United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : STATAC
Version : D
Release : 01C
Contr. Agency: UN
Revision : 4
Date : 2001-11-07
SOURCE: D2 Purchasing (SWG)
CONTENTS
Statement of account message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.1.3 Summary section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Statement of
account message (STATAC) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
A Statement of Account is a communication from a Seller or his
agent to a Buyer or his agent, providing information about the
status of an account at a specific point in time. It is used as
an aid to reconciliation. At the same time it may be a reminder
of payment due.
1.2 Field of application
The Statement of account message may be used for both national
and international applications. It is based on universal
practice related to administration, commerce and transport, and
is not dependent on the type of business or industry.
1.3 Principles
- A Statement of Account may refer to only one account, in one
currency.
- A statement of Account contains only outstanding debts and
does not specify any debts which have been cleared since the
previous Statement.
- A Statement of Account may be initiated at any time by the
Seller, depending upon agreement between the Buyer and the
Seller.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates/times should be in the format
'ccyymmdd'/'hhmm' unless all parties involved in the
transaction agree that there is a functional requirement for an
alternative format. Periods should be specified as whole
numbers representing the required period as indicated in the
format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
Free text information within the message should be avoided as
this inhibits automatic processing. It is only used when
additional information that cannot be accommodated within the
other segments is required.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Statement of account message is
STATAC.
Note: Statement of account messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 STATAC
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the
Statement of Account.
0030 DTM, Date/time/period
A segment specifying the dates, and when relevant, the times
related to the whole message. The segment must be specified at
least once to specify the message date as allocated by the
sender.
0040 RFF, Reference
A segment for referencing documents which relate to the whole
message.
0050 CUX, Currencies
A segment identifying the currency of the Statement of Account.
The payment currency is the default currency for all amounts,
it must be specified in international transactions.
0060 Segment group 1: NAD-SG2
A group of segments identifying the parties involved in the
transaction and, optionally the contact points and numbers.
0070 NAD, Name and address
A segment to identify a party name and address, either by
coded identification or in clear form.
0080 Segment group 2: CTA-COM
A group of segments identifying the contact person or
department for a trading party and specifying the
communication channel and number.
0090 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0100 COM, Communication contact
A segment specifying the communications channel and
number for the specified contact.
4.1.2 Detail section
Information to be provided in the Detail section:
0110 Segment group 3: DOC-MOA-DTM-RFF
A group of segments providing details of all documents, e.g.
invoices, credit notes, etc., to which the Statement of Account
refers. It contains details of the monetary values associated
with the documents and of relevant dates. There must be at
least one occurrence of this group within the Statement of
Account Message.
0120 DOC, Document/message details
A segment identifying the reference document against which
payment is to be made.
0130 MOA, Monetary amount
A segment to specify the required amounts for the referenced
document e.g. amount due, discount amount, payment amount.
0140 DTM, Date/time/period
A segment to specify the date of the referenced document and
to indicate any other relevant dates applicable, e.g. Due
date, Tax point date, etc.
0150 RFF, Reference
A segment for the inclusion of any additional references
related to the reference document.
4.1.3 Summary section
Information to be provided in the Summary section:
0160 UNS, Section control
A service segment placed at the start of the summary section to
avoid segment collision.
0170 MOA, Monetary amount
A segment specifying the total amount pertaining to the
message. The outstanding balance amount is mandatory and is
taken as given, i.e. it is not subject to recalculation.
0180 FTX, Free text
A segment for free text information, in coded or clear form.
0190 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
BGM Beginning of message
COM Communication contact
CTA Contact information
CUX Currencies
DOC Document/message details
DTM Date/time/period
FTX Free text
MOA Monetary amount
NAD Name and address
RFF Reference
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 5
0040 RFF Reference C 5
0050 CUX Currencies C 1
0060 ----- Segment group 1 ------------------ M 99----------+
0070 NAD Name and address M 1 |
|
0080 ----- Segment group 2 ------------------ C 5----------+|
0090 CTA Contact information M 1 ||
0100 COM Communication contact C 5----------++
DETAIL SECTION
0110 ----- Segment group 3 ------------------ M 200000------+
0120 DOC Document/message details M 1 |
0130 MOA Monetary amount M 5 |
0140 DTM Date/time/period C 5 |
0150 RFF Reference C 5-----------+
SUMMARY SECTION
0160 UNS Section control M 1
0170 MOA Monetary amount M 9
0180 FTX Free text C 99
0190 UNT Message trailer M 1
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