United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport



 UN/EDIFACT

Message Type : CNTCND Version : D Release : 15B Contr. Agency: UN Revision : 3 Date : 2016-01-11 SOURCE: TBG1 Supply Chain CONTENTS Contractual conditions message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Contractual conditions message (CNTCND) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message sent by a customer to a supplier and other interested parties providing the contractual conditions of a previously negotiated contract in order to enable the automatic processing of invoices for orders which have been made against the contract or for the completion of identified stages within the contract. 1.2 Field of application The Contractual conditions message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles A Contractual conditions message is sent by a customer to a supplier and other interested parties in order to inform them of the contractual conditions which will be used in the validation of orders and in the verification of invoices prior to payment. This message is typically used in the case where a general contract has been established between the customer and the supplier against which goods will be ordered over a period of time on an order by order basis. The contract will have been previously negotiated and accepted. This message only contains the information that can be used in automatically approving the issuance of an order or the correctness of an invoice. It is not intended to contain the totality of the contractual information. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Contractual conditions message is CNTCND. Note: Contractual conditions messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 CNTCND 0052 D 0054 15B 0051 UN 00020 BGM, Beginning of message A segment by which the sender uniquely identifies the Contractual conditions message by means of its type and number (for example, contract number). 00030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the emission date. 00040 ALI, Additional information A segment specifying additional information such as special conditions which are relevant to the whole contract. 00050 AGR, Agreement identification A segment specifying specific agreements for the contract such as contract breakdown. 00060 MOA, Monetary amount A segment specifying the total monetary amounts for the contract (for example, maximum contract amount, minimum contract amount, or total contract amount). 00070 GEI, Processing information A segment specifying general processing indicators such as whether or not partial invoicing is permitted. 00080 PAI, Payment instructions A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole contract. An example of the use of this segment is to specify that a documentary credit will be used. 00090 TOD, Terms of delivery or transport A segment identifying the delivery terms to be used e.g., UN INCOTERMS code could be used to specify the delivery terms. 00100 FTX, Free text A segment with free text in coded or clear form, to give further clarification, when required, for the contract, for example the objective of the contract. 00110 Segment group 1: RFF-DTM A segment group to provide information such as contract revisions and, where necessary, their dates. 00120 RFF, Reference A segment identifying reference information about the contract, such as contract revisions, by their number and where appropriate, the version number. 00130 DTM, Date/time/period A segment specifying the date/time related to the referenced information. 00140 Segment group 2: PRI-RNG A group of segments specifying prices which will be applied to given ranges of purchase quantities for the whole contract. 00150 PRI, Price details A segment to specify the price type and amount. For example, the price which is to be applied depending on a given range of purchase quantities. 00160 RNG, Range details A segment specifying, if required, a range for the application of the price. 00170 Segment group 3: QTY-DTM A group of segments specifying quantities which are provisional or firm options to be taken up within a given date for the whole contract. 00180 QTY, Quantity A segment specifying the maximum quantity as provisional of firm option for the whole contract. 00190 DTM, Date/time/period A segment to indicate the validity period in relation to the specified quantity. 00200 Segment group 4: DOC-DTM-RFF-FTX A group of segments specifying information related to documents which can modify the contractual conditions with any associated dates and eventually a textual description. 00210 DOC, Document/message details A segment identifying the document which can modify the contractual conditions and eventually its type. 00220 DTM, Date/time/period A segment to indicate any associated dates such as the date of issue of the document. 00230 RFF, Reference A segment identifying reference information about the document, such as the identification of a canceled service order. 00240 FTX, Free text A segment with free text in coded or clear form, to give further clarification, when required, for the document, for example the objective of the document. 00250 Segment group 5: CUX-DTM A group of segments specifying the currencies and related dates/periods valid for the whole contract. Currency data may be omitted in national applications but will be required for international transactions. 00260 CUX, Currencies A segment identifying the currencies required in the contract e.g., the order currency. A rate of exchange may be given to convert a reference currency into a target currency. 00270 DTM, Date/time/period A segment specifying the date, time or period related to the rate of exchange. 00280 Segment group 6: TAX-MOA A group of segments specifying tax related information. 00290 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the whole contract e.g., Value Added Tax (VAT) at the standard rate is applicable for all items. 00300 MOA, Monetary amount A segment specifying the amount for the identified tax or fee. 00310 Segment group 7: PYT-DTM-PCD-MOA A segment group specifying the terms of payment and accounting classifications applicable to the entire message. 00320 PYT, Payment terms A segment identifying the payment terms and date or time basis. 00330 DTM, Date/time/period A segment giving the specific date, time or period, if needed, of any payments, discounts, instalments etc. 00340 PCD, Percentage details A segment specifying the discount, interest, penalty as well as instalment percentage. 00350 MOA, Monetary amount A segment specifying the amount associated with the specified accounting classification reference number data and payment information. 00360 Segment group 8: SEQ-NAD-GEI-FII-FTX-SG9-SG10-SG11 A group of segments identifying the parties relevant to the whole contract with associated information such as bank account information, references, and free text information. 00370 SEQ</