United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : REMADV
Version : D
Release : 01C
Contr. Agency: UN
Revision : 12
Date : 2001-11-07
SOURCE: D2 Purchasing (SWG)
CONTENTS
Remittance advice message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.1.3 Summary section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Remittance
advice message (REMADV) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
The Remittance Advice is a communication between trading
partners, e.g. seller, buyer, financial institutions, which
provides a detailed accounting relative to a payment, or other
form of financial settlement, for the provision of goods and/or
services as detailed in the advice.
1.2 Field of application
The Remittance advice message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
- A Remittance Advice is a notice of a payment to be made.
- A Remittance Advice may cover one or more commercial trade
transactions (and related financial transactions), such as
invoices, credit notes, debit notes, etc.
- A Remittance Advice may include a cross reference to a
Payment Order.
- A single Remittance Advice may relate to both national and
international settlements.
- Each Remittance Advice shall be calculated in only one
currency, even though the related transaction is denominated in
different currencies.
- Each Remittance Advice shall relate to only one settlement
date.
- Where remittance advice relates to a dispute, the message :
. does not necessarily relate to one settlement date
. is not necessarily a notice for a payment to be made
- A Remittance Advice may be initiated by either party
according to agreements.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'ccyymmdd'/'hhmm' unless all parties involved in the
transaction agree that there is a functional requirement for an
alternative format. Periods should be specified as whole
numbers representing the required period as indicated in the
format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Remittance advice message is
REMADV.
Note: Remittance advice messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 REMADV
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment for unique identification of the Remittance Advice
Message, the type of Remittance Advice and its function.
0030 DTM, Date/time/period
A segment specifying the dates, and when relevant, the times
related to the whole message. The segment must be specified at
least once to specify the message date as allocated by the
sender.
0040 RFF, Reference
A segment for referencing documents which relate to the whole
message.
0050 FII, Financial institution information
A segment identifying the financial institution (e.g. bank) and
account number and, where relevant, the currency of the
account, for each party involved in the transaction. The Payor
may indicate the previously agreed choice of financial
institution for payment.
0060 PAI, Payment instructions
A segment specifying the conditions, guarantee, method and
channel of payment for the Remittance Advice.
0070 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0080 X GIS, General indicator
A segment identifying various indicators required by a
processing system.
0090 Segment group 1: NAD-SG2-SG3
A group of segments identifying the parties involved in the
transaction and, optionally the contact points and numbers.
0100 NAD, Name and address
A segment to identify a party name and address, either by
coded identification or in clear form.
It is recommended that where possible only the coded form of
the party ID should be specified e.g. the Buyer and Seller
are known to each other, thus only the coded ID is required.
0110 Segment group 2: RFF-DTM
A group of segments specifying references, and associated
dates if required, relevant to the party specified in the
preceding name and address segment.
0120 RFF, Reference
A segment to identify a reference related to the
associated party, e.g. tax reference number.
0130 DTM, Date/time/period
A segment to specify dates and/or times associated with
the above reference.
0140 Segment group 3: CTA-COM
A group of segments identifying the contact person or
department for a trading party and specifying the
communication channel and number.
0150 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0160 COM, Communication contact
A segment specifying the communication channel and number
for the specified contact.
0170 Segment group 4: CUX-DTM
A group of segments specifying the currencies and related
dates/periods valid for the whole Remittance Advice. Currency
data may be omitted in national applications but will be
required for international transactions.
0180 CUX, Currencies
A segment identifying the currencies required in the
Remittance Advice. A rate of exchange may be given to
convert a reference currency into a target currency.
0190 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
4.1.2 Detail section
Information to be provided in the Detail section:
0200 Segment group 5: DOC-MOA-DTM-RFF-NAD-SG6-SG7-SG9-SG10
A group of segments providing details of all documents, e.g.
invoices, statements, despatch advises, etc., to which the
Remittance Advice refers. It includes information on the
monetary amounts for each document and on any adjustments (with
an indication of the reason for adjustments) and discounts. For
information purposes an indication of the tax element can be
provided.
0210 DOC, Document/message details
A segment for identifying the reference document against
which payment is being made.
0220 MOA, Monetary amount
A segment giving the monetary amounts for the amount due and
the amount to be remitted.
0230 DTM, Date/time/period
A segment to specify the date of the referenced document and
to indicate any other relevant dates applicable, e.g. Due
date, Tax point date, etc.
0240 RFF, Reference
A segment for the inclusion of any additional references
related to the reference document.
0250 NAD, Name and address
A segment to identify a party name and address, either by
coded identification or in a clear form, e.g; original
seller or issuer of the document.
0260 Segment group 6: CUX-DTM
A group of segments specifying the currencies and the
related dates/periods valid of the referenced document where
different to the remittance currency.
0270 CUX, Currencies
A segment identifying the currency and associated
exchange rate of the referenced document where different
to the remittance currency.
0280 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
0290 Segment group 7: AJT-MOA-RFF-FTX-QTY-SG8
A group of segments to indicate adjustment amounts and their
referenced documents.
0300 AJT, Adjustment details
A segment indicating any adjustments to the amounts
originally specified in the referenced document, and to
which items such adjustments apply, with the associated
reason for adjustment.
0310 MOA, Monetary amount
A segment giving the monetary amounts of the adjustments
of each reference document (e.g. original amount,
discount amount, etc).
The currency data elements should not be used.
0320 RFF, Reference
A segment for the inclusion of any additional references
related to the reference document.
0330 FTX, Free text
A segment giving information in clear text when it is
necessary.
0340 QTY, Quantity
A segment used to indicate an adjustment to the amount
being remitted based on quantitative data, such as
cumulative quantity or promotional quantity across a
payment period.
0350 Segment group 8: TAX-MOA
A group of segments specifying tax information related to
adjustments.
0360 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption.
0370 MOA, Monetary amount
A segment specifying the amount for the identified
tax/fee.
0380 Segment group 9: INP-FTX
A group of segments to indicate instructions to parties in
coded and when necessary in free text.
0390 INP, Parties and instruction
A segment to indicate instructions to parties in coded
form.
0400 FTX, Free text
A segment to indicate instructions to parties in free
text.
0410 Segment group 10: DLI-MOA-PIA-DTM-SG11-SG12
A group of segments which may be used when required to
provide details of individual line items in the reference
document.
0420 DLI, Document line identification
A segment identifying a specific line item within the
referenced document.
0430 MOA, Monetary amount
A segment giving the monetary amounts for the amount due
and the amount to be remitted.
0440 PIA, Additional product id
A segment specifying item identification codes where
required.
0450 DTM, Date/time/period
A segment specifying the date/time/period related to the
line item, e.g. date of receiving of the goods, delivery
date.
0460 Segment group 11: CUX-DTM
A group of segments identifying the currency and the
related dates/periods of the line item where different to
the remittance and document currency.
0470 CUX, Currencies
A segment identifying the currency and associated
exchange rate of the line item, where different to the
remittance and document currency.
0480 DTM, Date/time/period
A segment specifying the date/time/period related to
the rate of exchange.
0490 Segment group 12: AJT-MOA-RFF-FTX-SG13
A group of segments to indicate adjustment amounts and
their referenced documents for this line item.
0500 AJT, Adjustment details
A segment indicating any adjustments to the amounts
originally specified for this line item and the reason
for the adjustments.
0510 MOA, Monetary amount
A segment giving the monetary amounts of the
adjustment for this line item.
0520 RFF, Reference
A segment for the inclusion of any additional
references related to the reference document.
0530 FTX, Free text
A segment giving a complement of information to
adjustment reasons for cases that cannot be given
(completely) in coded values.
0540 Segment group 13: TAX-MOA
A group of segments specifying tax information related
to adjustments.
0550 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate,
or exemption.
0560 MOA, Monetary amount
A segment specifying the amount for the identified
tax/fee.
4.1.3 Summary section
Information to be provided in the Summary section:
0570 UNS, Section control
A service segment placed at the start of the summary section to
avoid segment collision.
0580 MOA, Monetary amount
A segment giving the total amount of the payment to be made or
other amounts. It is taken as given, i.e. is not subject to
recalculation. It may be used for check operations, such as
message validation.
0590 Segment group 14: ALC-MOA
This segment group is used to identify allowance or charge
details and any associated monetary amounts.
0600 ALC, Allowance or charge
This segment is used to identify allowance or charge
details.
0610 MOA, Monetary amount
This segment is used to identify the monetary amount for an
allowance or a charge.
0620 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
AJT Adjustment details
ALC Allowance or charge
BGM Beginning of message
COM Communication contact
CTA Contact information
CUX Currencies
DLI Document line identification
DOC Document/message details
DTM Date/time/period
FII Financial institution information
FTX Free text
X GIS General indicator
INP Parties and instruction
MOA Monetary amount
NAD Name and address
PAI Payment instructions
PIA Additional product id
QTY Quantity
RFF Reference
TAX Duty/tax/fee details
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 5
0040 RFF Reference C 5
0050 FII Financial institution information C 5
0060 PAI Payment instructions C 1
0070 FTX Free text C 99
0080 X GIS General indicator C 5
0090 ----- Segment group 1 ------------------ C 99----------+
0100 NAD Name and address M 1 |
|
0110 ----- Segment group 2 ------------------ C 9----------+|
0120 RFF Reference M 1 ||
0130 DTM Date/time/period C 9----------+|
|
0140 ----- Segment group 3 ------------------ C 5----------+|
0150 CTA Contact information M 1 ||
0160 COM Communication contact C 5----------++
0170 ----- Segment group 4 ------------------ C 5-----------+
0180 CUX Currencies M 1 |
0190 DTM Date/time/period C 1-----------+
DETAIL SECTION
0200 ----- Segment group 5 ------------------ C 999999------+
0210 DOC Document/message details M 1 |
0220 MOA Monetary amount M 5 |
0230 DTM Date/time/period C 5 |
0240 RFF Reference C 5 |
0250 NAD Name and address C 2 |
|
0260 ----- Segment group 6 ------------------ C 5----------+|
0270 CUX Currencies M 1 ||
0280 DTM Date/time/period C 1----------+|
|
0290 ----- Segment group 7 ------------------ C 100--------+|
0300 AJT Adjustment details M 1 ||
0310 MOA Monetary amount C 1 ||
0320 RFF Reference C 1 ||
0330 FTX Free text C 5 ||
0340 QTY Quantity C 9 ||
||
0350 ----- Segment group 8 ------------------ C 9---------+||
0360 TAX Duty/tax/fee details M 1 |||
0370 MOA Monetary amount C 9---------++|
|
0380 ----- Segment group 9 ------------------ C 5----------+|
0390 INP Parties and instruction M 1 ||
0400 FTX Free text C 5----------+|
|
0410 ----- Segment group 10 ------------------ C 9999-------+|
0420 DLI Document line identification M 1 ||
0430 MOA Monetary amount C 5 ||
0440 PIA Additional product id C 5 ||
0450 DTM Date/time/period C 5 ||
||
0460 ----- Segment group 11 ------------------ C 5---------+||
0470 CUX Currencies M 1 |||
0480 DTM Date/time/period C 1---------+||
||
0490 ----- Segment group 12 ------------------ C 10--------+||
0500 AJT Adjustment details M 1 |||
0510 MOA Monetary amount C 1 |||
0520 RFF Reference C 1 |||
0530 FTX Free text C 5 |||
|||
0540 ----- Segment group 13 ------------------ C 9--------+|||
0550 TAX Duty/tax/fee details M 1 ||||
0560 MOA Monetary amount C 9--------++++
SUMMARY SECTION
0570 UNS Section control M 1
0580 MOA Monetary amount M 99
0590 ----- Segment group 14 ------------------ C 99----------+
0600 ALC Allowance or charge M 1 |
0610 MOA Monetary amount C 9-----------+
0620 UNT Message trailer M 1
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UN Economic Commission for Europe
Palais des Nations, CH-1211 Geneva 10, Switzerland
Tel: +41-22 917 2016 Fax: +41-22 917 0037 E-mail: TradeMaster@unece.org
UN/EDIFACT Directories