United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : INVOIC Version : D Release : 11A Contr. Agency: UN Revision : 15 Date : 2011-06-29 SOURCE: TBG1 Supply Chain CONTENTS Invoice message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Invoice message (INVOIC) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message claiming payment for goods or services supplied under conditions agreed between the seller and the buyer. The United Nations Standard Invoice Message, with correct data qualification, serves also as the specification for Debit Note and Credit Note messages. Throughout this document, the reference to 'Invoice' may be interpreted as conveying the wider meaning of 'Invoice/Credit Note/Debit Note'. 1.2 Field of application The Invoice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles - A seller may invoice for one or more transactions - An invoice may refer to goods, items or services related to one or more orders, delivery instructions, call-offs, etc. - An invoice may contain references to payment terms - An invoice for cross border transactions may contain additional information for customs and/or statistical purposes/services - An invoice may contain transport details. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Invoice message is INVOIC. Note: Invoice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 INVOIC 0052 D 0054 11A 0051 UN 0020 BGM, Beginning of message A segment by which the sender must uniquely identify the invoice by means of its type and number and when necessary its function. 0030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the invoice date. Examples of the use of this DTM segment is: "shipped on date" or "delivery date". The Date/time/period segment within other Segment groups should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Payment due date is specified within the PYT Segment group. 0040 PAI, Payment instructions A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole invoice. An example of the use of this segment is to specify the type of documentary credit used in the transaction. 0050 ALI, Additional information A segment indicating special conditions related to the total invoice owing to origin, customs preference or other commercial factors. 0060 IMD, Item description A segment providing a description common to all line items of the invoice. 0070 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0080 LOC, Place/location identification A segment identifying locations for which details of transport are not known such as country of export, place of cargo receipt, and a place of cargo delivery. 0090 GEI, Processing information A segment to specify processing indicators relating to the invoice. 0100 DGS, Dangerous goods A segment to specify the detail information about dangerous goods related to the whole invoice. 0110 GIR, Related identification numbers A segment providing related identification numbers common to all line items. 0120 Segment group 1: RFF-DTM-GIR-LOC-MEA-QTY-FTX-MOA-RTE A group of segments for giving references and where necessary, their dates, related identification numbers, locations, measurements, quantities, free text and monetary amounts, relating to the whole message, e.g. contract information, import or export license information, despatch advice information. 0130 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 0140 DTM, Date/time/period A segment specifying the date/time related to the reference. 0150 GIR, Related identification numbers A segment specifying identification numbers related to the reference. 0160 LOC, Place/location identification A segment specifying location information related to the reference. 0170 MEA, Measurements A segment specifying measurement information related to the reference. 0180 QTY, Quantity A segment specifying quantity information related to the reference. 0190 FTX, Free text A segment specifying free text information related to the reference. 0200 MOA, Monetary amount A segment specifying monetary amounts related to the reference. 0210 RTE, Rate details A segment specifying a rate associated with the element being referenced. For example, the resulting coefficient of a referenced formula. 0220 Segment group 2: NAD-LOC-FII-MOA-SG3-SG4-SG5 A group of segments identifying the parties with associated information. 0230 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the invoice. Identification of the seller and buyer parties is mandatory for the invoice message. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 0240 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 0250 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties. 0260 MOA, Monetary amount A segment specifying the monetary amount associated with the party being defined (e.g. the amount to be paid to the party in question). 0270 Segment group 3: RFF-DTM A group of segment for giving references only relevant to the specified party rather than the whole invoice. 0280 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 0290 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 0300 Segment group 4: DOC-DTM A group of segments identifying the documentary requirements of the specified party. 0310 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. 0320 DTM, Date/time/period A segment specifying the date and/or time of the document. 0330 Segment group 5: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 0340 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 0350 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 0360 Segment group 6: TAX-MOA-LOC A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 0370 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate or exemption, relating to the whole invoice e.g. Value Added Tax at the standard rate is applicable for all items. 0380 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 0390 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country tax. 0400 Segment group 7: CUX-DTM A group of segments specifying the currencies and related dates/periods valid for the whole invoice. Currency data maybe omitted in national applications but will be required for international transactions. 0410 CUX, Currencies A segment identifying the currencies required in the invoice e.g. the invoice currency. A rate of exchange may be given to convert a reference currency into a target currency. 0420 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 0430 Segment group 8: PYT-DTM-PCD-MOA-PAI-FII A group of segments specifying the terms of payment applicable for the whole invoice. 0440 PYT, Payment terms A segment identifying the payment terms and date/time basis. 0450 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc. 0460 PCD, Percentage details A segment specifying the discount, interest, penalty as well as instalment percentage. 0470 MOA, Monetary amount A segment specifying amounts related to payment discount penalties or instalments. 0480 PAI, Payment instructions To specify the instructions for payment. 0490 FII, Financial institution information To identify an account and a related financial institution. 0500 Segment group 9: TDT-TSR-SG10-SG11 A group of segments identifying the mode and means of transport, contract of carriage, location and relevant dates and times for transportation, relating to the whole invoice. 0510 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods being invoiced. 0520 TSR, Transport service requirements A segment specifying the contract of carriage requirements for the goods being invoiced. 0530 Segment group 10: LOC-DTM A group of segments giving the location and date/time information relative to the transportation. 0540 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point. 0550 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 0560 Segment group 11: RFF-DTM A group of segments to allow reference to transport details. 0570 RFF, Reference A segment giving reference to transport details. 0580 DTM, Date/time/period A segment giving date/time/period on the above reference. 0590 Segment group 12: TOD-LOC A group of segments indicating the terms of delivery for the whole invoice. 0600 TOD, Terms of delivery or transport A segment identifying the delivery terms used e.g. INCOTERMS, code could be used to specify the delivery terms. 0610 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 0620 Segment group 13: EQD-SEL Group of segments to specify the equipment in which the invoiced goods were despatched. 0630 EQD, Equipment details A segment used to identify the equipment, including its type and number. 0640 SEL, Seal number Used to identify the seal numbers associated with the above equipment. 0650 Segment group 14: PAC-MEA-EQD-SG15 A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole invoice. 0660 PAC, Package A segment specifying the number and type of packages for the whole invoice, e.g. number and type of pallets. 0670 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment. e.g. package length, weight. 0680 EQD, Equipment details A segment specifying the unit of equipment. 0690 Segment group 15: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units. 0700 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 0710 RFF, Reference A segment identifying the master label number. 0720 DTM, Date/time/period A segment specifying the dates relevant to the package markings. 0730 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings. 0740 Segment group 16: ALC-ALI-FTX-SG17-SG18-SG19-SG20-SG21-SG22 A group of segments specifying allowances and charges for the whole invoice. The allowance or charge specified within this Segment group may either relate to the total invoice in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TAX and MOA segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the Segment group 17-21 should be used accordingly. 0750 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary, its calculation sequence. 0760 ALI, Additional information A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 0770 FTX, Free text A segment specifying a textual description of the allowance or charge. 0780 Segment group 17: RFF-DTM A group of segment for giving references and where necessary, their dates relating to the allowances or charges. 0790 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 0800 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 0810 Segment group 18: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 0820 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge. 0830 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies. 0840 Segment group 19: PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 0850 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 0860 RNG, Range details A segment specifying, if required, a range for the application of the percentage. 0870 Segment group 20: MOA-RNG-CUX-DTM A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 0880 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge. 0890 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount. 0900 CUX, Currencies A segment specifying the currency and rate of exchange of the monetary amount identified for an allowance or charge. 0910 DTM, Date/time/period A segment specifying the date of application of the currency exchange rate. 0920 Segment group 21: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. the allowance/charge amount is 3 DEM per 10 tons. 0930 RTE, Rate details A segment specifying the rate per unit and the basis for calculation. 0940 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate. 0950 Segment group 22: TAX-MOA A group of segments specifying tax related information for the allowance or charge and, when necessary. 0960 TAX, Duty/tax/fee details A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge. 0970 MOA, Monetary amount A segment specifying the amount for the allowance or charge. 0980 Segment group 23: RCS-RFF-DTM-FTX A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc. 0990 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified. 1000 RFF, Reference A segment identifying the referenced document by its number and, where appropriate, a line number. 1010 DTM, Date/time/period A segment specifying the date/time related to the reference. 1020 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 1030 Segment group 24: AJT-FTX A segment group to give information about adjustment. 1040 AJT, Adjustment details A segment giving adjustment details. 1050 FTX, Free text A segment giving additional information on the adjustment. 1060 Segment group 25: INP-FTX A segment group giving the possibility in a reply to INVOIC of instructing the other party of the action to be taken. 1070 INP, Parties and instruction A segment giving information on parties to instruction. 1080 FTX, Free text A segment giving additional information about parties to instruction. 1090 Segment group 26: EFI-CED-COM-RFF-DTM-QTY A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files 1100 EFI, External file link identification This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange 1110 CED, Computer environment details To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software. 1120 COM, Communication contact To identify a communication number of a department or a person to whom communication should be directed. 1130 RFF, Reference A segment giving reference related to the file identified by a previous external file link identification segment. 1140 DTM, Date/time/period This segment will convey the date/time details of the external file. 1150 QTY, Quantity The size/volume of the external file identified in the previous external file link identification segment. 4.1.2 Detail section Information to be provided in the Detail section: 1160 Segment group 27: LIN-PIA-PGI-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR- EQD-FTX-DGS-SG28-SG29-SG30-SG31-SG32-SG34-SG35- SG36-SG40-SG46-SG48-SG49-SG50-SG51 A group of segments providing details of the individual invoiced items. There must be at least one occurrence of Segment group 26 within an invoice, but not necessarily in a credit note or a debit note. This Segment group may be repeated to give sub-line details. 1170 LIN, Line item A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service invoiced. Other product identification numbers, e.g. Buyer product number etc., can be specified within the following PIA segment. 1180 PIA, Additional product id A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification. 1190 PGI, Product group information A segment identifying the product or price group. 1200 IMD, Item description A segment for describing the product or service being invoiced as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number. 1210 MEA, Measurements A segment enabling the physical measurements of the invoiced item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc. 1220 QTY, Quantity A segment identifying the product quantities e.g. invoiced quantity. 1230 PCD, Percentage details A segment specifying the strength or yield of a product as a percentage e.g. 80% to indicate the strength of an Acid. 1240 ALI, Additional information A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors. 1250 DTM, Date/time/period A segment specifying date/time/period details relating to the line item only. 1260 GIN, Goods identity number A segment providing identity numbers to be applied to the goods being invoiced, e.g. serial numbers for assembled equipment. 1270 GIR, Related identification numbers A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle. 1280 QVR, Quantity variances A segment identifying quantity variances, between, e.g. quantity delivered/invoiced and quantity ordered. 1290 EQD, Equipment details A segment to specify the type and size of equipment being billed. 1300 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 1310 DGS, Dangerous goods A segment specifying dangerous goods details relating to the line item only. 1320 Segment group 28: MOA-CUX A group of segments specifying any monetary amounts relating to the products and when necessary a currency. 1330 MOA, Monetary amount A segment specifying any monetary amounts relating to the product, e.g. item amount, insurance value, customs value. 1340 CUX, Currencies A segment identifying the currencies required in the line item, when is different from the heading currencies. A rate of exchange may given to convert a reference currency into a target currency. 1350 Segment group 29: PYT-DTM-PCD-MOA A group of segments specifying the terms of payment for the line item where this is different to that specified in the heading section. 1360 PYT, Payment terms A segment identifying the payment terms and date/time basis. 1370 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc. 1380 PCD, Percentage details A segment specifying discount, interest, penalty as well as instalment percentage. 1390 MOA, Monetary amount A segment specifying amounts related to payment discount penalties or instalments. 1400 Segment group 30: PRI-CUX-APR-RNG-DTM A group of segments identifying the relevant pricing information for the goods or services invoiced. 1410 PRI, Price details A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Price'. Indication of "net price" or "gross price" can be given in 5387 "Price specification code". 1420 CUX, Currencies A segment specifying the currency for a price. 1430 APR, Additional price information A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 1440 RNG, Range details A segment to identify the ranges (quantity, amount, etc.) to which the additional price information applies. 1450 DTM, Date/time/period A segment to identify the date/time/period information related to the price change. e.g. period of validity. 1460 Segment group 31: RFF-DTM A group giving references and where necessary, their dates, relating to the line item. 1470 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 1480 DTM, Date/time/period A segment specifying the date/time related to the reference. 1490 Segment group 32: PAC-MEA-EQD-SG33 A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item. 1500 PAC, Package A segment specifying the number and type of packages for the line item, e.g. number and type of pallets. 1510 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment e.g. package length, weight. 1520 EQD, Equipment details A segment specifying the unit of equipment. 1530 Segment group 33: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units. 1540 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 1550 RFF, Reference A segment identifying the master label number. 1560 DTM, Date/time/period A segment specifying the dates relevant to the package markings. 1570 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings. 1580 Segment group 34: LOC-QTY-DTM A group of segments specifying destination and quantity details for consignments involving multi-destination deliveries for a specified line item. 1590 LOC, Place/location identification A segment indicating the location to which part of the consignment has been delivered. 1600 QTY, Quantity A segment specifying the quantity delivered to the identified location. 1610 DTM, Date/time/period A segment specifying the dates and/or times that the delivery has been made. 1620 Segment group 35: TAX-MOA-LOC A group of segments specifying tax related information for the line item, and when necessary, the location(s) to which that tax information relates. 1630 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the line item. 1640 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 1650 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country tax. 1660 Segment group 36: NAD-LOC-FII-SG37-SG38-SG39 A group of segments identifying the parties with associated information, relevant to the line item only. 1670 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the line item. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 1680 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 1690 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties. 1700 Segment group 37: RFF-DTM A group of segment for giving references only relevant to the specified party rather than the whole line item. 1710 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 1720 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 1730 Segment group 38: DOC-DTM A group of segments identifying the documentary requirements of the specified party. 1740 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. 1750 DTM, Date/time/period A segment specifying the date and/or time of the document. 1760 Segment group 39: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 1770 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 1780 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 1790 Segment group 40: ALC-ALI-DTM-FTX-SG41-SG42-SG43-SG44-SG45 A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section. 1800 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary its calculation sequence. 1810 ALI, Additional information A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 1820 DTM, Date/time/period To specify date, and/or time, or period. 1830 FTX, Free text A segment specifying a textual description of the allowance or charge. 1840 Segment group 41: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 1850 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge. 1860 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies. 1870 Segment group 42: PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 1880 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 1890 RNG, Range details A segment specifying, if required, a range for the application of the percentage. 1900 Segment group 43: MOA-RNG-CUX-DTM A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 1910 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge. 1920 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount. 1930 CUX, Currencies A segment specifying the currency and rate of exchange of the monetary amount identified for an allowance or charge. 1940 DTM, Date/time/period A segment specifying the date of application of the currency exchange rate. 1950 Segment group 44: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons. 1960 RTE, Rate details A segment specifying the rate per unit and the basis for calculation. 1970 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate. 1980 Segment group 45: TAX-MOA A group of segments specifying tax related information for the allowance or charge and, when necessary. 1990 TAX, Duty/tax/fee details A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge. 2000 MOA, Monetary amount A segment specifying the amount for the allowance or charge. 2010 Segment group 46: TDT-SG47 A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section. 2020 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods in the line item. 2030 Segment group 47: LOC-DTM A group of segments giving the location and date/time information relative to the transportation. 2040 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point. 2050 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 2060 Segment group 48: TOD-LOC A group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section. 2070 TOD, Terms of delivery or transport A segment identifying the delivery terms used. e.g. INCOTERMS, code could be used to specify the delivery terms. 2080 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 2090 Segment group 49: RCS-RFF-DTM-FTX A group of segments identifying for the line item - where this is different to or not specified within the Heading section - any rules, laws or regulations with which the supplier must comply to meet requirements. e.g. building regulations, safety requirements etc. 2100 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified. 2110 RFF, Reference A segment identifying the referenced document by its number and, where appropriate, a line number. 2120 DTM, Date/time/period A segment specifying the date/time related to the reference. 2130 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 2140 Segment group 50: GEI-RFF-IMD-DTM-GIR-LOC-MEA-QTY-FTX-MOA A group of segments for giving processing indicators, references and where necessary, their item descriptions, dates, related identification numbers, locations, measurements, quantities, free text and monetary amounts, relating to the line item, e.g. contract information, import or export license information, despatch advice information. 2150 GEI, Processing information A segment specifying processing indicators related to the line item. 2160 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 2170 IMD, Item description A segment for describing product item descriptions related to the reference. 2180 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 2190 GIR, Related identification numbers A segment specifying identification numbers related to the reference. 2200 LOC, Place/location identification A segment specifying location information related to the reference. 2210 MEA, Measurements A segment specifying measurement information related to the reference. 2220 QTY, Quantity A segment specifying quantity information related to the reference. 2230 FTX, Free text A segment specifying free text information related to the reference. 2240 MOA, Monetary amount A segment specifying monetary amounts related to the reference. 2250 Segment group 51: EFI-CED-COM-RFF-DTM-QTY A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files 2260 EFI, External file link identification This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange 2270 CED, Computer environment details To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software 2280 COM, Communication contact To identify a communication number of a department or a person to whom communication should be directed 2290 RFF, Reference A segment giving reference related to the file identified by a previous external file link identification segment 2300 DTM, Date/time/period This segment will convey the date/time details of the external file 2310 QTY, Quantity The size/volume of the external file identified in the previous external file link identification segment 4.1.3 Summary section Information to be provided in the Summary section: 2320 UNS, Section control A mandatory service segment placed before the first user segment in the summary section to avoid segment collision. 2330 CNT, Control total A segment by which control totals may be provided by the sender for checking by the receiver. 2340 Segment group 52: MOA-SG53 A group of segments giving total amounts for the whole invoice and - if relevant -detailing amounts pre-paid with relevant references and dates. 2350 MOA, Monetary amount A segment giving the total amounts for the whole invoice message such as message monetary amount, message line item total amount, amount subject to payment discount, amount subject to tax, alternative currency total amount, total additional amount, sub- total amounts prepaid, total amount prepaid. 2360 Segment group 53: RFF-DTM A group of segments for giving references and where necessary, their dates, relating e.g. amounts prepaid number. 2370 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 2380 DTM, Date/time/period A segment specifying the date/time related to the reference. 2390 Segment group 54: TAX-MOA A group of segments specifying taxes totals for the invoice. 2400 TAX, Duty/tax/fee details A segment specifying the tax type to be summarized. 2410 MOA, Monetary amount A segment specifying the summary amount for the tax specified. 2420 Segment group 55: ALC-ALI-MOA-FTX A group of segments specifying allowances and charges summary totals for the invoice. 2430 ALC, Allowance or charge A segment identifying the charge or allowance type to be summarised. 2440 ALI, Additional information A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 2450 MOA, Monetary amount A segment specifying the summary amount for the allowance or charge. 2460 FTX, Free text A segment specifying a textual description of the allowance or charge. 2470 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) AJT Adjustment details ALC Allowance or charge ALI Additional information APR Additional price information BGM Beginning of message CED Computer environment details CNT Control total COM Communication contact CTA Contact information CUX Currencies DGS Dangerous goods DOC Document/message details DTM Date/time/period EFI External file link identification EQD Equipment details FII Financial institution information FTX Free text GEI Processing information GIN Goods identity number GIR Related identification numbers IMD Item description INP Parties and instruction LIN Line item LOC Place/location identification MEA Measurements MOA Monetary amount NAD Name and address PAC Package PAI Payment instructions PCD Percentage details PCI Package identification PGI Product group information PIA Additional product id PRI Price details PYT Payment terms QTY Quantity QVR Quantity variances RCS Requirements and conditions RFF Reference RNG Range details RTE Rate details SEL Seal number TAX Duty/tax/fee details TDT Transport information TOD Terms of delivery or transport TSR Transport service requirements UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 35 0040 PAI Payment instructions C 1 0050 ALI Additional information C 5 0060 IMD Item description C 1 0070 FTX Free text C 99 0080 LOC Place/location identification C 10 0090 GEI Processing information C 10 0100 DGS Dangerous goods C 1 0110 GIR Related identification numbers C 10 0120 ----- Segment group 1 ------------------ C 99999------------+ 0130 RFF Reference M 1 | 0140 DTM Date/time/period C 5 | 0150 GIR Related identification numbers C 5 | 0160 LOC Place/location identification C 2 | 0170 MEA Measurements C 5 | 0180 QTY Quantity C 2 | 0190 FTX Free text C 5 | 0200 MOA Monetary amount C 2 | 0210 RTE Rate details C 99---------------+ 0220 ----- Segment group 2 ------------------ C 99---------------+ 0230 NAD Name and address M 1 | 0240 LOC Place/location identification C 25 | 0250 FII Financial institution information C 5 | 0260 MOA Monetary amount C 99 | | 0270 ----- Segment group 3 ------------------ C 9999------------+| 0280 RFF Reference M 1 || 0290 DTM Date/time/period C 5---------------+| | 0300 ----- Segment group 4 ------------------ C 5---------------+| 0310 DOC Document/message details M 1 || 0320 DTM Date/time/period C 5---------------+| | 0330 ----- Segment group 5 ------------------ C 5---------------+| 0340 CTA Contact information M 1 || 0350 COM Communication contact C 5---------------++ 0360 ----- Segment group 6 ------------------ C 5----------------+ 0370 TAX Duty/tax/fee details M 1 | 0380 MOA Monetary amount C 1 | 0390 LOC Place/location identification C 5----------------+ 0400 ----- Segment group 7 ------------------ C 99---------------+ 0410 CUX Currencies M 1 | 0420 DTM Date/time/period C 5----------------+ 0430 ----- Segment group 8 ------------------ C 10---------------+ 0440 PYT Payment terms M 1 | 0450 DTM Date/time/period C 5 | 0460 PCD Percentage details C 1 | 0470 MOA Monetary amount C 1 | 0480 PAI Payment instructions C 1 | 0490 FII Financial institution information C 1----------------+ 0500 ----- Segment group 9 ------------------ C 10---------------+ 0510 TDT Transport information M 1 | 0520 TSR Transport service requirements C 1 | | 0530 ----- Segment group 10 ------------------ C 10--------------+| 0540 LOC Place/location identification M 1 || 0550 DTM Date/time/period C 5---------------+| | 0560 ----- Segment group 11 ------------------ C 9999------------+| 0570 RFF Reference M 1 || 0580 DTM Date/time/period C 5---------------++ 0590 ----- Segment group 12 ------------------ C 5----------------+ 0600 TOD Terms of delivery or transport M 1 | 0610 LOC Place/location identification C 2----------------+ 0620 ----- Segment group 13 ------------------ C 99---------------+ 0630 EQD Equipment details M 1 | 0640 SEL Seal number C 9----------------+ 0650 ----- Segment group 14 ------------------ C 1000-------------+ 0660 PAC Package M 1 | 0670 MEA Measurements C 5 | 0680 EQD Equipment details C 1 | | 0690 ----- Segment group 15 ------------------ C 5---------------+| 0700 PCI Package identification M 1 || 0710 RFF Reference C 1 || 0720 DTM Date/time/period C 5 || 0730 GIN Goods identity number C 5---------------++ 0740 ----- Segment group 16 ------------------ C 9999-------------+ 0750 ALC Allowance or charge M 1 | 0760 ALI Additional information C 5 | 0770 FTX Free text C 1 | | 0780 ----- Segment group 17 ------------------ C 5---------------+| 0790 RFF Reference M 1 || 0800 DTM Date/time/period C 5---------------+| | 0810 ----- Segment group 18 ------------------ C 1---------------+| 0820 QTY Quantity M 1 || 0830 RNG Range details C 1---------------+| | 0840 ----- Segment group 19 ------------------ C 1---------------+| 0850 PCD Percentage details M 1 || 0860 RNG Range details C 1---------------+| | 0870 ----- Segment group 20 ------------------ C 2---------------+| 0880 MOA Monetary amount M 1 || 0890 RNG Range details C 1 || 0900 CUX Currencies C 1 || 0910 DTM Date/time/period C 1---------------+| | 0920 ----- Segment group 21 ------------------ C 1---------------+| 0930 RTE Rate details M 1 || 0940 RNG Range details C 1---------------+| | 0950 ----- Segment group 22 ------------------ C 5---------------+| 0960 TAX Duty/tax/fee details M 1 || 0970 MOA Monetary amount C 1---------------++ 0980 ----- Segment group 23 ------------------ C 100--------------+ 0990 RCS Requirements and conditions M 1 | 1000 RFF Reference C 5 | 1010 DTM Date/time/period C 5 | 1020 FTX Free text C 5----------------+ 1030 ----- Segment group 24 ------------------ C 1----------------+ 1040 AJT Adjustment details M 1 | 1050 FTX Free text C 5----------------+ 1060 ----- Segment group 25 ------------------ C 1----------------+ 1070 INP Parties and instruction M 1 | 1080 FTX Free text C 5----------------+ 1090 ----- Segment group 26 ------------------ C 99---------------+ 1100 EFI External file link identification M 1 | 1110 CED Computer environment details C 99 | 1120 COM Communication contact C 9 | 1130 RFF Reference C 9 | 1140 DTM Date/time/period C 9 | 1150 QTY Quantity C 9----------------+ DETAIL SECTION 1160 ----- Segment group 27 ------------------ C 9999999----------+ 1170 LIN Line item M 1 | 1180 PIA Additional product id C 25 | 1190 PGI Product group information C 99 | 1200 IMD Item description C 99 | 1210 MEA Measurements C 5 | 1220 QTY Quantity C 5 | 1230 PCD Percentage details C 1 | 1240 ALI Additional information C 5 | 1250 DTM Date/time/period C 35 | 1260 GIN Goods identity number C 1000 | 1270 GIR Related identification numbers C 1000 | 1280 QVR Quantity variances C 1 | 1290 EQD Equipment details C 1 | 1300 FTX Free text C 99 | 1310 DGS Dangerous goods C 1 | | 1320 ----- Segment group 28 ------------------ C 99--------------+| 1330 MOA Monetary amount M 1 || 1340 CUX Currencies C 1---------------+| | 1350 ----- Segment group 29 ------------------ C 10--------------+| 1360 PYT Payment terms M 1 || 1370 DTM Date/time/period C 5 || 1380 PCD Percentage details C 99 || 1390 MOA Monetary amount C 1---------------+| | 1400 ----- Segment group 30 ------------------ C 25--------------+| 1410 PRI Price details M 1 || 1420 CUX Currencies C 1 || 1430 APR Additional price information C 1 || 1440 RNG Range details C 1 || 1450 DTM Date/time/period C 5---------------+| | 1460 ----- Segment group 31 ------------------ C 10--------------+| 1470 RFF Reference M 1 || 1480 DTM Date/time/period C 5---------------+| | 1490 ----- Segment group 32 ------------------ C 10--------------+| 1500 PAC Package M 1 || 1510 MEA Measurements C 10 || 1520 EQD Equipment details C 1 || || 1530 ----- Segment group 33 ------------------ C 10-------------+|| 1540 PCI Package identification M 1 ||| 1550 RFF Reference C 1 ||| 1560 DTM Date/time/period C 5 ||| 1570 GIN Goods identity number C 10-------------++| | 1580 ----- Segment group 34 ------------------ C 9999------------+| 1590 LOC Place/location identification M 1 || 1600 QTY Quantity C 100 || 1610 DTM Date/time/period C 5---------------+| | 1620 ----- Segment group 35 ------------------ C 99--------------+| 1630 TAX Duty/tax/fee details M 1 || 1640 MOA Monetary amount C 2 || 1650 LOC Place/location identification C 5---------------+| | 1660 ----- Segment group 36 ------------------ C 99--------------+| 1670 NAD Name and address M 1 || 1680 LOC Place/location identification C 5 || 1690 FII Financial institution information C 5 || || 1700 ----- Segment group 37 ------------------ C 5--------------+|| 1710 RFF Reference M 1 ||| 1720 DTM Date/time/period C 5--------------+|| || 1730 ----- Segment group 38 ------------------ C 5--------------+|| 1740 DOC Document/message details M 1 ||| 1750 DTM Date/time/period C 5--------------+|| || 1760 ----- Segment group 39 ------------------ C 5--------------+|| 1770 CTA Contact information M 1 ||| 1780 COM Communication contact C 5--------------++| | 1790 ----- Segment group 40 ------------------ C 30--------------+| 1800 ALC Allowance or charge M 1 || 1810 ALI Additional information C 5 || 1820 DTM Date/time/period C 5 || 1830 FTX Free text C 1 || || 1840 ----- Segment group 41 ------------------ C 1--------------+|| 1850 QTY Quantity M 1 ||| 1860 RNG Range details C 1--------------+|| || 1870 ----- Segment group 42 ------------------ C 1--------------+|| 1880 PCD Percentage details M 1 ||| 1890 RNG Range details C 1--------------+|| || 1900 ----- Segment group 43 ------------------ C 2--------------+|| 1910 MOA Monetary amount M 1 ||| 1920 RNG Range details C 1 ||| 1930 CUX Currencies C 1 ||| 1940 DTM Date/time/period C 1--------------+|| || 1950 ----- Segment group 44 ------------------ C 1--------------+|| 1960 RTE Rate details M 1 ||| 1970 RNG Range details C 1--------------+|| || 1980 ----- Segment group 45 ------------------ C 5--------------+|| 1990 TAX Duty/tax/fee details M 1 ||| 2000 MOA Monetary amount C 2--------------++| | 2010 ----- Segment group 46 ------------------ C 10--------------+| 2020 TDT Transport information M 1 || || 2030 ----- Segment group 47 ------------------ C 10-------------+|| 2040 LOC Place/location identification M 1 ||| 2050 DTM Date/time/period C 5--------------++| | 2060 ----- Segment group 48 ------------------ C 5---------------+| 2070 TOD Terms of delivery or transport M 1 || 2080 LOC Place/location identification C 2---------------+| | 2090 ----- Segment group 49 ------------------ C 100-------------+| 2100 RCS Requirements and conditions M 1 || 2110 RFF Reference C 5 || 2120 DTM Date/time/period C 5 || 2130 FTX Free text C 5---------------+| | 2140 ----- Segment group 50 ------------------ C 999-------------+| 2150 GEI Processing information M 1 || 2160 RFF Reference C 9 || 2170 IMD Item description C 99 || 2180 DTM Date/time/period C 5 || 2190 GIR Related identification numbers C 5 || 2200 LOC Place/location identification C 2 || 2210 MEA Measurements C 5 || 2220 QTY Quantity C 9 || 2230 FTX Free text C 5 || 2240 MOA Monetary amount C 2---------------+| | 2250 ----- Segment group 51 ------------------ C 99--------------+| 2260 EFI External file link identification M 1 || 2270 CED Computer environment details C 99 || 2280 COM Communication contact C 9 || 2290 RFF Reference C 9 || 2300 DTM Date/time/period C 9 || 2310 QTY Quantity C 9---------------++ SUMMARY SECTION 2320 UNS Section control M 1 2330 CNT Control total C 10 2340 ----- Segment group 52 ------------------ M 100--------------+ 2350 MOA Monetary amount M 1 | | 2360 ----- Segment group 53 ------------------ C 1---------------+| 2370 RFF Reference M 1 || 2380 DTM Date/time/period C 5---------------++ 2390 ----- Segment group 54 ------------------ C 10---------------+ 2400 TAX Duty/tax/fee details M 1 | 2410 MOA Monetary amount C 9----------------+ 2420 ----- Segment group 55 ------------------ C 15---------------+ 2430 ALC Allowance or charge M 1 | 2440 ALI Additional information C 1 | 2450 MOA Monetary amount C 2 | 2460 FTX Free text C 1----------------+ 2470 UNT Message trailer M 1