United Nations Directories for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
United Nations Directories for Electronic Data Interchange for |
Message Type : WKGRDC
Version : D
Release : 01C
Contr. Agency: UN
Revision : 1
Date : 2001-11-07
SOURCE: D12 Social Security, Employment and Education (SWG)
CONTENTS
Work grant decision message
0. INTRODUCTION
1. SCOPE
1.1 Functional definition
1.2 Field of application
1.3 Principles
2. REFERENCES
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
4. MESSAGE DEFINITION
4.1 Segment clarification
4.1.1 Header section
4.1.2 Detail section
4.2 Segment index (alphabetical sequence by tag)
4.3 Message structure
4.3.1 Segment table
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For general information on UN standard message types see UN Trade Data
Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM
General Introduction
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0. INTRODUCTION
This specification provides the definition of the Work grant
decision message (WKGRDC) to be used in Electronic Data
Interchange (EDI) between trading partners involved in
administration, commerce and transport.
1. SCOPE
1.1 Functional definition
A message specifying details of decisions of the governmental
agency to an employer relating to a work grant request or
permit for one or more workers.
1.2 Field of application
The Work grant decision message may be used for both national
and international applications. It is based on universal
practice related to administration, commerce and transport, and
is not dependent on the type of business or industry.
1.3 Principles
The intention of the message is to provide detailed information
and decisions of the governmental agency relating to a previous
single work grant request message.
A Work Grant Decision Message is transmitted from the
governmental agency to an employer.
A Work Grant Decision Message contains detailed information
about the worker, the detail of the decision, the acceptance or
the rejection and the reasons for the decision in case of a
rejection. A Work Grant Decision Message may contain the full
textual information of the decision.
A Work Grant Decision Message also contains information of the
profession and the place of work.
A Work Grant Decision Message may also contain information and
decisions relating to work grant requests for one or more
workers.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 1.
3. TERMS AND DEFINITIONS
3.1 Standard terms and definitions
See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General
Introduction, Section 2.
4. MESSAGE DEFINITION
4.1 Segment clarification
This section should be read in conjunction with the segment
table which indicates mandatory, conditional and repeating
requirements.
The following guidelines and principles apply to the whole
message and are intended to facilitate the understanding and
implementation of the message:
All specified dates and times should be in the format 'yymmdd'
or 'hhmm' unless all parties involved in the transaction agree
that there is a functional requirement for an alternative
format. Periods should be specified as whole numbers
representing the required period as indicated in the format
qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element
should be used wherever possible.
Conditional data that is not required in the message should not
be included.
Care must be taken that the segment qualifier in dependent
segments do not conflict with the segment qualifier of the
trigger segment of a group.
4.1.1 Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message.
The message type code for the Work grant decision message is
WKGRDC.
Note: Work grant decision messages conforming to this document
must contain the following data in segment UNH, composite S009:
Data element 0065 WKGRDC
0052 D
0054 01C
0051 UN
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the work
grant decision by means of its type and number and, when
necessary, its function.
0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times
related to the whole message. The segment must be specified at
least once to identify the document date.
The Date/time/period segment within other Segment groups should
be used whenever the date or time or period requires to be
logically related to another specified data item.
0040 Segment group 1: PNA-ADR-LOC-DTM-SG2
A group of segments identifying the parties with associated
information.
0050 PNA, Party identification
A segment identifying names of the parties, in coded or
clear form, and their functions relevant to the Work Grant
Decision Message. Identification of the enterprise and the
job administration parties is mandatory for the Work Grant
Decision Message.
It is recommended that, where possible, only the coded form
of the party identification should be specified, e.g. where
the enterprise and the job administration are known to each
other, thus only the coded identification is required.
0060 ADR, Address
A segment indicating the address of the party identified in
the previous PNA segment.
0070 LOC, Place/location identification
A segment giving more specific location information of the
party specified in the ADR segment, e.g. internal site or
building number.
0080 DTM, Date/time/period
A segment specifying the relevant date or time.
0090 Segment group 2: CTA-COM
A group of segments giving contact details of the specific
person or department within the party identified in the PNA
segment.
0100 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0110 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment, e.g.
telephone-number, fax- number, telex-number.
0120 Segment group 3: RFF-DTM
A group of segments for giving references and, where necessary,
their dates, relating to the whole message.
0130 RFF, Reference
A segment identifying the reference by its number related to
the whole message.
0140 DTM, Date/time/period
A segment specifying the date or time related to the
reference.
0150 Segment group 4: GIS-FTX
A group of segments specifying general processing indicators
and, when necessary, additional textual information, relevant
for the whole message.
0160 X GIS, General indicator
A segment specifying general indicators for the whole
message.
0170 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but cannot
be accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
4.1.2 Detail section
Information to be provided in the Detail section:
0180 UNS, Section control
A mandatory service segment placed before the first user
segment in the detail section to avoid segment collision.
0190 Segment group 5: RFF-DTM-SG6-FTX-SG7-SG8-SG9-SG10-SG12
A group of segments providing details of the decision of the
work grant request of a foreigner. There must be at least one
occurrence of Segment group 5 within a Work Grant Decision
Message. This Segment group may be repeated to give information
about the decision of other work grant requests. The Segment
group 5 gives information about the name and the address of the
foreigner, the decision itself and the text of the decision.
The Segment group may also contain the reasons, in case of the
rejection of the work grant request. In case of the positive
grant, information is given for the validity dates of the work
grant and the locations, where the job could be performed.
0200 RFF, Reference
A segment identifying the administrative operation of the
work grant request by a number given by the governmental
agency, e.g. work grant number.
0210 DTM, Date/time/period
A segment specifying date and, when relevant, time relating
to the work grant decision.
Examples of the use of this DTM segment are: validity dates
of the work grant, when the decision is positive.
0220 Segment group 6: PNA-ADR-DTM-LOC-NAT-PDI-DOC
A group of segments specifying identity and related
information regarding the person expected to be employed.
0230 PNA, Party identification
A segment giving the identity, in coded or clear form, of
the person expected to be employed.
0240 ADR, Address
A segment identifying the address of a person and its
function relevant to the Work Grant Request Message.
0250 DTM, Date/time/period
A segment indicating the date of birth of the person
requested for an job.
0260 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the ADR segment.
0270 NAT, Nationality
A segment indicating authorized nationality for a person
expected to be employed.
0280 PDI, Person demographic information
A segment providing information gender or marital status
of the requested person.
0290 DOC, Document/message details
A segment indicating list of documents the person must
have in his possession.
0300 FTX, Free text
A segment with free text information for the work grant
decision, in coded or clear form. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0310 Segment group 7: GIS-FTX
A group of segments specifying general processing indicators
and, when necessary, additional textual information,
relevant for the decision.
0320 X GIS, General indicator
A segment specifying general indicators related to the
decision, e.g. positive decision of the work grant
request or rejection of the work grant request.
0330 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
0340 Segment group 8: RFF-DTM
A group of segments for giving references of the request
and, other references where and when necessary, their dates,
relevant to the work grant.
0350 RFF, Reference
A segment for specifying references relevant to the work
grant, e.g. social insurance number of the foreigner.
0360 DTM, Date/time/period
A segment specifying the date or time related to the
reference.
0370 Segment group 9: RCS-RFF-DTM-FTX
A group of segments identifying requirements or conditions
of the rejection of a work grant request.
0380 RCS, Requirements and conditions
A segment to give, in coded form, conditions and reasons
for the rejection of a work grant request.
0390 RFF, Reference
A segment identifying the referenced document by its
number and, where appropriate, a line number.
0400 DTM, Date/time/period
A segment indicating the date or time details relating to
the references.
0410 FTX, Free text
A segment with free text information for the reasons of
the rejection of a work grant request, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments, e.g.
advertisement of the job. In computer to computer
exchanges such text will normally require the receiver to
process this segment manually.
0420 Segment group 10: EMP-LOC-SG11
A group of segments identifying the qualification of a
person and attributes, such as education and experience.
0430 EMP, Employment details
A segment to identify the related area or sector of a
qualification and the qualification, in coded or clear
form related to the work grant request.
0440 LOC, Place/location identification
A segment indicating the location, where the person is
allowed to perform the job (limitation of the work
locations).
0450 Segment group 11: ATT-FTX
A group of segments giving coded information about
attributes of a job regarding educational qualifications
and experience and, when necessary, additional textual
information.
0460 ATT, Attribute
A segment identifying attributes of a job. The codes
are related to education, job experience, special
knowledge and required qualifications.
0470 FTX, Free text
A segment with free text information for special
knowledge, in coded or clear form, used when
additional information is needed but cannot be
accommodated within other segments. In computer to
computer exchanges such text will normally require the
receiver to process this segment manually.
0480 Segment group 12: PNA-ADR-LOC-DTM-FTX-SG13
A group of segments identifying the parties involved with
the work grant request with associated information.
0490 PNA, Party identification
A segment identifying names of the parties, in coded or
clear form, and their functions relevant to the work
grant request, e.g. related job center. It is recommended
that, where possible, only the coded form of the party
identification should be specified.
0500 ADR, Address
A segment indicating the address of the relevant party.
0510 LOC, Place/location identification
A segment giving more specific location information of
the party specified in the ADR segment, e.g. internal
site or building number.
0520 DTM, Date/time/period
A segment specifying the date or time related to the
address given in the ADR segment.
0530 FTX, Free text
A segment with free text information, in coded or clear
form, used when additional information is needed but
cannot be accommodated within other segments. In computer
to computer exchanges such text will normally require the
receiver to process this segment manually.
0540 Segment group 13: CTA-COM
A group of segments giving contact details of the
specific person or department within the party identified
in the PNA segment, e.g. person in a department in a the
job center office.
0550 CTA, Contact information
A segment to identify a person or department and their
function, to whom communications should be directed.
0560 COM, Communication contact
A segment to identify a communications type and number
for the contact specified in the CTA segment, e.g.
telephone-number, fax-number, telex-number.
0570 UNT, Message trailer
A service segment ending a message, giving the total number of
segments in the message (including the UNH & UNT) and the
control reference number of the message.
4.2 Segment index (alphabetical sequence by tag)
ADR Address
ATT Attribute
BGM Beginning of message
COM Communication contact
CTA Contact information
DOC Document/message details
DTM Date/time/period
EMP Employment details
FTX Free text
X GIS General indicator
LOC Place/location identification
NAT Nationality
PDI Person demographic information
PNA Party identification
RCS Requirements and conditions
RFF Reference
UNH Message header
UNS Section control
UNT Message trailer
4.3 Message structure
4.3.1 Segment table
Pos Tag Name S R
HEADER SECTION
0010 UNH Message header M 1
0020 BGM Beginning of message M 1
0030 DTM Date/time/period M 2
0040 ----- Segment group 1 ------------------ M 3-----------+
0050 PNA Party identification M 1 |
0060 ADR Address C 1 |
0070 LOC Place/location identification C 5 |
0080 DTM Date/time/period C 5 |
|
0090 ----- Segment group 2 ------------------ C 5----------+|
0100 CTA Contact information M 1 ||
0110 COM Communication contact C 5----------++
0120 ----- Segment group 3 ------------------ C 5-----------+
0130 RFF Reference M 1 |
0140 DTM Date/time/period C 5-----------+
0150 ----- Segment group 4 ------------------ C 5-----------+
0160 X GIS General indicator M 1 |
0170 FTX Free text C 1-----------+
DETAIL SECTION
0180 UNS Section control M 1
0190 ----- Segment group 5 ------------------ M 200---------+
0200 RFF Reference M 1 |
0210 DTM Date/time/period C 5 |
|
0220 ----- Segment group 6 ------------------ C 1----------+|
0230 PNA Party identification M 1 ||
0240 ADR Address C 1 ||
0250 DTM Date/time/period C 1 ||
0260 LOC Place/location identification C 1 ||
0270 NAT Nationality C 1 ||
0280 PDI Person demographic information C 1 ||
0290 DOC Document/message details C 9----------+|
0300 FTX Free text M 99 |
|
0310 ----- Segment group 7 ------------------ C 5----------+|
0320 X GIS General indicator M 1 ||
0330 FTX Free text C 1----------+|
|
0340 ----- Segment group 8 ------------------ C 5----------+|
0350 RFF Reference M 1 ||
0360 DTM Date/time/period C 5----------+|
|
0370 ----- Segment group 9 ------------------ C 10---------+|
0380 RCS Requirements and conditions M 1 ||
0390 RFF Reference C 5 ||
0400 DTM Date/time/period C 5 ||
0410 FTX Free text C 5----------+|
|
0420 ----- Segment group 10 ------------------ M 1----------+|
0430 EMP Employment details M 1 ||
0440 LOC Place/location identification C 10 ||
||
0450 ----- Segment group 11 ------------------ C 20--------+||
0460 ATT Attribute M 1 |||
0470 FTX Free text C 1---------++|
|
0480 ----- Segment group 12 ------------------ C 1----------+|
0490 PNA Party identification M 1 ||
0500 ADR Address C 1 ||
0510 LOC Place/location identification C 2 ||
0520 DTM Date/time/period C 5 ||
0530 FTX Free text C 1 ||
||
0540 ----- Segment group 13 ------------------ C 5---------+||
0550 CTA Contact information M 1 |||
0560 COM Communication contact C 5---------+++
0570 UNT Message trailer M 1
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UN Economic Commission for Europe
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UN/EDIFACT Directories