United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport


Message Type : QUOTES Version : D Release : 11A Contr. Agency: UN Revision : 10 Date : 2011-06-29 SOURCE: TBG1 Supply Chain CONTENTS Quote message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Quote message (QUOTES) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message which provides potential sellers with the ability to provide price, delivery schedule, and other conditions for potential sales of goods or services. 1.2 Field of application The Quote message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles - A potential seller may offer one or more goods items or services. - A quotation may refer to goods items or services related to one or more delivery schedules, call-offs, etc. - A quotation for cross border transactions may contain additional information for customs and/or statistical purposes. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Data that is not necessary to meet the functional requirements of the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Quote message is QUOTES. Note: Quote messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 QUOTES 0052 D 0054 11A 0051 UN 0020 BGM, Beginning of message A segment by which the sender must uniquely identify the quotation by means of its type and number and when necessary its function. 0030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date. Examples of the use of this DTM segment are: Date the quotation was made, and the last date the quotation will be valid. The Date/Time/Period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Payment due date is specified within the PYT Segment group. 0040 PAI, Payment instructions A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole quotation, if accepted. An example of the use of this segment is to specify that a documentary credit will be used. 0050 ALI, Additional information A segment indicating special conditions related to the total proposed quotation owing to origin, customs preference, or other commercial factors. 0060 IMD, Item description A segment providing a description common to all line items of the proposed quotation. 0070 IRQ, Information required A segment to relate information supplied in the quotation back to the request for quotation message to which response is being made. 0080 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the received to process this segment manually. 0090 MKS, Market/sales channel information To identify market and sales channel details for products and services information. 0100 Segment group 1: RFF-DTM A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export license number, reservation number. 0110 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 0120 DTM, Date/time/period A segment specifying the date/time related to the reference. 0130 Segment group 2: AJT-FTX A segment group to give information about adjustment. 0140 AJT, Adjustment details A segment giving adjustment details. 0150 FTX, Free text A segment giving additional information on the adjustment. 0160 Segment group 3: TAX-MOA-LOC A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 0170 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the whole order, e.g. Value Added Tax at the standard rate is applicable for all items. 0180 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 0190 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country. 0200 Segment group 4: CUX-PCD-DTM A group of segments specifying the currencies and related dates/time/period valid for the whole quotation. Currency data may be omitted in national applications, but will be required for international transactions. 0210 CUX, Currencies A segment identifying the currencies relevant in the quotation, e.g. the quotation currency. A rate of exchange may be given to convert a reference currency into a target currency. 0220 PCD, Percentage details A segment to indicate the percentage rise and/or fall of a rate of exchange between two currencies which will trigger a re- negotiation of prices. 0230 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 0240 Segment group 5: PYT-DTM-PCD-MOA A group of segments specifying the terms of payment applicable for the whole order. 0250 PYT, Payment terms A segment identifying the payment terms and date/time basis. 0260 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc. 0270 PCD, Percentage details A segment specifying the discount, interest, penalty as well as instalment percentage. 0280 MOA, Monetary amount A segment specifying amounts related to payment discounts, penalties or instalments. 0290 Segment group 6: TOD-LOC A group of segments indicating the terms of delivery for the whole order. 0300 TOD, Terms of delivery or transport A segment identifying the delivery terms to be used. e.g. UN INCOTERMS code could be used to specify the delivery terms. 0310 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 0320 Segment group 7: EQD-HAN-MEA-FTX A group of segments providing information relating to equipment identification and ownership, handling and identification of hazardous materials, relating to the whole order. 0330 EQD, Equipment details A segment to define information regarding equipment to be used in conjunction with the quotation, and if required, to indicate responsibility for supply of the equipment. 0340 HAN, Handling instructions A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order. 0350 MEA, Measurements A segment providing measurement information for the equipment.