United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : REMADV Version : D Release : 16B Contr. Agency: UN Revision : 13 Date : 2016-10-28 SOURCE: TBG1 Supply Chain CONTENTS Remittance advice message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Remittance advice message (REMADV) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition The Remittance Advice is a communication between trading partners, e.g. seller, buyer, financial institutions, which provides a detailed accounting relative to a payment, or other form of financial settlement, for the provision of goods and/or services as detailed in the advice. 1.2 Field of application The Remittance advice message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles - A Remittance Advice is a notice of a payment to be made. - A Remittance Advice may cover one or more commercial trade transactions (and related financial transactions), such as invoices, credit notes, debit notes, etc. - A Remittance Advice may include a cross reference to a Payment Order. - A single Remittance Advice may relate to both national and international settlements. - Each Remittance Advice shall be calculated in only one currency, even though the related transaction is denominated in different currencies. - Each Remittance Advice shall relate to only one settlement date. - Where remittance advice relates to a dispute, the message : . does not necessarily relate to one settlement date . is not necessarily a notice for a payment to be made - A Remittance Advice may be initiated by either party according to agreements. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Remittance advice message is REMADV. Note: Remittance advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 REMADV 0052 D 0054 16B 0051 UN 00020 BGM, Beginning of message A segment for unique identification of the Remittance Advice Message, the type of Remittance Advice and its function. 00030 DTM, Date/time/period A segment specifying the dates, and when relevant, the times related to the whole message. The segment must be specified at least once to specify the message date as allocated by the sender. 00040 RFF, Reference A segment for referencing documents which relate to the whole message. 00050 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and account number and, where relevant, the currency of the account, for each party involved in the transaction. The Payor may indicate the previously agreed choice of financial institution for payment. 00060 PAI, Payment instructions A segment specifying the conditions, guarantee, method and channel of payment for the Remittance Advice. 00070 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00080 GEI, Processing information A segment identifying various indicators required by a processing system. 00090 Segment group 1: NAD-SG2-SG3 A group of segments identifying the parties involved in the transaction and, optionally the contact points and numbers. 00100 NAD, Name and address A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party ID should be specified e.g. the Buyer and Seller are known to each other, thus only the coded ID is required. 00110 Segment group 2: RFF-DTM A group of segments specifying references, and associated dates if required, relevant to the party specified in the preceding name and address segment. 00120 RFF, Reference A segment to identify a reference related to the associated party, e.g. tax reference number. 00130 DTM, Date/time/period A segment to specify dates and/or times associated with the above reference. 00140 Segment group 3: CTA-COM A group of segments identifying the contact person or department for a trading party and specifying the communication channel and number. 00150 CTA, Contact information A segment to identify a person or department and their function, to whom communications should be directed. 00160 COM, Communication contact A segment specifying the communication channel and number for the specified contact. 00170 Segment group 4: CUX-DTM A group of segments specifying the currencies and related dates/periods valid for the whole Remittance Advice. Currency data may be omitted in national applications but will be required for international transactions. 00180 CUX, Currencies A segment identifying the currencies required in the Remittance Advice. A rate of exchange may be given to convert a reference currency into a target currency. 00190 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 4.1.2 Detail section Information to be provided in the Detail section: 00200 Segment group 5: DOC-MOA-DTM-RFF-NAD-SG6-SG7-SG9-SG10 A group of segments providing details of all documents, e.g. invoices, statements, despatch advises, etc., to which the Remittance Advice refers. It includes information on the monetary amounts for each document and on any adjustments (with an indication of the reason for adjustments) and discounts. For information purposes an indication of the tax element can be provided. 00210 DOC, Document/message details A segment for identifying the reference document against which payment is being made. 00220 MOA, Monetary amount A segment giving the monetary amounts for the amount due and the amount to be remitted. 00230 DTM, Date/time/period A segment to specify the date of the referenced document and to indicate any other relevant dates applicable, e.g. Due date, Tax point date, etc. 00240 RFF, Reference A segment for the inclusion of any additional references related to the reference document. 00250 NAD, Name and address A segment to identify a party name and address, either by coded identification or in a clear form, e.g; original seller or issuer of the document. 00260 Segment group 6: CUX-DTM A group of segments specifying the currencies and the related dates/periods valid of the referenced document where different to the remittance currency. 00270 CUX, Currencies A segment identifying the currency and associated exchange rate of the referenced document where different to the remittance currency. 00280 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 00290 Segment group 7: AJT-MOA-RFF-FTX-QTY-SG8 A group of segments to indicate adjustment amounts and their referenced documents. 00300 AJT, Adjustment details A segment indicating any adjustments to the amounts originally specified in the referenced document, and to which items such adjustments apply, with the associated reason for adjustment. 00310 MOA, Monetary amount A segment giving the monetary amounts of the adjustments of each reference document (e.g. original amount, discount amount, etc). The currency data elements should not be used. 00320 RFF, Reference A segment for the inclusion of any additional references related to the reference document. 00330 FTX, Free text A segment giving information in clear text when it is necessary. 00340 QTY, Quantity A segment used to indicate an adjustment to the amount being remitted based on quantitative data, such as cumulative quantity or promotional quantity across a payment period. 00350 Segment group 8: TAX-MOA A group of segments specifying tax information related to adjustments. 00360 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption. 00370 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 00380 Segment group 9: INP-FTX A group of segments to indicate instructions to parties in coded and when necessary in free text. 00390 INP, Parties and instruction A segment to indicate instructions to parties in coded form. 00400 FTX, Free text A segment to indicate instructions to parties in free text. 00410 Segment group 10: DLI-MOA-PIA-DTM-SG11-SG12 A group of segments which may be used when required to provide details of individual line items in the reference document. 00420 DLI, Document line identification A segment identifying a specific line item within the referenced document. 00430 MOA, Monetary amount A segment giving the monetary amounts for the amount due and the amount to be remitted. 00440 PIA, Additional product id A segment specifying item identification codes where required. 00450 DTM, Date/time/period A segment specifying the date/time/period related to the line item, e.g. date of receiving of the goods, delivery date. 00460 Segment group 11: CUX-DTM A group of segments identifying the currency and the related dates/periods of the line item where different to the remittance and document currency. 00470 CUX, Currencies A segment identifying the currency and associated exchange rate of the line item, where different to the remittance and document currency. 00480 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 00490 Segment group 12: AJT-MOA-RFF-FTX-SG13 A group of segments to indicate adjustment amounts and their referenced documents for this line item. 00500 AJT, Adjustment details A segment indicating any adjustments to the amounts originally specified for this line item and the reason for the adjustments. 00510 MOA, Monetary amount A segment giving the monetary amounts of the adjustment for this line item. 00520 RFF, Reference A segment for the inclusion of any additional references related to the reference document. 00530 FTX, Free text A segment giving a complement of information to adjustment reasons for cases that cannot be given (completely) in coded values. 00540 Segment group 13: TAX-MOA A group of segments specifying tax information related to adjustments. 00550 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption. 00560 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 4.1.3 Summary section Information to be provided in the Summary section: 00570 UNS, Section control A service segment placed at the start of the summary section to avoid segment collision. 00580 MOA, Monetary amount A segment giving the total amount of the payment to be made or other amounts. It is taken as given, i.e. is not subject to recalculation. It may be used for check operations, such as message validation. 00590 Segment group 14: ALC-MOA This segment group is used to identify allowance or charge details and any associated monetary amounts. 00600 ALC, Allowance or charge This segment is used to identify allowance or charge details. 00610 MOA, Monetary amount This segment is used to identify the monetary amount for an allowance or a charge. 00620 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) AJT Adjustment details ALC Allowance or charge BGM Beginning of message COM Communication contact CTA Contact information CUX Currencies DLI Document line identification DOC Document/message details DTM Date/time/period FII Financial institution information FTX Free text GEI Processing information INP Parties and instruction MOA Monetary amount NAD Name and address PAI Payment instructions PIA Additional product id QTY Quantity RFF Reference TAX Duty/tax/fee details UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period M 5 00040 RFF Reference C 5 00050 FII Financial institution information C 5 00060 PAI Payment instructions C 1 00070 FTX Free text C 99 00080 GEI Processing information C 5 00090 ---- Segment group 1 ------------------ C 99---------------+ 00100 NAD Name and address M 1 | | 00110 ---- Segment group 2 ------------------ C 9---------------+| 00120 RFF Reference M 1 || 00130 DTM Date/time/period C 9---------------+| | 00140 ---- Segment group 3 ------------------ C 5---------------+| 00150 CTA Contact information M 1 || 00160 COM Communication contact C 5---------------++ 00170 ---- Segment group 4 ------------------ C 5----------------+ 00180 CUX Currencies M 1 | 00190 DTM Date/time/period C 1----------------+ DETAIL SECTION 00200 ---- Segment group 5 ------------------ C 999999-----------+ 00210 DOC Document/message details M 1 | 00220 MOA Monetary amount M 5 | 00230 DTM Date/time/period C 5 | 00240 RFF Reference C 5 | 00250 NAD Name and address C 2 | | 00260 ---- Segment group 6 ------------------ C 5---------------+| 00270 CUX Currencies M 1 || 00280 DTM Date/time/period C 1---------------+| | 00290 ---- Segment group 7 ------------------ C 100-------------+| 00300 AJT Adjustment details M 1 || 00310 MOA Monetary amount C 1 || 00320 RFF Reference C 1 || 00330 FTX Free text C 5 || 00340 QTY Quantity C 9 || || 00350 ---- Segment group 8 ------------------ C 9--------------+|| 00360 TAX Duty/tax/fee details M 1 ||| 00370 MOA Monetary amount C 9--------------++| | 00380 ---- Segment group 9 ------------------ C 5---------------+| 00390 INP Parties and instruction M 1 || 00400 FTX Free text C 5---------------+| | 00410 ---- Segment group 10 ------------------ C 9999------------+| 00420 DLI Document line identification M 1 || 00430 MOA Monetary amount C 5 || 00440 PIA Additional product id C 5 || 00450 DTM Date/time/period C 5 || || 00460 ---- Segment group 11 ------------------ C 5--------------+|| 00470 CUX Currencies M 1 ||| 00480 DTM Date/time/period C 1--------------+|| || 00490 ---- Segment group 12 ------------------ C 10-------------+|| 00500 AJT Adjustment details M 1 ||| 00510 MOA Monetary amount C 1 ||| 00520 RFF Reference C 1 ||| 00530 FTX Free text C 5 ||| ||| 00540 ---- Segment group 13 ------------------ C 9-------------+||| 00550 TAX Duty/tax/fee details M 1 |||| 00560 MOA Monetary amount C 9-------------++++ SUMMARY SECTION 00570 UNS Section control M 1 00580 MOA Monetary amount M 99 00590 ---- Segment group 14 ------------------ C 99---------------+ 00600 ALC Allowance or charge M 1 | 00610 MOA Monetary amount C 9----------------+ 00620 UNT Message trailer M 1