United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : COACSU Version : D Release : 11A Contr. Agency: UN Revision : 3 Date : 2011-06-29 SOURCE: TBG1 Supply Chain CONTENTS Commercial account summary message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Commercial account summary message (COACSU) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A commercial account summary message enables the transmission of commercial data concerning payments made and outstanding items on an account over a period of time. The message may be sent at specific agreed fixed intervals or on demand, and may be sent to and, or, from trading parties and, or, their authorised agents. 1.2 Field of application The Commercial account summary message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles A commercial account summary may: - refer to invoices, credit notes, debit notes, or payments over a period of time. - refer to only one account, in one currency. - be initiated at any time by a party, depending upon agreement between the parties involved. - provide information on an account over a period of time. When the message is used in this way both payments made and amounts outstanding may be detailed. - may contain additional information for customs and/or statistical purposes/services. - be used as a reminder of payment due for the current accounting period. - be used as a request for payment of outstanding invoices and detail penalties for amounts outstanding from previous accounting periods. - be used in the reconciliation of accounts when detailing payments made. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding an implementation of the message: Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. It is only used when additional information that cannot be accommodated within the other segments is required. 4.1.1 Header section Information to be provided in the Header section: 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Commercial account summary message is COACSU. Note: Commercial account summary messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 COACSU 0052 D 0054 11A 0051 UN 0020 BGM, Beginning of message A segment by which the sender must uniquely identify the commercial account summary. 0030 DTM, Date/time/period A segment specifying the dates, and when relevant, the times related to the whole message. The segment must be specified at least once to specify the message date as allocated by the sender. 0040 ALI, Additional information A segment to provide additional information related to the complete commercial account summary. 0050 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0060 Segment group 1: RFF-DTM A group of segments specifying references applicable to the complete commercial account summary message. 0070 RFF, Reference A segment for the inclusion of any references which are valid for the complete commercial account summary message. 0080 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 0090 Segment group 2: NAD-FII-FTX-SG3-SG4 A group of segments identifying the parties involved in the transaction, financial information for the parties, and the contact points and numbers. 0100 NAD, Name and address A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party ID should be specified e.g. the Buyer and Seller are known to each other, thus only the coded ID is required. 0110 FII, Financial institution information A segment to specify the financial institution details of the identified party. 0120 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0130 Segment group 3: RFF-DTM A group of segments for specifying any references relating to the identified party. 0140 RFF, Reference A segment for the inclusion of any references related to the current party. 0150 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 0160 Segment group 4: CTA-COM A group of segments identifying the contact person or department for a trading party and specifying the communication channel and number. 0170 CTA, Contact information A segment to identify a person or department and their function, to whom communications should be directed. 0180 COM, Communication contact A segment specifying the communication channel and number for the specified contact. 0190 Segment group 5: CUX-DTM A group of segments specifying the currencies and related dates/periods valid for the whole commercial account summary. Currency data may be omitted in national applications but will be required for international transactions. 0200 CUX, Currencies A segment identifying the currencies required in the commercial account summary. A rate of exchange may be given to convert a reference currency into a target currency. 0210 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 0220 Segment group 6: PYT-MOA-PCD-DTM-FII-PAI A group of segments specifying the payment and penalty terms for the commercial account summary message. 0230 PYT, Payment terms A segment identifying the payment terms and date/time basis. 0240 MOA, Monetary amount A segment specifying amounts related to payment discount penalties or instalments. 0250 PCD, Percentage details A segment specifying the discount, interest, penalty as well as instalment percentages. 0260 DTM, Date/time/period This segment giving the specific date and/or time, or period, if needed, of any payments, discounts or instalments. 0270 FII, Financial institution information A segment for identifying financial institution information relevant to the current payment terms. 0280 PAI, Payment instructions A segment detailing the instructions for payment for amounts specified in the message. 4.1.2 Detail section Information to be provided in the Detail section: 0290 Segment group 7: DOC-DTM-SG8-SG10 A group of segments identifying documents and their numbers, e.g. invoices or credit notes to which the commercial account summary refers. The group may contain details of the monetary values associated with the documents and any relevant dates. There must be at least one occurrence of this group within the commercial account summary message. 0300 DOC, Document/message details A segment identifying a specific document and its number, e.g. invoice, credit note or remittance advice for which commercial account summary information is being provided. 0310 DTM, Date/time/period A segment to specify dates related to the document and to indicate any other relevant dates applicable, e.g. due date or tax point date. 0320 Segment group 8: NAD-SG9 A group of segments to identify parties and any associated references related to the current document. 0330 NAD, Name and address A segment to identify a party related to the current document. 0340 Segment group 9: RFF-DTM A group of segments for specifying any references relating to the party. 0350 RFF, Reference A segment for the inclusion of any references related to the current party. 0360 DTM, Date/time/period A segment specifying the date and where necessary the time of the reference. 0370 Segment group 10: MOA-TAX-DTM-PAI-PYT-STS-SG11 A group of segments providing total monetary values, tax information, date and or time, and or period information, and adjustment details for the currently referenced document. 0380 MOA, Monetary amount A segment to specify amounts related to the currently referenced document, e.g. amount due, discount amount, payment amount. 0390 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate or exemption, relating to the monetary amount detailed for the currently identified document. 0400 DTM, Date/time/period A segment for specifying dates and where necessary the time or periods related to the current monetary value. 0410 PAI, Payment instructions A segment requesting or confirming conditions of payment, guarantee and method of payment. 0420 PYT, Payment terms A segment identifying the payment terms and date/time basis. 0430 STS, Status A segment indicating the status of a payment. 0440 Segment group 11: AJT-MOA-RFF-FTX A group of segments providing adjustment details related to the monetary value for the currently referenced document. 0450 AJT, Adjustment details A segment for identifying the reason for an adjustment. 0460 MOA, Monetary amount A segment to specify adjustment amounts. 0470 RFF, Reference A segment for the inclusion of any references related to the adjustment details. 0480 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed about the adjustments. 4.1.3 Summary section Information to be provided in the Summary section: 0490 UNS, Section control A service segment separating the detail section of the message from the summary section. 0500 Segment group 12: MOA-QTY-TAX-DTM A group of segments specifying the total amounts, tax information, and any pertinent dates for the complete commercial account summary. 0510 MOA, Monetary amount A segment to specify the total amounts related to the entire message. Values contained in here could be total amounts paid, total amount due or total amount overdue. 0520 QTY, Quantity A segment to indicate the number of invoices related to the total amount. 0530 TAX, Duty/tax/fee details This segment is used to indicate the rate of tax or duty applicable to the amount specified. 0540 DTM, Date/time/period This segment is used to indicate any dates related to the total amount specified. 0550 CNT, Control total A segment to provide message control totals. 0560 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) AJT Adjustment details ALI Additional information BGM Beginning of message CNT Control total COM Communication contact CTA Contact information CUX Currencies DOC Document/message details DTM Date/time/period FII Financial institution information FTX Free text MOA Monetary amount NAD Name and address PAI Payment instructions PCD Percentage details PYT Payment terms QTY Quantity RFF Reference STS Status TAX Duty/tax/fee details UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 9 0040 ALI Additional information C 9 0050 FTX Free text C 99 0060 ----- Segment group 1 ------------------ C 9----------------+ 0070 RFF Reference M 1 | 0080 DTM Date/time/period C 9----------------+ 0090 ----- Segment group 2 ------------------ C 99---------------+ 0100 NAD Name and address M 1 | 0110 FII Financial institution information C 9 | 0120 FTX Free text C 99 | | 0130 ----- Segment group 3 ------------------ C 9---------------+| 0140 RFF Reference M 1 || 0150 DTM Date/time/period C 9---------------+| | 0160 ----- Segment group 4 ------------------ C 9---------------+| 0170 CTA Contact information M 1 || 0180 COM Communication contact C 9---------------++ 0190 ----- Segment group 5 ------------------ C 9----------------+ 0200 CUX Currencies M 1 | 0210 DTM Date/time/period C 9----------------+ 0220 ----- Segment group 6 ------------------ C 9----------------+ 0230 PYT Payment terms M 1 | 0240 MOA Monetary amount C 9 | 0250 PCD Percentage details C 9 | 0260 DTM Date/time/period C 9 | 0270 FII Financial institution information C 1 | 0280 PAI Payment instructions C 9----------------+ DETAIL SECTION 0290 ----- Segment group 7 ------------------ C 99999------------+ 0300 DOC Document/message details M 1 | 0310 DTM Date/time/period C 9 | | 0320 ----- Segment group 8 ------------------ C 9---------------+| 0330 NAD Name and address M 1 || || 0340 ----- Segment group 9 ------------------ C 99-------------+|| 0350 RFF Reference M 1 ||| 0360 DTM Date/time/period C 9--------------++| | 0370 ----- Segment group 10 ------------------ C 99--------------+| 0380 MOA Monetary amount M 1 || 0390 TAX Duty/tax/fee details C 9 || 0400 DTM Date/time/period C 9 || 0410 PAI Payment instructions C 1 || 0420 PYT Payment terms C 1 || 0430 STS Status C 9 || || 0440 ----- Segment group 11 ------------------ C 9--------------+|| 0450 AJT Adjustment details M 1 ||| 0460 MOA Monetary amount M 1 ||| 0470 RFF Reference C 1 ||| 0480 FTX Free text C 9--------------+++ SUMMARY SECTION 0490 UNS Section control M 1 0500 ----- Segment group 12 ------------------ C 99---------------+ 0510 MOA Monetary amount M 1 | 0520 QTY Quantity C 1 | 0530 TAX Duty/tax/fee details C 9 | 0540 DTM Date/time/period C 9----------------+ 0550 CNT Control total C 1 0560 UNT Message trailer M 1