United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : QUOTES
Version : D
Release : 01C
Contr. Agency: UN
Revision : 9
Date : 2001-11-07
SOURCE: D2 Purchasing (SWG)
CONTENTS
Quote message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.1.3 Summary section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Quote message
(QUOTES) to be used in Electronic Data Interchange (EDI)
between trading partners involved in administration, commerce
and transport.
1. SCOPE
1.1 Functional definition
A message which provides potential sellers with the ability to
provide price, delivery schedule, and other conditions for
potential sales of goods or services.
1.2 Field of application
The Quote message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
- A potential seller may offer one or more goods items or
services.
- A quotation may refer to goods items or services related to
one or more delivery schedules, call-offs, etc.
- A quotation for cross border transactions may contain
additional information for customs and/or statistical purposes.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'ccyymmdd'/'hhmm' unless all parties involved in the
transaction agree that there is a functional requirement for an
alternative format. Periods should be specified as whole
numbers representing the required period as indicated in the
format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Data that is not necessary to meet the functional requirements
of the message should not be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Quote message is QUOTES.
Note: Quote messages conforming to this document must contain
the following data in segment UNH, composite S009:
Data element 0065 QUOTES
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the
quotation by means of its type and number and when necessary
its function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the request date.
Examples of the use of this DTM segment are: Date the quotation
was made, and the last date the quotation will be valid.
The Date/Time/Period segment within other Segment group should
be used whenever the date/time/period requires to be logically
related to another specified data item e.g. Payment due date is
specified within the PAT Segment group.
0040 PAI, Payment instructions
A segment requesting or confirming conditions of payment,
guarantee and method of payment for the whole quotation, if
accepted. An example of the use of this segment is to specify
that a documentary credit will be used.
0050 ALI, Additional information
A segment indicating special conditions related to the total
proposed quotation owing to origin, customs preference, or
other commercial factors.
0060 IMD, Item description
A segment providing a description common to all line items of
the proposed quotation.
0070 IRQ, Information required
A segment to relate information supplied in the quotation back
to the request for quotation message to which response is being
made.
0080 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the received to
process this segment manually.
0090 MKS, Market/sales channel information
To identify market and sales channel details for products and
services information.
0100 Segment group 1: RFF-DTM
A group of segments for giving references and where necessary,
their dates, relating to the whole message, e.g. contract
number, import/export license number, reservation number.
0110 RFF, Reference
A segment identifying the reference by its number and where
appropriate a line number within a document.
0120 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0130 Segment group 2: AJT-FTX
A segment group to give information about adjustment.
0140 AJT, Adjustment details
A segment giving adjustment details.
0150 FTX, Free text
A segment giving additional information on the adjustment.
0160 Segment group 3: TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax information
relates.
0170 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the whole order, e.g. Value Added Tax
at the standard rate is applicable for all items.
0180 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee.
0190 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city or
state or country.
0200 Segment group 4: CUX-PCD-DTM
A group of segments specifying the currencies and related
dates/time/period valid for the whole quotation. Currency data
may be omitted in national applications, but will be required
for international transactions.
0210 CUX, Currencies
A segment identifying the currencies relevant in the
quotation, e.g. the quotation currency. A rate of exchange
may be given to convert a reference currency into a target
currency.
0220 PCD, Percentage details
A segment to indicate the percentage rise and/or fall of a
rate of exchange between two currencies which will trigger a
re-negotiation of prices.
0230 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
0240 Segment group 5: PAT-DTM-PCD-MOA
A group of segments specifying the terms of payment applicable
for the whole order.
0250 X PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
0260 DTM, Date/time/period
A segment giving the specific date/time/period, if needed,
of any payments, discounts, instalments etc.
0270 PCD, Percentage details
A segment specifying the discount, interest, penalty as well
as instalment percentage.
0280 MOA, Monetary amount
A segment specifying amounts related to payment discounts,
penalties or instalments.
0290 Segment group 6: TOD-LOC
A group of segments indicating the terms of delivery for the
whole order.
0300 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used. e.g. UN
INCOTERMS code could be used to specify the delivery terms.
0310 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
0320 Segment group 7: EQD-HAN-MEA-FTX
A group of segments providing information relating to equipment
identification and ownership, handling and identification of
hazardous materials, relating to the whole order.
0330 EQD, Equipment details
A segment to define information regarding equipment to be
used in conjunction with the quotation, and if required, to
indicate responsibility for supply of the equipment.
0340 HAN, Handling instructions
A segment providing information on required handling of
materials and additionally, if required, identifying
hazardous materials in the whole order.
0350 MEA, Measurements
A segment providing measurement information for the
equipment.
0360 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0370 Segment group 8: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations
with which the supplier must comply to meet requirements, e.g.
building regulations, safety requirements, etc.
0380 RCS, Requirements and conditions
A segment to enable industry or national requirements and
conditions to be specified.
0390 RFF, Reference
A segment identifying the referenced document by its number
and, where appropriate, a line number.
0400 DTM, Date/time/period
A segment indicating the date/time details relating to the
references or the requirements and conditions.
0410 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0420 Segment group 9: APR-PRI-QTY-DTM-MOA-RNG
A group of segments identifying classes of pricing in the
quotation, quantities or pricing breaks.
0430 APR, Additional price information
A segment to identify pricing information such as a price
multiplier, the class or type of trade and additionally
identifying the reason for any changes.
0440 PRI, Price details
A segment to specify the price type used in the quotation.
The price used in the calculation of the line amount will be
identified as one of the calculation prices.
0450 QTY, Quantity
A segment to specify pertinent quantities relating to the
pricing information.
0460 DTM, Date/time/period
A segment specifying the date/time/period relevant to the
pricing information, e.g. period of validity.
0470 MOA, Monetary amount
A segment to specify amounts relevant relating to the
pricing information.
0480 RNG, Range details
A segment to identify the quantity or amount ranges to which
the additional price information applies.
0490 Segment group 10: DLM-MOA-DTM
A group of segments specifying delivery limitations.
0500 DLM, Delivery limitations
A segment specifying limitations on quoted delivery.
0510 MOA, Monetary amount
A segment specifying monetary amount limitations.
0520 DTM, Date/time/period
A segment specifying the date/time/period related to
delivery limitations.
0530 Segment group 11: NAD-LOC-FII-SG12-SG13-SG14
A group of segments identifying the parties with associated
information.
0540 NAD, Name and address
A segment identifying names and addresses of the parties, in
coded or clear form, and their functions relevant to the
proposed quotation.
Identification of the seller and buyer parties is mandatory
for a quotation. It is recommended that where possible only
the coded form of the party ID should be specified, e.g. The
Buyer and Seller are known to each other, thus only the
coded ID is required, but the Consignee or Delivery address
may vary and would have to be clearly specified, preferably
in structured format.
0550 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the NAD segment e.g. internal
site/building number.
0560 FII, Financial institution information
A segment identifying the financial institution (e.g. bank)
and relevant account numbers for the seller, buyer and where
necessary other parties. e.g. the buyer may provide a choice
of financial institutions for direct debit purposes.
0570 Segment group 12: RFF-DTM-LOC
A group of segments giving references only relevant to the
specified party rather than the whole message.
0580 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
0590 DTM, Date/time/period
A segment specifying the date and/or time related to the
reference.
0600 LOC, Place/location identification
A segment to indicate e.g. Labour Union District.
0610 Segment group 13: DOC-DTM
A group of segments identifying the documentary requirements
of the specified party.
0620 DOC, Document/message details
A segment identifying and providing information relating
to the documents required by the party specified by the
NAD segment. For example, the party may require a
Certificate of Analysis.
0630 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
0640 Segment group 14: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the NAD
segment.
0650 CTA, Contact information
A segment to identify a person or department, and their
function, to whom communications should be directed.
0660 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
0670 Segment group 15: TDT-QTY-SG16
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the quotation.
0680 TDT, Details of transport
A segment specifying the mode, means and identification of
the transport for the goods being quoted. If required, the
carrier's address should be indicated within the NAD Segment
group.
0690 QTY, Quantity
A segment to specify pertinent quantities relating to the
transportation details TDT.
0700 Segment group 16: LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
0710 LOC, Place/location identification
A segment identifying locations relevant to the transport
specified in the TDT segment, e.g. place of departure or
border crossing point.
0720 DTM, Date/time/period
A segment identifying the date/time details of departure
and/or arrival of the transported goods for the specified
location.
0730 Segment group 17: PAC-MEA-SG18
A group of segments identifying the packaging, physical
dimensions and marks for goods referenced by the whole
quotation.
0740 PAC, Package
A segment specifying the number and type of packages for the
whole order, e.g. number and type of pallets.
0750 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment, e.g. package length, weight.
0760 Segment group 18: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
0770 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the PAC
segment.
0780 RFF, Reference
A segment identifying the master label number.
0790 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
0800 GIN, Goods identity number
A segment identifying the number or ranges of numbers for
use with the package markings.
0810 Segment group 19: SCC-FTX-SG20
A group of segments specifying delivery schedules relating to
quantities, frequencies, dates proposed in the quotation.
0820 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established, e.g. firm or proposed delivery schedule for a
weekly pattern.
0830 FTX, Free text
A segment with free text information, in coded or clear
form, to give further clarification to scheduling
instructions. In computer to computer exchanges such text
will normally require the receiver to process this segment
manually.
0840 Segment group 20: QTY-DTM
A group of segments to specify the scheduled quantities,
date/time of the schedule.
0850 QTY, Quantity
A segment to specify pertinent quantities relating to the
schedule and pattern established in the SCC segment, e.g.
delivery quantity.
0860 DTM, Date/time/period
A segment indicating the date/time details relating to
the quantity and schedule used to indicate date/time
ranges, e.g. start and end dates for a delivery pattern,
or delivery window.
0870 Segment group 21: ALC-ALI-DTM-SG22-SG23-SG24-SG25-SG26
A group of segments specifying allowances and charges in the
quotation.
The allowance or charge specified within this Segment group may
either relate to the total quotation in which case it cannot be
overridden at detail level, or it can relate to the line items
as a default allowance/charge and can be overridden by the ALC
Segment group within the detail section. Where relevant,
additional information, tax and alternate currency details are
to be indicated in the TAX and MOA segments.
The basis for the calculation of the allowance/charge may be a
quantity, a percentage, an amount or a rate to be specified in
one of the dependent Segment groups.
0880 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
0890 ALI, Additional information
A segment indicating that the allowance or charge specified
is subject to special conditions owing to origin, customs
preference or commercial factors.
0900 DTM, Date/time/period
A segment giving validity start/end dates or periods for
allowance/charge.
0910 Segment group 22: QTY-RNG
A group of segments specifying the quantity of the allowance
or charge with its measure unit specifier. A range to which
the allowance or charge applies may be specified e.g. An
allowance of a free quantity of 20 pieces may be specified
if the goods quantity is greater than 1000 pieces.
0920 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
0930 RNG, Range details
A segment specifying, if required, the range to which the
allowance or charge applies.
0940 Segment group 23: PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction of
5% may be specified if the goods quantity is within the
range 5 tons to 10 tons.
0950 PCD, Percentage details
A segment identifying the percentage and the percentage
basis for the calculation of the allowance or charge.
0960 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
0970 Segment group 24: MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of BEF
5000 may be specified if goods value is greater than BEF
100000.
0980 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
0990 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
1000 Segment group 25: RTE-RNG
A group of segments specifying the rate per unit and basis
to which the allowance or charge applies, e.g. The
allowance/charge amount is 3 DEM per 10 tons.
1010 RTE, Rate details
A segment specifying the rate per unit and the basis for
calculation.
1020 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
1030 Segment group 26: TAX-MOA
A group of segments specifying tax related information for
the allowance or charge.
1040 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate, or
exemption, related to the allowance or charge.
1050 MOA, Monetary amount
A segment specifying the amount for the allowance or
charge.
4.1.2 Detail section
Information to be provided in the Detail section:
1060 Segment group 27: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR-
FTX-DGS-PAI-DOC-PGI-SG28-SG29-SG30-SG31-SG32-
SG33-SG34-SG35-SG36-SG37-SG38-SG39-SG42-SG46-
SG52-SG54
A group of segments providing details of the individual
requested items. There must be at least one occurrence of
Segment group 27 within a quotation. This Segment group may be
repeated to give sub-line details.
1070 LIN, Line item
A segment identifying the line item by the line number and
configuration level, and additionally, identifying the
product or service quoted. Other product identification
numbers, e.g. Buyer product number, etc. can be specified
within the following PIA segment.
1080 PIA, Additional product id
A segment providing either additional identification to the
product specified in the LIN segment (e.g. Harmonized System
number), or provides any substitute product identification.
1090 IMD, Item description
A segment for describing the product or service being quoted
as well as product characteristic. This segment should be
used for products or services that cannot be fully
identified by a product code or article number.
1100 MEA, Measurements
A segment enabling the physical measurements of the quoted
item to be specified where this is required for full
identification of the product. Any measurements must refer
to the product in its unpacked form. e.g. thickness of
plastic film, length, weight, etc.
1110 QTY, Quantity
A segment identifying the product quantities e.g. quantity
quoted.
1120 PCD, Percentage details
A segment specifying the strength or yield of a product as a
percentage, e.g. 80% to indicate the strength of an Acid.
1130 ALI, Additional information
A segment indicating that the line item is subject to
special conditions owing to origin, customs preference,
embargo regulations or commercial factors.
1140 DTM, Date/time/period
A segment specifying date/time/period details relating to
the line item only.
1150 GIN, Goods identity number
A segment providing identity numbers to be applied to the
goods being quoted.
1160 GIR, Related identification numbers
A segment providing sets of related identification numbers
for a line item, e.g. engine numbers, chassis number and
transmission number for a vehicle.
1170 QVR, Quantity variances
A segment identifying variances in the quantity quoted.
1180 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1190 DGS, Dangerous goods
A segment to give information on dangerous goods.
1200 PAI, Payment instructions
A segment to give conditions and payment means for the
reference item.
1210 DOC, Document/message details
A segment to give movement certificate required for the
referenced item.
1220 PGI, Product group information
A segment identifying the product's group where applicable.
1230 Segment group 28: CCI-CAV-MEA
A group of segments providing product characteristic and
product characteristic details.
1240 CCI, Characteristic/class id
A segment to identify product characteristic and, or the
characteristic name and characteristic relevance for the
business process.
1250 CAV, Characteristic value
A segment to specify common product characteristic by
value in either coded from or in free format.
1260 MEA, Measurements
A segment indicating characteristic value being physical
measurement (including measurable quantities and
percentages) related to specified product characteristics
(for example voltage, percentage of material contained)
and where relevant measurement ranges.
1270 Segment group 29: MOA-QTY-IMD-CUX-DTM
A group of segments to specify amounts such as cost
breakdown information for tooling cost, material or overhead
cost.
1280 MOA, Monetary amount
A segment to identify the cost of components of a quoted
price, e.g. tooling cost, labour, and material cost, etc.
1290 QTY, Quantity
A segment to specify quantities relating to the cost
breakdown of the quoted prices.
1300 IMD, Item description
A segment for describing the product or services being
detailed in this group.
1310 CUX, Currencies
A segment identifying currencies relevant to the monetary
amounts details. A rate of exchange may be given to
convert the currency.
Currency data is usually omitted in national applications
but will be required for international transactions.
1320 DTM, Date/time/period
A segment specifying the date/time/period relating to the
rate of exchange.
1330 Segment group 30: AJT-FTX
A segment group to give information about adjustment.
1340 AJT, Adjustment details
A segment giving adjustment details.
1350 FTX, Free text
A segment giving additional information on the
adjustment.
1360 Segment group 31: PRI-APR-RNG-CUX-DTM
A group of segments identifying the relevant pricing
information for the goods or services quoted.
1370 PRI, Price details
A segment to specify the price type and amount. The price
used in the calculation of the line amount will be
identified as one of the calculation prices.
1380 APR, Additional price information
A segment to identify pricing information such as a price
multiplier, the class or type of trade and additionally
identifying the reason for any changes.
1390 RNG, Range details
A segment to identify the ranges (quantity, amount, etc.)
to which the price information applies.
1400 CUX, Currencies
A segment to identify the currencies used in the
quotation message.
1410 DTM, Date/time/period
A segment to identify the date/time/period information
related to the price change. e.g. period of validity.
1420 Segment group 32: RFF-DTM
A group of segments giving references and where necessary,
their dates.
1430 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1440 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
1450 Segment group 33: LOC-QTY-DTM
A group of segments specifying destination and quantity
details for consignments involving multi-destination
deliveries.
1460 LOC, Place/location identification
A segment indicating the location to which part of the
consignment is to be delivered.
1470 QTY, Quantity
A segment specifying the quantity to be delivered to the
identified location.
1480 DTM, Date/time/period
A segment specifying the dates and/or times that the
delivery should be made.
1490 Segment group 34: TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax
information relates.
1500 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the line item.
1510 MOA, Monetary amount
A segment specifying the amount for the identified
tax/fee.
1520 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city
or state tax.
1530 Segment group 35: TOD-LOC
A group of segments indicating the terms of delivery for the
line item where this is different to or not specified within
the heading section.
1540 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used.
1550 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
1560 Segment group 36: EQD-HAN-MEA-FTX
A group of segments providing information relating to
equipment identification and ownership, handling and
notification of hazardous materials, relating to the line
item where this is different to or not specified within the
heading section.
1570 EQD, Equipment details
A segment to define fixed information regarding equipment
to be used in conjunction with the ordered item, and if
required, to indicate responsibility for supply of the
equipment, e.g. a container identification.
1580 HAN, Handling instructions
A segment providing information on required handling of
materials and additionally, if required, identifying
hazardous materials in the ordered item.
1590 MEA, Measurements
A segment providing measurement information for the
equipment.
1600 FTX, Free text
A segment with free text information, in coded or clear
form, to give further clarification, when required, to
the equipment and handling details. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1610 Segment group 37: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or
regulations with which the supplier must comply to meet
requirements e.g. building regulations, safety requirements,
etc.
1620 RCS, Requirements and conditions
A segment to enable industry or national requirements to
be specified.
1630 RFF, Reference
A segment identifying the referenced document by its
number and, where appropriate, a line number.
1640 DTM, Date/time/period
A segment indicating the date/time details relating to
the references.
1650 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
1660 Segment group 38: PAT-DTM-PCD-MOA
A group of segments specifying the terms of payment for the
applicable item.
1670 X PAT, Payment terms basis
A segment identifying the payment terms and date/time
basis.
1680 DTM, Date/time/period
A segment giving the specific date/time/period, if
needed, of any payments, discounts, instalments etc.
1690 PCD, Percentage details
A segment specifying the discount, interest, penalty as
well as instalment percentage.
1700 MOA, Monetary amount
A segment specifying amounts related to payment
discounts, penalties or instalments.
1710 Segment group 39: PAC-MEA-QTY-DTM-SG40-SG41
A group of segments identifying the packaging, physical
dimensions, and marks and numbers for goods referenced in
the line item.
1720 PAC, Package
A segment specifying the number of packages and the
physical type of packaging for the line item, e.g. pallet
type.
1730 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment. e.g. cube or gross weight.
1740 QTY, Quantity
A segment specifying maximum stack ability and number of
articles in a package.
1750 DTM, Date/time/period
A segment providing the effective date of the package.
1760 Segment group 40: RFF-DTM
A group of segments giving references e.g. to a packing
instruction document relevant to a particular package
type and its date/time/period of issue.
1770 RFF, Reference
A segment identifying the packing instruction
document.
1780 DTM, Date/time/period
A segment specifying the date/time related to the
referenced document.
1790 Segment group 41: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
1800 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the
PAC segment.
1810 RFF, Reference
A segment identifying the master label number.
1820 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
1830 GIN, Goods identity number
A segment identifying the number or ranges of numbers
for use with the package markings.
1840 Segment group 42: NAD-LOC-SG43-SG44-SG45
A group of segments identifying the parties with associated
information, relevant to the line item only.
1850 NAD, Name and address
A segment identifying names and addresses of the parties,
in coded or clear form, and their functions relevant to
the line item. It is recommended that where possible only
the coded form of the party ID should be specified, e.g.
the buyer and seller are known to each other, thus only
the coded ID is required, but the consignee or delivery
address may vary and would have to be clearly specified,
preferably in structured format.
1860 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the NAD segment e.g. internal
site/building number.
1870 Segment group 43: RFF-DTM
A group of segments giving references only relevant to
the specified party rather than the whole message.
1880 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1890 DTM, Date/time/period
A segment specifying the date and/or time related to
the reference.
1900 Segment group 44: DOC-DTM
A group of segments identifying the documentary
requirements of the specified party.
1910 DOC, Document/message details
A segment identifying and providing information
relating to the documents required by the party
specified by the NAD segment. For example, the party
may require a Certificate of Analysis.
1920 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
1930 Segment group 45: CTA-COM
A group of segments giving contact details of the
specific person or department within the party identified
in the NAD segment.
1940 CTA, Contact information
A segment to identify a person or department, and
their function, to whom communications should be
directed.
1950 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
1960 Segment group 46: ALC-ALI-DTM-SG47-SG48-SG49-SG50-SG51
A group of segments specifying allowances and charges for an
item.
The basis for the calculation of the allowance/charge may be
a quantity, a percentage, an amount or a rate in the
dependent segment groups.
1970 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
1980 ALI, Additional information
A segment indicating that the allowance or charge
specified is subject to special conditions owing to
origin, customs preference or commercial factors.
1990 DTM, Date/time/period
A segment to give validity start/end dates or periods for
allowance/charge.
2000 Segment group 47: QTY-RNG
A group of segments specifying the quantity of the
allowance or charge with its measure unit specifier. A
range to which the allowance or charge applies may be
specified e.g. An allowance of a free quantity of 20
pieces may be specified if the goods quantity is greater
than 1000 pieces.
2010 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
2020 RNG, Range details
A segment specifying, if required, the range to which
the allowance or charge applies.
2030 Segment group 48: PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction
of 5% may be specified if the goods quantity is within
the range 5 tons to 10 tons.
2040 PCD, Percentage details
A segment identifying the percentage and the
percentage basis for the calculation of the allowance
or charge.
2050 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
2060 Segment group 49: MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of BEF
5000 may be specified if goods value is greater than BEF
100000.
2070 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
2080 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
2090 Segment group 50: RTE-RNG
A group of segments specifying the rate per unit and
basis to which the allowance or charge applies, e.g. The
allowance/charge amount is 3 DEM per 10 tons.
2100 RTE, Rate details
A segment specifying the rate per unit and the basis
for calculation.
2110 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
2120 Segment group 51: TAX-MOA
A group of segments specifying tax related information
for the allowance or charge.
2130 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate,
or exemption, related to the allowance or charge.
2140 MOA, Monetary amount
A segment specifying the amount for the allowance or
charge tax.
2150 Segment group 52: TDT-QTY-SG53
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the line item, where this is
different to or not specified within the heading section.
2160 TDT, Details of transport
A segment specifying the mode, means and identification
of the transport for the goods item being ordered, where
this is different to or not specified within the heading
section.
2170 QTY, Quantity
A segment to specify quantities relevant to
transportation, e.g. delivery quantity.
2180 Segment group 53: LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
2190 LOC, Place/location identification
A segment identifying locations relevant to the
transport specified in the TDT segment.
2200 DTM, Date/time/period
A segment identifying the date/time details of
departure and/or arrival of the transported goods for
the specified location.
2210 Segment group 54: SCC-FTX-SG55
A group of segments specifying requested delivery schedules
relating to quantities, frequencies, and dates, required for
the line item, where this is different to or not specified
within the heading section.
2220 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established, e.g. firm or proposed delivery schedule for
a weekly pattern.
2230 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
2240 Segment group 55: QTY-DTM
A group of segments to specify the scheduled quantities,
date/time details of the schedule and where required the
reference of the schedule.
2250 QTY, Quantity
A segment to specify quantities relating to the
schedule and pattern established in the SCC segment,
e.g. delivery quantity.
2260 DTM, Date/time/period
A segment indicating the date/time details relating to
the quantity and schedule details in the SCC/QTY
segments. This segment may be repeated to indicate
date/time ranges, e.g. start and end dates for a
delivery pattern, or delivery window.
4.1.3 Summary section
Information to be provided in the Summary section:
2270 UNS, Section control
A service segment placed before the first user data segment in
the summary section.
2280 MOA, Monetary amount
A segment giving the total amounts for the whole message.
2290 CNT, Control total
A segment by which control totals may be provided by the sender
for checking by the receiver.
2300 Segment group 56: ALC-MOA-ALI
A group of segments to summarize the allowances and charges,
Monetary amounts for the entire quote.
2310 ALC, Allowance or charge
A segment identifying the charge or allowance type to be
summarized.
2320 MOA, Monetary amount
A segment specifying the summary amount for the allowance or
charge.
2330 ALI, Additional information
A segment indicating that allowance or charge specified is
subject to special conditions owing to the origin, customs
preference or commercial factors.
2340 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
AJT Adjustment details
ALC Allowance or charge
ALI Additional information
APR Additional price information
BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DGS Dangerous goods
DLM Delivery limitations
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FII Financial institution information
FTX Free text
GIN Goods identity number
GIR Related identification numbers
HAN Handling instructions
IMD Item description
IRQ Information required
LIN Line item
LOC Place/location identification
MEA Measurements
MKS Market/sales channel information
MOA Monetary amount
NAD Name and address
PAC Package
PAI Payment instructions
X PAT Payment terms basis
PCD Percentage details
PCI Package identification
PGI Product group information
PIA Additional product id
PRI Price details
QTY Quantity
QVR Quantity variances
RCS Requirements and conditions
RFF Reference
RNG Range details
RTE Rate details
SCC Scheduling conditions
TAX Duty/tax/fee details
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 35
0040 PAI Payment instructions C 1
0050 ALI Additional information C 5
0060 IMD Item description C 999
0070 IRQ Information required C 10
0080 FTX Free text C 99
0090 MKS Market/sales channel information C 1
0100 ----- Segment group 1 ------------------ C 9999--------+
0110 RFF Reference M 1 |
0120 DTM Date/time/period C 5-----------+
0130 ----- Segment group 2 ------------------ C 1-----------+
0140 AJT Adjustment details M 1 |
0150 FTX Free text C 5-----------+
0160 ----- Segment group 3 ------------------ C 5-----------+
0170 TAX Duty/tax/fee details M 1 |
0180 MOA Monetary amount C 1 |
0190 LOC Place/location identification C 5-----------+
0200 ----- Segment group 4 ------------------ C 5-----------+
0210 CUX Currencies M 1 |
0220 PCD Percentage details C 5 |
0230 DTM Date/time/period C 5-----------+
0240 ----- Segment group 5 ------------------ C 10----------+
0250 X PAT Payment terms basis M 1 |
0260 DTM Date/time/period C 5 |
0270 PCD Percentage details C 1 |
0280 MOA Monetary amount C 1-----------+
0290 ----- Segment group 6 ------------------ C 10----------+
0300 TOD Terms of delivery or transport M 1 |
0310 LOC Place/location identification C 2-----------+
0320 ----- Segment group 7 ------------------ C 10----------+
0330 EQD Equipment details M 1 |
0340 HAN Handling instructions C 5 |
0350 MEA Measurements C 5 |
0360 FTX Free text C 5-----------+
0370 ----- Segment group 8 ------------------ C 999---------+
0380 RCS Requirements and conditions M 1 |
0390 RFF Reference C 5 |
0400 DTM Date/time/period C 5 |
0410 FTX Free text C 99999-------+
0420 ----- Segment group 9 ------------------ C 25----------+
0430 APR Additional price information M 1 |
0440 PRI Price details C 1 |
0450 QTY Quantity C 2 |
0460 DTM Date/time/period C 1 |
0470 MOA Monetary amount C 2 |
0480 RNG Range details C 2-----------+
0490 ----- Segment group 10 ------------------ C 1-----------+
0500 DLM Delivery limitations M 1 |
0510 MOA Monetary amount C 1 |
0520 DTM Date/time/period C 1-----------+
0530 ----- Segment group 11 ------------------ C 99----------+
0540 NAD Name and address M 1 |
0550 LOC Place/location identification C 99 |
0560 FII Financial institution information C 5 |
|
0570 ----- Segment group 12 ------------------ C 99---------+|
0580 RFF Reference M 1 ||
0590 DTM Date/time/period C 5 ||
0600 LOC Place/location identification C 5----------+|
|
0610 ----- Segment group 13 ------------------ C 5----------+|
0620 DOC Document/message details M 1 ||
0630 DTM Date/time/period C 1----------+|
|
0640 ----- Segment group 14 ------------------ C 5----------+|
0650 CTA Contact information M 1 ||
0660 COM Communication contact C 5----------++
0670 ----- Segment group 15 ------------------ C 10----------+
0680 TDT Details of transport M 1 |
0690 QTY Quantity C 5 |
|
0700 ----- Segment group 16 ------------------ C 10---------+|
0710 LOC Place/location identification M 1 ||
0720 DTM Date/time/period C 5----------++
0730 ----- Segment group 17 ------------------ C 99----------+
0740 PAC Package M 1 |
0750 MEA Measurements C 5 |
|
0760 ----- Segment group 18 ------------------ C 10---------+|
0770 PCI Package identification M 1 ||
0780 RFF Reference C 1 ||
0790 DTM Date/time/period C 5 ||
0800 GIN Goods identity number C 10---------++
0810 ----- Segment group 19 ------------------ C 10----------+
0820 SCC Scheduling conditions M 1 |
0830 FTX Free text C 5 |
|
0840 ----- Segment group 20 ------------------ C 10---------+|
0850 QTY Quantity M 1 ||
0860 DTM Date/time/period C 5----------++
0870 ----- Segment group 21 ------------------ C 99----------+
0880 ALC Allowance or charge M 1 |
0890 ALI Additional information C 5 |
0900 DTM Date/time/period C 5 |
|
0910 ----- Segment group 22 ------------------ C 1----------+|
0920 QTY Quantity M 1 ||
0930 RNG Range details C 1----------+|
|
0940 ----- Segment group 23 ------------------ C 1----------+|
0950 PCD Percentage details M 1 ||
0960 RNG Range details C 1----------+|
|
0970 ----- Segment group 24 ------------------ C 2----------+|
0980 MOA Monetary amount M 1 ||
0990 RNG Range details C 1----------+|
|
1000 ----- Segment group 25 ------------------ C 1----------+|
1010 RTE Rate details M 1 ||
1020 RNG Range details C 1----------+|
|
1030 ----- Segment group 26 ------------------ C 5----------+|
1040 TAX Duty/tax/fee details M 1 ||
1050 MOA Monetary amount C 1----------++
DETAIL SECTION
1060 ----- Segment group 27 ------------------ M 200000------+
1070 LIN Line item M 1 |
1080 PIA Additional product id C 25 |
1090 IMD Item description C 99 |
1100 MEA Measurements C 5 |
1110 QTY Quantity C 99 |
1120 PCD Percentage details C 1 |
1130 ALI Additional information C 5 |
1140 DTM Date/time/period C 35 |
1150 GIN Goods identity number C 1000 |
1160 GIR Related identification numbers C 1000 |
1170 QVR Quantity variances C 1 |
1180 FTX Free text C 99 |
1190 DGS Dangerous goods C 1 |
1200 PAI Payment instructions C 1 |
1210 DOC Document/message details C 99 |
1220 PGI Product group information C 1 |
|
1230 ----- Segment group 28 ------------------ C 999--------+|
1240 CCI Characteristic/class id M 1 ||
1250 CAV Characteristic value C 10 ||
1260 MEA Measurements C 10---------+|
|
1270 ----- Segment group 29 ------------------ C 100--------+|
1280 MOA Monetary amount M 1 ||
1290 QTY Quantity C 2 ||
1300 IMD Item description C 1 ||
1310 CUX Currencies C 1 ||
1320 DTM Date/time/period C 2----------+|
|
1330 ----- Segment group 30 ------------------ C 1----------+|
1340 AJT Adjustment details M 1 ||
1350 FTX Free text C 5----------+|
|
1360 ----- Segment group 31 ------------------ C 99---------+|
1370 PRI Price details M 1 ||
1380 APR Additional price information C 1 ||
1390 RNG Range details C 1 ||
1400 CUX Currencies C 5 ||
1410 DTM Date/time/period C 5----------+|
|
1420 ----- Segment group 32 ------------------ C 9999-------+|
1430 RFF Reference M 1 ||
1440 DTM Date/time/period C 5----------+|
|
1450 ----- Segment group 33 ------------------ C 100--------+|
1460 LOC Place/location identification M 1 ||
1470 QTY Quantity C 1 ||
1480 DTM Date/time/period C 5----------+|
|
1490 ----- Segment group 34 ------------------ C 10---------+|
1500 TAX Duty/tax/fee details M 1 ||
1510 MOA Monetary amount C 1 ||
1520 LOC Place/location identification C 5----------+|
|
1530 ----- Segment group 35 ------------------ C 5----------+|
1540 TOD Terms of delivery or transport M 1 ||
1550 LOC Place/location identification C 2----------+|
|
1560 ----- Segment group 36 ------------------ C 10---------+|
1570 EQD Equipment details M 1 ||
1580 HAN Handling instructions C 5 ||
1590 MEA Measurements C 5 ||
1600 FTX Free text C 5----------+|
|
1610 ----- Segment group 37 ------------------ C 999--------+|
1620 RCS Requirements and conditions M 1 ||
1630 RFF Reference C 5 ||
1640 DTM Date/time/period C 5 ||
1650 FTX Free text C 99999------+|
|
1660 ----- Segment group 38 ------------------ C 10---------+|
1670 X PAT Payment terms basis M 1 ||
1680 DTM Date/time/period C 5 ||
1690 PCD Percentage details C 1 ||
1700 MOA Monetary amount C 1----------+|
|
1710 ----- Segment group 39 ------------------ C 99---------+|
1720 PAC Package M 1 ||
1730 MEA Measurements C 5 ||
1740 QTY Quantity C 5 ||
1750 DTM Date/time/period C 5 ||
||
1760 ----- Segment group 40 ------------------ C 5---------+||
1770 RFF Reference M 1 |||
1780 DTM Date/time/period C 5---------+||
||
1790 ----- Segment group 41 ------------------ C 10--------+||
1800 PCI Package identification M 1 |||
1810 RFF Reference C 1 |||
1820 DTM Date/time/period C 5 |||
1830 GIN Goods identity number C 10--------++|
|
1840 ----- Segment group 42 ------------------ C 999--------+|
1850 NAD Name and address M 1 ||
1860 LOC Place/location identification C 5 ||
||
1870 ----- Segment group 43 ------------------ C 99--------+||
1880 RFF Reference M 1 |||
1890 DTM Date/time/period C 5---------+||
||
1900 ----- Segment group 44 ------------------ C 5---------+||
1910 DOC Document/message details M 1 |||
1920 DTM Date/time/period C 5---------+||
||
1930 ----- Segment group 45 ------------------ C 5---------+||
1940 CTA Contact information M 1 |||
1950 COM Communication contact C 5---------++|
|
1960 ----- Segment group 46 ------------------ C 99---------+|
1970 ALC Allowance or charge M 1 ||
1980 ALI Additional information C 5 ||
1990 DTM Date/time/period C 5 ||
||
2000 ----- Segment group 47 ------------------ C 10--------+||
2010 QTY Quantity M 1 |||
2020 RNG Range details C 1---------+||
||
2030 ----- Segment group 48 ------------------ C 10--------+||
2040 PCD Percentage details M 1 |||
2050 RNG Range details C 1---------+||
||
2060 ----- Segment group 49 ------------------ C 10--------+||
2070 MOA Monetary amount M 1 |||
2080 RNG Range details C 1---------+||
||
2090 ----- Segment group 50 ------------------ C 10--------+||
2100 RTE Rate details M 1 |||
2110 RNG Range details C 1---------+||
||
2120 ----- Segment group 51 ------------------ C 5---------+||
2130 TAX Duty/tax/fee details M 1 |||
2140 MOA Monetary amount C 1---------++|
|
2150 ----- Segment group 52 ------------------ C 10---------+|
2160 TDT Details of transport M 1 ||
2170 QTY Quantity C 5 ||
||
2180 ----- Segment group 53 ------------------ C 10--------+||
2190 LOC Place/location identification M 1 |||
2200 DTM Date/time/period C 5---------++|
|
2210 ----- Segment group 54 ------------------ C 100--------+|
2220 SCC Scheduling conditions M 1 ||
2230 FTX Free text C 5 ||
||
2240 ----- Segment group 55 ------------------ C 10--------+||
2250 QTY Quantity M 1 |||
2260 DTM Date/time/period C 5---------+++
SUMMARY SECTION
2270 UNS Section control M 1
2280 MOA Monetary amount C 15
2290 CNT Control total C 10
2300 ----- Segment group 56 ------------------ C 10----------+
2310 ALC Allowance or charge M 1 |
2320 MOA Monetary amount M 1 |
2330 ALI Additional information C 1-----------+
2340 UNT Message trailer M 1
Copyright United Nations, all rights reserved
UN Economic Commission for Europe
Palais des Nations, CH-1211 Geneva 10, Switzerland
Tel: +41-22 917 2016 Fax: +41-22 917 0037 E-mail: TradeMaster@unece.org
UN/EDIFACT Directories