT Message trailer M 1
Copyright United Nations, all rights reserved
UN Economic Commission for Europe
Palais des Nations, CH-1211 Geneva 10, Switzerland
Tel: +41-22 917 2016 Fax: +41-22 917 0037 E-mail: TradeMaster@unece.org
UN/EDIFACT Directories