United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport



 UN/EDIFACT

Message Type : RECADV Version : D Release : 11A Contr. Agency: UN Revision : 9 Date : 2011-06-29 SOURCE: TBG1 Supply Chain CONTENTS Receiving advice message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Receiving advice message (RECADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition This message is to address the business needs related to the goods receipt. This message is used to report the physical receipt of goods. The message allows for the reporting of discrepancies in products, quantities, terms, packages, etc. The message may contain only the information that the received consignment is completely in line with the consignment information given in the Despatch advice message. In case there is no detail to be provided. The message may inform about the discrepancies: - between the received consignment and consignment information given in the Despatch advice message. - between the received goods and the ordered goods in the ORDERS, DELFOR or DELJIT information. 1.2 Field of application The Receiving advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The message is initiated by the party which received the goods. The message relates to a single or to multiple receiving points. It may cover a number of different items or packages. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Care must be taken to avoid the conflicting use of qualifiers. Free text information within the message should be avoided as this inhibits automatic processing. 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Receiving advice message is RECADV. Note: Receiving advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 RECADV 0052 D 0054 11A 0051 UN 0020 BGM, Beginning of message A segment for unique identification of the Receiving advice message, name and its number. 0030 DTM, Date/time/period Date/time/period related to the whole message. 0040 ALI, Additional information A segment indicating that the message is subject to special conditions owing to origin or commercial factors. 0050 CUX, Currencies A segment to specify currencies and relevant details for the rate of exchange. 0060 FTX, Free text A segment to provide a clear or coded textual description of a reception rejection. 0070 Segment group 1: RFF-DTM-GEI-MOA-ALC A group of segments giving references where necessary, dates relating to the whole message, e.g. despatch advice, contract number, accounting citations, monetary amounts and allowance/charge information. 0080 RFF, Reference A segment for referencing documents relating to the whole Receiving advice message, e.g. despatch advice, purchase orders, delivery instructions. If the RECADV refers to a prior message, this message has to be referenced. 0090 DTM, Date/time/period Date or date and time as applied to the referred document. 0100 GEI, Processing information A segment identifying the components of an accounting citation. 0110 MOA, Monetary amount A segment providing a monetary amount related to an associated accounting citation. 0120 ALC, Allowance or charge A segment identifying the purpose of the accounting citation and indicating whether it is an allowance or a charge. 0130 Segment group 2: DOC-SG3 A group of segments identifying the discrepancies with the documentary requirements relating to the whole consignment. 0140 DOC, Document/message details A segment identifying documents where a discrepancy occurs. 0150 Segment group 3: CDI-INP A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed. 0160 CDI, Physical or logical state A segment to report the logical state of the document upon receipt, e.g. required document not received or incorrect. 0170 INP, Parties and instruction A segment to give instructions to correct the discrepancy reflected by CDI segment, e.g. send again. 0180 Segment group 4: NAD-LOC-SG5-SG6 A group of segments identifying names, addresses and locations, relevant to the whole Receiving advice. 0190 NAD, Name and address A segment for identifying names and addresses and their functions relevant for the whole Receiving advice. Identification of at least the recipient of the goods is mandatory. It is recommended that where possible only the coded form of the party ID should be specified. 0200 LOC, Place/location identification A segment indicating more details regarding specific places or locations related to the party specified in the NAD segment, e.g. internal site and, or building number. 0210 Segment group 5: RFF-DTM A group of segments giving references only relevant to the specified party rather than the whole message. 0220 RFF, Reference A segment for referencing documents relating to the party specified by the NAD segment. 0230 DTM, Date/time/period A segment for date or date and time as related to the referred document. 0240 Segment group 6: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 0250 CTA, Contact information A segment to identify person, function, department to whom communication should be directed. 0260 COM, Communication contact A segment to identify communication types and numbers for person, function, department identified in CTA. 0270 Segment group 7: TOD-SG8-SG9 A group of segments to report on discrepancies on terms of deliveries. 0280 TOD, Terms of delivery or transport A segment to indicate the terms of delivery. 0290 Segment group 8: CDI-INP A group of segments to report on the discrepancy and to give the appropriate instructions, if needed. 0300 CDI, Physical or logical state A segment to report a discrepancy on the terms of delivery upon receipt. 0310 INP, Parties and instruction A segment to give instructions to correct the discrepancy reflected by CDI segment. 0320 Segment group 9: LOC-CDI A group of segments to report discrepancy on locations related to terms of delivery. 0330 LOC, Place/location identification A segment indicating locations relevant to the TOD segment. 0340 CDI, Physical or logical state A segment to report discrepancy on locations. 0350 Segment group 10: TDT-DTM-CDI A group of segments specifying details of the mode and means of transport, the date or date and time of arrival, if a discrepancy has occurred or if required by the recipient of the message for further identification. 0360 TDT, Transport information A segment specifying the carriage, and the mode and means of transport of the goods arrived. 0370 DTM, Date/time/period A segment giving the date or date and time information of the identified means of transport. 0380 CDI, Physical or logical state A segment to report the state of the mode and means of transport. 03