United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : REMADV Version : D Release : 11A Contr. Agency: UN Revision : 13 Date : 2011-06-29 SOURCE: TBG1 Supply Chain CONTENTS Remittance advice message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Remittance advice message (REMADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition The Remittance Advice is a communication between trading partners, e.g. seller, buyer, financial institutions, which provides a detailed accounting relative to a payment, or other form of financial settlement, for the provision of goods and/or services as detailed in the advice. 1.2 Field of application The Remittance advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles - A Remittance Advice is a notice of a payment to be made. - A Remittance Advice may cover one or more commercial trade transactions (and related financial transactions), such as invoices, credit notes, debit notes, etc. - A Remittance Advice may include a cross reference to a Payment Order. - A single Remittance Advice may relate to both national and international settlements. - Each Remittance Advice shall be calculated in only one currency, even though the related transaction is denominated in different currencies. - Each Remittance Advice shall relate to only one settlement date. - Where remittance advice relates to a dispute, the message : . does not necessarily relate to one settlement date . is not necessarily a notice for a payment to be made - A Remittance Advice may be initiated by either party according to agreements. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 0010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Remittance advice message is REMADV. Note: Remittance advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 REMADV 0052 D 0054 11A 0051 UN 0020 BGM, Beginning of message A segment for unique identification of the Remittance Advice Message, the type of Remittance Advice and its function. 0030 DTM, Date/time/period A segment specifying the dates, and when relevant, the times related to the whole message. The segment must be specified at least once to specify the message date as allocated by the sender. 0040 RFF, Reference A segment for referencing documents which relate to the whole message. 0050 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and account number and, where relevant, the currency of the account, for each party involved in the transaction. The Payor may indicate the previously agreed choice of financial institution for payment. 0060 PAI, Payment instructions A segment specifying the conditions, guarantee, method and channel of payment for the Remittance Advice. 0070 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0080 GEI, Processing information A segment identifying various indicators required by a processing system. 0090 Segment group 1: NAD-SG2-SG3 A group of segments identifying the parties involved in the transaction and, optionally the contact points and numbers. 0100 NAD, Name and address A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party ID should be specified e.g. the Buyer and Seller are known to each other, thus only the coded ID is required. 0110 Segment group 2: RFF-DTM A group of segments specifying references, and associated dates if required, relevant to the party specified in the preceding name and address segment. 0120 RFF, Reference A segment to identify a reference related to the associated party, e.g. tax reference number. 0130 DTM, Date/time/period A segment to specify dates and/or times associated with the above reference. 0140 Segment group 3: CTA-COM A group of segments identifying the contact person or department for a trading party and specifying the communication channel and number. 0150 CTA, Contact information A segment to identify a person or department and their function, to whom communications should be directed. 0160 COM, Communication contact A segment specifying the communication channel and number for the specified contact. 0170 Segment group 4: CUX-DTM A group of segments specifying the currencies and related dates/periods valid for the whole Remittance Advice. Currency data may be omitted in national applications but will be required for international transactions. 0180 CUX, Currencies A segment identifying the currencies required in the Remittance Advice. A rate of exchange may be given to convert a reference currency into a target currency. 0190 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 4.1.2 Detail section Information to be provided in the Detail section: 0200 Segment group 5: DOC-MOA-DTM-RFF-NAD-SG6-SG7-SG9-SG10 A group of segments providing details of all documents, e.g. invoices, statements, despatch advises, etc., to which the Remittance Advice refers. It includes information on the monetary amounts for each document and on any adjustments (with an indication of the reason for adjustments) and discounts. For information purposes an indication of the tax element can be provided. 0210 DOC, Document/message details A segment for identifying the reference document against which payment is being made. 0220 MOA, Monetary amount A segment giving the monetary amounts for the amount due and the amount to be remitted. 0230 DTM, Date/time/period A segment to specify the date of the referenced document and to indicate any other relevant dates applicable, e.g. Due date, Tax point date, etc. 0240 RFF, Reference A segment for the inclusion of any additional references related to the reference document. 0250 NAD, Name and address A segment to identify a party name and address, either by coded identification or in a clear form, e.g; original seller or issuer of the document. 0260 Segment group 6: CUX-DTM A group of segments specifying the currencies and the related dates/periods valid of the referenced document where different to the remittance currency. 0270 CUX, Currencies A segment identifying the currency and associated exchange rate of the referenced document where different to the remittance currency. 0280 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 0290 Segment group 7: AJT-MOA-RFF-FTX-QTY-SG8 A group of segments to indicate adjustment amounts and their referenced documents. 0300 AJT, Adjustment details A segment indicating any adjustments to the amounts originally specified in the referenced document, and to which items such adjustments apply, with the associated reason for adjustment. 0310 MOA, Monetary amount A segment giving the monetary amounts of the adjustments of each reference document (e.g. original amount, discount amount, etc). The currency data elements should not be used. 0320 RFF, Reference A segment for the inclusion of any additional references related to the reference document. 0330 FTX, Free text A segment giving information in clear text when it is necessary. 0340 QTY, Quantity A segment used to indicate an adjustment to the amount being remitted based on quantitative data, such as cumulative quantity or promotional quantity across a payment period. 0350 Segment group 8: TAX-MOA A group of segments specifying tax information related to adjustments. 0360 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption. 0370 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 0380 Segment group 9: INP-FTX A group of segments to indicate instructions to parties in coded and when necessary in free text. 0390 INP, Parties and instruction A segment to indicate instructions to parties in coded form. 0400 FTX, Free text A segment to indicate instructions to parties in free text. 0410 Segment group 10: DLI-MOA-PIA-DTM-SG11-SG12 A group of segments which may be used when required to provide details of individual line items in the reference document. 0420 DLI, Document line identification A segment identifying a specific line item within the referenced document. 0430 MOA, Monetary amount A segment giving the monetary amounts for the amount due and the amount to be remitted. 0440 PIA, Additional product id A segment specifying item identification codes where required. 0450 DTM, Date/time/period A segment specifying the date/time/period related to the line item, e.g. date of receiving of the goods, delivery date. 0460 Segment group 11: CUX-DTM A group of segments identifying the currency and the related dates/periods of the line item where different to the remittance and document currency. 0470 CUX, Currencies A segment identifying the currency and associated exchange rate of the line item, where different to the remittance and document currency. 0480 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 0490 Segment group 12: AJT-MOA-RFF-FTX-SG13 A group of segments to indicate adjustment amounts and their referenced documents for this line item. 0500 AJT, Adjustment details A segment indicating any adjustments to the amounts originally specified for this line item and the reason for the adjustments. 0510 MOA, Monetary amount A segment giving the monetary amounts of the adjustment for this line item. 0520 RFF, Reference A segment for the inclusion of any additional references related to the reference document. 0530 FTX, Free text A segment giving a complement of information to adjustment reasons for cases that cannot be given (completely) in coded values. 0540 Segment group 13: TAX-MOA A group of segments specifying tax information related to adjustments. 0550 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption. 0560 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 4.1.3 Summary section Information to be provided in the Summary section: 0570 UNS, Section control A service segment placed at the start of the summary section to avoid segment collision. 0580 MOA, Monetary amount A segment giving the total amount of the payment to be made or other amounts. It is taken as given, i.e. is not subject to recalculation. It may be used for check operations, such as message validation. 0590 Segment group 14: ALC-MOA This segment group is used to identify allowance or charge details and any associated monetary amounts. 0600 ALC, Allowance or charge This segment is used to identify allowance or charge details. 0610 MOA, Monetary amount This segment is used to identify the monetary amount for an allowance or a charge. 0620 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) AJT Adjustment details ALC Allowance or charge BGM Beginning of message COM Communication contact CTA Contact information CUX Currencies DLI Document line identification DOC Document/message details DTM Date/time/period FII Financial institution information FTX Free text GEI Processing information INP Parties and instruction MOA Monetary amount NAD Name and address PAI Payment instructions PIA Additional product id QTY Quantity RFF Reference TAX Duty/tax/fee details UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 0010 UNH Message header M 1 0020 BGM Beginning of message M 1 0030 DTM Date/time/period M 5 0040 RFF Reference C 5 0050 FII Financial institution information C 5 0060 PAI Payment instructions C 1 0070 FTX Free text C 99 0080 GEI Processing information C 5 0090 ----- Segment group 1 ------------------ C 99---------------+ 0100 NAD Name and address M 1 | | 0110 ----- Segment group 2 ------------------ C 9---------------+| 0120 RFF Reference M 1 || 0130 DTM Date/time/period C 9---------------+| | 0140 ----- Segment group 3 ------------------ C 5---------------+| 0150 CTA Contact information M 1 || 0160 COM Communication contact C 5---------------++ 0170 ----- Segment group 4 ------------------ C 5----------------+ 0180 CUX Currencies M 1 | 0190 DTM Date/time/period C 1----------------+ DETAIL SECTION 0200 ----- Segment group 5 ------------------ C 999999-----------+ 0210 DOC Document/message details M 1 | 0220 MOA Monetary amount M 5 | 0230 DTM Date/time/period C 5 | 0240 RFF Reference C 5 | 0250 NAD Name and address C 2 | | 0260 ----- Segment group 6 ------------------ C 5---------------+| 0270 CUX Currencies M 1 || 0280 DTM Date/time/period C 1---------------+| | 0290 ----- Segment group 7 ------------------ C 100-------------+| 0300 AJT Adjustment details M 1 || 0310 MOA Monetary amount C 1 || 0320 RFF Reference C 1 || 0330 FTX Free text C 5 || 0340 QTY Quantity C 9 || || 0350 ----- Segment group 8 ------------------ C 9--------------+|| 0360 TAX Duty/tax/fee details M 1 ||| 0370 MOA Monetary amount C 9--------------++| | 0380 ----- Segment group 9 ------------------ C 5---------------+| 0390 INP Parties and instruction M 1 || 0400 FTX Free text C 5---------------+| | 0410 ----- Segment group 10 ------------------ C 9999------------+| 0420 DLI Document line identification M 1 || 0430 MOA Monetary amount C 5 || 0440 PIA Additional product id C 5 || 0450 DTM Date/time/period C 5 || || 0460 ----- Segment group 11 ------------------ C 5--------------+|| 0470 CUX Currencies M 1 ||| 0480 DTM Date/time/period C 1--------------+|| || 0490 ----- Segment group 12 ------------------ C 10-------------+|| 0500 AJT Adjustment details M 1 ||| 0510 MOA Monetary amount C 1 ||| 0520 RFF Reference C 1 ||| 0530 FTX Free text C 5 ||| ||| 0540 ----- Segment group 13 ------------------ C 9-------------+||| 0550 TAX Duty/tax/fee details M 1 |||| 0560 MOA Monetary amount C 9-------------++++ SUMMARY SECTION 0570 UNS Section control M 1 0580 MOA Monetary amount M 99 0590 ----- Segment group 14 ------------------ C 99---------------+ 0600 ALC Allowance or charge M 1 | 0610 MOA Monetary amount C 9----------------+ 0620 UNT Message trailer M 1