United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport



 UN/EDIFACT

Message Type : INSREQ Version : D Release : 07A Contr. Agency: UN Revision : 2 Date : 2007-06-14 SOURCE: TBG1 Supply Chain CONTENTS Inspection request message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table ---------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction ---------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Inspection request message (INSREQ) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message sent by a supplier to inform a customer that items are ready for inspection prior to despatch. 1.2 Field of application The Inspection request message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles An Inspection request message is sent by a supplier to a customer's inspection service, or a third party who is acting on his behalf indicating that items are ready for inspection. The inspection process is generally to ensure that the articles are in compliance with a base document such as a purchase order. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Inspection request message is INSREQ. Note: Inspection request messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 INSREQ 0052 D 0054 07A 0051 UN 0020 BGM, Beginning of message A segment by which the sender uniquely identifies the Inspection request message by means of its type and number. 0030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the emission date of the document. 0040 Segment group 1: RFF-DTM A segment group for information on previous inspections, reference documents and where necessary, their dates. 0050 RFF, Reference A segment identifying previous inspection requests, reports, reference document by their number and where appropriate, a line number within the document. 0060 DTM, Date/time/period A segment specifying the date/time related to the referenced information. 0070 Segment group 2: NAD-LOC A group of segments identifying the parties relevant to the whole Inspection request message, with associated information. 0080 NAD, Name and address A segment identifying names and addresses of parties, in coded or clear form, and their function relevant for the whole Inspection request message. Identification of the Supplier and inspection party is mandatory for the Inspection request message. They are to be given in this segment position. 0090 LOC, Place/location identification A segment indicating more details regarding specific locations related to the party being described, e.g., internal site/building number where the inspection may be carried out. 0100 Segment group 3: DOC-SG4-SG5-SG7 A segment group identifying the base document and line items to be inspected. 0110 DOC, Document/message details A segment identifying the base document (e.g., purchase order) for the items in question by its number. 0120 Segment group 4: RFF-DTM A segment group providing complementary information relating to the base document, such as contract number, purchase order version, etc. 0130 RFF, Reference A segment identifying the complementary information in relation to the base document. 0140 DTM, Date/time/period A segment specifying the date/time related to the referenced information. 0150 Segment group 5: NAD-SG6 A group of segments which identifies parties associated with the document. 0160 NAD, Name and address A segment identifying parties associated with the document such as the issuer of the document. 0170 Segment group 6: CTA-COM A group of segments providing contacts and communication numbers associated with the party. 0180 CTA, Contact information A segment identifying to whom communications should be directed. 0190 COM, Communication contact A segment identifying communication numbers of the contacts to which communications should be directed. 0200 Segment group 7: LIN-PIA-IMD-DTM-RFF-FTX-SG8 A group of segments providing the relevant information on the items to be inspected. 0210 LIN, Line item A segment identifying the line item by its number and additionally, identifying the item involved by an identification number. Other identification numbers may be specified in the following PIA segment, e.g., manufacturer part number, etc. 0220 PIA, Additional product id A segment providing additional identification information of the item being described, e.g., manufacturer part number. 0230 IMD, Item description A segment for describing the item. 0240 DTM, Date/time/period A segment specifying date, time or period details to the line item only. 0250 RFF, Reference A segment identifying the complementary information in relation to the line item. 0260 FTX, Free text A segment with free text in coded or clear form, to give further clarification, when required, for the line item. In computer to computer exchanges the use of clear form text will normally require the receiver to handle this message manually. 0270 Segment group 8: NAD-GEI-LOC-QTY-QVR-RFF-FTX-SG9 A group of segments identifying the parties to be delivered and associated information, relevant to the line item only. 0280 NAD, Name and address A segment identifying names and addresses of parties to be delivered, in coded or clear form, and their function relevant for the line item. 0290 GEI, Processing information A segment indicating general processing information concerning the party. 0300 LOC, Place/location identification A segment indicating more details regarding specific locations related to the party being described, e.g., internal site or building number. 0310 QTY, Quantity A segment to specify the quantity to be delivered to the delivery address. 0320 QVR, Quantity variances A segment identifying a quantity variance with the quantity expected and the reason for it. 0330 RFF, Reference A segment identifying the complementary information in relation to the party. 0340 FTX, Free text A segment with free text information to give further clarification. In computer to computer exchanges the use of clear form text will normally require the receiver to handle this message manually. 0350 Segment group 9: GIN-RFF A group of segments identifying serial or batch numbers and their related references such as derogation numbers. 0360 GIN, Goods identity number A segment providing specific serial or batch numbers, relating to the specified product 0370 RFF, Reference A segment identifying the complementary information in relation to the serial or batch number. 0380 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) BGM Beginning of message COM Communication contact CTA Contact information DOC Document/message details DTM Date/time/period FTX Free text GEI Processing information GIN Goods identity number IMD Item description LIN Line item LOC Place/location identification NAD Name and address PIA Additional product id QTY Quantity QVR Quantity variances RFF Reference UNH Message header UNT Message trailer

4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 99 0040 ----- Segment group 1 ------------------ C 99----------+ 0050 RFF Reference M 1 | 0060 DTM Date/time/period C 9-----------+ 0070 ----- Segment group 2 ------------------ M 99----------+ 0080 NAD Name and address M 1 | 0090 LOC Place/location identification C 99----------+ 0100 ----- Segment group 3 ------------------ M 99----------+ 0110 DOC Document/message details M 1 | | 0120 ----- Segment group 4 ------------------ C 99---------+| 0130 RFF Reference M 1 || 0140 DTM Date/time/period C 99---------+| | 0150 ----- Segment group 5 ------------------ C 99---------+| 0160 NAD Name and address M 1 || || 0170 ----- Segment group 6 ------------------ C 99--------+|| 0180 CTA Contact information M 1 ||| 0190 COM Communication contact C 99--------++| | 0200 ----- Segment group 7 ------------------ C 999--------+| 0210 LIN Line item M 1 || 0220 PIA Additional product id C 99 || 0230 IMD Item description C 99 || 0240 DTM Date/time/period C 99 || 0250 RFF Reference C 99 || 0260 FTX Free text C 9 || || 0270 ----- Segment group 8 ------------------ C 999-------+|| 0280 NAD Name and address M 1 ||| 0290 GEI Processing information C 99 ||| 0300 LOC Place/location identification C 99 ||| 0310 QTY Quantity C 99 ||| 0320 QVR Quantity variances C 99 ||| 0330 RFF Reference C 99 ||| 0340 FTX Free text C 9 ||| ||| 0350 ----- Segment group 9 ------------------ C 999------+||| 0360 GIN Goods identity number M 1 |||| 0370 RFF Reference C 99-------++++ 0380 UNT Message trailer M 1

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