United Nations Directories  for Electronic Data Interchange for
Administration, Commerce and Transport



UN/EDIFACT






                                           Message Type : RECADV
                                           Version      : D
                                           Release      : 01C
                                           Contr. Agency: UN

                                           Revision     : 6
                                           Date         : 2001-11-07






SOURCE: D1 Materials Management (SWG)



                               CONTENTS

                       Receiving advice message

0.     INTRODUCTION

1.     SCOPE

       1.1   Functional definition

       1.2   Field of application

       1.3   Principles

2.     REFERENCES

3.     TERMS AND DEFINITIONS

       3.1   Standard terms and definitions

4.     MESSAGE DEFINITION

       4.1   Segment clarification

       4.2   Segment index (alphabetical sequence by tag)

       4.3   Message structure
             4.3.1 Segment table













----------------------------------------------------------------------
For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
----------------------------------------------------------------------



0.     INTRODUCTION

       This specification provides the definition of the Receiving
       advice message (RECADV) to be used in Electronic Data
       Interchange (EDI) between trading partners involved in
       administration, commerce and transport.

1.     SCOPE

1.1    Functional definition

       This message is to address the business needs related to the
       goods receipt. This message is used to report the physical
       receipt of goods. The message allows for the reporting of
       discrepancies in products, quantities, terms, packages, etc.
       
       The message may contain only the information that the received
       consignment is completely in line with the consignment
       information given in the Despatch advice message. In case there
       is no detail to be provided.
       
       The message may inform about the discrepancies:
       - between the received consignment and consignment information
       given in the Despatch advice message.
       - between the received goods and the ordered goods in the
       ORDERS, DELFOR or DELJIT information.

1.2    Field of application

       The Receiving advice message may be used for both national and
       international applications. It is based on universal practice
       related to administration, commerce and transport, and is not
       dependent on the type of business or industry.

1.3    Principles

       The message is initiated by the party which received the goods.
       The message relates to a single or to multiple receiving
       points. It may cover a number of different items or packages.

2.     REFERENCES

       See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
       Introduction, Section 1.

3.     TERMS AND DEFINITIONS

3.1    Standard terms and definitions

       See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
       Introduction, Section 2.

4.     MESSAGE DEFINITION

4.1    Segment clarification

       This section should be read in conjunction with the segment
       table which indicates mandatory, conditional and repeating
       requirements.
       
       The following guidelines and principles apply to the whole
       message and are intended to facilitate the understanding and
       implementation of the message:
       
       All specified dates/times should be in the format
       'ccyymmdd'/'hhmm' unless all parties involved in the
       transaction agree that there is a functional requirement for an
       alternative format.
       Periods should be specified as whole numbers representing the
       required period as indicated in the format qualifier (weeks,
       months, etc.)
       
       Where a choice of code or text is given only the code element
       should be used wherever possible.
       
       Care must be taken to avoid the conflicting use of qualifiers.
       
       Free text information within the message should be avoided as
       this inhibits automatic processing.

0010   UNH, Message header
       A service segment starting and uniquely identifying a message.
       The message type code for the Receiving advice message is
       RECADV.

       Note: Receiving advice messages conforming to this document
       must contain the following data in segment UNH, composite S009:

       Data element  0065 RECADV
                     0052 D
                     0054 01C
                     0051 UN

0020   BGM, Beginning of message
       A segment for unique identification of the Receiving advice
       message, name and its number.

0030   DTM, Date/time/period
       Date/time/period related to the whole message.

0040   ALI, Additional information
       A segment indicating that the message is subject to special
       conditions owing to origin or commercial factors.

0050   CUX, Currencies
       A segment to specify currencies and relevant details for the
       rate of exchange.

0060   FTX, Free text
       A segment to provide a clear or coded textual description of a
       reception rejection.


0070   Segment group 1:  RFF-DTM-GEI-MOA-ALC
       A group of segments giving references where necessary, dates
       relating to the whole message, e.g. despatch advice, contract
       number, accounting citations, monetary amounts and
       allowance/charge information.

0080      RFF, Reference
          A segment for referencing documents relating to the whole
          Receiving advice message, e.g. despatch advice, purchase
          orders, delivery instructions. If the RECADV refers to a
          prior message, this message has to be referenced.

0090      DTM, Date/time/period
          Date or date and time as applied to the referred document.

0100      GEI, Processing information
          A segment identifying the components of an accounting
          citation.

0110      MOA, Monetary amount
          A segment providing a monetary amount related to an
          associated accounting citation.

0120      ALC, Allowance or charge
          A segment identifying the purpose of the accounting citation
          and indicating whether it is an allowance or a charge.


0130   Segment group 2:  DOC-SG3
       A group of segments identifying the discrepancies with the
       documentary requirements relating to the whole consignment.

0140      DOC, Document/message details
          A segment identifying documents where a discrepancy occurs.


0150      Segment group 3:  CDI-INP
          A group of segments to report the physical or logical state
          of the document upon receipt and to give the appropriate
          instructions if needed.

0160         CDI, Physical or logical state
             A segment to report the logical state of the document
             upon receipt, e.g. required document not received or
             incorrect.

0170         INP, Parties and instruction
             A segment to give instructions to correct the discrepancy
             reflected by CDI segment, e.g. send again.


0180   Segment group 4:  NAD-LOC-SG5-SG6
       A group of segments identifying names, addresses and locations,
       relevant to the whole Receiving advice.

0190      NAD, Name and address
          A segment for identifying names and addresses and their
          functions relevant for the whole Receiving advice.
          Identification of at least the recipient of the goods is
          mandatory. It is recommended that where possible only the
          coded form of the party ID should be specified.

0200      LOC, Place/location identification
          A segment indicating more details regarding specific places
          or locations related to the party specified in the NAD
          segment, e.g. internal site and, or building number.


0210      Segment group 5:  RFF-DTM
          A group of segments giving references only relevant to the
          specified party rather than the whole message.

0220         RFF, Reference
             A segment for referencing documents relating to the party
             specified by the NAD segment.

0230         DTM, Date/time/period
             A segment for date or date and time as related to the
             referred document.


0240      Segment group 6:  CTA-COM
          A group of segments giving contact details of the specific
          person or department within the party identified in the NAD
          segment.

0250         CTA, Contact information
             A segment to identify person, function, department to
             whom communication should be directed.

0260         COM, Communication contact
             A segment to identify communication types and numbers for
             person, function, department identified in CTA.


0270   Segment group 7:  TOD-SG8-SG9
       A group of segments to report on discrepancies on terms of
       deliveries.

0280      TOD, Terms of delivery or transport
          A segment to indicate the terms of delivery.


0290      Segment group 8:  CDI-INP
          A group of segments to report on the discrepancy and to give
          the appropriate instructions, if needed.

0300         CDI, Physical or logical state
             A segment to report a discrepancy on the terms of
             delivery upon receipt.

0310         INP, Parties and instruction
             A segment to give instructions to correct the discrepancy
             reflected by CDI segment.


0320      Segment group 9:  LOC-CDI
          A group of segments to report discrepancy on locations
          related to terms of delivery.

0330         LOC, Place/location identification
             A segment indicating locations relevant to the TOD
             segment.

0340         CDI, Physical or logical state
             A segment to report discrepancy on locations.


0350   Segment group 10: TDT-DTM-CDI
       A group of segments specifying details of the mode and means of
       transport, the date or date and time of arrival, if a
       discrepancy has occurred or if required by the recipient of the
       message for further identification.

0360      TDT, Details of transport
          A segment specifying the carriage, and the mode and means of
          transport of the goods arrived.

0370      DTM, Date/time/period
          A segment giving the date or date and time information of
          the identified means of transport.

0380      CDI, Physical or logical state
          A segment to report the state of the mode and means of
          transport.


0390   Segment group 11: EQD-SG12-SG13-SG14
       A group of segments identifying equipment with which a problem
       has occurred or if required by the recipient of the message for
       further identification.

0400      EQD, Equipment details
          A segment to identify the specific equipment item.


0410      Segment group 12: CDI-INP
          A segment group to report on the physical state of the
          identified equipment upon receipt and to give the
          appropriate instructions if needed.

0420         CDI, Physical or logical state
             A segment to report the physical state of the equipment
             upon receipt, e.g. damaged, missing.

0430         INP, Parties and instruction
             A segment to give instructions, e.g. pick up.


0440      Segment group 13: SEL-CDI
          A group of segments identifying the seal number and
          reporting anomalies.

0450         SEL, Seal number
             A segment specifying a seal number.

0460         CDI, Physical or logical state
             A segment identifying the anomaly reported.


0470      Segment group 14: EQA-SG15
          A group of segments identifying attached equipment with
          which a problem has occurred or if required by the recipient
          of the message for further identification.

0480         EQA, Attached equipment
             A segment identifying equipment attached to the equipment
             identified in the EQD segment.


0490         Segment group 15: CDI-INP
             A segment group to report the physical state of the
             identified attached equipment upon receipt and to give
             the appropriate instructions if needed.

0500            CDI, Physical or logical state
                A segment to report the physical state of the attached
                equipment upon receipt, e.g. damaged, missing.

0510            INP, Parties and instruction
                A segment to give instruction, e.g. pick up.


0520   Segment group 16: CPS-SG17-SG22
       A group of segments providing details of all packages and/or
       individual items as received. This segment group provides the
       capability to give the top-down hierarchical relationship of
       the package levels.

0530      CPS, Consignment packing sequence
          A segment identifying the sequence in which packing of the
          consignment is presented, e.g. a pallet loaded with boxes.


0540      Segment group 17: PAC-QVR-SG18
          A group of segments identifying packaging, quantities and
          marks and numbers.

0550         PAC, Package
             A segment specifying the number and type of packages or
             physical units and the physical type of packaging of the
             arrived goods.

0560         QVR, Quantity variances
             A segment identifying quantity variances between the
             number of units received (as specified in the PAC
             segment) and the number of units expected or planned.


0570         Segment group 18: PCI-RFF-SG19-SG20
             A group of segments specifying markings and labels and,
             if required, related anomalies.

0580            PCI, Package identification
                A segment specifying markings and labels used on
                individual physical units (packages) described in the
                PAC segment.

0590            RFF, Reference
                A segment for referencing the package identification,
                e.g. master local number.


0600            Segment group 19: CDI-INP
                A group of segments to report the physical state of
                the package upon receipt and to give the appropriate
                instructions if needed.

0610               CDI, Physical or logical state
                   A segment to report the physical state of the
                   related package, e.g. damaged, missing.

0620               INP, Parties and instruction
                   A segment to give instructions, e.g. replace.


0630            Segment group 20: GIN-SG21
                A group of segments giving package identification
                numbers and if required the related anomalies.

0640               GIN, Goods identity number
                   A segment providing identity numbers applied to
                   packages being received or missing.


0650               Segment group 21: CDI-INP
                   A group of segments to report the physical state of
                   the identified package upon receipt and to give the
                   appropriate instructions if needed.

0660                  CDI, Physical or logical state
                      A segment to report the physical state of the
                      identified package upon receipt, e.g. damaged,
                      missing.

0670                  INP, Parties and instruction
                      A segment to give instructions, e.g. replace.


0680      Segment group 22: LIN-PIA-IMD-QTY-QVR-DTM-PRI-FTX-NAD-SG23-
                            SG24-SG26-SG28-SG29
          A group of segments providing details of the product or
          service received.

0690         LIN, Line item
             A segment identifying the product or service received.

0700         PIA, Additional product id
             A segment providing additional product or service
             identification.

0710         IMD, Item description
             A segment describing the product or service received.
             This segment should be used for a product or service that
             cannot be identified by a product code or article number.

0720         QTY, Quantity
             A segment to give quantity information about the product
             specified in the LIN, PIA or IMD segment.

0730         QVR, Quantity variances
             A segment identifying quantity variances between quantity
             per item and quantity per item expected or planned.

0740         DTM, Date/time/period
             A segment providing date or date and time information
             relevant for the delivery of product.

0750         PRI, Price details
             A segment to provide price information related to the
             current line item.

0760         FTX, Free text
             A segment to provide a clear or coded textual description
             of a reception rejection.

0770         NAD, Name and address
             A segment to provide party information related to the
             line item.


0780         Segment group 23: CDI-INP
             A group of segments to report the physical state of the
             product given in the LIN or IMD segment upon receipt and
             to give the appropriate instructions if needed.

0790            CDI, Physical or logical state
                A segment to report the physical state of the product
                upon receipt e.g. wrong colour.

0800            INP, Parties and instruction
                A segment to give instructions, e.g. replace.


0810         Segment group 24: DOC-SG25
             A group of segments identifying the discrepancies with
             the documentary requirements relating to line item.

0820            DOC, Document/message details
                A segment identifying documents where a discrepancy
                occurs.


0830            Segment group 25: CDI-INP
                A group of segments to report the physical or logical
                state of the document upon receipt and to give the
                appropriate instructions if needed.

0840               CDI, Physical or logical state
                   A segment to report the physical or logical state
                   of the document upon receipt, e.g. required
                   documents not received or incorrect.

0850               INP, Parties and instruction
                   A segment to give instructions, e.g. send again.


0860         Segment group 26: GIN-SG27
             A group of segments giving goods identification numbers
             and if required the related anomalies.

0870            GIN, Goods identity number
                A segment providing identity numbers of goods being
                received or missing.


0880            Segment group 27: CDI-INP
                A group of segments to report the physical state of
                the identified goods at receipt and to give the
                appropriate instructions, if needed.

0890               CDI, Physical or logical state
                   A segment to report the receiving conditions for
                   the identified goods, e.g. missing, damaged.

0900               INP, Parties and instruction
                   A segment to give instructions , e.g. replace.


0910         Segment group 28: RFF-DTM-GEI-MOA-ALC
             A group of segments giving references, dates, accounting
             citations, monetary amounts and allowance/charge
             information relevant to the line item.

0920            RFF, Reference
                A segment for referencing documents relating to the
                line item specified by the LIN or IMD segment.

0930            DTM, Date/time/period
                A segment for date or date and time as related to the
                referred document.

0940            GEI, Processing information
                A segment identifying the components of an accounting
                citation.

0950            MOA, Monetary amount
                A segment providing a monetary amount related to an
                associated accounting citation.

0960            ALC, Allowance or charge
                A segment identifying the purpose of the accounting
                citation and indicating whether it is an allowance or
                a charge.


0970         Segment group 29: PCI-QTY-QVR-SG30-SG31
             A group of segments identifying one specific package or a
             number of packages, the marks and numbers, quantities and
             receiving conditions.

0980            PCI, Package identification
                A segment specifying marking and labels used on
                identified package(s).

0990            QTY, Quantity
                A segment to specify the quantity per package.

1000            QVR, Quantity variances
                A segment identifying quantity variances between
                quantity per package received and quantity per package
                expected or planned.


1010            Segment group 30: CDI-INP
                A group of segments to report the physical state of
                the package upon receipt and to give the appropriate
                instructions, if needed.

1020               CDI, Physical or logical state
                   A segment to report the physical state of the
                   package, e.g. missing, damaged.

1030               INP, Parties and instruction
                   A segment to give instructions, e.g. replace.


1040            Segment group 31: GIN-SG32
                A group of segments giving package identification
                numbers and if required the related anomalies.

1050               GIN, Goods identity number
                   A segment providing identity numbers of packages
                   received or missing.


1060               Segment group 32: CDI-INP
                   A group of segments to report the physical state of
                   the identified packages upon receipt and to give
                   the appropriate instructions, if needed.

1070                  CDI, Physical or logical state
                      A segment to report the physical state of the
                      identified packages , e.g. missing, damaged.

1080                  INP, Parties and instruction
                      A segment to give instructions, e.g. replace.

1090   CNT, Control total
       A segment by which control total may be provided by sender for
       checking by the receiver.

1100   UNT, Message trailer
       A service segment ending a message, giving the total number of
       segments in the message (including the UNH & UNT) and the
       control reference number of the message.

4.2    Segment index (alphabetical sequence by tag)

          ALC Allowance or charge
          ALI Additional information
          BGM Beginning of message
          CDI Physical or logical state
          CNT Control total
          COM Communication contact
          CPS Consignment packing sequence
          CTA Contact information
          CUX Currencies
          DOC Document/message details
          DTM Date/time/period
          EQA Attached equipment
          EQD Equipment details
          FTX Free text
          GEI Processing information
          GIN Goods identity number
          IMD Item description
          INP Parties and instruction
          LIN Line item
          LOC Place/location identification
          MOA Monetary amount
          NAD Name and address
          PAC Package
          PCI Package identification
          PIA Additional product id
          PRI Price details
          QTY Quantity
          QVR Quantity variances
          RFF Reference
          SEL Seal number
          TDT Details of transport
          TOD Terms of delivery or transport
          UNH Message header
          UNT Message trailer

4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 10 0040 ALI Additional information C 5 0050 CUX Currencies C 9 0060 FTX Free text C 99 0070 ----- Segment group 1 ------------------ C 10----------+ 0080 RFF Reference M 1 | 0090 DTM Date/time/period C 1 | 0100 GEI Processing information C 99 | 0110 MOA Monetary amount C 99 | 0120 ALC Allowance or charge C 1-----------+ 0130 ----- Segment group 2 ------------------ C 10----------+ 0140 DOC Document/message details M 1 | | 0150 ----- Segment group 3 ------------------ C 10---------+| 0160 CDI Physical or logical state M 1 || 0170 INP Parties and instruction C 5----------++ 0180 ----- Segment group 4 ------------------ M 99----------+ 0190 NAD Name and address M 1 | 0200 LOC Place/location identification C 10 | | 0210 ----- Segment group 5 ------------------ C 10---------+| 0220 RFF Reference M 1 || 0230 DTM Date/time/period C 1----------+| | 0240 ----- Segment group 6 ------------------ C 10---------+| 0250 CTA Contact information M 1 || 0260 COM Communication contact C 5----------++ 0270 ----- Segment group 7 ------------------ C 10----------+ 0280 TOD Terms of delivery or transport M 1 | | 0290 ----- Segment group 8 ------------------ C 10---------+| 0300 CDI Physical or logical state M 1 || 0310 INP Parties and instruction C 5----------+| | 0320 ----- Segment group 9 ------------------ C 10---------+| 0330 LOC Place/location identification M 1 || 0340 CDI Physical or logical state C 10---------++ 0350 ----- Segment group 10 ------------------ C 10----------+ 0360 TDT Details of transport M 1 | 0370 DTM Date/time/period C 10 | 0380 CDI Physical or logical state C 20----------+ 0390 ----- Segment group 11 ------------------ C 9999--------+ 0400 EQD Equipment details M 1 | | 0410 ----- Segment group 12 ------------------ C 10---------+| 0420 CDI Physical or logical state M 1 || 0430 INP Parties and instruction C 5----------+| | 0440 ----- Segment group 13 ------------------ C 25---------+| 0450 SEL Seal number M 1 || 0460 CDI Physical or logical state M 10---------+| | 0470 ----- Segment group 14 ------------------ C 10---------+| 0480 EQA Attached equipment M 1 || || 0490 ----- Segment group 15 ------------------ C 10--------+|| 0500 CDI Physical or logical state M 1 ||| 0510 INP Parties and instruction C 5---------+++ 0520 ----- Segment group 16 ------------------ C 9999--------+ 0530 CPS Consignment packing sequence M 1 | | 0540 ----- Segment group 17 ------------------ C 9999-------+| 0550 PAC Package M 1 || 0560 QVR Quantity variances C 1 || || 0570 ----- Segment group 18 ------------------ C 999-------+|| 0580 PCI Package identification M 1 ||| 0590 RFF Reference C 1 ||| ||| 0600 ----- Segment group 19 ------------------ C 10-------+||| 0610 CDI Physical or logical state M 1 |||| 0620 INP Parties and instruction C 5--------+||| ||| 0630 ----- Segment group 20 ------------------ C 999------+||| 0640 GIN Goods identity number M 1 |||| |||| 0650 ----- Segment group 21 ------------------ C 10------+|||| 0660 CDI Physical or logical state M 1 ||||| 0670 INP Parties and instruction C 5-------++++| | 0680 ----- Segment group 22 ------------------ C 9999-------+| 0690 LIN Line item M 1 || 0700 PIA Additional product id C 10 || 0710 IMD Item description C 25 || 0720 QTY Quantity C 10 || 0730 QVR Quantity variances C 10 || 0740 DTM Date/time/period C 5 || 0750 PRI Price details C 1 || 0760 FTX Free text C 99 || 0770 NAD Name and address C 99 || || 0780 ----- Segment group 23 ------------------ C 10--------+|| 0790 CDI Physical or logical state M 1 ||| 0800 INP Parties and instruction C 5---------+|| || 0810 ----- Segment group 24 ------------------ C 10--------+|| 0820 DOC Document/message details M 1 ||| ||| 0830 ----- Segment group 25 ------------------ C 10-------+||| 0840 CDI Physical or logical state M 1 |||| 0850 INP Parties and instruction C 5--------++|| || 0860 ----- Segment group 26 ------------------ C 99--------+|| 0870 GIN Goods identity number M 1 ||| ||| 0880 ----- Segment group 27 ------------------ C 10-------+||| 0890 CDI Physical or logical state M 1 |||| 0900 INP Parties and instruction C 5--------++|| || 0910 ----- Segment group 28 ------------------ C 10--------+|| 0920 RFF Reference M 1 ||| 0930 DTM Date/time/period C 1 ||| 0940 GEI Processing information C 99 ||| 0950 MOA Monetary amount C 99 ||| 0960 ALC Allowance or charge C 1---------+|| || 0970 ----- Segment group 29 ------------------ C 9999------+|| 0980 PCI Package identification M 1 ||| 0990 QTY Quantity C 1 ||| 1000 QVR Quantity variances C 1 ||| ||| 1010 ----- Segment group 30 ------------------ C 10-------+||| 1020 CDI Physical or logical state M 1 |||| 1030 INP Parties and instruction C 5--------+||| ||| 1040 ----- Segment group 31 ------------------ C 10-------+||| 1050 GIN Goods identity number M 1 |||| |||| 1060 ----- Segment group 32 ------------------ C 10------+|||| 1070 CDI Physical or logical state M 1 ||||| 1080 INP Parties and instruction C 5-------+++++ 1090 CNT Control total C 1 1100 UNT Message trailer M 1

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