United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : RECADV Version : D Release : 11A Contr. Agency: UN Revision : 9 Date : 2011-06-29 SOURCE: TBG1 Supply Chain CONTENTS Receiving advice message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Receiving advice message (RECADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition This message is to address the business needs related to the goods receipt. This message is used to report the physical receipt of goods. The message allows for the reporting of discrepancies in products, quantities, terms, packages, etc. The message may contain only the information that the received consignment is completely in line with the consignment information given in the Despatch advice message. In case there is no detail to be provided. The message may inform about the discrepancies: - between the received consignment and consignment information given in the Despatch advice message. - between the received goods and the ordered goods in the ORDERS, DELFOR or DELJIT information. 1.2 Field of application The Receiving advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The message is initiated by the party which received the goods. The message relates to a single or to multiple receiving points. It may cover a number of different items or packages. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Care must be taken to avoid the conflicting use of qualifiers. Free text information within the message should be avoided as this inhibits automatic processing. 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Receiving advice message is RECADV. Note: Receiving advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 RECADV 0052 D 0054 11A 0051 UN 0020 BGM, Beginning of message A segment for unique identification of the Receiving advice message, name and its number. 0030 DTM, Date/time/period Date/time/period related to the whole message. 0040 ALI, Additional information A segment indicating that the message is subject to special conditions owing to origin or commercial factors. 0050 CUX, Currencies A segment to specify currencies and relevant details for the rate of exchange. 0060 FTX, Free text A segment to provide a clear or coded textual description of a reception rejection. 0070 Segment group 1: RFF-DTM-GEI-MOA-ALC A group of segments giving references where necessary, dates relating to the whole message, e.g. despatch advice, contract number, accounting citations, monetary amounts and allowance/charge information. 0080 RFF, Reference A segment for referencing documents relating to the whole Receiving advice message, e.g. despatch advice, purchase orders, delivery instructions. If the RECADV refers to a prior message, this message has to be referenced. 0090 DTM, Date/time/period Date or date and time as applied to the referred document. 0100 GEI, Processing information A segment identifying the components of an accounting citation. 0110 MOA, Monetary amount A segment providing a monetary amount related to an associated accounting citation. 0120 ALC, Allowance or charge A segment identifying the purpose of the accounting citation and indicating whether it is an allowance or a charge. 0130 Segment group 2: DOC-SG3 A group of segments identifying the discrepancies with the documentary requirements relating to the whole consignment. 0140 DOC, Document/message details A segment identifying documents where a discrepancy occurs. 0150 Segment group 3: CDI-INP A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed. 0160 CDI, Physical or logical state A segment to report the logical state of the document upon receipt, e.g. required document not received or incorrect. 0170 INP, Parties and instruction A segment to give instructions to correct the discrepancy reflected by CDI segment, e.g. send again. 0180 Segment group 4: NAD-LOC-SG5-SG6 A group of segments identifying names, addresses and locations, relevant to the whole Receiving advice. 0190 NAD, Name and address A segment for identifying names and addresses and their functions relevant for the whole Receiving advice. Identification of at least the recipient of the goods is mandatory. It is recommended that where possible only the coded form of the party ID should be specified. 0200 LOC, Place/location identification A segment indicating more details regarding specific places or locations related to the party specified in the NAD segment, e.g. internal site and, or building number. 0210 Segment group 5: RFF-DTM A group of segments giving references only relevant to the specified party rather than the whole message. 0220 RFF, Reference A segment for referencing documents relating to the party specified by the NAD segment. 0230 DTM, Date/time/period A segment for date or date and time as related to the referred document. 0240 Segment group 6: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 0250 CTA, Contact information A segment to identify person, function, department to whom communication should be directed. 0260 COM, Communication contact A segment to identify communication types and numbers for person, function, department identified in CTA. 0270 Segment group 7: TOD-SG8-SG9 A group of segments to report on discrepancies on terms of deliveries. 0280 TOD, Terms of delivery or transport A segment to indicate the terms of delivery. 0290 Segment group 8: CDI-INP A group of segments to report on the discrepancy and to give the appropriate instructions, if needed. 0300 CDI, Physical or logical state A segment to report a discrepancy on the terms of delivery upon receipt. 0310 INP, Parties and instruction A segment to give instructions to correct the discrepancy reflected by CDI segment. 0320 Segment group 9: LOC-CDI A group of segments to report discrepancy on locations related to terms of delivery. 0330 LOC, Place/location identification A segment indicating locations relevant to the TOD segment. 0340 CDI, Physical or logical state A segment to report discrepancy on locations. 0350 Segment group 10: TDT-DTM-CDI A group of segments specifying details of the mode and means of transport, the date or date and time of arrival, if a discrepancy has occurred or if required by the recipient of the message for further identification. 0360 TDT, Transport information A segment specifying the carriage, and the mode and means of transport of the goods arrived. 0370 DTM, Date/time/period A segment giving the date or date and time information of the identified means of transport. 0380 CDI, Physical or logical state A segment to report the state of the mode and means of transport. 0390 Segment group 11: EQD-SG12-SG13-SG14 A group of segments identifying equipment with which a problem has occurred or if required by the recipient of the message for further identification. 0400 EQD, Equipment details A segment to identify the specific equipment item. 0410 Segment group 12: CDI-INP A segment group to report on the physical state of the identified equipment upon receipt and to give the appropriate instructions if needed. 0420 CDI, Physical or logical state A segment to report the physical state of the equipment upon receipt, e.g. damaged, missing. 0430 INP, Parties and instruction A segment to give instructions, e.g. pick up. 0440 Segment group 13: SEL-CDI A group of segments identifying the seal number and reporting anomalies. 0450 SEL, Seal number A segment specifying a seal number. 0460 CDI, Physical or logical state A segment identifying the anomaly reported. 0470 Segment group 14: EQA-SG15 A group of segments identifying attached equipment with which a problem has occurred or if required by the recipient of the message for further identification. 0480 EQA, Attached equipment A segment identifying equipment attached to the equipment identified in the EQD segment. 0490 Segment group 15: CDI-INP A segment group to report the physical state of the identified attached equipment upon receipt and to give the appropriate instructions if needed. 0500 CDI, Physical or logical state A segment to report the physical state of the attached equipment upon receipt, e.g. damaged, missing. 0510 INP, Parties and instruction A segment to give instruction, e.g. pick up. 0520 Segment group 16: CPS-SG17-SG18-SG19-SG20-SG25 A group of segments providing details of all packages and/or individual items as received. This segment group provides thecapability to give the top-down hierarchical relationship ofthe package levels and also of the transport levels. 0530 CPS, Consignment packing sequence A segment identifying the sequence in which packing of the consignment is presented, e.g. a pallet loaded with boxes. 0540 Segment group 17: RFF-DTM A group of segments giving references only relevant to the specified transport rather than the whole message. 0550 RFF, Reference A segment for referencing documents relating to the transport. 0560 DTM, Date/time/period A segment for date or date and time as related to the referred document. 0570 Segment group 18: TDT-DTM A group of segments specifying details of the mode and means of transport, the date or date and time of departure and/or arrival. 0580 TDT, Transport information A segment specifying the carriage, and the mode and means oftransport of the goods arrived. 0590 DTM, Date/time/period A segment giving the date or date and time information of the identified means of transport. 0600 Segment group 19: NAD-LOC A group of segments identifying names, addresses and locations,relevant to the delivery place by means of transport. 0610 NAD, Name and address A segment for identifying names and addresses of the party relevant to the delivery place by means of transport. 0620 LOC, Place/location identification A segment indicating more details regarding specific placesor locations related to the party specified in the name and address segment, e.g. internal site, building number. 0630 Segment group 20: PAC-QVR-SG21 A group of segments identifying packaging, quantities and marks and numbers. 0640 PAC, Package A segment specifying the number and type of packages or physical units and the physical type of packaging of the arrived goods. 0650 QVR, Quantity variances A segment identifying quantity variances between the number of units received (as specified in the PAC segment) and the number of units expected or planned. 0660 Segment group 21: PCI-RFF-SG22-SG23 A group of segments specifying markings and labels and, if required, related anomalies. 0670 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 0680 RFF, Reference A segment for referencing the package identification, e.g. master local number. 0690 Segment group 22: CDI-INP A group of segments to report the physical state of the package upon receipt and to give the appropriate instructions if needed. 0700 CDI, Physical or logical state A segment to report the physical state of the related package, e.g. damaged, missing. 0710 INP, Parties and instruction A segment to give instructions, e.g. replace. 0720 Segment group 23: GIN-SG24 A group of segments giving package identification numbers and if required the related anomalies. 0730 GIN, Goods identity number A segment providing identity numbers applied to packages being received or missing. 0740 Segment group 24: CDI-INP A group of segments to report the physical state of the identified package upon receipt and to give the appropriate instructions if needed. 0750 CDI, Physical or logical state A segment to report the physical state of the identified package upon receipt, e.g. damaged, missing. 0760 INP, Parties and instruction A segment to give instructions, e.g. replace. 0770 Segment group 25: LIN-PIA-IMD-QTY-QVR-DTM-PRI-PCD-FTX-SG26-SG28- SG29-SG31-SG33-SG34 A group of segments providing details of the product or service received. 0780 LIN, Line item A segment identifying the product or service received. 0790 PIA, Additional product id A segment providing additional product or service identification. 0800 IMD, Item description A segment describing the product or service received. This segment should be used for a product or service that cannot be identified by a product code or article number. 0810 QTY, Quantity A segment to give quantity information about the product specified in the LIN, PIA or IMD segment. 0820 QVR, Quantity variances A segment identifying quantity variances between quantity per item and quantity per item expected or planned. 0830 DTM, Date/time/period A segment providing date or date and time information relevant for the delivery of product. 0840 PRI, Price details A segment to provide price information related to the current line item. 0850 PCD, Percentage details A segment to provide percentage information related to the current line item. 0860 FTX, Free text A segment to provide a clear or coded textual description of a reception rejection. 0870 Segment group 26: NAD-LOC-SG27 A group of segments identifying names, addresses, locations andcontact information relevant to the line item. 0880 NAD, Name and address A segment to provide party information related to the line item. 0890 LOC, Place/location identification A segment indicating more details regarding specific placesor locations related to the party specified in the name and address segment, e.g. internal site, building number. 0900 Segment group 27: CTA-COM A group of segments giving contact details of the specificperson or department within the party identified in the name and address segment. 0910 CTA, Contact information A segment to identify person, function, department to whom communication should be directed. 0920 COM, Communication contact A segment to identify communication types and numbers for person, function, department identified in the contact information segment. 0930 Segment group 28: CDI-INP A group of segments to report the physical state of the product given in the LIN or IMD segment upon receipt and to give the appropriate instructions if needed. 0940 CDI, Physical or logical state A segment to report the physical state of the product upon receipt e.g. wrong colour. 0950 INP, Parties and instruction A segment to give instructions, e.g. replace. 0960 Segment group 29: DOC-SG30 A group of segments identifying the discrepancies with the documentary requirements relating to line item. 0970 DOC, Document/message details A segment identifying documents where a discrepancy occurs. 0980 Segment group 30: CDI-INP A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed. 0990 CDI, Physical or logical state A segment to report the physical or logical state of the document upon receipt, e.g. required documents not received or incorrect. 1000 INP, Parties and instruction A segment to give instructions, e.g. send again. 1010 Segment group 31: GIN-SG32 A group of segments giving goods identification numbers and if required the related anomalies. 1020 GIN, Goods identity number A segment providing identity numbers of goods being received or missing. 1030 Segment group 32: CDI-INP A group of segments to report the physical state of the identified goods at receipt and to give the appropriate instructions, if needed. 1040 CDI, Physical or logical state A segment to report the receiving conditions for the identified goods, e.g. missing, damaged. 1050 INP, Parties and instruction A segment to give instructions , e.g. replace. 1060 Segment group 33: RFF-DTM-GEI-MOA-ALC A group of segments giving references, dates, accounting citations, monetary amounts and allowance/charge information relevant to the line item. 1070 RFF, Reference A segment for referencing documents relating to the line item specified by the LIN or IMD segment. 1080 DTM, Date/time/period A segment for date or date and time as related to the referred document. 1090 GEI, Processing information A segment identifying the components of an accounting citation. 1100 MOA, Monetary amount A segment providing a monetary amount related to an associated accounting citation. 1110 ALC, Allowance or charge A segment identifying the purpose of the accounting citation and indicating whether it is an allowance or a charge. 1120 Segment group 34: PCI-QTY-QVR-SG35-SG36-SG38 A group of segments identifying one specific package or a number of packages, the marks and numbers, quantities, references and receiving conditions. 1130 PCI, Package identification A segment specifying marking and labels used on identified package(s). 1140 QTY, Quantity A segment to specify the quantity per package. 1150 QVR, Quantity variances A segment identifying quantity variances between quantity per package received and quantity per package expected or planned. 1160 Segment group 35: CDI-INP A group of segments to report the physical state of the package upon receipt and to give the appropriate instructions, if needed. 1170 CDI, Physical or logical state A segment to report the physical state of the package, e.g. missing, damaged. 1180 INP, Parties and instruction A segment to give instructions, e.g. replace. 1190 Segment group 36: GIN-SG37 A group of segments giving package identification numbers and if required the related anomalies. 1200 GIN, Goods identity number A segment providing identity numbers of packages received or missing. 1210 Segment group 37: CDI-INP A group of segments to report the physical state of the identified packages upon receipt and to give the appropriate instructions, if needed. 1220 CDI, Physical or logical state A segment to report the physical state of the identified packages , e.g. missing, damaged. 1230 INP, Parties and instruction A segment to give instructions, e.g. replace. 1240 Segment group 38: RFF-DTM A group of segments giving references relevant to the specified package identified in the package identification segment. 1250 RFF, Reference A segment for referencing documents relating to the package. 1260 DTM, Date/time/period A segment for date or date and time as related to the referred document. 1270 CNT, Control total A segment by which control total may be provided by sender for checking by the receiver. 1280 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ALC Allowance or charge ALI Additional information BGM Beginning of message CDI Physical or logical state CNT Control total COM Communication contact CPS Consignment packing sequence CTA Contact information CUX Currencies DOC Document/message details DTM Date/time/period EQA Attached equipment EQD Equipment details FTX Free text GEI Processing information GIN Goods identity number IMD Item description INP Parties and instruction LIN Line item LOC Place/location identification MOA Monetary amount NAD Name and address PAC Package PCD Percentage details PCI Package identification PIA Additional product id PRI Price details QTY Quantity QVR Quantity variances RFF Reference SEL Seal number TDT Transport information TOD Terms of delivery or transport UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 10 0040 ALI Additional information C 5 0050 CUX Currencies C 9 0060 FTX Free text C 99 0070 ----- Segment group 1 ------------------ C 10---------------+ 0080 RFF Reference M 1 | 0090 DTM Date/time/period C 9 | 0100 GEI Processing information C 99 | 0110 MOA Monetary amount C 99 | 0120 ALC Allowance or charge C 1----------------+ 0130 ----- Segment group 2 ------------------ C 10---------------+ 0140 DOC Document/message details M 1 | | 0150 ----- Segment group 3 ------------------ C 10--------------+| 0160 CDI Physical or logical state M 1 || 0170 INP Parties and instruction C 5---------------++ 0180 ----- Segment group 4 ------------------ M 99---------------+ 0190 NAD Name and address M 1 | 0200 LOC Place/location identification C 10 | | 0210 ----- Segment group 5 ------------------ C 10--------------+| 0220 RFF Reference M 1 || 0230 DTM Date/time/period C 9---------------+| | 0240 ----- Segment group 6 ------------------ C 10--------------+| 0250 CTA Contact information M 1 || 0260 COM Communication contact C 5---------------++ 0270 ----- Segment group 7 ------------------ C 10---------------+ 0280 TOD Terms of delivery or transport M 1 | | 0290 ----- Segment group 8 ------------------ C 10--------------+| 0300 CDI Physical or logical state M 1 || 0310 INP Parties and instruction C 5---------------+| | 0320 ----- Segment group 9 ------------------ C 10--------------+| 0330 LOC Place/location identification M 1 || 0340 CDI Physical or logical state C 10--------------++ 0350 ----- Segment group 10 ------------------ C 10---------------+ 0360 TDT Transport information M 1 | 0370 DTM Date/time/period C 10 | 0380 CDI Physical or logical state C 20---------------+ 0390 ----- Segment group 11 ------------------ C 9999-------------+ 0400 EQD Equipment details M 1 | | 0410 ----- Segment group 12 ------------------ C 10--------------+| 0420 CDI Physical or logical state M 1 || 0430 INP Parties and instruction C 5---------------+| | 0440 ----- Segment group 13 ------------------ C 25--------------+| 0450 SEL Seal number M 1 || 0460 CDI Physical or logical state M 10--------------+| | 0470 ----- Segment group 14 ------------------ C 10--------------+| 0480 EQA Attached equipment M 1 || || 0490 ----- Segment group 15 ------------------ C 10-------------+|| 0500 CDI Physical or logical state M 1 ||| 0510 INP Parties and instruction C 5--------------+++ 0520 ----- Segment group 16 ------------------ C 9999-------------+ 0530 CPS Consignment packing sequence M 1 | | 0540 ----- Segment group 17 ------------------ C 9---------------+| 0550 RFF Reference M 1 || 0560 DTM Date/time/period C 9---------------+| | 0570 ----- Segment group 18 ------------------ C 9---------------+| 0580 TDT Transport information M 1 || 0590 DTM Date/time/period C 9---------------+| | 0600 ----- Segment group 19 ------------------ C 9---------------+| 0610 NAD Name and address M 1 || 0620 LOC Place/location identification C 9---------------+| | 0630 ----- Segment group 20 ------------------ C 9999------------+| 0640 PAC Package M 1 || 0650 QVR Quantity variances C 1 || || 0660 ----- Segment group 21 ------------------ C 999------------+|| 0670 PCI Package identification M 1 ||| 0680 RFF Reference C 9 ||| ||| 0690 ----- Segment group 22 ------------------ C 10------------+||| 0700 CDI Physical or logical state M 1 |||| 0710 INP Parties and instruction C 5-------------+||| ||| 0720 ----- Segment group 23 ------------------ C 999-----------+||| 0730 GIN Goods identity number M 1 |||| |||| 0740 ----- Segment group 24 ------------------ C 10-----------+|||| 0750 CDI Physical or logical state M 1 ||||| 0760 INP Parties and instruction C 5------------++++| | 0770 ----- Segment group 25 ------------------ C 9999------------+| 0780 LIN Line item M 1 || 0790 PIA Additional product id C 10 || 0800 IMD Item description C 99 || 0810 QTY Quantity C 10 || 0820 QVR Quantity variances C 10 || 0830 DTM Date/time/period C 9 || 0840 PRI Price details C 1 || 0850 PCD Percentage details C 9 || 0860 FTX Free text C 99 || || 0870 ----- Segment group 26 ------------------ C 99-------------+|| 0880 NAD Name and address M 1 ||| 0890 LOC Place/location identification C 9 ||| ||| 0900 ----- Segment group 27 ------------------ C 99------------+||| 0910 CTA Contact information M 1 |||| 0920 COM Communication contact C 9-------------++|| || 0930 ----- Segment group 28 ------------------ C 10-------------+|| 0940 CDI Physical or logical state M 1 ||| 0950 INP Parties and instruction C 5--------------+|| || 0960 ----- Segment group 29 ------------------ C 10-------------+|| 0970 DOC Document/message details M 1 ||| ||| 0980 ----- Segment group 30 ------------------ C 10------------+||| 0990 CDI Physical or logical state M 1 |||| 1000 INP Parties and instruction C 5-------------++|| || 1010 ----- Segment group 31 ------------------ C 99-------------+|| 1020 GIN Goods identity number M 1 ||| ||| 1030 ----- Segment group 32 ------------------ C 10------------+||| 1040 CDI Physical or logical state M 1 |||| 1050 INP Parties and instruction C 5-------------++|| || 1060 ----- Segment group 33 ------------------ C 10-------------+|| 1070 RFF Reference M 1 ||| 1080 DTM Date/time/period C 9 ||| 1090 GEI Processing information C 99 ||| 1100 MOA Monetary amount C 99 ||| 1110 ALC Allowance or charge C 1--------------+|| || 1120 ----- Segment group 34 ------------------ C 9999-----------+|| 1130 PCI Package identification M 1 ||| 1140 QTY Quantity C 9 ||| 1150 QVR Quantity variances C 1 ||| ||| 1160 ----- Segment group 35 ------------------ C 10------------+||| 1170 CDI Physical or logical state M 1 |||| 1180 INP Parties and instruction C 5-------------+||| ||| 1190 ----- Segment group 36 ------------------ C 10------------+||| 1200 GIN Goods identity number M 1 |||| |||| 1210 ----- Segment group 37 ------------------ C 10-----------+|||| 1220 CDI Physical or logical state M 1 ||||| 1230 INP Parties and instruction C 5------------++||| ||| 1240 ----- Segment group 38 ------------------ C 9-------------+||| 1250 RFF Reference M 1 |||| 1260 DTM Date/time/period C 9-------------++++ 1270 CNT Control total C 1 1280 UNT Message trailer M 1