United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : ORDERS Version : D Release : 11A Contr. Agency: UN Revision : 16 Date : 2011-06-29 SOURCE: TBG1 Supply Chain CONTENTS Purchase order message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Purchase order message (ORDERS) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message specifying details for goods or services ordered under conditions agreed between the seller and the buyer. 1.2 Field of application The Purchase order message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles - A buyer may order for one or more goods items or services. - A purchase order may refer to goods items or services related to one or more delivery schedules, call-offs, etc. - A purchase order for cross-border transactions may contain additional information for customs and/or statistical purposes. - A purchase order may contain details for transport and destination as well as delivery patterns. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Purchase order message is ORDERS. Note: Purchase order messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 ORDERS 0052 D 0054 11A 0051 UN 0020 BGM, Beginning of message A segment by which the sender must uniquely identify the order by means of its name and number and when necessary its function. 0030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the order date. Examples of the use of this DTM segment are: Lead times that apply to the whole of the Order and, if no schedule is to be specified, the delivery date. The Date/time/period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item. e.g. Payment due date is specified within the PYT Segment group. 0040 PAI, Payment instructions A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole order. An example of the use of this segment is to specify that a documentary credit will be used. 0050 ALI, Additional information A segment indicating special conditions related to the total order owing to origin, customs preference or other commercial factors. 0060 IMD, Item description A segment providing a description common to all line items of the order. 0070 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0080 GIR, Related identification numbers A segment providing related identification numbers common to all line items. 0090 Segment group 1: RFF-DTM A group of segments for giving references and where necessary, their dates, relating to the whole message e.g. contract number, import/export license number, reservation number. 0100 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 0110 DTM, Date/time/period A segment specifying the date/time related to the reference. 0120 Segment group 2: NAD-LOC-FII-SG3-SG4-SG5 A group of segments identifying the parties with associated information. 0130 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order. Identification of the seller and buyer parties is mandatory for the order message. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 0140 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 0150 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties e.g. the buyer may provide a choice of financial institutions for direct debit purposes. 0160 Segment group 3: RFF-DTM A group of segments giving references only relevant to the specified party rather than the whole order. 0170 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 0180 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 0190 Segment group 4: DOC-DTM A group of segments identifying the documentary requirements of the specified party. 0200 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis. 0210 DTM, Date/time/period A segment specifying the date and/or time of the document. 0220 Segment group 5: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 0230 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 0240 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 0250 Segment group 6: TAX-MOA-LOC A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 0260 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the whole order e.g. Value Added Tax at the standard rate is applicable for all items. 0270 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 0280 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the tax segment applies e.g. city or state or country. 0290 Segment group 7: CUX-PCD-DTM A group of segments specifying the currencies and related dates/periods valid for the whole order. Currency data may be omitted in national applications but will be required for international transactions. 0300 CUX, Currencies A segment identifying the currencies required in the order e.g. the order currency. A rate of exchange may be given to convert a reference currency into a target currency. 0310 PCD, Percentage details A segment specifying the fluctuation beyond those limits will allow one or either party to re-negotiate prices. 0320 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 0330 Segment group 8: PYT-DTM-PCD-SG9 A segment group specifying the terms of payment and accounting classifications applicable to the entire message. 0340 PYT, Payment terms A segment identifying the payment terms and date/time basis. 0350 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc. 0360 PCD, Percentage details A segment specifying the discount, interest, penalty as well as installment percentage. 0370 Segment group 9: MOA-GIR-RJL A group of segments identifying accounting classification reference number data and related monetary amounts at the header level. 0380 MOA, Monetary amount A segment specifying the amount associated with the specified accounting classification reference number data and payment information. 0390 GIR, Related identification numbers A segment providing related accounting classification reference number data. 0400 RJL, Accounting journal identification A segment identifying the components of an account. 0410 Segment group 10: TDT-SG11 A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole order. 0420 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods being ordered. If required, the carrier's address should be indicated within the NAD Segment group. 0430 Segment group 11: LOC-DTM A group of segments giving the location and date/time information relative to the transportation. 0440 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point. 0450 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 0460 Segment group 12: TOD-LOC A group of segments indicating the terms of delivery for the whole order. 0470 TOD, Terms of delivery or transport A segment identifying the delivery terms to be used e.g. UN INCOTERMS code could be used to specify the delivery terms. 0480 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 0490 Segment group 13: PAC-MEA-SG14 A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole order. 0500 PAC, Package A segment specifying the number and type of packages for the whole order e.g. number and type of pallets. 0510 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment e.g. package length, weight. 0520 Segment group 14: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units. 0530 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 0540 RFF, Reference A segment identifying the master label number. 0550 DTM, Date/time/period A segment specifying the dates relevant to the package markings. 0560 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings. 0570 Segment group 15: EQD-HAN-MEA-FTX A group of segments providing information relating to equipment identification and ownership, handling and identification of hazardous materials, relating to the whole order. 0580 EQD, Equipment details A segment to define information regarding equipment to be used in conjunction with the whole order, and if required, to indicate responsibility for supply of the equipment. 0590 HAN, Handling instructions A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order. 0600 MEA, Measurements A segment providing measurement information for the equipment. 0610 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0620 Segment group 16: SCC-FTX-RFF-SG17 A group of segments specifying requested delivery schedules relating to quantities, frequencies, dates and references, required for the whole order. 0630 SCC, Scheduling conditions A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established e.g. firm or proposed delivery schedule for a weekly pattern. 0640 FTX, Free text A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0650 RFF, Reference A segment for specifying the reference for schedule. 0660 Segment group 17: QTY-DTM A group of segments to specify the scheduled quantities, date/time of the schedule, and where required, the reference of the schedule. 0670 QTY, Quantity A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity. 0680 DTM, Date/time/period A segment indicating the date/time details relating to the quantity and schedule used to indicate date/time ranges e.g. start and end dates for a delivery pattern, or delivery window. 0690 Segment group 18: APR-DTM-RNG A group of segments providing information concerning pricing related to the type of trade, and where appropriate, indication of quantities, dates/periods or amounts. 0700 APR, Additional price information A segment to identify additional pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 0710 DTM, Date/time/period A segment to identify the date/time/period information related to the price change e.g. period of validity. 0720 RNG, Range details A segment to identify the quantity or amount ranges to which the additional price information applies. 0730 Segment group 19: ALC-ALI-DTM-SG20-SG21-SG22-SG23-SG24 A group of segments specifying allowances and charges for the whole order. The allowance or charge specified within this Segment group may either relate to the total order in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the allowance and charge segment group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the tax and monetary amount segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the appropriate subordinate segment group(s) should be used accordingly. 0740 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary its calculation sequence. 0750 ALI, Additional information A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 0760 DTM, Date/time/period A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity. 0770 Segment group 20: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 0780 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge. 0790 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies. 0800 Segment group 21: PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 0810 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 0820 RNG, Range details A segment specifying, if required, a range for the application of the percentage. 0830 Segment group 22: MOA-RNG A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 0840 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge. 0850 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount. 0860 Segment group 23: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies e.g. the allowance/charge amount is 3 DEM per 10 tons. 0870 RTE, Rate details A segment specifying the rate per unit and the basis for calculation. 0880 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate. 0890 Segment group 24: TAX-MOA A group of segments specifying tax related information for the allowance or charge. 0900 TAX, Duty/tax/fee details A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge. 0910 MOA, Monetary amount A segment specifying the tax amount for the allowance or charge. 0920 Segment group 25: RCS-RFF-DTM-FTX A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc. 0930 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified. 0940 RFF, Reference A segment identifying the referenced document by its number and, where appropriate, a line number. 0950 DTM, Date/time/period A segment indicating the date/time details relating to the references. 0960 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0970 Segment group 26: DGS-FTX-SG27 A segment group identifying dangerous goods and hazardous material information with associated points of contact and communications numbers. 0980 DGS, Dangerous goods A segment identifying dangerous goods and hazardous material information. 0990 FTX, Free text A segment providing free form text information relating to the dangerous goods. 1000 Segment group 27: CTA-COM A segment group providing contacts and communications numbers associated with the dangerous goods information. 1010 CTA, Contact information A segment identifying to whom communications should be directed concerning dangerous goods. 1020 COM, Communication contact A segment identifying communication numbers of the contacts to whom communications should be directed. 1030 Segment group 28: EFI-CED-COM-RFF-DTM-QTY A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files. 1040 EFI, External file link identification This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange. 1050 CED, Computer environment details To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software 1060 COM, Communication contact To identify a communication number of a department or a person to whom communication should be directed. 1070 RFF, Reference A segment giving reference related to the file identified by a previous external file link identification segment. 1080 DTM, Date/time/period This segment will convey the date/time details of the external file. 1090 QTY, Quantity The size/volume of the external file identified in the previous external file link identification segment 4.1.2 Detail section Information to be provided in the Detail section: 1100 Segment group 29: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GEI-GIN-GIR- QVR-DOC-PAI-MTD-FTX-SG30-SG31-SG33-SG34-SG35-SG38- SG40-SG41-SG45-SG51-SG53-SG54-SG55-SG57-SG58-SG60- SG62 A group of segments providing details of the individual ordered items. This segment group may be repeated to give sub-line details. 1110 LIN, Line item A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service ordered. Other product identification numbers e.g. Buyer product number, etc. can be specified within the following PIA segment. 1120 PIA, Additional product id A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification. 1130 IMD, Item description A segment for describing the product or service being ordered as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number. 1140 MEA, Measurements A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc. 1150 QTY, Quantity A segment identifying the product quantities e.g. ordered quantity. 1160 PCD, Percentage details A segment specifying the strength or yield of a product as a percentage e.g. 80% to indicate the strength of an acid. 1170 ALI, Additional information A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors. 1180 DTM, Date/time/period A segment specifying date/time/period details relating to the line item only. 1190 MOA, Monetary amount A segment specifying any monetary amounts relating to the product e.g. item amount, insurance value, customs value. 1200 GEI, Processing information A segment used to specify general processing information about the line item. 1210 GIN, Goods identity number A segment providing identity numbers to be applied to the goods being ordered e.g. serial numbers for assembled equipment. 1220 GIR, Related identification numbers A segment providing sets of related identification numbers for a line item e.g. engine numbers, chassis number and transmission number for a vehicle. 1230 QVR, Quantity variances A segment identifying order quantity variances, normally specified by the supplier using an Order Response message. 1240 DOC, Document/message details A segment to indicate that a certificate/declaration of origin is required for the ordered article. 1250 PAI, Payment instructions A segment to indicate that where a central buyer is purchasing on behalf of different consignees, the means of payment may differ for each item/consignee combination as specified in segment group 25. 1260 MTD, Maintenance operation details A segment giving details of the maintenance on object relating to the item, such as tools and packages. The party that is responsible as well as who is paying, can also be given. 1270 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 1280 Segment group 30: CCI-CAV-MEA A group of segments providing product characteristic and product characteristic details. 1290 CCI, Characteristic/class id A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process. 1300 CAV, Characteristic value A segment to specify common product characteristic by value in either coded form or in free format. 1310 MEA, Measurements A segment indicating characteristic value being physical measurement (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. 1320 Segment group 31: PYT-DTM-PCD-SG32 A group of segments specifying the terms of payment and accounting classifications applicable to the line item. 1330 PYT, Payment terms A segment identifying the payment terms and date/time basis. 1340 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc. 1350 PCD, Percentage details A segment specifying the discount, interest, penalty as well as installment percentages. 1360 Segment group 32: MOA-GIR A group of segments identifying accounting classification reference number data and related monetary amounts at the line item level. 1370 MOA, Monetary amount A segment specifying the amount associated with the specified accounting classification reference number data and payment information. 1380 GIR, Related identification numbers A segment providing related accounting identification numbers. 1390 Segment group 33: PRI-CUX-APR-RNG-DTM A group of segments identifying the relevant pricing information for the goods or services ordered. 1400 PRI, Price details A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'price'. 1410 CUX, Currencies A segment to allow to specify the price in a different currency that in segment group 7. 1420 APR, Additional price information A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 1430 RNG, Range details A segment to identify the ranges (quantity, amount, etc) to which the additional price information applies. 1440 DTM, Date/time/period A segment to identify the date/time/period information related to the price change e.g. period of validity. 1450 Segment group 34: RFF-DTM-GEI-MOA A group of segments giving references and where necessary, their dates, relating to the line item. 1460 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 1470 DTM, Date/time/period A segment specifying the date/time related to the reference. 1480 GEI, Processing information A segment specifying general processing indicators associated with the reference in question such as budgetary analysis information. 1490 MOA, Monetary amount A segment specifying the monetary amounts associated with the reference in question (e.g. the budgetary amount). 1500 Segment group 35: PAC-MEA-QTY-DTM-SG36-SG37 A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item. 1510 PAC, Package A segment specifying the number of packages and the physical type of packaging for the line item e.g. pallet type. 1520 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment e.g. cube or gross weight. 1530 QTY, Quantity A segment specifying the maximum quantity number of packages which can be stacked safely on another and/or the number of items normally contained within the package. 1540 DTM, Date/time/period A segment to indicate the validity period in relation to the specified article. 1550 Segment group 36: RFF-DTM A segment group to give reference to e.g. a packing instruction document relevant to a particular package type and its date/time/period of issue. 1560 RFF, Reference A segment identifying the packing instruction document. 1570 DTM, Date/time/period A segment specifying the dates relevant to the referred document. 1580 Segment group 37: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units. 1590 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 1600 RFF, Reference A segment identifying the master label number. 1610 DTM, Date/time/period A segment specifying the dates relevant to the package markings. 1620 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings. 1630 Segment group 38: LOC-PCD-DTM-SG39 A group of segments specifying destination and quantity details for consignments involving multi-destination deliveries. 1640 LOC, Place/location identification A segment indicating the location to which part of the consignment is to be delivered. 1650 PCD, Percentage details A segment specifying the percentage of the quantity to be delivered to the identified location. 1660 DTM, Date/time/period A segment specifying the dates and/or times that the delivery should be made. 1670 Segment group 39: QTY-STS A group of segments specifying quantity details and related status information of consignments involving multi destination deliveries. 1680 QTY, Quantity A segment specifying the quantity to be delivered to the identified location. 1690 STS, Status A segment specifying the status of the quantity, including its category and the reason(s) for the status. 1700 Segment group 40: TAX-MOA-LOC A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 1710 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the line item. 1720 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 1730 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies e.g. city or state tax. 1740 Segment group 41: NAD-LOC-FII-SG42-SG43-SG44 A group of segments identifying the parties with associated information, relevant to the line item only. 1750 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the line item . It is recommended that where possible only the coded form of the party ID should be specified. e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 1760 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 1770 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties e.g. the buyer may provide a choice of financial institutions for direct debit purposes. 1780 Segment group 42: RFF-DTM A group of segments giving references only relevant to the specified party rather than the line item. 1790 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 1800 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 1810 Segment group 43: DOC-DTM A group of segments identifying the documentary requirements of the specified party. 1820 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis. 1830 DTM, Date/time/period A segment specifying the date and/or time of the document. 1840 Segment group 44: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 1850 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 1860 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 1870 Segment group 45: ALC-ALI-DTM-SG46-SG47-SG48-SG49-SG50 A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section. 1880 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary its calculation sequence. 1890 ALI, Additional information A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 1900 DTM, Date/time/period A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity. 1910 Segment group 46: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified, e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 1920 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge. 1930 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies. 1940 Segment group 47: PCD-RNG A group of segments specifying the percentage for the allowance or charge e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 1950 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 1960 RNG, Range details A segment specifying, if required, a range for the application of the percentage. 1970 Segment group 48: MOA-RNG A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 1980 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge. 1990 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount. 2000 Segment group 49: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies e.g. The allowance/charge amount is 3 DEM per 10 tons. 2010 RTE, Rate details A segment specifying the rate per unit and the basis for calculation. 2020 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate. 2030 Segment group 50: TAX-MOA A group of segments specifying tax related information for the allowance or charge. 2040 TAX, Duty/tax/fee details A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge. 2050 MOA, Monetary amount A segment specifying the tax amount for the allowance or charge. 2060 Segment group 51: TDT-SG52 A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section. 2070 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different to or not specified within the heading section. 2080 Segment group 52: LOC-DTM A group of segments giving the location and date/time information relative to the transportation. 2090 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment. 2100 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 2110 Segment group 53: TOD-LOC A group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section. 2120 TOD, Terms of delivery or transport A segment identifying the delivery terms to be used. 2130 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 2140 Segment group 54: EQD-HAN-MEA-FTX A group of segments providing information relating to equipment identification and ownership, handling and notification of hazardous materials, relating to the line item where this is different to or not specified within the heading section. 2150 EQD, Equipment details A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment e.g. a container identification. 2160 HAN, Handling instructions A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item. 2170 MEA, Measurements A segment providing measurement information for the equipment. 2180 FTX, Free text A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 2190 Segment group 55: SCC-FTX-RFF-SG56 A group of segments specifying requested delivery schedules relating to quantities, frequencies, and dates, required for the line item, where this is different to or not specified within the heading section. 2200 SCC, Scheduling conditions A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established e.g. firm or proposed delivery schedule for a weekly pattern. 2210 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 2220 RFF, Reference A segment for specifying references relevant to a schedule. 2230 Segment group 56: QTY-DTM A group of segments to specify the scheduled quantities, date/time details of the schedule and where required the reference of the schedule. 2240 QTY, Quantity A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment e.g. delivery quantity. 2250 DTM, Date/time/period A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window. 2260 Segment group 57: RCS-RFF-DTM-FTX A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc. 2270 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified. 2280 RFF, Reference A segment identifying the referenced document by its number and where appropriate, a line number. 2290 DTM, Date/time/period A segment indicating the date/time details relating to the references. 2300 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 2310 Segment group 58: STG-SG59 A group of segments indicating information (quantity and amount) for the calculation of the amortization. 2320 STG, Stages A segment providing information related to the kind of stage in a process, the total number of stages and the current stage. 2330 Segment group 59: QTY-MOA A group of segment indicating quantity and monetary amount related to STG. 2340 QTY, Quantity A segment giving information on quantity relating to STG. 2350 MOA, Monetary amount A segment giving information on monetary amount relating to STG. 2360 Segment group 60: DGS-FTX-SG61 A group of segments identifying handling information and dangerous goods and hazardous material information with associated points of contact and communications numbers at the item level. 2370 DGS, Dangerous goods A segment identifying dangerous goods and hazardous material information. 2380 FTX, Free text A segment providing free form text information relating to the dangerous goods. 2390 Segment group 61: CTA-COM A group of segments providing contacts and communications numbers associated with dangerous goods information. 2400 CTA, Contact information A segment identifying to whom communications should be directed concerning dangerous goods. 2410 COM, Communication contact A segment identifying communication numbers of the contacts to whom communications should be directed. 2420 Segment group 62: EFI-CED-COM-RFF-DTM-QTY A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files. 2430 EFI, External file link identification This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange. 2440 CED, Computer environment details To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software 2450 COM, Communication contact To identify a communication number of a department or a person to whom communication should be directed. 2460 RFF, Reference A segment giving reference related to the file identified by a previous external file link identification segment 2470 DTM, Date/time/period This segment will convey the date/time details of the external file. 2480 QTY, Quantity The size/volume of the external file identified in the previous external file link identification segment. 4.1.3 Summary section Information to be provided in the Summary section: 2490 UNS, Section control A service segment placed at the start of the summary section to avoid segment collision. 2500 MOA, Monetary amount A segment giving the total amounts for the whole order message. 2510 CNT, Control total A segment by which control totals may be provided by the sender for checking by the receiver. 2520 Segment group 63: ALC-ALI-MOA A group of segments specifying allowances and charges summary totals for the order. 2530 ALC, Allowance or charge A segment identifying the charge or allowance type to be summarised. 2540 ALI, Additional information A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 2550 MOA, Monetary amount A segment specifying the summary amount for the allowance or charge. 2560 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ALC Allowance or charge ALI Additional information APR Additional price information BGM Beginning of message CAV Characteristic value CCI Characteristic/class id CED Computer environment details CNT Control total COM Communication contact CTA Contact information CUX Currencies DGS Dangerous goods DOC Document/message details DTM Date/time/period EFI External file link identification EQD Equipment details FII Financial institution information FTX Free text GEI Processing information GIN Goods identity number GIR Related identification numbers HAN Handling instructions IMD Item description LIN Line item LOC Place/location identification MEA Measurements MOA Monetary amount MTD Maintenance operation details NAD Name and address PAC Package PAI Payment instructions PCD Percentage details PCI Package identification PIA Additional product id PRI Price details PYT Payment terms QTY Quantity QVR Quantity variances RCS Requirements and conditions RFF Reference RJL Accounting journal identification RNG Range details RTE Rate details SCC Scheduling conditions STG Stages STS Status TAX Duty/tax/fee details TDT Transport information TOD Terms of delivery or transport UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 35 0040 PAI Payment instructions C 1 0050 ALI Additional information C 5 0060 IMD Item description C 999 0070 FTX Free text C 99 0080 GIR Related identification numbers C 10 0090 ----- Segment group 1 ------------------ C 9999-------------+ 0100 RFF Reference M 1 | 0110 DTM Date/time/period C 5----------------+ 0120 ----- Segment group 2 ------------------ C 99---------------+ 0130 NAD Name and address M 1 | 0140 LOC Place/location identification C 99 | 0150 FII Financial institution information C 5 | | 0160 ----- Segment group 3 ------------------ C 99--------------+| 0170 RFF Reference M 1 || 0180 DTM Date/time/period C 5---------------+| | 0190 ----- Segment group 4 ------------------ C 5---------------+| 0200 DOC Document/message details M 1 || 0210 DTM Date/time/period C 5---------------+| | 0220 ----- Segment group 5 ------------------ C 5---------------+| 0230 CTA Contact information M 1 || 0240 COM Communication contact C 5---------------++ 0250 ----- Segment group 6 ------------------ C 5----------------+ 0260 TAX Duty/tax/fee details M 1 | 0270 MOA Monetary amount C 1 | 0280 LOC Place/location identification C 9----------------+ 0290 ----- Segment group 7 ------------------ C 5----------------+ 0300 CUX Currencies M 1 | 0310 PCD Percentage details C 5 | 0320 DTM Date/time/period C 5----------------+ 0330 ----- Segment group 8 ------------------ C 10---------------+ 0340 PYT Payment terms M 1 | 0350 DTM Date/time/period C 5 | 0360 PCD Percentage details C 1 | | 0370 ----- Segment group 9 ------------------ C 9999------------+| 0380 MOA Monetary amount M 1 || 0390 GIR Related identification numbers C 9 || 0400 RJL Accounting journal identification C 99--------------++ 0410 ----- Segment group 10 ------------------ C 10---------------+ 0420 TDT Transport information M 1 | | 0430 ----- Segment group 11 ------------------ C 10--------------+| 0440 LOC Place/location identification M 1 || 0450 DTM Date/time/period C 5---------------++ 0460 ----- Segment group 12 ------------------ C 5----------------+ 0470 TOD Terms of delivery or transport M 1 | 0480 LOC Place/location identification C 2----------------+ 0490 ----- Segment group 13 ------------------ C 99---------------+ 0500 PAC Package M 1 | 0510 MEA Measurements C 5 | | 0520 ----- Segment group 14 ------------------ C 5---------------+| 0530 PCI Package identification M 1 || 0540 RFF Reference C 1 || 0550 DTM Date/time/period C 5 || 0560 GIN Goods identity number C 10--------------++ 0570 ----- Segment group 15 ------------------ C 10---------------+ 0580 EQD Equipment details M 1 | 0590 HAN Handling instructions C 5 | 0600 MEA Measurements C 5 | 0610 FTX Free text C 5----------------+ 0620 ----- Segment group 16 ------------------ C 10---------------+ 0630 SCC Scheduling conditions M 1 | 0640 FTX Free text C 5 | 0650 RFF Reference C 5 | | 0660 ----- Segment group 17 ------------------ C 10--------------+| 0670 QTY Quantity M 1 || 0680 DTM Date/time/period C 5---------------++ 0690 ----- Segment group 18 ------------------ C 25---------------+ 0700 APR Additional price information M 1 | 0710 DTM Date/time/period C 5 | 0720 RNG Range details C 1----------------+ 0730 ----- Segment group 19 ------------------ C 99---------------+ 0740 ALC Allowance or charge M 1 | 0750 ALI Additional information C 5 | 0760 DTM Date/time/period C 5 | | 0770 ----- Segment group 20 ------------------ C 1---------------+| 0780 QTY Quantity M 1 || 0790 RNG Range details C 1---------------+| | 0800 ----- Segment group 21 ------------------ C 1---------------+| 0810 PCD Percentage details M 1 || 0820 RNG Range details C 1---------------+| | 0830 ----- Segment group 22 ------------------ C 2---------------+| 0840 MOA Monetary amount M 1 || 0850 RNG Range details C 1---------------+| | 0860 ----- Segment group 23 ------------------ C 1---------------+| 0870 RTE Rate details M 1 || 0880 RNG Range details C 1---------------+| | 0890 ----- Segment group 24 ------------------ C 5---------------+| 0900 TAX Duty/tax/fee details M 1 || 0910 MOA Monetary amount C 1---------------++ 0920 ----- Segment group 25 ------------------ C 999--------------+ 0930 RCS Requirements and conditions M 1 | 0940 RFF Reference C 5 | 0950 DTM Date/time/period C 5 | 0960 FTX Free text C 99999------------+ 0970 ----- Segment group 26 ------------------ C 999--------------+ 0980 DGS Dangerous goods M 1 | 0990 FTX Free text C 5 | | 1000 ----- Segment group 27 ------------------ C 99--------------+| 1010 CTA Contact information M 1 || 1020 COM Communication contact C 5---------------++ 1030 ----- Segment group 28 ------------------ C 99---------------+ 1040 EFI External file link identification M 1 | 1050 CED Computer environment details C 99 | 1060 COM Communication contact C 9 | 1070 RFF Reference C 9 | 1080 DTM Date/time/period C 9 | 1090 QTY Quantity C 9----------------+ DETAIL SECTION 1100 ----- Segment group 29 ------------------ C 200000-----------+ 1110 LIN Line item M 1 | 1120 PIA Additional product id C 25 | 1130 IMD Item description C 99 | 1140 MEA Measurements C 99 | 1150 QTY Quantity C 99 | 1160 PCD Percentage details C 5 | 1170 ALI Additional information C 5 | 1180 DTM Date/time/period C 35 | 1190 MOA Monetary amount C 10 | 1200 GEI Processing information C 99 | 1210 GIN Goods identity number C 1000 | 1220 GIR Related identification numbers C 1000 | 1230 QVR Quantity variances C 1 | 1240 DOC Document/message details C 99 | 1250 PAI Payment instructions C 1 | 1260 MTD Maintenance operation details C 99 | 1270 FTX Free text C 99 | | 1280 ----- Segment group 30 ------------------ C 999-------------+| 1290 CCI Characteristic/class id M 1 || 1300 CAV Characteristic value C 10 || 1310 MEA Measurements C 10--------------+| | 1320 ----- Segment group 31 ------------------ C 10--------------+| 1330 PYT Payment terms M 1 || 1340 DTM Date/time/period C 5 || 1350 PCD Percentage details C 1 || || 1360 ----- Segment group 32 ------------------ C 9999-----------+|| 1370 MOA Monetary amount M 1 ||| 1380 GIR Related identification numbers C 9--------------++| | 1390 ----- Segment group 33 ------------------ C 25--------------+| 1400 PRI Price details M 1 || 1410 CUX Currencies C 1 || 1420 APR Additional price information C 99 || 1430 RNG Range details C 1 || 1440 DTM Date/time/period C 5---------------+| | 1450 ----- Segment group 34 ------------------ C 9999------------+| 1460 RFF Reference M 1 || 1470 DTM Date/time/period C 5 || 1480 GEI Processing information C 99 || 1490 MOA Monetary amount C 99--------------+| | 1500 ----- Segment group 35 ------------------ C 99--------------+| 1510 PAC Package M 1 || 1520 MEA Measurements C 5 || 1530 QTY Quantity C 5 || 1540 DTM Date/time/period C 5 || || 1550 ----- Segment group 36 ------------------ C 1--------------+|| 1560 RFF Reference M 1 ||| 1570 DTM Date/time/period C 5--------------+|| || 1580 ----- Segment group 37 ------------------ C 5--------------+|| 1590 PCI Package identification M 1 ||| 1600 RFF Reference C 1 ||| 1610 DTM Date/time/period C 5 ||| 1620 GIN Goods identity number C 10-------------++| | 1630 ----- Segment group 38 ------------------ C 9999------------+| 1640 LOC Place/location identification M 1 || 1650 PCD Percentage details C 1 || 1660 DTM Date/time/period C 5 || || 1670 ----- Segment group 39 ------------------ C 99-------------+|| 1680 QTY Quantity M 1 ||| 1690 STS Status C 99-------------++| | 1700 ----- Segment group 40 ------------------ C 10--------------+| 1710 TAX Duty/tax/fee details M 1 || 1720 MOA Monetary amount C 1 || 1730 LOC Place/location identification C 5---------------+| | 1740 ----- Segment group 41 ------------------ C 999-------------+| 1750 NAD Name and address M 1 || 1760 LOC Place/location identification C 5 || 1770 FII Financial institution information C 5 || || 1780 ----- Segment group 42 ------------------ C 99-------------+|| 1790 RFF Reference M 1 ||| 1800 DTM Date/time/period C 5--------------+|| || 1810 ----- Segment group 43 ------------------ C 5--------------+|| 1820 DOC Document/message details M 1 ||| 1830 DTM Date/time/period C 5--------------+|| || 1840 ----- Segment group 44 ------------------ C 5--------------+|| 1850 CTA Contact information M 1 ||| 1860 COM Communication contact C 5--------------++| | 1870 ----- Segment group 45 ------------------ C 99--------------+| 1880 ALC Allowance or charge M 1 || 1890 ALI Additional information C 5 || 1900 DTM Date/time/period C 5 || || 1910 ----- Segment group 46 ------------------ C 1--------------+|| 1920 QTY Quantity M 1 ||| 1930 RNG Range details C 1--------------+|| || 1940 ----- Segment group 47 ------------------ C 1--------------+|| 1950 PCD Percentage details M 1 ||| 1960 RNG Range details C 1--------------+|| || 1970 ----- Segment group 48 ------------------ C 2--------------+|| 1980 MOA Monetary amount M 1 ||| 1990 RNG Range details C 1--------------+|| || 2000 ----- Segment group 49 ------------------ C 1--------------+|| 2010 RTE Rate details M 1 ||| 2020 RNG Range details C 1--------------+|| || 2030 ----- Segment group 50 ------------------ C 5--------------+|| 2040 TAX Duty/tax/fee details M 1 ||| 2050 MOA Monetary amount C 1--------------++| | 2060 ----- Segment group 51 ------------------ C 10--------------+| 2070 TDT Transport information M 1 || || 2080 ----- Segment group 52 ------------------ C 10-------------+|| 2090 LOC Place/location identification M 1 ||| 2100 DTM Date/time/period C 5--------------++| | 2110 ----- Segment group 53 ------------------ C 5---------------+| 2120 TOD Terms of delivery or transport M 1 || 2130 LOC Place/location identification C 2---------------+| | 2140 ----- Segment group 54 ------------------ C 10--------------+| 2150 EQD Equipment details M 1 || 2160 HAN Handling instructions C 5 || 2170 MEA Measurements C 5 || 2180 FTX Free text C 5---------------+| | 2190 ----- Segment group 55 ------------------ C 100-------------+| 2200 SCC Scheduling conditions M 1 || 2210 FTX Free text C 5 || 2220 RFF Reference C 5 || || 2230 ----- Segment group 56 ------------------ C 10-------------+|| 2240 QTY Quantity M 1 ||| 2250 DTM Date/time/period C 5--------------++| | 2260 ----- Segment group 57 ------------------ C 999-------------+| 2270 RCS Requirements and conditions M 1 || 2280 RFF Reference C 5 || 2290 DTM Date/time/period C 5 || 2300 FTX Free text C 99999-----------+| | 2310 ----- Segment group 58 ------------------ C 10--------------+| 2320 STG Stages M 1 || || 2330 ----- Segment group 59 ------------------ C 3--------------+|| 2340 QTY Quantity M 1 ||| 2350 MOA Monetary amount C 1--------------++| | 2360 ----- Segment group 60 ------------------ C 999-------------+| 2370 DGS Dangerous goods M 1 || 2380 FTX Free text C 5 || || 2390 ----- Segment group 61 ------------------ C 99-------------+|| 2400 CTA Contact information M 1 ||| 2410 COM Communication contact C 5--------------++| | 2420 ----- Segment group 62 ------------------ C 99--------------+| 2430 EFI External file link identification M 1 || 2440 CED Computer environment details C 99 || 2450 COM Communication contact C 99 || 2460 RFF Reference C 9 || 2470 DTM Date/time/period C 9 || 2480 QTY Quantity C 9---------------++ SUMMARY SECTION 2490 UNS Section control M 1 2500 MOA Monetary amount C 99 2510 CNT Control total C 10 2520 ----- Segment group 63 ------------------ C 10---------------+ 2530 ALC Allowance or charge M 1 | 2540 ALI Additional information C 1 | 2550 MOA Monetary amount M 2----------------+ 2560 UNT Message trailer M 1