United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport



 UN/EDIFACT

Message Type : OSTRPT Version : D Release : 05B Contr. Agency: UN Revision : 4 Date : 2006-01-17 SOURCE: TBG1 Supply Chain CONTENTS Order status report message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table ---------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction ---------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Order status report message (OSTRPT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message between a buyer or buyer's agent and a seller or seller's agent reporting status information on the current status of a previously sent order(s). This may be a reply to an order status enquiry or a report as agreed between the partners. 1.2 Field of application The Order status report message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles This message covers one seller and one buyer and may relate to: - one enquiry - one or more purchase orders - specific lines within purchase orders The status can not trigger any action by the receiver of the message. For example, if the status is 'ready for shipment', it can not be used as a despatch advice information. A DESADV message, or an equivalent document, has to be sent as well. This message can only be used to provide status information. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: - All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) - Where a choice of code or text is given only the code element should be used wherever possible. - Conditional data that is required in the message should be omitted. - Care must be taken that the segment qualifier in dependent segments does not conflict with the segment qualifier of the trigger segment of a group. - Free text information within the message should be avoided as this inhibits automatic processing. 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Order status report message is OSTRPT. Note: Order status report messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 OSTRPT 0052 D 0054 05B 0051 UN 0020 BGM, Beginning of message A segment by which the sender must uniquely identify the order status report by means of its type and number and when necessary it's function. 0030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date. 0040 RFF, Reference A segment identifying which enquiry document this message is responding to. 0050 IRQ, Information required To indicate which information is being transmitted as requested in the Order status enquiry message. 0060 FTX, Free text A segment for free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0070 Segment group 1: NAD-LOC-SG2 A group of segments identifying the parties with associated information. 0080 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the message. Identification of the sender (normally the seller) is mandatory for a report. It is recommended that where possible only the coded form of the party ID should be specified. 0090 LOC, Place/location identification This segment is used to identify a location related to the current party, e.g. place of delivery. 0100 Segment group 2: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 0110 CTA, Contact information A segment to identify a person or department, and their function, to whom communication should be directed. 0120 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 0130 Segment group 3: DOC-DTM-CNT-RFF-TOD-SG4-SG6 A group of segments providing details of the individual order(s). 0140 DOC, Document/message details A segment giving references to the order(s) reported. Other references may also be given, e.g. seller's reference number. 0150 DTM, Date/time/period A segment specifying the date/time related to the reference. 0160 CNT, Control total This segment is used to provide control totals related to the current document. 0170 RFF, Reference This segment is used to specify a reference related to the current document. 0180 TOD, Terms of delivery or transport This segment is used to specify terms of delivery applicable to the current document. 0190 Segment group 4: STS-DTM-PCD-QTY-SG5 A group of segments providing status details related to the individual order. 0200 STS, Status A segment giving the status of the referred order. 0210 DTM, Date/time/period A segment specifying the date/time related to the order status. 0220 PCD, Percentage details A segment used to indicate the percentage of completion related to the order status. 0230 QTY, Quantity A segment used to indicate the quantity of completion related to the order status. 0240 Segment group 5: NAD-LOC This segment group is used to specify name and address, and location information related to the current status. 0250 NAD, Name and address This segment is used to specify name and address and their related function, either by code and/or structure. 0260 LOC, Place/location identification This segment is used to specify location information. 0270 Segment group 6: LIN-PIA-IMD-MEA-GIN-RCS-FTX-SG7-SG8-SG16 A group of segments providing details of the individual order(s) lines being reported. 0280 LIN, Line item A segment used to identify a line item. 0290 PIA, Additional product id A segment providing additional identification on the product specified in the LIN segment. E.g. To give seller's item number, EAN number, technical specification number. 0300 IMD, Item description A segment for describing the product as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number. 0310 MEA, Measurements A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc. 0320 GIN, Goods identity number A segment providing identity numbers to be applied to the items being queried e.g. serial numbers for assembled equipment. 0330 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified. 0340 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within