United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : JOBOFF Version : D Release : 16B Contr. Agency: UN Revision : 2 Date : 2016-10-28 SOURCE: TBG11 Social Security, Employment and Education CONTENTS Job order message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Job order message (JOBOFF) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message specifying details for one or more vacancies (occupation, salaries, experiences, work and contract conditions) for an employer to the employment agency. 1.2 Field of application The Job order message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The intention of the message is to provide detailed information of one or more jobs or vacancies offered by an employer to an employment agency or another employment agency. A Job Order Message is transmitted from an employer to an employment agency. A Job Order Message may contain detailed information about the requirements of an applicant for the job, e.g. age, sex, occupation or occupation type, location of the job, education, knowledge, experiences, salaries, work and contract conditions. A Job Order Message may also contain detailed information of the salary offered, a job application and/or arrangements for an interview. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates or times should be in the format 'yymmdd' or 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. 4.1.1 Header section Information to be provided in the Header section: 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Job order message is JOBOFF. Note: Job order messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 JOBOFF 0052 D 0054 16B 0051 UN 00020 BGM, Beginning of message A segment by which the sender must uniquely identify the job order by means of its type and number and, when necessary, its function. The response type may be used to instruct the receiver to give a confirmation message to this message. 00030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the document date. The Date/time/period segment within other Segment groups should be used whenever the date or time or period requires to be logically related to another specified data item. 00040 Segment group 1: PNA-ADR-LOC-DTM-SG2 A group of segments identifying the parties with associated information. 00050 PNA, Party identification A segment identifying names of the parties, in coded or clear form, and their functions relevant to the Job Order Message. Identification of the enterprise and the job administration parties is mandatory for the Job Order Message. It is recommended that, where possible, only the coded form of the party identification should be specified, e.g. where the enterprise and the job administration are known to each other, thus only the coded identification is required. 00060 ADR, Address A segment indicating the address of the relevant party. 00070 LOC, Place/location identification A segment giving more specific location information of the party specified in the PNA segment, e.g. internal site or building number. 00080 DTM, Date/time/period A segment specifying the date and time related to the PNA segment. 00090 Segment group 2: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the PNA segment. 00100 CTA, Contact information A segment to identify a person or department and their function, to whom communications should be directed. 00110 COM, Communication contact A segment to identify a communication type and number for the contact specified in the CTA segment, e.g. telephone- number, fax-number, telex-number. 00120 Segment group 3: RFF-DTM A group of segments for giving references and, where necessary, their dates, relating to the whole message. 00130 RFF, Reference A segment identifying the reference by its number related to the whole message. 00140 DTM, Date/time/period A segment specifying the date or time related to the reference. 00150 Segment group 4: GEI-FTX A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the whole message. 00160 GEI, Processing information A segment specifying general indicators for the whole message. 00170 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 4.1.2 Detail section Information to be provided in the Detail section: 00180 UNS, Section control A mandatory service segment placed before the first user segment in the detail section to avoid segment collision. 00190 Segment group 5: RFF-RNG-DTM-QTY-SG6-SG7-SG8-SG9-SG10-SG13-SG17 A group of segments providing details of the individual offered job or vacancy. There must be at least one occurrence of Segment group 5 within a Job Order Message. This Segment group may be repeated to give information about several other offered jobs or vacancies. The Segment group 5 gives information about the required occupation or profession and may give additional requirements of the job, the remuneration and the arrangements for a job application or interview. 00200 RFF, Reference A segment identifying the offered job by a number, given by the enterprise, e.g. job order number of the enterprise. 00210 RNG, Range details A segment to identify a range of age for the required person, identified in the DTM of group 6. 00220 DTM, Date/time/period A segment specifying date and, when relevant, time relating to the job offered. Examples of the use of this DTM segment are: order date or time (of the enterprise), expire date (of the job order), required starting date of the job. 00230 QTY, Quantity A segment identifying the number of vacancies. 00240 Segment group 6: PNA-DTM-LOC-NAT-PDI-DOC A group of segment identifying personal information regarding a job order. 00250 PNA, Party identification A segment identifying type of identity of a requested person for a job. 00260 DTM, Date/time/period A segment specifying requested limits regarding date of birth. 00270 LOC, Place/location identification A segment specifying the country, place of residence requested for a person related to the job ordered. 00280 NAT, Nationality A segment specifying the nationality, or group of nationalities, of a person requested for a job order. 00290 PDI, Person demographic information A segment indicating requirements regarding gender and marital status for a job. 00300 DOC, Document/message details A segment indicating which type of document(s) an applicant must have in his possession. 00310 Segment group 7: GEI-FTX A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the job offered. 00320 GEI, Processing information A segment specifying general indicators related to the job offered. 00330 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00340 Segment group 8: RFF-DTM A group of segments for giving references and, where necessary, their dates, relevant to the job offered. 00350 RFF, Reference A segment for specifying references relevant to the job offered. 00360 DTM, Date/time/period A segment specifying the date or time related to the reference. 00370 Segment group 9: RCS-RFF-DTM-FTX A group of segments identifying requirements or conditions for the job offered. 00380 RCS, Requirements and conditions A segment to give, in coded form, requirements of a job offered. 00390 RFF, Reference A segment identifying the referenced document by its number and, where appropriate, a line number. 00400 DTM, Date/time/period A segment indicating the date or time details relating to the references. 00410 FTX, Free text A segment with free text information for the requirements of the job offered, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments, e.g. advertisement of the job. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00420 Segment group 10: EMP-LOC-SG11-SG12 A group of segments identifying a qualification for the required job and attributes, such as education and experience. 00430 EMP, Employment details A segment to identify the related area or sector of a qualification and a qualification, in coded or clear form, related to the job offered. 00440 LOC, Place/location identification A segment indicating the location, where the offered job should be performed. 00450 Segment group 11: ATT-FTX-PTY A group of segments giving coded information about requirements for the profession or job offered regarding educational qualifications and experience and, when necessary, priority of the information and additional textual information. 00460 ATT, Attribute A segment identifying, in coded form, the requirements for the profession or job offered. The codes are related to education, job experience, special knowledge and required qualifications. 00470 FTX, Free text A segment with free text information for special knowledge, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00480 PTY, Priority A segment identifying the priority of requirements for a job offered. 00490 Segment group 12: LAN-GEI A group of segments giving information about languages and experiences of languages. 00500 LAN, Language A segment specifying a language in coded or clear form. 00510 GEI, Processing information A segment specifying general indicators of the experience of a language. 00520 Segment group 13: SAL-FTX-DTM-SG14-SG15-SG16 A group of segments giving information about the type and the basic conditions of the remuneration offered. It may contain a remuneration amount or a remuneration range and additional remuneration benefits. 00530 SAL, Remuneration type identification A segment identifying the type of the remuneration offered and, if required, the name of the remuneration type or contract. 00540 FTX, Free text A segment with free text information for the remuneration type or contract, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00550 DTM, Date/time/period A segment specifying the dates and/or times related to the remuneration offered. 00560 Segment group 14: ATT-FTX A group of segments giving attribute information, in coded form, for the remuneration offered and, where necessary, additional textual information. 00570 ATT, Attribute A segment identifying additional remuneration information and other benefits offered in coded form. The codes are related to working conditions, working time, employment contract, piece work and remuneration benefits. 00580 FTX, Free text A segment with free text information for additional remuneration benefits, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00590 Segment group 15: GEI-FTX A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the remuneration offered. 00600 GEI, Processing information A segment specifying general indicators related to the remuneration offered. 00610 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00620 Segment group 16: MOA-RNG-FTX A group of segments specifying the type and the amount of the remuneration or a remuneration range offered. 00630 MOA, Monetary amount A segment giving information about the type and the amount of the remuneration offered. 00640 RNG, Range details A segment to identify a remuneration for the job offered, when an exact remuneration amount in the MOA segment is not available. The remuneration range is related to the type of remuneration in the MOA segment. 00650 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00660 Segment group 17: PNA-ADR-GEI-LOC-FTX-SG18-SG19 A group of segments identifying the parties involved with an application or interview of a person for the job with associated information. 00670 PNA, Party identification A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to an application or interview. It is recommended that, where possible, only the coded form of the party identification should be specified, e.g. where the enterprise and the job administration are known to each other, thus only the coded identification is required. 00680 ADR, Address A segment indicating the address of the relevant party. 00690 GEI, Processing information A segment specifying an indicator related to an application or interview of a person for this job, e.g. personal, written. 00700 LOC, Place/location identification A segment giving more specific location information of the party specified in the ADR segment, e.g. internal site or building number for an interview. 00710 FTX, Free text A segment with free text information for arrangements for an application or interview, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00720 Segment group 18: DTM-FTX A group of segments for giving date and time information for the application or interview and, when required, additional textual information. 00730 DTM, Date/time/period A segment specifying the date and/or time for the application or interview of a person for the job offered. 00740 FTX, Free text A segment with free text information for the date and time of the application or interview, in coded or clear form, used when additional information is needed but cannot be accommodated within the DTM segment. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00750 Segment group 19: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the PNA segment, e.g. person in the personnel department. 00760 CTA, Contact information A segment to identify a person or department and their function, to whom communications should be directed. 00770 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment, e.g. telephone- number, fax-number, telex-number. 00780 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ADR Address ATT Attribute BGM Beginning of message COM Communication contact CTA Contact information DOC Document/message details DTM Date/time/period EMP Employment details FTX Free text GEI Processing information LAN Language LOC Place/location identification MOA Monetary amount NAT Nationality PDI Person demographic information PNA Party identification PTY Priority QTY Quantity RCS Requirements and conditions RFF Reference RNG Range details SAL Remuneration type identification UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period M 4 00040 ---- Segment group 1 ------------------ M 99---------------+ 00050 PNA Party identification M 1 | 00060 ADR Address C 1 | 00070 LOC Place/location identification C 5 | 00080 DTM Date/time/period C 5 | | 00090 ---- Segment group 2 ------------------ C 5---------------+| 00100 CTA Contact information M 1 || 00110 COM Communication contact C 5---------------++ 00120 ---- Segment group 3 ------------------ C 5----------------+ 00130 RFF Reference M 1 | 00140 DTM Date/time/period C 5----------------+ 00150 ---- Segment group 4 ------------------ C 5----------------+ 00160 GEI Processing information M 1 | 00170 FTX Free text C 1----------------+ DETAIL SECTION 00180 UNS Section control M 1 00190 ---- Segment group 5 ------------------ M 999--------------+ 00200 RFF Reference M 1 | 00210 RNG Range details C 1 | 00220 DTM Date/time/period M 5 | 00230 QTY Quantity C 1 | | 00240 ---- Segment group 6 ------------------ C 1---------------+| 00250 PNA Party identification M 1 || 00260 DTM Date/time/period C 1 || 00270 LOC Place/location identification C 1 || 00280 NAT Nationality C 1 || 00290 PDI Person demographic information C 1 || 00300 DOC Document/message details C 5---------------+| | 00310 ---- Segment group 7 ------------------ C 5---------------+| 00320 GEI Processing information M 1 || 00330 FTX Free text C 1---------------+| | 00340 ---- Segment group 8 ------------------ C 5---------------+| 00350 RFF Reference M 1 || 00360 DTM Date/time/period C 5---------------+| | 00370 ---- Segment group 9 ------------------ C 1---------------+| 00380 RCS Requirements and conditions M 1 || 00390 RFF Reference C 5 || 00400 DTM Date/time/period C 5 || 00410 FTX Free text C 5---------------+| | 00420 ---- Segment group 10 ------------------ M 1---------------+| 00430 EMP Employment details M 1 || 00440 LOC Place/location identification C 1 || || 00450 ---- Segment group 11 ------------------ C 99-------------+|| 00460 ATT Attribute M 1 ||| 00470 FTX Free text C 1 ||| 00480 PTY Priority C 1--------------+|| || 00490 ---- Segment group 12 ------------------ C 9--------------+|| 00500 LAN Language M 1 ||| 00510 GEI Processing information C 1--------------++| | 00520 ---- Segment group 13 ------------------ C 1---------------+| 00530 SAL Remuneration type identification M 1 || 00540 FTX Free text C 1 || 00550 DTM Date/time/period C 2 || || 00560 ---- Segment group 14 ------------------ C 9--------------+|| 00570 ATT Attribute M 1 ||| 00580 FTX Free text C 1--------------+|| || 00590 ---- Segment group 15 ------------------ C 2--------------+|| 00600 GEI Processing information M 1 ||| 00610 FTX Free text C 1--------------+|| || 00620 ---- Segment group 16 ------------------ C 5--------------+|| 00630 MOA Monetary amount M 1 ||| 00640 RNG Range details C 1 ||| 00650 FTX Free text C 1--------------++| | 00660 ---- Segment group 17 ------------------ C 2---------------+| 00670 PNA Party identification M 1 || 00680 ADR Address C 1 || 00690 GEI Processing information C 1 || 00700 LOC Place/location identification C 1 || 00710 FTX Free text C 1 || || 00720 ---- Segment group 18 ------------------ C 2--------------+|| 00730 DTM Date/time/period M 1 ||| 00740 FTX Free text C 1--------------+|| || 00750 ---- Segment group 19 ------------------ C 5--------------+|| 00760 CTA Contact information M 1 ||| 00770 COM Communication contact C 5--------------+++ 00780 UNT Message trailer M 1