United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : PARTIN
Version : D
Release : 01C
Contr. Agency: UN
Revision : 6
Date : 2001-11-07
SOURCE: D2 Purchasing (SWG)
CONTENTS
Party information message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Party
information message (PARTIN) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
A message to enable the transmission of basic information
regarding locations and the related operational,
administrative, financial, manufacturing, confirmation of
registration and trading data.
1.2 Field of application
The Party information message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
The accurate and unambiguous identification of the trading
partners and their operational parameters is an essential issue
for EDI.
The Party Information Message serves to maintain the partners
master data files.
Note: Once the data available in master data files is
established:
- identifying codes should be used instead of clear data
- clear data is to be used if it is required to override the
data from a particular transaction.
The Party Information Message is used to specify information
related to physical locations and to functional locations. A
functional location is usually a specific department within a
company.
The change, delete, add indicator being given in the BGM
segment, one separate message has to be provided per type of
function required.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'ccyymmdd'/'hhmm' unless all parties involved in the
transaction agree that there is a functional requirement for an
alternative format. Periods should be specified as whole
numbers representing the required period as indicated in the
format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Party information message is
PARTIN.
Note: Party information messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 PARTIN
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment for unique identification of the Document name and
number.
The message function code (DE 1225) applies to all transactions
indicated in the message. Consequently, one separate message
has to be provided per type of function required.
The following rules apply:
- Addition (DE 1225 = 2). This code is used for providing
information about parties for the first time to the trading
partner.
- Deletion (DE 1225 = 3). This code is used to delete parties
from the partner's master file; In case of deletion, only the
NAD segments need to be sent in the detail section.
- Change (DE 1225 = 4). This code is used to modify any
information relevant to parties already known by the trading
partner. All the segments relating to the party including the
address to be modified need to be sent.
- Confirmation (DE 1225 = 6). This code is used when party
information is sent again for confirmation.
0030 DTM, Date/time/period
A segment specifying general dates, and when relevant, times
related to the whole message.
0040 FII, Financial institution information
A segment identifying the financial institution (e.g. bank) and
relevant account numbers valid for all the parties described in
the detail section of the message.
0050 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0060 Segment group 1: RFF-DTM
A group of segments indicating reference numbers and optionally
date of the reference relating to the whole message.
0070 RFF, Reference
A segment for referencing documents relating to the whole
message, e.g. previously sent PARTIN message number,
Interchange Agreement contract.
0080 DTM, Date/time/period
A segment specifying the date of the reference number
indicated in the RFF segment.
0090 Segment group 2: NAD-SG3
A group of segments identifying Names, Addresses, Contacts and
Communication numbers relevant to the sender and the receiver
of the message.
0100 NAD, Name and address
A segment for identifying the Sender and Receiver name and
address.
0110 Segment group 3: CTA-COM
A group of segments giving details of the specific person or
department within the party.
0120 CTA, Contact information
A segment giving additional contact information relating
to the party specified in the NAD segment, e.g. contact
person or department in a particular function.
0130 COM, Communication contact
A segment to identify communication numbers of
departments or persons related to the contact information
provided in CTA.
4.1.2 Detail section
Information to be provided in the Detail section:
0140 UNS, Section control
A service segment placed at the start of the detail section to
avoid segment collision.
0150 Segment group 4: NAD-DTM-FII-IDE-FTX-TAX-HYN-SG5-SG6-SG7-SG8-
SG9-SG10-SG11-SG12-SG13
A group of segments for giving the details of a party.
0160 NAD, Name and address
A segment for identifying the party identification code and
the corresponding function, name and address. The party
identification code is mandatory, and the structured address
form is preferred.
0170 DTM, Date/time/period
A segment specifying the date and the time details relevant
to the party information identified in the NAD segment.
0180 FII, Financial institution information
A segment identifying the financial institution, (e.g. bank)
and relevant account numbers for the party identified in the
NAD segment.
0190 IDE, Identity
This segment is used to indicate an alternative
identification of a party.
0200 FTX, Free text
This segment is used to provide free form or coded text
information related to the current party, e.g. a description
of the primary activities of a party.
0210 TAX, Duty/tax/fee details
This segment is used to specify duty/tax/fee information
related to the current party, e.g. party is exempt from tax.
0220 HYN, Hierarchy information
This segment is used to identify hierarchical connections
from a given party to a higher or lower level party.
0230 Segment group 5: LOC-DTM
A group of segments for giving locations and dates relevant
to party.
0240 LOC, Place/location identification
A segment specifying the locations relevant to the party
identified in the NAD segment, e.g. internal building
number on a site.
0250 DTM, Date/time/period
A segment specifying dates and times relevant to the LOC
segment.
0260 Segment group 6: RFF-DTM
A group of segments for giving references relevant to the
party.
0270 RFF, Reference
A segment for referencing numbers related to the party
such as Party Tax Identification Number.
0280 DTM, Date/time/period
A segment specifying the date of the reference number
indicated in the RFF segment.
0290 Segment group 7: CTA-COM
A group of segments giving contact details of the specific
person or department within the party.
0300 CTA, Contact information
A segment giving additional contact information relating
to the party specified in the NAD segment, e.g. contact
person of department in a particular function.
0310 COM, Communication contact
A segment to identify communication numbers of
departments or persons related to the contact information
provided in CTA.
0320 Segment group 8: SCC-DTM
A group of segment specifying schedules related to the party
identified in the NAD segment.
0330 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established, e.g. firm or proposed schedule for a weekly
pattern of delivery hours.
0340 DTM, Date/time/period
A segment indicating the date/time details relevant to
the schedule details in the SCC segment. This segment may
be used to indicate date/time ranges.
0350 Segment group 9: TOD-LOC
A group of segments specifying the standard terms of
delivery.
0360 TOD, Terms of delivery or transport
A segment indicating terms of delivery related to the
referenced NAD segment.
0370 LOC, Place/location identification
A segment specifying location for the referenced terms of
delivery.
0380 Segment group 10: PAI-PAT-CUX-DTM-PCD-MOA
A group of segments relating to the standard payment
instructions, payment terms, the reference and the payment
currencies.
0390 PAI, Payment instructions
A segment giving information on payment instructions.
0400 X PAT, Payment terms basis
A segment giving information on the payment terms basis.
0410 CUX, Currencies
A segment giving information on the currencies.
0420 DTM, Date/time/period
This segment is used to specify dates, and/or times, or
periods related to general payment conditions.
0430 PCD, Percentage details
This segment is used to specify percentage information
related to payment conditions.
0440 MOA, Monetary amount
This segment is used to specify a monetary amount related
to payment conditions.
0450 Segment group 11: RCS-MOA-QTY
A group of segments for relating monetary amounts and
quantities to requirements and conditions.
0460 RCS, Requirements and conditions
A segment to specify a requirement or a condition.
0470 MOA, Monetary amount
A segment specifying monetary amounts such as annual
revenue.
0480 QTY, Quantity
A segment specifying quantities, such as the number of
employees.
0490 Segment group 12: CCI-MOA-QTY-CAV-DTM-MEA
A group of segments for relating monetary amounts and
quantities to characteristics and classes.
0500 CCI, Characteristic/class id
A segment to specify a characteristic or a class.
0510 MOA, Monetary amount
A segment specifying monetary amounts.
0520 QTY, Quantity
A segment specifying quantities.
0530 CAV, Characteristic value
A segment to further specify party characteristics which
apply to the party in the messages.
0540 DTM, Date/time/period
A segment providing dates/times related to the
characteristic identification.
0550 MEA, Measurements
A segment providing measurements related to the
characteristic identification.
0560 Segment group 13: PRC-DTM-SG14
A group of segments for relating processes, entities and
documents.
0570 PRC, Process identification
A segment for identifying a process.
0580 DTM, Date/time/period
A segment to specify dates/time/periods related to the
process or sub-process.
0590 Segment group 14: LIN-NAD-SG15
A group of segments for relating a line number and entity
to a document.
0600 LIN, Line item
A segment for specifying a line number.
0610 NAD, Name and address
A segment for citing an entity and a related address.
0620 Segment group 15: DOC-DTM
A group of segments to relate a document and a date.
0630 DOC, Document/message details
A segment to cite a document.
0640 DTM, Date/time/period
A segment to relate a date, such as an effective
date or a version date to a document.
0650 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
COM Communication contact
CTA Contact information
CUX Currencies
DOC Document/message details
DTM Date/time/period
FII Financial institution information
FTX Free text
HYN Hierarchy information
IDE Identity
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAI Payment instructions
X PAT Payment terms basis
PCD Percentage details
PRC Process identification
QTY Quantity
RCS Requirements and conditions
RFF Reference
SCC Scheduling conditions
TAX Duty/tax/fee details
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 5
0040 FII Financial institution information C 10
0050 FTX Free text C 5
0060 ----- Segment group 1 ------------------ C 5-----------+
0070 RFF Reference M 1 |
0080 DTM Date/time/period C 1-----------+
0090 ----- Segment group 2 ------------------ C 2-----------+
0100 NAD Name and address M 1 |
|
0110 ----- Segment group 3 ------------------ C 5----------+|
0120 CTA Contact information M 1 ||
0130 COM Communication contact C 5----------++
DETAIL SECTION
0140 UNS Section control M 1
0150 ----- Segment group 4 ------------------ C 200000------+
0160 NAD Name and address M 1 |
0170 DTM Date/time/period C 5 |
0180 FII Financial institution information C 10 |
0190 IDE Identity C 9 |
0200 FTX Free text C 9 |
0210 TAX Duty/tax/fee details C 9 |
0220 HYN Hierarchy information C 9 |
|
0230 ----- Segment group 5 ------------------ C 99---------+|
0240 LOC Place/location identification M 1 ||
0250 DTM Date/time/period C 2----------+|
|
0260 ----- Segment group 6 ------------------ C 15---------+|
0270 RFF Reference M 1 ||
0280 DTM Date/time/period C 1----------+|
|
0290 ----- Segment group 7 ------------------ C 5----------+|
0300 CTA Contact information M 1 ||
0310 COM Communication contact C 5----------+|
|
0320 ----- Segment group 8 ------------------ C 10---------+|
0330 SCC Scheduling conditions M 1 ||
0340 DTM Date/time/period C 2----------+|
|
0350 ----- Segment group 9 ------------------ C 1----------+|
0360 TOD Terms of delivery or transport M 1 ||
0370 LOC Place/location identification C 1----------+|
|
0380 ----- Segment group 10 ------------------ C 999--------+|
0390 PAI Payment instructions M 1 ||
0400 X PAT Payment terms basis C 1 ||
0410 CUX Currencies C 2 ||
0420 DTM Date/time/period C 9 ||
0430 PCD Percentage details C 9 ||
0440 MOA Monetary amount C 9----------+|
|
0450 ----- Segment group 11 ------------------ C 999--------+|
0460 RCS Requirements and conditions M 1 ||
0470 MOA Monetary amount C 9 ||
0480 QTY Quantity C 9----------+|
|
0490 ----- Segment group 12 ------------------ C 999--------+|
0500 CCI Characteristic/class id M 1 ||
0510 MOA Monetary amount C 9 ||
0520 QTY Quantity C 9 ||
0530 CAV Characteristic value C 9 ||
0540 DTM Date/time/period C 9 ||
0550 MEA Measurements C 9----------+|
|
0560 ----- Segment group 13 ------------------ C 999--------+|
0570 PRC Process identification M 1 ||
0580 DTM Date/time/period C 9 ||
||
0590 ----- Segment group 14 ------------------ C 999-------+||
0600 LIN Line item M 1 |||
0610 NAD Name and address M 1 |||
|||
0620 ----- Segment group 15 ------------------ M 99-------+|||
0630 DOC Document/message details M 1 ||||
0640 DTM Date/time/period C 9--------++++
0650 UNT Message trailer M 1
Copyright United Nations, all rights reserved
UN Economic Commission for Europe
Palais des Nations, CH-1211 Geneva 10, Switzerland
Tel: +41-22 917 2016 Fax: +41-22 917 0037 E-mail: TradeMaster@unece.org
UN/EDIFACT Directories