United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : RECADV Version : D Release : 13A Contr. Agency: UN Revision : 9 Date : 2013-10-08 SOURCE: TBG1 Supply Chain CONTENTS Receiving advice message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Receiving advice message (RECADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition This message is to address the business needs related to the goods receipt. This message is used to report the physical receipt of goods. The message allows for the reporting of discrepancies in products, quantities, terms, packages, etc. The message may contain only the information that the received consignment is completely in line with the consignment information given in the Despatch advice message. In case there is no detail to be provided. The message may inform about the discrepancies: - between the received consignment and consignment information given in the Despatch advice message. - between the received goods and the ordered goods in the ORDERS, DELFOR or DELJIT information. 1.2 Field of application The Receiving advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The message is initiated by the party which received the goods. The message relates to a single or to multiple receiving points. It may cover a number of different items or packages. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Care must be taken to avoid the conflicting use of qualifiers. Free text information within the message should be avoided as this inhibits automatic processing. 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Receiving advice message is RECADV. Note: Receiving advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 RECADV 0052 D 0054 13A 0051 UN 00020 BGM, Beginning of message A segment for unique identification of the Receiving advice message, name and its number. 00030 DTM, Date/time/period Date/time/period related to the whole message. 00040 ALI, Additional information A segment indicating that the message is subject to special conditions owing to origin or commercial factors. 00050 CUX, Currencies A segment to specify currencies and relevant details for the rate of exchange. 00060 FTX, Free text A segment to provide a clear or coded textual description of a reception rejection. 00070 Segment group 1: RFF-DTM-GEI-MOA-ALC A group of segments giving references where necessary, dates relating to the whole message, e.g. despatch advice, contract number, accounting citations, monetary amounts and allowance/charge information. 00080 RFF, Reference A segment for referencing documents relating to the whole Receiving advice message, e.g. despatch advice, purchase orders, delivery instructions. If the RECADV refers to a prior message, this message has to be referenced. 00090 DTM, Date/time/period Date or date and time as applied to the referred document. 00100 GEI, Processing information A segment identifying the components of an accounting citation. 00110 MOA, Monetary amount A segment providing a monetary amount related to an associated accounting citation. 00120 ALC, Allowance or charge A segment identifying the purpose of the accounting citation and indicating whether it is an allowance or a charge. 00130 Segment group 2: DOC-SG3 A group of segments identifying the discrepancies with the documentary requirements relating to the whole consignment. 00140 DOC, Document/message details A segment identifying documents where a discrepancy occurs. 00150 Segment group 3: CDI-INP A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed. 00160 CDI, Physical or logical state A segment to report the logical state of the document upon receipt, e.g. required document not received or incorrect. 00170 INP, Parties and instruction A segment to give instructions to correct the discrepancy reflected by CDI segment, e.g. send again. 00180 Segment group 4: NAD-LOC-SG5-SG6 A group of segments identifying names, addresses and locations, relevant to the whole Receiving advice. 00190 NAD, Name and address A segment for identifying names and addresses and their functions relevant for the whole Receiving advice. Identification of at least the recipient of the goods is mandatory. It is recommended that where possible only the coded form of the party ID should be specified. 00200 LOC, Place/location identification A segment indicating more details regarding specific places or locations related to the party specified in the NAD segment, e.g. internal site and, or building number. 00210 Segment group 5: RFF-DTM A group of segments giving references only relevant to the specified party rather than the whole message. 00220 RFF, Reference A segment for referencing documents relating to the party specified by the NAD segment. 00230 DTM, Date/time/period A segment for date or date and time as related to the referred document. 00240 Segment group 6: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 00250 CTA, Contact information A segment to identify person, function, department to whom communication should be directed. 00260 COM, Communication contact A segment to identify communication types and numbers for person, function, department identified in CTA. 00270 Segment group 7: TOD-SG8-SG9 A group of segments to report on discrepancies on terms of deliveries. 00280 TOD, Terms of delivery or transport A segment to indicate the terms of delivery. 00290 Segment group 8: CDI-INP A group of segments to report on the discrepancy and to give the appropriate instructions, if needed. 00300 CDI, Physical or logical state A segment to report a discrepancy on the terms of delivery upon receipt. 00310 INP, Parties and instruction A segment to give instructions to correct the discrepancy reflected by CDI segment. 00320 Segment group 9: LOC-CDI A group of segments to report discrepancy on locations related to terms of delivery. 00330 LOC, Place/location identification A segment indicating locations relevant to the TOD segment. 00340 CDI, Physical or logical state A segment to report discrepancy on locations. 00350 Segment group 10: TDT-DTM-CDI A group of segments specifying details of the mode and means of transport, the date or date and time of arrival, if a discrepancy has occurred or if required by the recipient of the message for further identification. 00360 TDT, Transport information A segment specifying the carriage, and the mode and means of transport of the goods arrived. 00370 DTM, Date/time/period A segment giving the date or date and time information of the identified means of transport. 00380 CDI, Physical or logical state A segment to report the state of the mode and means of transport. 00390 Segment group 11: EQD-SG12-SG13-SG14 A group of segments identifying equipment with which a problem has occurred or if required by the recipient of the message for further identification. 00400 EQD, Equipment details A segment to identify the specific equipment item. 00410 Segment group 12: CDI-INP A segment group to report on the physical state of the identified equipment upon receipt and to give the appropriate instructions if needed. 00420 CDI, Physical or logical state A segment to report the physical state of the equipment upon receipt, e.g. damaged, missing. 00430 INP, Parties and instruction A segment to give instructions, e.g. pick up. 00440 Segment group 13: SEL-CDI A group of segments identifying the seal number and reporting anomalies. 00450 SEL, Seal number A segment specifying a seal number. 00460 CDI, Physical or logical state A segment identifying the anomaly reported. 00470 Segment group 14: EQA-SG15 A group of segments identifying attached equipment with which a problem has occurred or if required by the recipient of the message for further identification. 00480 EQA, Attached equipment A segment identifying equipment attached to the equipment identified in the EQD segment. 00490 Segment group 15: CDI-INP A segment group to report the physical state of the identified attached equipment upon receipt and to give the appropriate instructions if needed. 00500 CDI, Physical or logical state A segment to report the physical state of the attached equipment upon receipt, e.g. damaged, missing. 00510 INP, Parties and instruction A segment to give instruction, e.g. pick up. 00520 Segment group 16: CPS-SG17-SG18-SG19-SG20-SG25 A group of segments providing details of all packages and/or individual items as received. This segment group provides thecapability to give the top-down hierarchical relationship ofthe package levels and also of the transport levels. 00530 CPS, Consignment packing sequence A segment identifying the sequence in which packing of the consignment is presented, e.g. a pallet loaded with boxes. 00540 Segment group 17: RFF-DTM A group of segments giving references only relevant to the specified transport rather than the whole message. 00550 RFF, Reference A segment for referencing documents relating to the transport. 00560 DTM, Date/time/period A segment for date or date and time as related to the referred document. 00570 Segment group 18: TDT-DTM A group of segments specifying details of the mode and means of transport, the date or date and time of departure and/or arrival. 00580 TDT, Transport information A segment specifying the carriage, and the mode and means oftransport of the goods arrived. 00590 DTM, Date/time/period A segment giving the date or date and time information of the identified means of transport. 00600 Segment group 19: NAD-LOC A group of segments identifying names, addresses and locations,relevant to the delivery place by means of transport. 00610 NAD, Name and address A segment for identifying names and addresses of the party relevant to the delivery place by means of transport. 00620 LOC, Place/location identification A segment indicating more details regarding specific placesor locations related to the party specified in the name and address segment, e.g. internal site, building number. 00630 Segment group 20: PAC-QVR-SG21 A group of segments identifying packaging, quantities and marks and numbers. 00640 PAC, Package A segment specifying the number and type of packages or physical units and the physical type of packaging of the arrived goods. 00650 QVR, Quantity variances A segment identifying quantity variances between the number of units received (as specified in the PAC segment) and the number of units expected or planned. 00660 Segment group 21: PCI-RFF-SG22-SG23 A group of segments specifying markings and labels and, if required, related anomalies. 00670 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 00680 RFF, Reference A segment for referencing the package identification, e.g. master local number. 00690 Segment group 22: CDI-INP A group of segments to report the physical state of the package upon receipt and to give the appropriate instructions if needed. 00700 CDI, Physical or logical state A segment to report the physical state of the related package, e.g. damaged, missing. 00710 INP, Parties and instruction A segment to give instructions, e.g. replace. 00720 Segment group 23: GIN-SG24 A group of segments giving package identification numbers and if required the related anomalies. 00730 GIN, Goods identity number A segment providing identity numbers applied to packages being received or missing. 00740 Segment group 24: CDI-INP A group of segments to report the physical state of the identified package upon receipt and to give the appropriate instructions if needed. 00750 CDI, Physical or logical state A segment to report the physical state of the identified package upon receipt, e.g. damaged, missing. 00760 INP, Parties and instruction A segment to give instructions, e.g. replace. 00770 Segment group 25: LIN-PIA-IMD-QTY-QVR-DTM-PRI-PCD-FTX-SG26-SG28- SG29-SG31-SG33-SG34 A group of segments providing details of the product or service received. 00780 LIN, Line item A segment identifying the product or service received. 00790 PIA, Additional product id A segment providing additional product or service identification. 00800 IMD, Item description A segment describing the product or service received. This segment should be used for a product or service that cannot be identified by a product code or article number. 00810 QTY, Quantity A segment to give quantity information about the product specified in the LIN, PIA or IMD segment. 00820 QVR, Quantity variances A segment identifying quantity variances between quantity per item and quantity per item expected or planned. 00830 DTM, Date/time/period A segment providing date or date and time information relevant for the delivery of product. 00840 PRI, Price details A segment to provide price information related to the current line item. 00850 PCD, Percentage details A segment to provide percentage information related to the current line item. 00860 FTX, Free text A segment to provide a clear or coded textual description of a reception rejection. 00870 Segment group 26: NAD-LOC-SG27 A group of segments identifying names, addresses, locations andcontact information relevant to the line item. 00880 NAD, Name and address A segment to provide party information related to the line item. 00890 LOC, Place/location identification A segment indicating more details regarding specific placesor locations related to the party specified in the name and address segment, e.g. internal site, building number. 00900 Segment group 27: CTA-COM A group of segments giving contact details of the specificperson or department within the party identified in the name and address segment. 00910 CTA, Contact information A segment to identify person, function, department to whom communication should be directed. 00920 COM, Communication contact A segment to identify communication types and numbers for person, function, department identified in the contact information segment. 00930 Segment group 28: CDI-INP A group of segments to report the physical state of the product given in the LIN or IMD segment upon receipt and to give the appropriate instructions if needed. 00940 CDI, Physical or logical state A segment to report the physical state of the product upon receipt e.g. wrong colour. 00950 INP, Parties and instruction A segment to give instructions, e.g. replace. 00960 Segment group 29: DOC-SG30 A group of segments identifying the discrepancies with the documentary requirements relating to line item. 00970 DOC, Document/message details A segment identifying documents where a discrepancy occurs. 00980 Segment group 30: CDI-INP A group of segments to report the physical or logical state of the document upon receipt and to give the appropriate instructions if needed. 00990 CDI, Physical or logical state A segment to report the physical or logical state of the document upon receipt, e.g. required documents not received or incorrect. 01000 INP, Parties and instruction A segment to give instructions, e.g. send again. 01010 Segment group 31: GIN-SG32 A group of segments giving goods identification numbers and if required the related anomalies. 01020 GIN, Goods identity number A segment providing identity numbers of goods being received or missing. 01030 Segment group 32: CDI-INP A group of segments to report the physical state of the identified goods at receipt and to give the appropriate instructions, if needed. 01040 CDI, Physical or logical state A segment to report the receiving conditions for the identified goods, e.g. missing, damaged. 01050 INP, Parties and instruction A segment to give instructions , e.g. replace. 01060 Segment group 33: RFF-DTM-GEI-MOA-ALC A group of segments giving references, dates, accounting citations, monetary amounts and allowance/charge information relevant to the line item. 01070 RFF, Reference A segment for referencing documents relating to the line item specified by the LIN or IMD segment. 01080 DTM, Date/time/period A segment for date or date and time as related to the referred document. 01090 GEI, Processing information A segment identifying the components of an accounting citation. 01100 MOA, Monetary amount A segment providing a monetary amount related to an associated accounting citation. 01110 ALC, Allowance or charge A segment identifying the purpose of the accounting citation and indicating whether it is an allowance or a charge. 01120 Segment group 34: PCI-QTY-QVR-SG35-SG36-SG38 A group of segments identifying one specific package or a number of packages, the marks and numbers, quantities, references and receiving conditions. 01130 PCI, Package identification A segment specifying marking and labels used on identified package(s). 01140 QTY, Quantity A segment to specify the quantity per package. 01150 QVR, Quantity variances A segment identifying quantity variances between quantity per package received and quantity per package expected or planned. 01160 Segment group 35: CDI-INP A group of segments to report the physical state of the package upon receipt and to give the appropriate instructions, if needed. 01170 CDI, Physical or logical state A segment to report the physical state of the package, e.g. missing, damaged. 01180 INP, Parties and instruction A segment to give instructions, e.g. replace. 01190 Segment group 36: GIN-SG37 A group of segments giving package identification numbers and if required the related anomalies. 01200 GIN, Goods identity number A segment providing identity numbers of packages received or missing. 01210 Segment group 37: CDI-INP A group of segments to report the physical state of the identified packages upon receipt and to give the appropriate instructions, if needed. 01220 CDI, Physical or logical state A segment to report the physical state of the identified packages , e.g. missing, damaged. 01230 INP, Parties and instruction A segment to give instructions, e.g. replace. 01240 Segment group 38: RFF-DTM A group of segments giving references relevant to the specified package identified in the package identification segment. 01250 RFF, Reference A segment for referencing documents relating to the package. 01260 DTM, Date/time/period A segment for date or date and time as related to the referred document. 01270 CNT, Control total A segment by which control total may be provided by sender for checking by the receiver. 01280 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ALC Allowance or charge ALI Additional information BGM Beginning of message CDI Physical or logical state CNT Control total COM Communication contact CPS Consignment packing sequence CTA Contact information CUX Currencies DOC Document/message details DTM Date/time/period EQA Attached equipment EQD Equipment details FTX Free text GEI Processing information GIN Goods identity number IMD Item description INP Parties and instruction LIN Line item LOC Place/location identification MOA Monetary amount NAD Name and address PAC Package PCD Percentage details PCI Package identification PIA Additional product id PRI Price details QTY Quantity QVR Quantity variances RFF Reference SEL Seal number TDT Transport information TOD Terms of delivery or transport UNH Message header UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period M 10 00040 ALI Additional information C 5 00050 CUX Currencies C 9 00060 FTX Free text C 99 00070 ---- Segment group 1 ------------------ C 10---------------+ 00080 RFF Reference M 1 | 00090 DTM Date/time/period C 9 | 00100 GEI Processing information C 99 | 00110 MOA Monetary amount C 99 | 00120 ALC Allowance or charge C 1----------------+ 00130 ---- Segment group 2 ------------------ C 10---------------+ 00140 DOC Document/message details M 1 | | 00150 ---- Segment group 3 ------------------ C 10--------------+| 00160 CDI Physical or logical state M 1 || 00170 INP Parties and instruction C 5---------------++ 00180 ---- Segment group 4 ------------------ M 99---------------+ 00190 NAD Name and address M 1 | 00200 LOC Place/location identification C 10 | | 00210 ---- Segment group 5 ------------------ C 10--------------+| 00220 RFF Reference M 1 || 00230 DTM Date/time/period C 9---------------+| | 00240 ---- Segment group 6 ------------------ C 10--------------+| 00250 CTA Contact information M 1 || 00260 COM Communication contact C 5---------------++ 00270 ---- Segment group 7 ------------------ C 10---------------+ 00280 TOD Terms of delivery or transport M 1 | | 00290 ---- Segment group 8 ------------------ C 10--------------+| 00300 CDI Physical or logical state M 1 || 00310 INP Parties and instruction C 5---------------+| | 00320 ---- Segment group 9 ------------------ C 10--------------+| 00330 LOC Place/location identification M 1 || 00340 CDI Physical or logical state C 10--------------++ 00350 ---- Segment group 10 ------------------ C 10---------------+ 00360 TDT Transport information M 1 | 00370 DTM Date/time/period C 10 | 00380 CDI Physical or logical state C 20---------------+ 00390 ---- Segment group 11 ------------------ C 9999-------------+ 00400 EQD Equipment details M 1 | | 00410 ---- Segment group 12 ------------------ C 10--------------+| 00420 CDI Physical or logical state M 1 || 00430 INP Parties and instruction C 5---------------+| | 00440 ---- Segment group 13 ------------------ C 25--------------+| 00450 SEL Seal number M 1 || 00460 CDI Physical or logical state M 10--------------+| | 00470 ---- Segment group 14 ------------------ C 10--------------+| 00480 EQA Attached equipment M 1 || || 00490 ---- Segment group 15 ------------------ C 10-------------+|| 00500 CDI Physical or logical state M 1 ||| 00510 INP Parties and instruction C 5--------------+++ 00520 ---- Segment group 16 ------------------ C 9999-------------+ 00530 CPS Consignment packing sequence M 1 | | 00540 ---- Segment group 17 ------------------ C 9---------------+| 00550 RFF Reference M 1 || 00560 DTM Date/time/period C 9---------------+| | 00570 ---- Segment group 18 ------------------ C 9---------------+| 00580 TDT Transport information M 1 || 00590 DTM Date/time/period C 9---------------+| | 00600 ---- Segment group 19 ------------------ C 9---------------+| 00610 NAD Name and address M 1 || 00620 LOC Place/location identification C 9---------------+| | 00630 ---- Segment group 20 ------------------ C 9999------------+| 00640 PAC Package M 1 || 00650 QVR Quantity variances C 1 || || 00660 ---- Segment group 21 ------------------ C 999------------+|| 00670 PCI Package identification M 1 ||| 00680 RFF Reference C 9 ||| ||| 00690 ---- Segment group 22 ------------------ C 10------------+||| 00700 CDI Physical or logical state M 1 |||| 00710 INP Parties and instruction C 5-------------+||| ||| 00720 ---- Segment group 23 ------------------ C 999-----------+||| 00730 GIN Goods identity number M 1 |||| |||| 00740 ---- Segment group 24 ------------------ C 10-----------+|||| 00750 CDI Physical or logical state M 1 ||||| 00760 INP Parties and instruction C 5------------++++| | 00770 ---- Segment group 25 ------------------ C 9999------------+| 00780 LIN Line item M 1 || 00790 PIA Additional product id C 10 || 00800 IMD Item description C 99 || 00810 QTY Quantity C 10 || 00820 QVR Quantity variances C 10 || 00830 DTM Date/time/period C 9 || 00840 PRI Price details C 1 || 00850 PCD Percentage details C 9 || 00860 FTX Free text C 99 || || 00870 ---- Segment group 26 ------------------ C 99-------------+|| 00880 NAD Name and address M 1 ||| 00890 LOC Place/location identification C 9 ||| ||| 00900 ---- Segment group 27 ------------------ C 99------------+||| 00910 CTA Contact information M 1 |||| 00920 COM Communication contact C 9-------------++|| || 00930 ---- Segment group 28 ------------------ C 10-------------+|| 00940 CDI Physical or logical state M 1 ||| 00950 INP Parties and instruction C 5--------------+|| || 00960 ---- Segment group 29 ------------------ C 10-------------+|| 00970 DOC Document/message details M 1 ||| ||| 00980 ---- Segment group 30 ------------------ C 10------------+||| 00990 CDI Physical or logical state M 1 |||| 01000 INP Parties and instruction C 5-------------++|| || 01010 ---- Segment group 31 ------------------ C 99-------------+|| 01020 GIN Goods identity number M 1 ||| ||| 01030 ---- Segment group 32 ------------------ C 10------------+||| 01040 CDI Physical or logical state M 1 |||| 01050 INP Parties and instruction C 5-------------++|| || 01060 ---- Segment group 33 ------------------ C 10-------------+|| 01070 RFF Reference M 1 ||| 01080 DTM Date/time/period C 9 ||| 01090 GEI Processing information C 99 ||| 01100 MOA Monetary amount C 99 ||| 01110 ALC Allowance or charge C 1--------------+|| || 01120 ---- Segment group 34 ------------------ C 9999-----------+|| 01130 PCI Package identification M 1 ||| 01140 QTY Quantity C 9 ||| 01150 QVR Quantity variances C 1 ||| ||| 01160 ---- Segment group 35 ------------------ C 10------------+||| 01170 CDI Physical or logical state M 1 |||| 01180 INP Parties and instruction C 5-------------+||| ||| 01190 ---- Segment group 36 ------------------ C 10------------+||| 01200 GIN Goods identity number M 1 |||| |||| 01210 ---- Segment group 37 ------------------ C 10-----------+|||| 01220 CDI Physical or logical state M 1 ||||| 01230 INP Parties and instruction C 5------------++||| ||| 01240 ---- Segment group 38 ------------------ C 9-------------+||| 01250 RFF Reference M 1 |||| 01260 DTM Date/time/period C 9-------------++++ 01270 CNT Control total C 1 01280 UNT Message trailer M 1