United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : REQOTE
Version : D
Release : 01C
Contr. Agency: UN
Revision : 8
Date : 2001-11-07
SOURCE: D2 Purchasing (SWG)
CONTENTS
Request for quote message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.1.3 Summary section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Request for
quote message (REQOTE) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
A message which provides potential buyers with the ability to
solicit price, delivery schedule, and other conditions from
potential sellers of goods or services.
1.2 Field of application
The Request for quote message may be used for both national and
international applications. It is based on universal practice
related to administration, commerce and transport, and is not
dependent on the type of business or industry.
1.3 Principles
- A potential buyer may solicit offers for one or more goods
items or services.
- A request for quote may refer to goods items or services
related to one or more delivery schedules, call-offs, etc.
- A request for quote for cross border transactions may contain
additional information for customs and/or statistical purposes.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'ccyymmdd'/'hhmm' unless all parties involved in the
transaction agree that there is a functional requirement for an
alternative format. Periods should be specified as whole
numbers representing the required period as indicated in the
format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Data that is not necessary to meet the functional requirements
of the message should not be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment.
Free text information within the message should be avoided as
this inhibits automatic processing.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Request for quote message is
REQOTE.
Note: Request for quote messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 REQOTE
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the
request for quote by means of its type and number and when
necessary it's function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the request date.
Examples of the use of this DTM segment are: Date the request
for quote was made, and the last date the quotation will be
accepted. The Date/time/period segment within other segment
groups should be used whenever the date/time/period requires to
be logically related to another specified data item e.g.
Payment due date is specified within the PAT segment group.
0040 PAI, Payment instructions
A segment requesting or confirming conditions of payment,
guarantee and method of payment for the whole request for
quotation, if accepted. An example of the use of this segment
is to specify that a documentary credit will be used.
0050 ALI, Additional information
A segment indicating special conditions related to the total
request for quotation owing to origin, customs preference, or
other commercial factors.
0060 IMD, Item description
A segment providing a description common to all line items of
the request for quotation.
0070 IRQ, Information required
A segment to specify information to be supplied in the
quotation.
0080 FTX, Free text
A segment with free text information, in coded or clear form,
used when additional information is needed but cannot be
accommodated within other segments. In computer to computer
exchanges such text will normally require the received to
process this segment manually.
0090 Segment group 1: RFF-DTM
A group of segments for giving references and where necessary,
their dates, relating to the whole message, e.g. contract
number, import/export license number, reservation number.
0100 RFF, Reference
A segment identifying the reference by its number and where
appropriate a line number.
0110 DTM, Date/time/period
A segment specifying the date/time related to the reference.
0120 Segment group 2: AJT-FTX
A segment group to give information about adjustment.
0130 AJT, Adjustment details
A segment giving adjustment details.
0140 FTX, Free text
A segment giving additional information on the adjustment.
0150 Segment group 3: TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax information
relates.
0160 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the whole order, e.g. Value Added Tax
at the standard rate is applicable for all items.
0170 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee.
0180 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city or
state or country.
0190 Segment group 4: CUX-DTM
A group of segments specifying the currencies and related
dates/times/period valid for the whole request for quotation.
Currency data may be omitted in national applications but will
be required for international transactions.
0200 CUX, Currencies
A segment identifying the currencies required in the request
for quotation. A rate of exchange may be given to convert a
reference currency into a target currency.
0210 DTM, Date/time/period
A segment specifying the date/time/period related to the
rate of exchange.
0220 Segment group 5: PAT-DTM-PCD-MOA
A group of segments specifying the terms of payment applicable
for the whole order.
0230 X PAT, Payment terms basis
A segment identifying the payment terms and date/time basis.
0240 DTM, Date/time/period
A segment giving the specific date/time/period, if needed,
of any payments, discounts, instalments etc.
0250 PCD, Percentage details
A segment specifying the discount, interest, penalty as well
as instalment percentage.
0260 MOA, Monetary amount
A segment specifying amounts related to payment discounts,
penalties or instalments.
0270 Segment group 6: TOD-LOC
A group of segments indicating the terms of delivery for the
whole order.
0280 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used. e.g. UN
INCOTERMS code could be used to specify the delivery terms.
0290 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
0300 Segment group 7: EQD-HAN-MEA-FTX
A group of segments providing information relating to equipment
identification and ownership, handling and identification of
hazardous materials, relating to the whole order.
0310 EQD, Equipment details
A segment to define information regarding equipment to be
used in relation to the request for quotation, and if
required, to indicate responsibility for supply of the
equipment.
0320 HAN, Handling instructions
A segment providing information on required handling of
materials and additionally, if required, identifying
hazardous materials in the whole order.
0330 MEA, Measurements
A segment providing measurement information for the
equipment.
0340 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0350 Segment group 8: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or regulations
with which the supplier must comply to meet requirements, e.g.
building regulations, safety requirements, etc.
0360 RCS, Requirements and conditions
A segment to enable industry or national requirements to be
specified.
0370 RFF, Reference
A segment identifying the referenced document by its number
and, where appropriate, a line number.
0380 DTM, Date/time/period
A segment indicating the date/time details relating to the
references.
0390 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0400 Segment group 9: APR-PRI-QTY-DTM-MOA-RNG
A group of segments identifying requested classes of pricing,
quantities or pricing breaks.
0410 APR, Additional price information
A segment to identify pricing information such as a price
multiplier, the class or type of trade and additionally
identifying the reason for any changes.
0420 PRI, Price details
A segment to specify the price type. The price used in the
calculation of the line amount will be identified as one of
the calculation prices.
0430 QTY, Quantity
A segment to specify pertinent quantities relating to the
pricing information.
0440 DTM, Date/time/period
A segment specifying the date/time/period relevant to the
pricing information.
0450 MOA, Monetary amount
A segment to specify amounts relevant to the pricing
information.
0460 RNG, Range details
A segment to identify the quantity or amount ranges to which
the additional price information applies.
0470 Segment group 10: DLM-MOA-DTM
A group of segments specifying delivery limitations.
0480 DLM, Delivery limitations
A segment specifying requested limitations on quoted
delivery.
0490 MOA, Monetary amount
A segment specifying monetary amount limitations.
0500 DTM, Date/time/period
A segment specifying the date/time/period related to the
delivery limitation.
0510 Segment group 11: NAD-LOC-FII-SG12-SG13-SG14
A group of segments identifying the parties with associated
information.
0520 NAD, Name and address
A segment identifying names and addresses of the parties, in
coded or clear form, and their functions relevant to the
request for quotation. Identification of the seller and
buyer parties is mandatory for a request for quotation. It
is recommended that where possible only the coded form of
the party ID should be specified, e.g. the Buyer and Seller
are known to each other, thus only the coded ID is required,
but the Consignee or Delivery address may vary and would
have to be clearly specified, preferably in structured
format.
0530 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the NAD segment e.g. internal
site/building number.
0540 FII, Financial institution information
A segment identifying the financial institution (e.g. bank)
and relevant account numbers for the seller, buyer and where
necessary other parties. e.g. the buyer may provide a choice
of financial institutions for direct debit purposes.
0550 Segment group 12: RFF-DTM
A group of segments giving references only relevant to the
specified party rather than the whole message.
0560 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
0570 DTM, Date/time/period
A segment specifying the date and/or time related to the
reference.
0580 Segment group 13: DOC-DTM
A group of segments identifying the documentary requirements
of the specified party.
0590 DOC, Document/message details
A segment identifying and providing information relating
to the documents required by the party specified by the
NAD segment. For example, the party may require a
Certificate of Analysis.
0600 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
0610 Segment group 14: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the NAD
segment.
0620 CTA, Contact information
A segment to identify a person or department, and their
function, to whom communications should be directed.
0630 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
0640 Segment group 15: TDT-QTY-SG16
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the whole order.
0650 TDT, Details of transport
A segment specifying the mode, means and identification of
the transport for the goods in the request for quotation. If
required, the carrier's address should be indicated within
the NAD Segment group.
0660 QTY, Quantity
A segment to specify pertinent quantities relating to the
transportation details TDT.
0670 Segment group 16: LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
0680 LOC, Place/location identification
A segment identifying locations relevant to the transport
specified in the TDT segment, e.g. place of departure or
border crossing point.
0690 DTM, Date/time/period
A segment identifying the date/time details of departure
and/or arrival of the transported goods for the specified
location.
0700 Segment group 17: PAC-MEA-SG18
A group of segments identifying the packaging, physical
dimensions and marks and numbers for goods referenced by the
whole order.
0710 PAC, Package
A segment specifying the number and type of packages for the
whole order, e.g. number and type of pallets.
0720 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment, e.g. package length, weight.
0730 Segment group 18: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
0740 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the PAC
segment.
0750 RFF, Reference
A segment identifying the master label number.
0760 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
0770 GIN, Goods identity number
A segment identifying the number or ranges of numbers for
use with the package markings.
0780 Segment group 19: SCC-FTX-SG20
A group of segments specifying requested delivery schedules
relating to quantities, frequencies and dates for the
quotation.
0790 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established, e.g. firm or proposed delivery schedule for a
weekly pattern.
0800 FTX, Free text
A segment with free text information, in coded or clear
form, to give further clarification to scheduling
instructions. In computer to computer exchanges such text
will normally require the receiver to process this segment
manually.
0810 Segment group 20: QTY-DTM
A group of segments to specify the scheduled quantities,
date/time of the schedule.
0820 QTY, Quantity
A segment to specify pertinent quantities relating to the
schedule and pattern established in the SCC segment, e.g.
delivery quantity.
0830 DTM, Date/time/period
A segment specifying the date/time/period details
relating to the quantity and schedule used to indicate
date/time ranges, e.g. start and end dates for a delivery
pattern, or delivery window.
0840 Segment group 21: ALC-ALI-SG22-SG23-SG24-SG25-SG26
A group of segments specifying allowances and charges for the
requested quotation. The allowance or charge either relate to
the total request for quotation in which case it cannot be
overridden at detail level, or it can be overridden by the ALC
Segment group within the detail section. Where relevant,
additional information, tax and alternate MOA segments. The
basis for the calculation of the alternate currency details are
to be indicated in the TAX and MOA segments.
The basis for the calculation of the allowance/charge may be a
quantity, a percentage, an amount or a rate to be specified in
one of the dependent Segment groups.
0850 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
0860 ALI, Additional information
A segment indicating that the allowance or charge specified
is subject to special conditions owing to origin, customs
preference or commercial factors.
0870 Segment group 22: QTY-RNG
A group of segments specifying the quantity of the allowance
or charge with its measure unit specifier. A range to which
the allowance or charge applies may be specified e.g. An
allowance of a free quantity of 20 pieces may be specified
if the goods quantity requested for quotation is greater
than 1000 pieces.
0880 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
0890 RNG, Range details
A segment specifying, if required, the range to which the
allowance or charge applies.
0900 Segment group 23: PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction of
5% may be specified if the goods quantity requested for
quotation is within the range 5 tons to 10 tons.
0910 PCD, Percentage details
A segment identifying the percentage and the percentage
basis for the calculation of the allowance or charge.
0920 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
0930 Segment group 24: MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of BEF
5000 may be specified if goods value requested in the
quotation is greater than BEF 100000.
0940 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
0950 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
0960 Segment group 25: RTE-RNG
A group of segments specifying the rate per unit and basis
to which the allowance or charge applies, e.g. The
allowance/charge amount is 3 DEM per 10 tons.
0970 RTE, Rate details
A segment specifying the rate per unit and the basis for
calculation.
0980 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
0990 Segment group 26: TAX-MOA
A group of segments specifying tax related information for
the allowance or charge.
1000 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate, or
exemption, related to the allowance or charge.
1010 MOA, Monetary amount
A segment specifying the amount for the allowance or
charge tax.
4.1.2 Detail section
Information to be provided in the Detail section:
1020 Segment group 27: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR-
FTX-PAI-DOC-SG28-SG29-SG30-SG31-SG32-SG33-
SG34-SG35-SG36-SG37-SG38-SG39-SG42-SG46-SG52-
SG54
A group of segments providing details of the individual
requested items. There must be at least one occurrence of
Segment group 27 within a request for quote. This Segment group
may be repeated to give subline details.
1030 LIN, Line item
A segment identifying the line item by the line number and
configuration level, and additionally, identifying the
product or service requested for quotation. Other product
identification numbers, e.g. Buyer product number, etc. can
be specified within the following PIA segment.
1040 PIA, Additional product id
A segment providing either additional identification to the
product specified in the LIN segment (e.g. Harmonized System
number), or provides any substitute product identification.
1050 IMD, Item description
A segment for describing the product or service being
requested in the quotation as well as product
characteristic. This segment should be used for products or
services that cannot be fully identified by a product code
or article number.
1060 MEA, Measurements
A segment enabling the physical measurements of the item to
be specified where this is required for full identification
of the product. Any measurements must refer to the product
in its unpacked form. e.g. thickness of plastic film,
length, weight, etc.
1070 QTY, Quantity
A segment identifying the product quantities e.g. quantity
requested.
1080 PCD, Percentage details
A segment specifying the strength or yield of a product as a
percentage, e.g. 80% to indicate the strength of an acid.
1090 ALI, Additional information
A segment indicating that the line item is subject to
special conditions owing to origin, customs preference,
embargo regulations or commercial factors.
1100 DTM, Date/time/period
A segment specifying date/time/period details relating to
the line item only.
1110 GIN, Goods identity number
A segment providing identity numbers to be applied to the
goods being in the request for quotation.
1120 GIR, Related identification numbers
A segment providing sets of related identification numbers
for a line item, e.g. engine numbers, chassis number and
transmission number for a vehicle.
1130 QVR, Quantity variances
A segment identifying quantity variances.
1140 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1150 PAI, Payment instructions
A segment to give payment conditions and payment means for
individual requested items.
1160 DOC, Document/message details
A segment to indicate movement certificate requirements.
1170 Segment group 28: CCI-CAV-MEA
A group of segments providing product characteristic and
product characteristic details.
1180 CCI, Characteristic/class id
A segment to identify product characteristic and, or the
characteristic name and characteristic relevance for the
business process.
1190 CAV, Characteristic value
A segment to specify common product characteristic by
value in either coded form or in free format.
1200 MEA, Measurements
A segment indicating characteristic value being physical
measurement (including measurable quantities and
percentages) related to specified product characteristics
(for example voltage, percentage of material contained)
and where relevant measurement ranges.
1210 Segment group 29: MOA-QTY-IMD-CUX-DTM
A group of segments to allow request of cost breakdown
information such as tooling cost, material or overhead cost.
1220 MOA, Monetary amount
A segment to identify the cost of components of a quoted
price, e.g. tooling cost, labour, and material cost, etc.
1230 QTY, Quantity
A segment to specify quantities relating to the cost
breakdown of the quoted prices.
1240 IMD, Item description
A segment for describing the product or services being
quoted. This segment should be used to for products that
can not identified by a product code or article number.
1250 CUX, Currencies
A segment identifying currencies relevant to the monetary
details. A rate of exchange may be given to convert the
currency.
Currency data is usually omitted in national applications
but will be required for international transactions.
1260 DTM, Date/time/period
A segment specifying the date/time/period relating to the
rate of exchange.
1270 Segment group 30: AJT-FTX
A segment group to give information about adjustment.
1280 AJT, Adjustment details
A segment giving adjustment details.
1290 FTX, Free text
A segment giving additional information on the
adjustment.
1300 Segment group 31: PRI-APR-RNG-CUX-DTM
A group of segments identifying the relevant pricing
information for the goods or services ordered.
1310 PRI, Price details
A segment to specify the price type and amount. The price
used in the calculation of the line amount will be
identified as one of the calculation prices.
1320 APR, Additional price information
A segment to identify pricing information such as a price
multiplier, the class or type of trade and additionally
identifying the reason for any changes.
1330 RNG, Range details
A segment to identify the ranges (quantity, amount, etc.)
to which the additional price information applies.
1340 CUX, Currencies
A segment to identify currencies required in the request
for quotation message.
1350 DTM, Date/time/period
A segment to identify the date/time/period information
related to the price change. e.g. period of validity.
1360 Segment group 32: RFF-DTM
A group of segments giving references and where necessary,
their dates, relating to the line item.
1370 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1380 DTM, Date/time/period
A segment specifying the date/time related to the
reference.
1390 Segment group 33: LOC-QTY-DTM
A group of segments specifying destination and quantity
details for consignments involving multidestination
deliveries.
1400 LOC, Place/location identification
A segment indicating the location to which part of the
consignment is to be delivered.
1410 QTY, Quantity
A segment specifying the quantity to be delivered to the
identified location.
1420 DTM, Date/time/period
A segment specifying the dates and/or times that the
delivery should be made.
1430 Segment group 34: TAX-MOA-LOC
A group of segments specifying tax related information, and
when necessary, the location(s) to which that tax
information relates.
1440 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or
exemption, relating to the line item.
1450 MOA, Monetary amount
A segment specifying the amount for the identified
tax/fee.
1460 LOC, Place/location identification
A segment indicating the location to which the tax or
exemption specified in the TAX segment applies, e.g. city
or state tax.
1470 Segment group 35: TOD-LOC
A group of segments indicating the terms of delivery for the
line item where this is different to or not specified within
the heading section.
1480 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used.
1490 LOC, Place/location identification
A segment identifying locations relevant to the delivery
terms specified in the TOD segment.
1500 Segment group 36: EQD-HAN-MEA-FTX
A group of segments providing information relating to
equipment identification and ownership, handling and
notification of hazardous materials, relating to the line
item where this is different to or not specified within the
heading section.
1510 EQD, Equipment details
A segment to define fixed information regarding equipment
to be used in conjunction with the ordered item, and if
required, to indicate responsibility for supply of the
equipment, e.g. a container identification.
1520 HAN, Handling instructions
A segment providing information on required handling of
materials and additionally, if required, identifying
hazardous materials in the ordered item.
1530 MEA, Measurements
A segment providing measurement information for the
equipment.
1540 FTX, Free text
A segment with free text information, in coded or clear
form, to give further clarification, when required, to
the equipment and handling details. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
1550 Segment group 37: RCS-RFF-DTM-FTX
A group of segments identifying any rules, laws or
regulations with which the supplier must comply to meet
requirements e.g. building regulations, safety requirements,
etc.
1560 RCS, Requirements and conditions
A segment to enable industry or national requirements to
be specified.
1570 RFF, Reference
A segment identifying the referenced document by its
number and, where appropriate, a line number.
1580 DTM, Date/time/period
A segment indicating the date/time details relating to
the references.
1590 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
1600 Segment group 38: PAT-DTM-PCD-MOA
A group of segments specifying the requested terms of
payment for the applicable item.
1610 X PAT, Payment terms basis
A segment identifying the payment terms and date/time
basis.
1620 DTM, Date/time/period
A segment giving the specific date/time/period, if
needed, of any payments, discounts, instalments etc.
1630 PCD, Percentage details
A segment specifying the discount, interest, penalty as
well as instalment percentage.
1640 MOA, Monetary amount
A segment specifying amounts related to payment
discounts, penalties or instalments.
1650 Segment group 39: PAC-MEA-QTY-DTM-SG40-SG41
A group of segments identifying the packaging, physical
dimensions, and marks and numbers for goods referenced in
the line item.
1660 PAC, Package
A segment specifying the number of packages and the
physical type of packaging for the line item, e.g. pallet
type.
1670 MEA, Measurements
A segment specifying physical measurements of packages
described in the PAC segment. e.g. cube or gross weight.
1680 QTY, Quantity
A segment to specify maximum stack ability and number of
articles in the package.
1690 DTM, Date/time/period
A segment to give the effective date of the package.
1700 Segment group 40: RFF-DTM
A group of segments giving references e.g. to a packing
instruction document relevant to a particular package
type and its date/time/period of issue.
1710 RFF, Reference
A segment identifying the packing instruction
document.
1720 DTM, Date/time/period
A segment specifying the date/time related to the
referenced document.
1730 Segment group 41: PCI-RFF-DTM-GIN
A group of segments specifying the markings and labels on
individual physical units.
1740 PCI, Package identification
A segment specifying markings and labels used on
individual physical units (packages) described in the
PAC segment.
1750 RFF, Reference
A segment identifying the master label number.
1760 DTM, Date/time/period
A segment specifying the dates relevant to the package
markings.
1770 GIN, Goods identity number
A segment identifying the number or ranges of numbers
for use with the package markings.
1780 Segment group 42: NAD-LOC-SG43-SG44-SG45
A group of segments identifying the parties with associated
information, relevant to the line item only.
1790 NAD, Name and address
A segment identifying names and addresses of the parties,
in coded or clear form, and their functions relevant to
the request for quotation. The Buyer and Seller are known
to each other, thus only the coded ID is required, but
the Consignee or Delivery address may vary and would have
to be clearly specified, preferably in structured format.
1800 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the NAD segment e.g. internal
site/building number.
1810 Segment group 43: RFF-DTM
A group of segments giving references only relevant to
the specified party rather than the whole message.
1820 RFF, Reference
A segment identifying the reference by its number and
where appropriate a line number within a document.
1830 DTM, Date/time/period
A segment specifying the date and/or time related to
the reference.
1840 Segment group 44: DOC-DTM
A group of segments identifying the documentary
requirements of the specified party.
1850 DOC, Document/message details
A segment identifying and providing information
relating to the documents required by the party
specified by the NAD segment. For example, the party
may require a Certificate of Analysis.
1860 DTM, Date/time/period
A segment specifying the date and/or time of the
document.
1870 Segment group 45: CTA-COM
A group of segments giving contact details of the
specific person or department within the party identified
in the NAD segment.
1880 CTA, Contact information
A segment to identify a person or department, and
their function, to whom communications should be
directed.
1890 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment.
1900 Segment group 46: ALC-ALI-SG47-SG48-SG49-SG50-SG51
A group of segments specifying allowances and charges for
the line items.
The basis for the calculation of the allowance/charge may be
a quantity, a percentage, an amount or a rate detailed in
the dependent Segment groups.
1910 ALC, Allowance or charge
A segment identifying the charge or allowance and, where
necessary its calculation sequence.
1920 ALI, Additional information
A segment indicating that the allowance or charge
specified is subject to special conditions owing to
origin, customs preference or commercial factors.
1930 Segment group 47: QTY-RNG
A group of segments specifying the quantity of the
allowance or charge with its measure unit specifier. A
range to which the allowance or charge applies may be
specified e.g. An allowance of a free quantity of 20
pieces may be specified if the goods quantity is greater
than 1000 pieces.
1940 QTY, Quantity
A segment identifying the type of quantity and the
quantity related to the allowance or charge.
1950 RNG, Range details
A segment specifying, if required, the range to which
the allowance or charge applies.
1960 Segment group 48: PCD-RNG
A group of segments specifying the percentage for the
allowance or charge, e.g. The allowance/charge amount is
calculated as 5% of the goods value or a price reduction
of 5% may be specified if the goods quantity is within
the range 5 tons to 10 tons.
1970 PCD, Percentage details
A segment identifying the percentage and the
percentage basis for the calculation of the allowance
or charge.
1980 RNG, Range details
A segment specifying, if required, a range for the
application of the percentage.
1990 Segment group 49: MOA-RNG
A group of segments specifying a monetary amount for an
allowance or charge. A range to which the allowance or
charge applies can be specified, e.g. an allowance of BEF
5000 may be specified if goods value is greater than BEF
100000.
2000 MOA, Monetary amount
A segment identifying the monetary amount for the
allowance or charge.
2010 RNG, Range details
A segment specifying, if required, a range for the
application of the allowance/charge amount.
2020 Segment group 50: RTE-RNG
A group of segments specifying the rate per unit and
basis to which the allowance or charge applies, e.g. The
allowance/charge amount is DEM 3 per 10 tons.
2030 RTE, Rate details
A segment specifying the rate per unit and the basis
for calculation.
2040 RNG, Range details
A segment specifying, if required, the range for the
application of the allowance/charge rate.
2050 Segment group 51: TAX-MOA
A group of segments specifying tax related information
for the allowance or charge.
2060 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate,
or exemption, related to the allowance or charge.
2070 MOA, Monetary amount
A segment specifying the amount for the allowance or
charge tax.
2080 Segment group 52: TDT-QTY-SG53
A group of segments identifying the mode and means of
transport, location and relevant dates and times for
transportation, relating to the line item, where this is
different to or not specified within the heading section.
2090 TDT, Details of transport
A segment specifying the mode, means and identification
of the transport for the goods item being ordered, where
this is different to or not specified within the heading
section.
2100 QTY, Quantity
A segment to specify quantities relevant to
transportation, e.g. delivery quantity.
2110 Segment group 53: LOC-DTM
A group of segments giving the location and date/time
information relative to the transportation.
2120 LOC, Place/location identification
A segment identifying locations relevant to the
transport specified in the TDT segment.
2130 DTM, Date/time/period
A segment identifying the date/time details of
departure and/or arrival of the transported goods for
the specified location.
2140 Segment group 54: SCC-FTX-SG55
A group of segments specifying requested delivery schedules
relating to quantities, frequencies, and dates, required for
the line item, where this is different to or not specified
within the heading section.
2150 SCC, Scheduling conditions
A segment specifying the type and status of the schedule
being given, and optionally defining a pattern to be
established, e.g. firm or proposed delivery schedule for
a weekly pattern.
2160 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
2170 Segment group 55: QTY-DTM
A group of segments to specify the scheduled quantities,
date/time details of the schedule and where required the
reference of the schedule.
2180 QTY, Quantity
A segment to specify quantities relating to the
schedule and pattern established in the SCC segment,
e.g. delivery quantity.
2190 DTM, Date/time/period
A segment indicating the date/time details relating to
the quantity and schedule details in the SCC/QTY
segments. This segment may be repeated to indicate
date/time ranges, e.g. start and end dates for a
delivery pattern, or delivery window.
4.1.3 Summary section
Information to be provided in the Summary section:
2200 UNS, Section control
A service segment placed before the first user data segment in
the summary section to indicate the end of that section.
2210 MOA, Monetary amount
A segment giving the total amounts for the whole message.
2220 CNT, Control total
A segment by which control totals may be provided by the sender
for checking by the receiver.
2230 Segment group 56: ALC-MOA-ALI
A group of segments to summarize the allowances and charges,
Monetary amounts for the entire request for quote.
2240 ALC, Allowance or charge
A segment identifying the charge or allowance type to be
summarized.
2250 MOA, Monetary amount
A segment specifying the summary amount for the allowance or
charge.
2260 ALI, Additional information
A segment indicating that allowance or charge specified is
subject to special conditions owing to the origin, customs
preference or commercial factors.
2270 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
AJT Adjustment details
ALC Allowance or charge
ALI Additional information
APR Additional price information
BGM Beginning of message
CAV Characteristic value
CCI Characteristic/class id
CNT Control total
COM Communication contact
CTA Contact information
CUX Currencies
DLM Delivery limitations
DOC Document/message details
DTM Date/time/period
EQD Equipment details
FII Financial institution information
FTX Free text
GIN Goods identity number
GIR Related identification numbers
HAN Handling instructions
IMD Item description
IRQ Information required
LIN Line item
LOC Place/location identification
MEA Measurements
MOA Monetary amount
NAD Name and address
PAC Package
PAI Payment instructions
X PAT Payment terms basis
PCD Percentage details
PCI Package identification
PIA Additional product id
PRI Price details
QTY Quantity
QVR Quantity variances
RCS Requirements and conditions
RFF Reference
RNG Range details
RTE Rate details
SCC Scheduling conditions
TAX Duty/tax/fee details
TDT Details of transport
TOD Terms of delivery or transport
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 35
0040 PAI Payment instructions C 1
0050 ALI Additional information C 5
0060 IMD Item description C 999
0070 IRQ Information required C 10
0080 FTX Free text C 99
0090 ----- Segment group 1 ------------------ C 9999--------+
0100 RFF Reference M 1 |
0110 DTM Date/time/period C 5-----------+
0120 ----- Segment group 2 ------------------ C 1-----------+
0130 AJT Adjustment details M 1 |
0140 FTX Free text C 5-----------+
0150 ----- Segment group 3 ------------------ C 5-----------+
0160 TAX Duty/tax/fee details M 1 |
0170 MOA Monetary amount C 1 |
0180 LOC Place/location identification C 5-----------+
0190 ----- Segment group 4 ------------------ C 5-----------+
0200 CUX Currencies M 1 |
0210 DTM Date/time/period C 5-----------+
0220 ----- Segment group 5 ------------------ C 10----------+
0230 X PAT Payment terms basis M 1 |
0240 DTM Date/time/period C 5 |
0250 PCD Percentage details C 1 |
0260 MOA Monetary amount C 1-----------+
0270 ----- Segment group 6 ------------------ C 10----------+
0280 TOD Terms of delivery or transport M 1 |
0290 LOC Place/location identification C 2-----------+
0300 ----- Segment group 7 ------------------ C 10----------+
0310 EQD Equipment details M 1 |
0320 HAN Handling instructions C 5 |
0330 MEA Measurements C 5 |
0340 FTX Free text C 5-----------+
0350 ----- Segment group 8 ------------------ C 999---------+
0360 RCS Requirements and conditions M 1 |
0370 RFF Reference C 5 |
0380 DTM Date/time/period C 5 |
0390 FTX Free text C 99999-------+
0400 ----- Segment group 9 ------------------ C 25----------+
0410 APR Additional price information M 1 |
0420 PRI Price details C 1 |
0430 QTY Quantity C 2 |
0440 DTM Date/time/period C 1 |
0450 MOA Monetary amount C 2 |
0460 RNG Range details C 2-----------+
0470 ----- Segment group 10 ------------------ C 1-----------+
0480 DLM Delivery limitations M 1 |
0490 MOA Monetary amount C 1 |
0500 DTM Date/time/period C 1-----------+
0510 ----- Segment group 11 ------------------ C 99----------+
0520 NAD Name and address M 1 |
0530 LOC Place/location identification C 99 |
0540 FII Financial institution information C 5 |
|
0550 ----- Segment group 12 ------------------ C 99---------+|
0560 RFF Reference M 1 ||
0570 DTM Date/time/period C 5----------+|
|
0580 ----- Segment group 13 ------------------ C 5----------+|
0590 DOC Document/message details M 1 ||
0600 DTM Date/time/period C 1----------+|
|
0610 ----- Segment group 14 ------------------ C 5----------+|
0620 CTA Contact information M 1 ||
0630 COM Communication contact C 5----------++
0640 ----- Segment group 15 ------------------ C 10----------+
0650 TDT Details of transport M 1 |
0660 QTY Quantity C 5 |
|
0670 ----- Segment group 16 ------------------ C 10---------+|
0680 LOC Place/location identification M 1 ||
0690 DTM Date/time/period C 5----------++
0700 ----- Segment group 17 ------------------ C 99----------+
0710 PAC Package M 1 |
0720 MEA Measurements C 5 |
|
0730 ----- Segment group 18 ------------------ C 10---------+|
0740 PCI Package identification M 1 ||
0750 RFF Reference C 1 ||
0760 DTM Date/time/period C 5 ||
0770 GIN Goods identity number C 10---------++
0780 ----- Segment group 19 ------------------ C 10----------+
0790 SCC Scheduling conditions M 1 |
0800 FTX Free text C 5 |
|
0810 ----- Segment group 20 ------------------ C 10---------+|
0820 QTY Quantity M 1 ||
0830 DTM Date/time/period C 5----------++
0840 ----- Segment group 21 ------------------ C 99----------+
0850 ALC Allowance or charge M 1 |
0860 ALI Additional information C 5 |
|
0870 ----- Segment group 22 ------------------ C 1----------+|
0880 QTY Quantity M 1 ||
0890 RNG Range details C 1----------+|
|
0900 ----- Segment group 23 ------------------ C 1----------+|
0910 PCD Percentage details M 1 ||
0920 RNG Range details C 1----------+|
|
0930 ----- Segment group 24 ------------------ C 2----------+|
0940 MOA Monetary amount M 1 ||
0950 RNG Range details C 1----------+|
|
0960 ----- Segment group 25 ------------------ C 1----------+|
0970 RTE Rate details M 1 ||
0980 RNG Range details C 1----------+|
|
0990 ----- Segment group 26 ------------------ C 5----------+|
1000 TAX Duty/tax/fee details M 1 ||
1010 MOA Monetary amount C 1----------++
DETAIL SECTION
1020 ----- Segment group 27 ------------------ M 200000------+
1030 LIN Line item M 1 |
1040 PIA Additional product id C 25 |
1050 IMD Item description C 99 |
1060 MEA Measurements C 5 |
1070 QTY Quantity C 99 |
1080 PCD Percentage details C 1 |
1090 ALI Additional information C 5 |
1100 DTM Date/time/period C 35 |
1110 GIN Goods identity number C 1000 |
1120 GIR Related identification numbers C 1000 |
1130 QVR Quantity variances C 1 |
1140 FTX Free text C 99 |
1150 PAI Payment instructions C 1 |
1160 DOC Document/message details C 99 |
|
1170 ----- Segment group 28 ------------------ C 999--------+|
1180 CCI Characteristic/class id M 1 ||
1190 CAV Characteristic value C 10 ||
1200 MEA Measurements C 10---------+|
|
1210 ----- Segment group 29 ------------------ C 100--------+|
1220 MOA Monetary amount M 1 ||
1230 QTY Quantity C 2 ||
1240 IMD Item description C 1 ||
1250 CUX Currencies C 1 ||
1260 DTM Date/time/period C 2----------+|
|
1270 ----- Segment group 30 ------------------ C 1----------+|
1280 AJT Adjustment details M 1 ||
1290 FTX Free text C 5----------+|
|
1300 ----- Segment group 31 ------------------ C 99---------+|
1310 PRI Price details M 1 ||
1320 APR Additional price information C 1 ||
1330 RNG Range details C 1 ||
1340 CUX Currencies C 5 ||
1350 DTM Date/time/period C 5----------+|
|
1360 ----- Segment group 32 ------------------ C 9999-------+|
1370 RFF Reference M 1 ||
1380 DTM Date/time/period C 5----------+|
|
1390 ----- Segment group 33 ------------------ C 999--------+|
1400 LOC Place/location identification M 1 ||
1410 QTY Quantity C 1 ||
1420 DTM Date/time/period C 5----------+|
|
1430 ----- Segment group 34 ------------------ C 10---------+|
1440 TAX Duty/tax/fee details M 1 ||
1450 MOA Monetary amount C 1 ||
1460 LOC Place/location identification C 5----------+|
|
1470 ----- Segment group 35 ------------------ C 5----------+|
1480 TOD Terms of delivery or transport M 1 ||
1490 LOC Place/location identification C 2----------+|
|
1500 ----- Segment group 36 ------------------ C 10---------+|
1510 EQD Equipment details M 1 ||
1520 HAN Handling instructions C 5 ||
1530 MEA Measurements C 5 ||
1540 FTX Free text C 5----------+|
|
1550 ----- Segment group 37 ------------------ C 999--------+|
1560 RCS Requirements and conditions M 1 ||
1570 RFF Reference C 5 ||
1580 DTM Date/time/period C 5 ||
1590 FTX Free text C 99999------+|
|
1600 ----- Segment group 38 ------------------ C 10---------+|
1610 X PAT Payment terms basis M 1 ||
1620 DTM Date/time/period C 5 ||
1630 PCD Percentage details C 1 ||
1640 MOA Monetary amount C 1----------+|
|
1650 ----- Segment group 39 ------------------ C 99---------+|
1660 PAC Package M 1 ||
1670 MEA Measurements C 5 ||
1680 QTY Quantity C 5 ||
1690 DTM Date/time/period C 5 ||
||
1700 ----- Segment group 40 ------------------ C 5---------+||
1710 RFF Reference M 1 |||
1720 DTM Date/time/period C 5---------+||
||
1730 ----- Segment group 41 ------------------ C 10--------+||
1740 PCI Package identification M 1 |||
1750 RFF Reference C 1 |||
1760 DTM Date/time/period C 5 |||
1770 GIN Goods identity number C 10--------++|
|
1780 ----- Segment group 42 ------------------ C 999--------+|
1790 NAD Name and address M 1 ||
1800 LOC Place/location identification C 5 ||
||
1810 ----- Segment group 43 ------------------ C 99--------+||
1820 RFF Reference M 1 |||
1830 DTM Date/time/period C 5---------+||
||
1840 ----- Segment group 44 ------------------ C 5---------+||
1850 DOC Document/message details M 1 |||
1860 DTM Date/time/period C 5---------+||
||
1870 ----- Segment group 45 ------------------ C 5---------+||
1880 CTA Contact information M 1 |||
1890 COM Communication contact C 5---------++|
|
1900 ----- Segment group 46 ------------------ C 99---------+|
1910 ALC Allowance or charge M 1 ||
1920 ALI Additional information C 5 ||
||
1930 ----- Segment group 47 ------------------ C 1---------+||
1940 QTY Quantity M 1 |||
1950 RNG Range details C 1---------+||
||
1960 ----- Segment group 48 ------------------ C 1---------+||
1970 PCD Percentage details M 1 |||
1980 RNG Range details C 1---------+||
||
1990 ----- Segment group 49 ------------------ C 2---------+||
2000 MOA Monetary amount M 1 |||
2010 RNG Range details C 1---------+||
||
2020 ----- Segment group 50 ------------------ C 1---------+||
2030 RTE Rate details M 1 |||
2040 RNG Range details C 1---------+||
||
2050 ----- Segment group 51 ------------------ C 5---------+||
2060 TAX Duty/tax/fee details M 1 |||
2070 MOA Monetary amount C 1---------++|
|
2080 ----- Segment group 52 ------------------ C 10---------+|
2090 TDT Details of transport M 1 ||
2100 QTY Quantity C 5 ||
||
2110 ----- Segment group 53 ------------------ C 10--------+||
2120 LOC Place/location identification M 1 |||
2130 DTM Date/time/period C 5---------++|
|
2140 ----- Segment group 54 ------------------ C 100--------+|
2150 SCC Scheduling conditions M 1 ||
2160 FTX Free text C 5 ||
||
2170 ----- Segment group 55 ------------------ C 10--------+||
2180 QTY Quantity M 1 |||
2190 DTM Date/time/period C 5---------+++
SUMMARY SECTION
2200 UNS Section control M 1
2210 MOA Monetary amount C 15
2220 CNT Control total C 10
2230 ----- Segment group 56 ------------------ C 10----------+
2240 ALC Allowance or charge M 1 |
2250 MOA Monetary amount M 1 |
2260 ALI Additional information C 1-----------+
2270 UNT Message trailer M 1
Copyright United Nations, all rights reserved
UN Economic Commission for Europe
Palais des Nations, CH-1211 Geneva 10, Switzerland
Tel: +41-22 917 2016 Fax: +41-22 917 0037 E-mail: TradeMaster@unece.org
UN/EDIFACT Directories