United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : ORDCHG Version : D Release : 11A Contr. Agency: UN Revision : 15 Date : 2011-06-29 SOURCE: TBG1 Supply Chain CONTENTS Purchase order change request message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Purchase order change request message (ORDCHG) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message from the buyer to the seller, specifying details of the buyer's request to change a purchase order. 1.2 Field of application The Purchase order change request message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles A buyer may request to change, or eventually cancel one or more goods items or services. A purchase order change request may refer to goods items or services related to one or more delivery schedules, call-offs, etc. A purchase order change request for cross-border transactions may contain additional information for customs and/or statistical purposes. A purchase order change request may contain details for transport and destination as well as delivery patterns. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. For guidance, the following principles serve to remove ambiguity in the application of an EDI Purchase Order Change. All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.). Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Purchase order change request message is ORDCHG. Note: Purchase order change request messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 ORDCHG 0052 D 0054 11A 0051 UN 0020 BGM, Beginning of message A segment by which the sender must uniquely identify the order change by means of its number and when necessary its function. If an Order is to be cancelled, use of Message Function Code (D/E: 1225) '1' indicates that the transmitted message requests a complete cancellation of a referenced Purchase Order. All data is to be cancelled. If an Order is to be changed, use of Message function code '4' indicates that the transmitted message requests specified changes of the referred Purchase Order. If an Order is to be replaced, use of Message Function Code '5' indicates that the transmitted message effects a complete replacement of the referenced Purchase Order. All data are to be replaced in their entirety by that in the current message. If an Order response with changes is to be confirmed, use of Message Function Code '6' indicates the confirmation by the buyer of amendments proposed by the seller. If an Order is to be duplicated, use of Message Function Code '7' indicates that the transmitted message is an exact duplication of a previous Purchase Order Change Request. If an order is to be cancelled and to be re-issued, use of Message Function Code '17' indicates that the transmitted message effects a complete cancellation of the referenced Purchase Order, and that a Purchase Order will be issued. If only the heading section of an order is to be replaced, use of Message Function Code '20' indicates that the transmitted message effects changes in Heading Section data only. The complete Heading Section data is transmitted to replace all data previously sent. Detail and Summary Section data remain unchanged. If only item detail and summary is to be replaced, use of Message Function Code '21' indicates that the transmitted message effects changes in Detail Section data, and may affect Summary data. Heading Section data remains unchanged. To indicate the last and final release of an order, use Message Function Code '22'. If an order is to be placed on hold, use of Message Function Code '23' indicates that the processing against the referenced purchase order has been suspended until further release information. An order placed on hold is subsequently released by Message Function Code 'XX'. If an Order is to be accepted without amendment, use of Message Function Code '29' indicates that the buyer accepts the reference message without amendments. If an order is to be Changed in detail section, use of Message Function Code '36' indicates that the transmitted message requests specified changes in data in the Detail section. Changes are indicated at the line item level. 0030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole order or order change message. The segment must be specified at least once to identify the order change date. Examples of the use of this DTM segment are: Lead times that apply to the whole of the order and, if no schedule is to be specified, the delivery date. The Date/time/period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item. e.g. schedule dates are specified within Segment group 50. 0040 PAI, Payment instructions A segment changing conditions of payment, guarantee and method of payment for the whole order. An example of the use of this segment is to specify that a documentary credit will be used. 0050 ALI, Additional information A segment indicating special conditions related to the total order change owing to origin, customs preference, or other commercial factors. 0060 IMD, Item description A segment providing a description common to all line items of the order change. 0070 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0080 GIR, Related identification numbers A segment providing related identification numbers common to all line items. 0090 Segment group 1: RFF-DTM A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export license number, reservation number. 0100 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within that document. 0110 DTM, Date/time/period A segment specifying the date/time related to the reference. 0120 Segment group 2: AJT-FTX A segment group to give information about adjustments. 0130 AJT, Adjustment details A segment giving adjustment details. 0140 FTX, Free text A segment giving additional information on the adjustment. 0150 Segment group 3: NAD-LOC-FII-SG4-SG5-SG6 A group of segments identifying the parties with associated information. 0160 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order change. Identification of the seller and buyer parties is mandatory for the order change message. It is recommended that where possible only the coded form of the party ID should be specified. i.e. The Buyer and Seller are known to each other, and only the coded format is required. Consignee or Delivery addresses may vary and would have to be completely specified, preferably in structured format. 0170 LOC, Place/location identification A segment giving more specific locations of the party specified in the NAD segment e.g. internal site/building number. 0180 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties. e.g. the buyer may provide a choice of financial institutions for direct debit purposes. 0190 Segment group 4: RFF-DTM A group of segments giving references only relevant to the specified party rather than the whole order change. 0200 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 0210 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 0220 Segment group 5: DOC-DTM A group of segments identifying documentary requirements. 0230 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified in the NAD segment. For example, the party may require a Certificate of Analysis. 0240 DTM, Date/time/period A segment specifying the date and/or time of the document. 0250 Segment group 6: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 0260 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 0270 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 0280 Segment group 7: TAX-MOA-LOC A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 0290 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the whole order change e.g. Value Added Tax at the standard rate is applicable for all items. 0300 MOA, Monetary amount A segment specifying the amount for the identified duty/tax/fee. 0310 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country. 0320 Segment group 8: CUX-PCD-DTM A group of segments specifying the currencies and related dates/periods valid for the whole order change. Currency data may be omitted in national applications but will be required for international transactions. 0330 CUX, Currencies A segment identifying the currencies required in the order change, e.g. the order currency. A rate of exchange may be given to convert a reference currency into a target currency. 0340 PCD, Percentage details A segment specifying the fluctuation beyond those limits will allow one or either party to re-negotiate prices. 0350 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 0360 Segment group 9: PYT-DTM-PCD-SG10 A group of segments specifying the terms of payment applicable for the whole order change. 0370 PYT, Payment terms A segment identifying the payment terms and date/time basis. 0380 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc. 0390 PCD, Percentage details A segment specifying the discount, interest, penalty as well as instalment percentage. 0400 Segment group 10: MOA-GIR-RJL A group of segments identifying accounting classification reference number data and related monetary amounts at the header level. 0410 MOA, Monetary amount A segment specifying the amount associated with the specified accounting classification reference number data and payment information. 0420 GIR, Related identification numbers A segment providing related accounting classification reference number data. 0430 RJL, Accounting journal identification A segment identifying the components of an account. 0440 Segment group 11: TDT-SG12 A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole order change. 0450 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods being ordered. 0460 Segment group 12: LOC-DTM A group of segments giving the location and date/time/period information relative to the transportation. 0470 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment. e.g. place of departure or border crossing point. 0480 DTM, Date/time/period A segment identifying the date/time/period details of departure and/or arrival of the transported goods for the specified location. 0490 Segment group 13: TOD-LOC A group of segments indicating the terms of delivery for the whole order change. 0500 TOD, Terms of delivery or transport A segment identifying the delivery terms to be used. e.g. UN/ECE INCOTERMS codes can be used to specify the delivery terms. 0510 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 0520 Segment group 14: PAC-MEA-SG15 A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole order change. 0530 PAC, Package A segment specifying the number and type of packages for the whole order change, e.g. number and type of pallets. 0540 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment, e.g. package length or weight. 0550 Segment group 15: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units. 0560 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 0570 RFF, Reference A segment identifying the master label number. 0580 DTM, Date/time/period A segment specifying the dates relevant to the package markings. 0590 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings. 0600 Segment group 16: EQD-HAN-MEA-FTX A group of segments providing information relating to equipment identification and ownership, handling and identification of hazardous materials, relating to the whole order change. 0610 EQD, Equipment details A segment to define information regarding equipment to be used in conjunction with the whole order change, and if required, to indicate responsibility for supplying of the equipment. 0620 HAN, Handling instructions A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order change. 0630 MEA, Measurements A segment providing measurement information for the equipment. 0640 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0650 Segment group 17: SCC-FTX-RFF-SG18 A group of segments specifying requested delivery schedules relating to quantities, frequencies, dates and references, required for the whole order change. 0660 SCC, Scheduling conditions A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern. 0670 FTX, Free text A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0680 RFF, Reference A segment for specifying the reference for a schedule. 0690 Segment group 18: QTY-DTM A group of segments to specify the scheduled quantities, date/time/period of the schedule. 0700 QTY, Quantity A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, i.e. delivery quantity. 0710 DTM, Date/time/period A segment indicating the date/time/period details relating to the quantity, e.g. start and end dates for a delivery pattern, or delivery window. 0720 Segment group 19: APR-DTM-RNG A group of segments providing information concerning pricing related to the type of trade, and, where appropriate, indication of quantities, dates/periods or amounts. 0730 APR, Additional price information A segment to identify additional pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 0740 DTM, Date/time/period A segment to identify the date/time/period information related to the price change. e.g. period of validity. 0750 RNG, Range details A segment to identify the quantity or amount ranges to which the additional price information applies. 0760 Segment group 20: ALC-ALI-DTM-SG21-SG22-SG23-SG24-SG25 A group of segments specifying allowances and charges for the whole order change. The allowance or charge specified within this Segment group may either relate to the total order change in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment group within the Detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TAX and MOA segments. The allowance/charge may be a quantity, a percentage, an amount or a rate and one of the Segment group 19-22 should be used accordingly. 0770 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary its calculation sequence. 0780 ALI, Additional information A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 0790 DTM, Date/time/period A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity. 0800 Segment group 21: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified, e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 0810 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge. 0820 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies. 0830 Segment group 22: PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range of 5 tons to 10 tons. 0840 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 0850 RNG, Range details A segment specifying, if required, a range for the application of the percentage. 0860 Segment group 23: MOA-RNG A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 0870 MOA, Monetary amount A segment identifying monetary amounts for the allowance or charge. 0880 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount. 0890 Segment group 24: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons. 0900 RTE, Rate details A segment specifying the rate per unit and the basis for calculation. 0910 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate. 0920 Segment group 25: TAX-MOA A group of segments specifying tax related information for the allowance or charge. 0930 TAX, Duty/tax/fee details A segment specifying the duty/tax/fee type, category and rate, or exemption, related to the allowance or charge. 0940 MOA, Monetary amount A segment specifying the tax amount for the allowance or charge. 0950 Segment group 26: RCS-RFF-DTM-FTX A group of segments identifying any rules, laws or regulations with which the supplier must comply, e.g. building regulations and safety requirements. 0960 RCS, Requirements and conditions A segment to specify rules, laws and regulations. 0970 RFF, Reference A segment giving additional document reference by its number and, where appropriate, a line number. 0980 DTM, Date/time/period A segment indicating the date/time details relating to the references. 0990 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 1000 Segment group 27: EFI-CED-COM-RFF-DTM-QTY A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files. 1010 EFI, External file link identification This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange. 1020 CED, Computer environment details To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software 1030 COM, Communication contact To identify a communication number of a department or a person to whom communication should be directed. 1040 RFF, Reference A segment giving reference related to the file identified by a previous external file link identification segment. 1050 DTM, Date/time/period This segment will convey the date/time details of the external file. 1060 QTY, Quantity The size/volume of the external file identified in the previous external file link identification segment. 4.1.2 Detail section Information to be provided in the Detail section: 1070 Segment group 28: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GEI-GIN-GIR- QVR-DOC-PAI-MTD-FTX-SG29-SG30-SG32-SG33-SG34-SG35- SG38-SG39-SG40-SG44-SG50-SG52-SG53-SG54-SG56-SG57- SG59 A group of segments providing details of the individual line items. This Segment group may be repeated to give sub-line details. 1080 LIN, Line item A segment identifying the line item with the line number and configuration level, and additionally, identifying the product or service ordered. Other product identification numbers, e.g. Buyer product number, etc., can be specified within the following PIA segment. The D.E. 1229 has to be used. The following Semantic Notes concern the use of the LIN segment and D/E 1229 Action request/notification description code for segment group 27. If a line item is requested to be added, use of Action Request Code '1' indicates that the line item is to be added to the Purchase Order as a new or additional item. All required data must be transmitted. If a line item is requested to be deleted, use of Action Request Code '2' indicates that the line item is to be deleted from the Purchase Order. The item is cancelled completely. No other data for the line item need be transmitted. If a line item is requested to be changed, use of Action Request Code '3' indicates that the line item is to be changed. The data transmitted in the LIN segment, and segments attached to the LIN, replaces that previously held for the order item. If a line item is not requested to be amended, use of Action Request Code '11' indicates that the line item has not changed and no action has been taken, and the item is transmitted for information purposes and/or positioning. 1090 PIA, Additional product id A segment providing either additional identification of the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification. 1100 IMD, Item description A segment for describing the product or service being ordered as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or item number. 1110 MEA, Measurements A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form. e.g. thickness of plastic film, length, weight, etc. 1120 QTY, Quantity A segment identifying a quantity as specified by the Action Code Request. 1130 PCD, Percentage details A segment specifying the strength or yield of a product as a percentage, e.g. 80% to indicate the strength of an acid. 1140 ALI, Additional information A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or others commercial factors. 1150 DTM, Date/time/period A segment specifying date/time/period details relating to the line item. 1160 MOA, Monetary amount A segment specifying any monetary amounts relating to the line item, e.g. item amount, insurance value, customs value. 1170 GEI, Processing information A segment used to specify general processing information about the line item. 1180 GIN, Goods identity number A segment providing identity numbers to be applied to the goods being ordered, e.g. serial numbers for assembled equipment. 1190 GIR, Related identification numbers A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle. 1200 QVR, Quantity variances A segment identifying order quantity variances. 1210 DOC, Document/message details A segment to indicate that certificate/declaration of origin is required for the ordered article. 1220 PAI, Payment instructions A segment to indicate that where a central buyer is purchasing on behalf of different consignees, the means of payment may differ for each item/consignee combination as specified in segment group 25. 1230 MTD, Maintenance operation details A segment giving details of the maintenance on object relating to the item, such as tools and packages. The party that is responsible as well as who is paying, can also be given. 1240 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 1250 Segment group 29: CCI-CAV-MEA A group of segments providing product characteristic and product characteristic details. 1260 CCI, Characteristic/class id A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process. 1270 CAV, Characteristic value A segment to specify common product characteristic by value in either coded form or in free format. 1280 MEA, Measurements A segment indicating characteristic value being physical measurement (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. 1290 Segment group 30: PYT-DTM-PCD-SG31 A group of segments specifying the terms of payment applicable for the line item. This may be used by a central buyer purchasing on behalf of different item consignee combinations. 1300 PYT, Payment terms A segment identifying the payment terms and date/time basis. 1310 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc. 1320 PCD, Percentage details A segment specifying the discount, interest, penalty as well as instalment percentage. 1330 Segment group 31: MOA-GIR A group of segments identifying accounting classification reference number data and related monetary amounts at the line item level. 1340 MOA, Monetary amount A segment specifying the amount associated with the specified accounting classification reference number data and payment information. 1350 GIR, Related identification numbers A segment providing related accounting classification reference number data. 1360 Segment group 32: AJT-FTX A segment group to give information about adjustment. 1370 AJT, Adjustment details A segment giving adjustment details. 1380 FTX, Free text A segment giving additional information on the adjustment. 1390 Segment group 33: PRI-CUX-APR-RNG-DTM A group of segments identifying the relevant pricing information for the goods or services ordered. 1400 PRI, Price details A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Unit Price'. 1410 CUX, Currencies A segment to allow to specify the price in a different currency that the segment group 7. 1420 APR, Additional price information A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 1430 RNG, Range details A segment to identify the range (quantity, amount, etc.) to which the additional price information applies. 1440 DTM, Date/time/period A segment to identify the date/time/period information related to the price change. e.g. period of validity. 1450 Segment group 34: RFF-DTM A group of segments giving references and where necessary, their dates, relating to the line item. 1460 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within that document. 1470 DTM, Date/time/period A segment specifying the date/time related to the reference. 1480 Segment group 35: PAC-MEA-QTY-DTM-SG36-SG37 A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item. 1490 PAC, Package A segment specifying the number of packages and the physical type of packaging for the line item, e.g. pallet type. 1500 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment. e.g. cube or gross weight. 1510 QTY, Quantity A segment specifying the maximum quantity number of packages which can be stacked safely one on top of another and/or the number of items normally contained within the package. 1520 DTM, Date/time/period A segment to indicate the validity period in relation to the specified article. 1530 Segment group 36: RFF-DTM A segment group to give reference to e.g. a packing instruction document relevant to a particular package type and its date/time/period of issue. 1540 RFF, Reference A segment identifying the packing instruction document. 1550 DTM, Date/time/period A segment specifying the dates relevant to the referenced document. 1560 Segment group 37: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units. 1570 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 1580 RFF, Reference A segment identifying the master label number. 1590 DTM, Date/time/period A segment specifying the dates relevant to the package markings. 1600 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings. 1610 Segment group 38: LOC-QTY-DTM A group of segments specifying destination and quantity details for consignments involving multi-destination deliveries. 1620 LOC, Place/location identification A segment indicating the location to which part of the consignment is to be delivered. 1630 QTY, Quantity A segment specifying the quantity to be delivered to the identified location. 1640 DTM, Date/time/period A segment specifying the dates and/or times that the delivery should be made. 1650 Segment group 39: TAX-MOA-LOC A group of segments specifying duty/tax/fee related information, and when necessary, the location(s) to which that information relates. 1660 TAX, Duty/tax/fee details A segment specifying a duty/tax/fee type, category and rate, or exemption, relating to the line item. 1670 MOA, Monetary amount A segment specifying the amount for the identified duty/tax/fee. 1680 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state tax. 1690 Segment group 40: NAD-LOC-FII-SG41-SG42-SG43 A group of segments identifying the parties with associated information, relevant to the line item only. 1700 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order. 1710 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 1720 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties e.g. the buyer may provide a choice of financial institutions for direct debit purposes. 1730 Segment group 41: RFF-DTM A group of segments giving references only relevant to the specified party. 1740 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 1750 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 1760 Segment group 42: DOC-DTM A group of segments identifying the documentary requirements of the specified party. 1770 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis. 1780 DTM, Date/time/period A segment specifying the date and/or time of the document. 1790 Segment group 43: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 1800 CTA, Contact information A segment to identify a person or department to whom communications should be directed. 1810 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 1820 Segment group 44: ALC-ALI-DTM-SG45-SG46-SG47-SG48-SG49 A group of segments specifying allowances and charges for the line item. 1830 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary its calculation sequence. 1840 ALI, Additional information A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 1850 DTM, Date/time/period A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity. 1860 Segment group 45: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified, e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 1870 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge. 1880 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies. 1890 Segment group 46: PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 1900 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 1910 RNG, Range details A segment specifying, if required, a range for the application of the percentage. 1920 Segment group 47: MOA-RNG A group of segments specifying a monetary amount for an allowance or charge and a range to which the allowance or charge applies, e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 1930 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge. 1940 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount. 1950 Segment group 48: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons. 1960 RTE, Rate details A segment specifying the rate per unit and the basis for calculation. 1970 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate. 1980 Segment group 49: TAX-MOA A group of segments specifying duty/tax/fee related information for the allowance or charge. 1990 TAX, Duty/tax/fee details A segment specifying the duty/tax/fee type, category and rate, or exemption, related to the allowance or charge. 2000 MOA, Monetary amount A segment specifying the duty/tax/fee amount for the allowance or charge. 2010 Segment group 50: TDT-SG51 A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation. 2020 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different from or not specified within the heading section. 2030 Segment group 51: LOC-DTM A group of segments giving the location and date/time information relative to the transportation. 2040 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment. 2050 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 2060 Segment group 52: TOD-LOC A group of segments indicating the terms of delivery for the line item. 2070 TOD, Terms of delivery or transport A segment identifying the delivery terms requested. 2080 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 2090 Segment group 53: EQD-HAN-MEA-FTX A group of segments providing information relating to equipment identification and ownership, handling and notification of hazardous materials, relating to the line item. 2100 EQD, Equipment details A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment. 2110 HAN, Handling instructions A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item. 2120 MEA, Measurements A segment providing measurement information for the equipment. 2130 FTX, Free text A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 2140 Segment group 54: SCC-FTX-RFF-SG55 A group of segments specifying requested delivery schedules relating to quantities, frequencies, and dates, required for the line item. 2150 SCC, Scheduling conditions A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern. 2160 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 2170 RFF, Reference A segment for specifying references relevant to a schedule. 2180 Segment group 55: QTY-DTM A group of segments to specify the scheduled quantities, date/time/period of the schedule and where required the reference of the schedule. 2190 QTY, Quantity A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, i.e. delivery quantity. 2200 DTM, Date/time/period A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window. 2210 Segment group 56: RCS-RFF-DTM-FTX A group of segments identifying any rules, laws or regulations with which the supplier must comply, e.g. building regulations, safety requirements, etc. 2220 RCS, Requirements and conditions A segment to specify industry or national rules, laws and regulation. 2230 RFF, Reference A segment giving additional document reference by its number and, where appropriate, a line number. 2240 DTM, Date/time/period A segment indicating the date/time/period relating to the references. 2250 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 2260 Segment group 57: STG-SG58 A group of segments indicating information (Quantity and amount) for the calculation of amortization. 2270 STG, Stages A segment providing information related to the kind of stage in a process, the total number of stages and the current stage. 2280 Segment group 58: QTY-MOA A group of segment indicating quantity and monetary amount related to STG. 2290 QTY, Quantity A segment giving information on quantity related to STG. 2300 MOA, Monetary amount A segment giving information on monetary amount relating to STG. 2310 Segment group 59: EFI-CED-COM-RFF-DTM-QTY A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files 2320 EFI, External file link identification This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange. 2330 CED, Computer environment details To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software 2340 COM, Communication contact To identify a communication number of a department or a person to whom communication should be directed. 2350 RFF, Reference A segment giving reference related to the file identified by a previous external file link identification segment. 2360 DTM, Date/time/period This segment will convey the date/time details of the external file. 2370 QTY, Quantity The size/volume of the external file identified in the previous external file link identification segment. 4.1.3 Summary section Information to be provided in the Summary section: 2380 UNS, Section control A service segment placed at the start of the summary section to avoid segment collision. 2390 MOA, Monetary amount A segment giving the total amounts for the whole order change message. 2400 CNT, Control total A segment by which control totals may be provided. 2410 Segment group 60: ALC-ALI-MOA A group of segments specifying allowances and charges totals for the order change. 2420 ALC, Allowance or charge A segment identifying the charge or allowance type being summarised. 2430 ALI, Additional information A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 2440 MOA, Monetary amount A segment specifying the summary amount for the allowance or charge. 2450 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) AJT Adjustment details ALC Allowance or charge ALI Additional information APR Additional price information BGM Beginning of message CAV Characteristic value CCI Characteristic/class id CED Computer environment details CNT Control total COM Communication contact CTA Contact information CUX Currencies DOC Document/message details DTM Date/time/period EFI External file link identification EQD Equipment details FII Financial institution information FTX Free text GEI Processing information GIN Goods identity number GIR Related identification numbers HAN Handling instructions IMD Item description LIN Line item LOC Place/location identification MEA Measurements MOA Monetary amount MTD Maintenance operation details NAD Name and address PAC Package PAI Payment instructions PCD Percentage details PCI Package identification PIA Additional product id PRI Price details PYT Payment terms QTY Quantity QVR Quantity variances RCS Requirements and conditions RFF Reference RJL Accounting journal identification RNG Range details RTE Rate details SCC Scheduling conditions STG Stages TAX Duty/tax/fee details TDT Transport information TOD Terms of delivery or transport UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 35 0040 PAI Payment instructions C 1 0050 ALI Additional information C 5 0060 IMD Item description C 999 0070 FTX Free text C 99 0080 GIR Related identification numbers C 10 0090 ----- Segment group 1 ------------------ C 9999-------------+ 0100 RFF Reference M 1 | 0110 DTM Date/time/period C 5----------------+ 0120 ----- Segment group 2 ------------------ C 1----------------+ 0130 AJT Adjustment details M 1 | 0140 FTX Free text C 5----------------+ 0150 ----- Segment group 3 ------------------ C 99---------------+ 0160 NAD Name and address M 1 | 0170 LOC Place/location identification C 99 | 0180 FII Financial institution information C 5 | | 0190 ----- Segment group 4 ------------------ C 99--------------+| 0200 RFF Reference M 1 || 0210 DTM Date/time/period C 5---------------+| | 0220 ----- Segment group 5 ------------------ C 5---------------+| 0230 DOC Document/message details M 1 || 0240 DTM Date/time/period C 5---------------+| | 0250 ----- Segment group 6 ------------------ C 5---------------+| 0260 CTA Contact information M 1 || 0270 COM Communication contact C 5---------------++ 0280 ----- Segment group 7 ------------------ C 5----------------+ 0290 TAX Duty/tax/fee details M 1 | 0300 MOA Monetary amount C 1 | 0310 LOC Place/location identification C 5----------------+ 0320 ----- Segment group 8 ------------------ C 5----------------+ 0330 CUX Currencies M 1 | 0340 PCD Percentage details C 5 | 0350 DTM Date/time/period C 5----------------+ 0360 ----- Segment group 9 ------------------ C 10---------------+ 0370 PYT Payment terms M 1 | 0380 DTM Date/time/period C 5 | 0390 PCD Percentage details C 1 | | 0400 ----- Segment group 10 ------------------ C 9999------------+| 0410 MOA Monetary amount M 1 || 0420 GIR Related identification numbers C 9 || 0430 RJL Accounting journal identification C 99--------------++ 0440 ----- Segment group 11 ------------------ C 10---------------+ 0450 TDT Transport information M 1 | | 0460 ----- Segment group 12 ------------------ C 10--------------+| 0470 LOC Place/location identification M 1 || 0480 DTM Date/time/period C 5---------------++ 0490 ----- Segment group 13 ------------------ C 5----------------+ 0500 TOD Terms of delivery or transport M 1 | 0510 LOC Place/location identification C 2----------------+ 0520 ----- Segment group 14 ------------------ C 99---------------+ 0530 PAC Package M 1 | 0540 MEA Measurements C 5 | | 0550 ----- Segment group 15 ------------------ C 5---------------+| 0560 PCI Package identification M 1 || 0570 RFF Reference C 1 || 0580 DTM Date/time/period C 5 || 0590 GIN Goods identity number C 10--------------++ 0600 ----- Segment group 16 ------------------ C 10---------------+ 0610 EQD Equipment details M 1 | 0620 HAN Handling instructions C 5 | 0630 MEA Measurements C 5 | 0640 FTX Free text C 5----------------+ 0650 ----- Segment group 17 ------------------ C 10---------------+ 0660 SCC Scheduling conditions M 1 | 0670 FTX Free text C 5 | 0680 RFF Reference C 5 | | 0690 ----- Segment group 18 ------------------ C 10--------------+| 0700 QTY Quantity M 1 || 0710 DTM Date/time/period C 5---------------++ 0720 ----- Segment group 19 ------------------ C 25---------------+ 0730 APR Additional price information M 1 | 0740 DTM Date/time/period C 5 | 0750 RNG Range details C 1----------------+ 0760 ----- Segment group 20 ------------------ C 99---------------+ 0770 ALC Allowance or charge M 1 | 0780 ALI Additional information C 5 | 0790 DTM Date/time/period C 5 | | 0800 ----- Segment group 21 ------------------ C 1---------------+| 0810 QTY Quantity M 1 || 0820 RNG Range details C 1---------------+| | 0830 ----- Segment group 22 ------------------ C 1---------------+| 0840 PCD Percentage details M 1 || 0850 RNG Range details C 1---------------+| | 0860 ----- Segment group 23 ------------------ C 2---------------+| 0870 MOA Monetary amount M 1 || 0880 RNG Range details C 1---------------+| | 0890 ----- Segment group 24 ------------------ C 1---------------+| 0900 RTE Rate details M 1 || 0910 RNG Range details C 1---------------+| | 0920 ----- Segment group 25 ------------------ C 5---------------+| 0930 TAX Duty/tax/fee details M 1 || 0940 MOA Monetary amount C 1---------------++ 0950 ----- Segment group 26 ------------------ C 999--------------+ 0960 RCS Requirements and conditions M 1 | 0970 RFF Reference C 5 | 0980 DTM Date/time/period C 5 | 0990 FTX Free text C 99999------------+ 1000 ----- Segment group 27 ------------------ C 99---------------+ 1010 EFI External file link identification M 1 | 1020 CED Computer environment details C 99 | 1030 COM Communication contact C 9 | 1040 RFF Reference C 9 | 1050 DTM Date/time/period C 9 | 1060 QTY Quantity C 9----------------+ DETAIL SECTION 1070 ----- Segment group 28 ------------------ C 200000-----------+ 1080 LIN Line item M 1 | 1090 PIA Additional product id C 25 | 1100 IMD Item description C 99 | 1110 MEA Measurements C 99 | 1120 QTY Quantity C 99 | 1130 PCD Percentage details C 5 | 1140 ALI Additional information C 5 | 1150 DTM Date/time/period C 35 | 1160 MOA Monetary amount C 10 | 1170 GEI Processing information C 99 | 1180 GIN Goods identity number C 1000 | 1190 GIR Related identification numbers C 1000 | 1200 QVR Quantity variances C 1 | 1210 DOC Document/message details C 99 | 1220 PAI Payment instructions C 1 | 1230 MTD Maintenance operation details C 99 | 1240 FTX Free text C 99 | | 1250 ----- Segment group 29 ------------------ C 999-------------+| 1260 CCI Characteristic/class id M 1 || 1270 CAV Characteristic value C 10 || 1280 MEA Measurements C 10--------------+| | 1290 ----- Segment group 30 ------------------ C 10--------------+| 1300 PYT Payment terms M 1 || 1310 DTM Date/time/period C 5 || 1320 PCD Percentage details C 1 || || 1330 ----- Segment group 31 ------------------ C 9999-----------+|| 1340 MOA Monetary amount M 1 ||| 1350 GIR Related identification numbers C 9--------------++| | 1360 ----- Segment group 32 ------------------ C 1---------------+| 1370 AJT Adjustment details M 1 || 1380 FTX Free text C 5---------------+| | 1390 ----- Segment group 33 ------------------ C 25--------------+| 1400 PRI Price details M 1 || 1410 CUX Currencies C 1 || 1420 APR Additional price information C 1 || 1430 RNG Range details C 1 || 1440 DTM Date/time/period C 5---------------+| | 1450 ----- Segment group 34 ------------------ C 9999------------+| 1460 RFF Reference M 1 || 1470 DTM Date/time/period C 5---------------+| | 1480 ----- Segment group 35 ------------------ C 99--------------+| 1490 PAC Package M 1 || 1500 MEA Measurements C 5 || 1510 QTY Quantity C 5 || 1520 DTM Date/time/period C 5 || || 1530 ----- Segment group 36 ------------------ C 1--------------+|| 1540 RFF Reference M 1 ||| 1550 DTM Date/time/period C 5--------------+|| || 1560 ----- Segment group 37 ------------------ C 5--------------+|| 1570 PCI Package identification M 1 ||| 1580 RFF Reference C 1 ||| 1590 DTM Date/time/period C 5 ||| 1600 GIN Goods identity number C 10-------------++| | 1610 ----- Segment group 38 ------------------ C 9999------------+| 1620 LOC Place/location identification M 1 || 1630 QTY Quantity C 1 || 1640 DTM Date/time/period C 5---------------+| | 1650 ----- Segment group 39 ------------------ C 10--------------+| 1660 TAX Duty/tax/fee details M 1 || 1670 MOA Monetary amount C 1 || 1680 LOC Place/location identification C 5---------------+| | 1690 ----- Segment group 40 ------------------ C 999-------------+| 1700 NAD Name and address M 1 || 1710 LOC Place/location identification C 5 || 1720 FII Financial institution information C 5 || || 1730 ----- Segment group 41 ------------------ C 99-------------+|| 1740 RFF Reference M 1 ||| 1750 DTM Date/time/period C 5--------------+|| || 1760 ----- Segment group 42 ------------------ C 5--------------+|| 1770 DOC Document/message details M 1 ||| 1780 DTM Date/time/period C 5--------------+|| || 1790 ----- Segment group 43 ------------------ C 5--------------+|| 1800 CTA Contact information M 1 ||| 1810 COM Communication contact C 5--------------++| | 1820 ----- Segment group 44 ------------------ C 99--------------+| 1830 ALC Allowance or charge M 1 || 1840 ALI Additional information C 5 || 1850 DTM Date/time/period C 5 || || 1860 ----- Segment group 45 ------------------ C 1--------------+|| 1870 QTY Quantity M 1 ||| 1880 RNG Range details C 1--------------+|| || 1890 ----- Segment group 46 ------------------ C 1--------------+|| 1900 PCD Percentage details M 1 ||| 1910 RNG Range details C 1--------------+|| || 1920 ----- Segment group 47 ------------------ C 2--------------+|| 1930 MOA Monetary amount M 1 ||| 1940 RNG Range details C 1--------------+|| || 1950 ----- Segment group 48 ------------------ C 1--------------+|| 1960 RTE Rate details M 1 ||| 1970 RNG Range details C 1--------------+|| || 1980 ----- Segment group 49 ------------------ C 5--------------+|| 1990 TAX Duty/tax/fee details M 1 ||| 2000 MOA Monetary amount C 1--------------++| | 2010 ----- Segment group 50 ------------------ C 10--------------+| 2020 TDT Transport information M 1 || || 2030 ----- Segment group 51 ------------------ C 10-------------+|| 2040 LOC Place/location identification M 1 ||| 2050 DTM Date/time/period C 5--------------++| | 2060 ----- Segment group 52 ------------------ C 5---------------+| 2070 TOD Terms of delivery or transport M 1 || 2080 LOC Place/location identification C 2---------------+| | 2090 ----- Segment group 53 ------------------ C 10--------------+| 2100 EQD Equipment details M 1 || 2110 HAN Handling instructions C 5 || 2120 MEA Measurements C 5 || 2130 FTX Free text C 5---------------+| | 2140 ----- Segment group 54 ------------------ C 100-------------+| 2150 SCC Scheduling conditions M 1 || 2160 FTX Free text C 5 || 2170 RFF Reference C 5 || || 2180 ----- Segment group 55 ------------------ C 10-------------+|| 2190 QTY Quantity M 1 ||| 2200 DTM Date/time/period C 5--------------++| | 2210 ----- Segment group 56 ------------------ C 999-------------+| 2220 RCS Requirements and conditions M 1 || 2230 RFF Reference C 5 || 2240 DTM Date/time/period C 5 || 2250 FTX Free text C 99999-----------+| | 2260 ----- Segment group 57 ------------------ C 10--------------+| 2270 STG Stages M 1 || || 2280 ----- Segment group 58 ------------------ C 3--------------+|| 2290 QTY Quantity M 1 ||| 2300 MOA Monetary amount C 1--------------++| | 2310 ----- Segment group 59 ------------------ C 99--------------+| 2320 EFI External file link identification M 1 || 2330 CED Computer environment details C 99 || 2340 COM Communication contact C 9 || 2350 RFF Reference C 9 || 2360 DTM Date/time/period C 9 || 2370 QTY Quantity C 9---------------++ SUMMARY SECTION 2380 UNS Section control M 1 2390 MOA Monetary amount C 12 2400 CNT Control total C 10 2410 ----- Segment group 60 ------------------ C 10---------------+ 2420 ALC Allowance or charge M 1 | 2430 ALI Additional information C 1 | 2440 MOA Monetary amount M 2----------------+ 2450 UNT Message trailer M 1