United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport



 UN/EDIFACT

Message Type : PRODAT Version : D Release : 15B Contr. Agency: UN Revision : 8 Date : 2016-01-11 SOURCE: TBG1 Supply Chain CONTENTS Product data message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Product data message (PRODAT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message to submit master data - a set of data that is rarely changed - to identify and describe products a supplier offers to his (potential) customer or buyer. This information of long validity includes technical and functional product description but not commercial terms and conditions. This message can be used as well to update the information on a previously sent PRODAT message. 1.2 Field of application The Product data message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles This message provides product identification and description on the full or partial range of deliverable goods a supplier offers to his customers. It might be offered to a single customer, a multitude of customers and to agents as well. The information enables customers to select goods according to appropriate needs. To achieve this the subsequent details may be provided on specified goods: + products characteristics + technical data + utilisation description + utilisation requirements + handling information The information may be provided either structured or in free format. This message provides capability to identify technical information being mandatory for ordering. Descriptive and, or identifying parts of this message can be copied into orders as required. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates and/or times should be in the format 'ccyymmdd' or 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the date or time or period format (weeks, months, etc.). Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments does not conflict with the segment qualifier of the trigger segment of the group. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Product data message is PRODAT. Note: Product data messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 PRODAT 0052 D 0054 15B 0051 UN 00020 BGM, Beginning of message A segment by which the sender must uniquely identify the Product Data Message by means of its name and number and when necessary its function. Data element 1225 may be used to identify updates to a previously sent PRODAT message. 00030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the Product Data Message date. The Date/time/period segment within other Segment groups should be used whenever the date/time/period requires to be logically related to another specified data item, for example the availability date for a specified line item (DTM following LIN). 00040 ALI, Additional information A segment indicating country of origin. 00050 IMD, Item description A segment providing the product family name commonly used with all products identified within the message in free format and when necessary identifying the language used. It may be repeated as well to provide the name in other languages. 00060 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed relevant for all products described in the actual message but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00070 PGI, Product group information A segment to identify a product group, price group or tariff group which is applicable to the whole message. 00080 CUX, Currencies A segment to specify currencies and relevant details for the rate of exchange. 00090 Segment group 1: TRU-DTM A group of segments to identify technical rules applicable for all products contained in the message and the rules' issue dates. 00100 TRU, Technical rules A segment identifying technical rules and conditions relevant for the whole message. 00110 DTM, Date/time/period A segment specifying the technical rules' issue date. 00120 Segment group 2: RCS-PIA A group of segments to identify governmental or legal trade restrictions and relevant commodities. 00130 RCS, Requirements and conditions A segment indicating that and which governmental or legal trade restrictions apply to all products described in the actual message. 00140 PIA, Additional product id A segment to identify the commodities relevant for the identified trade restrictions. 00150 Segment group 3: RFF-DTM A group of segments for giving references and where necessary, their dates, relating to the whole message. 00160 RFF, Reference A segment identifying a reference by its type and number. 00170 DTM, Date/time/period A segment specifying the date and, or related to the reference. 00180 Segment group 4: NAD-SG5-SG6 A group of segments identifying the parties with associated information relevant to the whole message. 00190 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the message. At least one NAD-segment should be provided, for example the manufacturer, the supplier or message generator. It is recommended that, if possible, only the coded form of the party ID should be specified. 00200 Segment group 5: CTA-COM A group of segments giving contact details of a specific person and, or department within the party identified in the NAD segment. 00210 CTA, Contact information A segment to identify a person and, or department, and their function, to whom communications should be directed. 00220 COM, Communication contact A segment to identify a communication type and number for the contact specified in the CTA segment. 00230 Segment group 6: RFF-DTM A group of segments used to provide references and where necessary, their dates, related to the party identified in the NAD segment. 00240 RFF, Reference A segment identifying a reference by its type and number. 00250 DTM, Date/time/period A segment specifying the date and, or time related to the reference. 00260 Segment group 7: CCI-CAV-MEA A group of segments providing common product characteristic and common characteristic details. 00270 CCI, Characteristic/class id A segment to identify common product characteristic and, or the characteristic name and characteristic relevance for the business process. 00280 CAV, Characteristic value A segment to specify common product characteristic by value in either coded form or in free format. 00290 MEA, Measurements A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product family or group characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for