United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : RECADV
Version : D
Release : 01C
Contr. Agency: UN
Revision : 6
Date : 2001-11-07
SOURCE: D1 Materials Management (SWG)
CONTENTS
Receiving advice message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Receiving
advice message (RECADV) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
This message is to address the business needs related to the
goods receipt. This message is used to report the physical
receipt of goods. The message allows for the reporting of
discrepancies in products, quantities, terms, packages, etc.
The message may contain only the information that the received
consignment is completely in line with the consignment
information given in the Despatch advice message. In case there
is no detail to be provided.
The message may inform about the discrepancies:
- between the received consignment and consignment information
given in the Despatch advice message.
- between the received goods and the ordered goods in the
ORDERS, DELFOR or DELJIT information.
1.2 Field of application
The Receiving advice message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
The message is initiated by the party which received the goods.
The message relates to a single or to multiple receiving
points. It may cover a number of different items or packages.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'ccyymmdd'/'hhmm' unless all parties involved in the
transaction agree that there is a functional requirement for an
alternative format.
Periods should be specified as whole numbers representing the
required period as indicated in the format qualifier (weeks,
months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Care must be taken to avoid the conflicting use of qualifiers.
Free text information within the message should be avoided as
this inhibits automatic processing.
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Receiving advice message is
RECADV.
Note: Receiving advice messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 RECADV
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment for unique identification of the Receiving advice
message, name and its number.
0030 DTM, Date/time/period
Date/time/period related to the whole message.
0040 ALI, Additional information
A segment indicating that the message is subject to special
conditions owing to origin or commercial factors.
0050 CUX, Currencies
A segment to specify currencies and relevant details for the
rate of exchange.
0060 FTX, Free text
A segment to provide a clear or coded textual description of a
reception rejection.
0070 Segment group 1: RFF-DTM-GEI-MOA-ALC
A group of segments giving references where necessary, dates
relating to the whole message, e.g. despatch advice, contract
number, accounting citations, monetary amounts and
allowance/charge information.
0080 RFF, Reference
A segment for referencing documents relating to the whole
Receiving advice message, e.g. despatch advice, purchase
orders, delivery instructions. If the RECADV refers to a
prior message, this message has to be referenced.
0090 DTM, Date/time/period
Date or date and time as applied to the referred document.
0100 GEI, Processing information
A segment identifying the components of an accounting
citation.
0110 MOA, Monetary amount
A segment providing a monetary amount related to an
associated accounting citation.
0120 ALC, Allowance or charge
A segment identifying the purpose of the accounting citation
and indicating whether it is an allowance or a charge.
0130 Segment group 2: DOC-SG3
A group of segments identifying the discrepancies with the
documentary requirements relating to the whole consignment.
0140 DOC, Document/message details
A segment identifying documents where a discrepancy occurs.
0150 Segment group 3: CDI-INP
A group of segments to report the physical or logical state
of the document upon receipt and to give the appropriate
instructions if needed.
0160 CDI, Physical or logical state
A segment to report the logical state of the document
upon receipt, e.g. required document not received or
incorrect.
0170 INP, Parties and instruction
A segment to give instructions to correct the discrepancy
reflected by CDI segment, e.g. send again.
0180 Segment group 4: NAD-LOC-SG5-SG6
A group of segments identifying names, addresses and locations,
relevant to the whole Receiving advice.
0190 NAD, Name and address
A segment for identifying names and addresses and their
functions relevant for the whole Receiving advice.
Identification of at least the recipient of the goods is
mandatory. It is recommended that where possible only the
coded form of the party ID should be specified.
0200 LOC, Place/location identification
A segment indicating more details regarding specific places
or locations related to the party specified in the NAD
segment, e.g. internal site and, or building number.
0210 Segment group 5: RFF-DTM
A group of segments giving references only relevant to the
specified party rather than the whole message.
0220 RFF, Reference
A segment for referencing documents relating to the party
specified by the NAD segment.
0230 DTM, Date/time/period
A segment for date or date and time as related to the
referred document.
0240 Segment group 6: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the NAD
segment.
0250 CTA, Contact information
A segment to identify person, function, department to
whom communication should be directed.
0260 COM, Communication contact
A segment to identify communication types and numbers for
person, function, department identified in CTA.
0270 Segment group 7: TOD-SG8-SG9
A group of segments to report on discrepancies on terms of
deliveries.
0280 TOD, Terms of delivery or transport
A segment to indicate the terms of delivery.
0290 Segment group 8: CDI-INP
A group of segments to report on the discrepancy and to give
the appropriate instructions, if needed.
0300 CDI, Physical or logical state
A segment to report a discrepancy on the terms of
delivery upon receipt.
0310 INP, Parties and instruction
A segment to give instructions to correct the discrepancy
reflected by CDI segment.
0320 Segment group 9: LOC-CDI
A group of segments to report discrepancy on locations
related to terms of delivery.
0330 LOC, Place/location identification
A segment indicating locations relevant to the TOD
segment.
0340 CDI, Physical or logical state
A segment to report discrepancy on locations.
0350 Segment group 10: TDT-DTM-CDI
A group of segments specifying details of the mode and means of
transport, the date or date and time of arrival, if a
discrepancy has occurred or if required by the recipient of the
message for further identification.
0360 TDT, Details of transport
A segment specifying the carriage, and the mode and means of
transport of the goods arrived.
0370 DTM, Date/time/period
A segment giving the date or date and time information of
the identified means of transport.
0380 CDI, Physical or logical state
A segment to report the state of the mode and means of
transport.
0390 Segment group 11: EQD-SG12-SG13-SG14
A group of segments identifying equipment with which a problem
has occurred or if required by the recipient of the message for
further identification.
0400 EQD, Equipment details
A segment to identify the specific equipment item.
0410 Segment group 12: CDI-INP
A segment group to report on the physical state of the
identified equipment upon receipt and to give the
appropriate instructions if needed.
0420 CDI, Physical or logical state
A segment to report the physical state of the equipment
upon receipt, e.g. damaged, missing.
0430 INP, Parties and instruction
A segment to give instructions, e.g. pick up.
0440 Segment group 13: SEL-CDI
A group of segments identifying the seal number and
reporting anomalies.
0450 SEL, Seal number
A segment specifying a seal number.
0460 CDI, Physical or logical state
A segment identifying the anomaly reported.
0470 Segment group 14: EQA-SG15
A group of segments identifying attached equipment with
which a problem has occurred or if required by the recipient
of the message for further identification.
0480 EQA, Attached equipment
A segment identifying equipment attached to the equipment
identified in the EQD segment.
0490 Segment group 15: CDI-INP
A segment group to report the physical state of the
identified attached equipment upon receipt and to give
the appropriate instructions if needed.
0500 CDI, Physical or logical state
A segment to report the physical state of the attached
equipment upon receipt, e.g. damaged, missing.
0510 INP, Parties and instruction
A segment to give instruction, e.g. pick up.
0520 Segment group 16: CPS-SG17-SG22
A group of segments providing details of all packages and/or
individual items as received. This segment group provides the
capability to give the top-down hierarchical relationship of
the package levels.
0530 CPS, Consignment packing sequence
A segment identifying the sequence in which packing of the
consignment is presented, e.g. a pallet loaded with boxes.
0540 Segment group 17: PAC-QVR-SG18
A group of segments identifying packaging, quantities and
marks and numbers.
0550 PAC, Package
A segment specifying the number and type of packages or
physical units and the physical type of packaging of the
arrived goods.
0560 QVR, Quantity variances
A segment identifying quantity variances between the
number of units received (as specified in the PAC
segment) and the number of units expected or planned.
0570 Segment group 18: PCI-RFF-SG19-SG20
A group of segments specifying markings and labels and,
if required, related anomalies.
0580 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the
PAC segment.
0590 RFF, Reference
A segment for referencing the package identification,
e.g. master local number.
0600 Segment group 19: CDI-INP
A group of segments to report the physical state of
the package upon receipt and to give the appropriate
instructions if needed.
0610 CDI, Physical or logical state
A segment to report the physical state of the
related package, e.g. damaged, missing.
0620 INP, Parties and instruction
A segment to give instructions, e.g. replace.
0630 Segment group 20: GIN-SG21
A group of segments giving package identification
numbers and if required the related anomalies.
0640 GIN, Goods identity number
A segment providing identity numbers applied to
packages being received or missing.
0650 Segment group 21: CDI-INP
A group of segments to report the physical state of
the identified package upon receipt and to give the
appropriate instructions if needed.
0660 CDI, Physical or logical state
A segment to report the physical state of the
identified package upon receipt, e.g. damaged,
missing.
0670 INP, Parties and instruction
A segment to give instructions, e.g. replace.
0680 Segment group 22: LIN-PIA-IMD-QTY-QVR-DTM-PRI-FTX-NAD-SG23-
SG24-SG26-SG28-SG29
A group of segments providing details of the product or
service received.
0690 LIN, Line item
A segment identifying the product or service received.
0700 PIA, Additional product id
A segment providing additional product or service
identification.
0710 IMD, Item description
A segment describing the product or service received.
This segment should be used for a product or service that
cannot be identified by a product code or article number.
0720 QTY, Quantity
A segment to give quantity information about the product
specified in the LIN, PIA or IMD segment.
0730 QVR, Quantity variances
A segment identifying quantity variances between quantity
per item and quantity per item expected or planned.
0740 DTM, Date/time/period
A segment providing date or date and time information
relevant for the delivery of product.
0750 PRI, Price details
A segment to provide price information related to the
current line item.
0760 FTX, Free text
A segment to provide a clear or coded textual description
of a reception rejection.
0770 NAD, Name and address
A segment to provide party information related to the
line item.
0780 Segment group 23: CDI-INP
A group of segments to report the physical state of the
product given in the LIN or IMD segment upon receipt and
to give the appropriate instructions if needed.
0790 CDI, Physical or logical state
A segment to report the physical state of the product
upon receipt e.g. wrong colour.
0800 INP, Parties and instruction
A segment to give instructions, e.g. replace.
0810 Segment group 24: DOC-SG25
A group of segments identifying the discrepancies with
the documentary requirements relating to line item.
0820 DOC, Document/message details
A segment identifying documents where a discrepancy
occurs.
0830 Segment group 25: CDI-INP
A group of segments to report the physical or logical
state of the document upon receipt and to give the
appropriate instructions if needed.
0840 CDI, Physical or logical state
A segment to report the physical or logical state
of the document upon receipt, e.g. required
documents not received or incorrect.
0850 INP, Parties and instruction
A segment to give instructions, e.g. send again.
0860 Segment group 26: GIN-SG27
A group of segments giving goods identification numbers
and if required the related anomalies.
0870 GIN, Goods identity number
A segment providing identity numbers of goods being
received or missing.
0880 Segment group 27: CDI-INP
A group of segments to report the physical state of
the identified goods at receipt and to give the
appropriate instructions, if needed.
0890 CDI, Physical or logical state
A segment to report the receiving conditions for
the identified goods, e.g. missing, damaged.
0900 INP, Parties and instruction
A segment to give instructions , e.g. replace.
0910 Segment group 28: RFF-DTM-GEI-MOA-ALC
A group of segments giving references, dates, accounting
citations, monetary amounts and allowance/charge
information relevant to the line item.
0920 RFF, Reference
A segment for referencing documents relating to the
line item specified by the LIN or IMD segment.
0930 DTM, Date/time/period
A segment for date or date and time as related to the
referred document.
0940 GEI, Processing information
A segment identifying the components of an accounting
citation.
0950 MOA, Monetary amount
A segment providing a monetary amount related to an
associated accounting citation.
0960 ALC, Allowance or charge
A segment identifying the purpose of the accounting
citation and indicating whether it is an allowance or
a charge.
0970 Segment group 29: PCI-QTY-QVR-SG30-SG31
A group of segments identifying one specific package or a
number of packages, the marks and numbers, quantities and
receiving conditions.
0980 PCI, Package identification
A segment specifying marking and labels used on
identified package(s).
0990 QTY, Quantity
A segment to specify the quantity per package.
1000 QVR, Quantity variances
A segment identifying quantity variances between
quantity per package received and quantity per package
expected or planned.
1010 Segment group 30: CDI-INP
A group of segments to report the physical state of
the package upon receipt and to give the appropriate
instructions, if needed.
1020 CDI, Physical or logical state
A segment to report the physical state of the
package, e.g. missing, damaged.
1030 INP, Parties and instruction
A segment to give instructions, e.g. replace.
1040 Segment group 31: GIN-SG32
A group of segments giving package identification
numbers and if required the related anomalies.
1050 GIN, Goods identity number
A segment providing identity numbers of packages
received or missing.
1060 Segment group 32: CDI-INP
A group of segments to report the physical state of
the identified packages upon receipt and to give
the appropriate instructions, if needed.
1070 CDI, Physical or logical state
A segment to report the physical state of the
identified packages , e.g. missing, damaged.
1080 INP, Parties and instruction
A segment to give instructions, e.g. replace.
1090 CNT, Control total
A segment by which control total may be provided by sender for
checking by the receiver.
1100 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
ALC Allowance or charge
ALI Additional information
BGM Beginning of message
CDI Physical or logical state
CNT Control total
COM Communication contact
CPS Consignment packing sequence
CTA Contact information
CUX Currencies
DOC Document/message details
DTM Date/time/period
EQA Attached equipment
EQD Equipment details
FTX Free text
GEI Processing information
GIN Goods identity number
IMD Item description
INP Parties and instruction
LIN Line item
LOC Place/location identification
MOA Monetary amount
NAD Name and address
PAC Package
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
QVR Quantity variances
RFF Reference
SEL Seal number
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 10
0040 ALI Additional information C 5
0050 CUX Currencies C 9
0060 FTX Free text C 99
0070 ----- Segment group 1 ------------------ C 10----------+
0080 RFF Reference M 1 |
0090 DTM Date/time/period C 1 |
0100 GEI Processing information C 99 |
0110 MOA Monetary amount C 99 |
0120 ALC Allowance or charge C 1-----------+
0130 ----- Segment group 2 ------------------ C 10----------+
0140 DOC Document/message details M 1 |
|
0150 ----- Segment group 3 ------------------ C 10---------+|
0160 CDI Physical or logical state M 1 ||
0170 INP Parties and instruction C 5----------++
0180 ----- Segment group 4 ------------------ M 99----------+
0190 NAD Name and address M 1 |
0200 LOC Place/location identification C 10 |
|
0210 ----- Segment group 5 ------------------ C 10---------+|
0220 RFF Reference M 1 ||
0230 DTM Date/time/period C 1----------+|
|
0240 ----- Segment group 6 ------------------ C 10---------+|
0250 CTA Contact information M 1 ||
0260 COM Communication contact C 5----------++
0270 ----- Segment group 7 ------------------ C 10----------+
0280 TOD Terms of delivery or transport M 1 |
|
0290 ----- Segment group 8 ------------------ C 10---------+|
0300 CDI Physical or logical state M 1 ||
0310 INP Parties and instruction C 5----------+|
|
0320 ----- Segment group 9 ------------------ C 10---------+|
0330 LOC Place/location identification M 1 ||
0340 CDI Physical or logical state C 10---------++
0350 ----- Segment group 10 ------------------ C 10----------+
0360 TDT Details of transport M 1 |
0370 DTM Date/time/period C 10 |
0380 CDI Physical or logical state C 20----------+
0390 ----- Segment group 11 ------------------ C 9999--------+
0400 EQD Equipment details M 1 |
|
0410 ----- Segment group 12 ------------------ C 10---------+|
0420 CDI Physical or logical state M 1 ||
0430 INP Parties and instruction C 5----------+|
|
0440 ----- Segment group 13 ------------------ C 25---------+|
0450 SEL Seal number M 1 ||
0460 CDI Physical or logical state M 10---------+|
|
0470 ----- Segment group 14 ------------------ C 10---------+|
0480 EQA Attached equipment M 1 ||
||
0490 ----- Segment group 15 ------------------ C 10--------+||
0500 CDI Physical or logical state M 1 |||
0510 INP Parties and instruction C 5---------+++
0520 ----- Segment group 16 ------------------ C 9999--------+
0530 CPS Consignment packing sequence M 1 |
|
0540 ----- Segment group 17 ------------------ C 9999-------+|
0550 PAC Package M 1 ||
0560 QVR Quantity variances C 1 ||
||
0570 ----- Segment group 18 ------------------ C 999-------+||
0580 PCI Package identification M 1 |||
0590 RFF Reference C 1 |||
|||
0600 ----- Segment group 19 ------------------ C 10-------+|||
0610 CDI Physical or logical state M 1 ||||
0620 INP Parties and instruction C 5--------+|||
|||
0630 ----- Segment group 20 ------------------ C 999------+|||
0640 GIN Goods identity number M 1 ||||
||||
0650 ----- Segment group 21 ------------------ C 10------+||||
0660 CDI Physical or logical state M 1 |||||
0670 INP Parties and instruction C 5-------++++|
|
0680 ----- Segment group 22 ------------------ C 9999-------+|
0690 LIN Line item M 1 ||
0700 PIA Additional product id C 10 ||
0710 IMD Item description C 25 ||
0720 QTY Quantity C 10 ||
0730 QVR Quantity variances C 10 ||
0740 DTM Date/time/period C 5 ||
0750 PRI Price details C 1 ||
0760 FTX Free text C 99 ||
0770 NAD Name and address C 99 ||
||
0780 ----- Segment group 23 ------------------ C 10--------+||
0790 CDI Physical or logical state M 1 |||
0800 INP Parties and instruction C 5---------+||
||
0810 ----- Segment group 24 ------------------ C 10--------+||
0820 DOC Document/message details M 1 |||
|||
0830 ----- Segment group 25 ------------------ C 10-------+|||
0840 CDI Physical or logical state M 1 ||||
0850 INP Parties and instruction C 5--------++||
||
0860 ----- Segment group 26 ------------------ C 99--------+||
0870 GIN Goods identity number M 1 |||
|||
0880 ----- Segment group 27 ------------------ C 10-------+|||
0890 CDI Physical or logical state M 1 ||||
0900 INP Parties and instruction C 5--------++||
||
0910 ----- Segment group 28 ------------------ C 10--------+||
0920 RFF Reference M 1 |||
0930 DTM Date/time/period C 1 |||
0940 GEI Processing information C 99 |||
0950 MOA Monetary amount C 99 |||
0960 ALC Allowance or charge C 1---------+||
||
0970 ----- Segment group 29 ------------------ C 9999------+||
0980 PCI Package identification M 1 |||
0990 QTY Quantity C 1 |||
1000 QVR Quantity variances C 1 |||
|||
1010 ----- Segment group 30 ------------------ C 10-------+|||
1020 CDI Physical or logical state M 1 ||||
1030 INP Parties and instruction C 5--------+|||
|||
1040 ----- Segment group 31 ------------------ C 10-------+|||
1050 GIN Goods identity number M 1 ||||
||||
1060 ----- Segment group 32 ------------------ C 10------+||||
1070 CDI Physical or logical state M 1 |||||
1080 INP Parties and instruction C 5-------+++++
1090 CNT Control total C 1
1100 UNT Message trailer M 1
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UN Economic Commission for Europe
Palais des Nations, CH-1211 Geneva 10, Switzerland
Tel: +41-22 917 2016 Fax: +41-22 917 0037 E-mail: TradeMaster@unece.org
UN/EDIFACT Directories