United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : PRODAT Version : D Release : 17B Contr. Agency: UN Revision : 8 Date : 2017-10-19 SOURCE: TBG1 Supply Chain CONTENTS Product data message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Product data message (PRODAT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message to submit master data - a set of data that is rarely changed - to identify and describe products a supplier offers to his (potential) customer or buyer. This information of long validity includes technical and functional product description but not commercial terms and conditions. This message can be used as well to update the information on a previously sent PRODAT message. 1.2 Field of application The Product data message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles This message provides product identification and description on the full or partial range of deliverable goods a supplier offers to his customers. It might be offered to a single customer, a multitude of customers and to agents as well. The information enables customers to select goods according to appropriate needs. To achieve this the subsequent details may be provided on specified goods: + products characteristics + technical data + utilisation description + utilisation requirements + handling information The information may be provided either structured or in free format. This message provides capability to identify technical information being mandatory for ordering. Descriptive and, or identifying parts of this message can be copied into orders as required. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates and/or times should be in the format 'ccyymmdd' or 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the date or time or period format (weeks, months, etc.). Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments does not conflict with the segment qualifier of the trigger segment of the group. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Product data message is PRODAT. Note: Product data messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 PRODAT 0052 D 0054 17B 0051 UN 00020 BGM, Beginning of message A segment by which the sender must uniquely identify the Product Data Message by means of its name and number and when necessary its function. Data element 1225 may be used to identify updates to a previously sent PRODAT message. 00030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the Product Data Message date. The Date/time/period segment within other Segment groups should be used whenever the date/time/period requires to be logically related to another specified data item, for example the availability date for a specified line item (DTM following LIN). 00040 ALI, Additional information A segment indicating country of origin. 00050 IMD, Item description A segment providing the product family name commonly used with all products identified within the message in free format and when necessary identifying the language used. It may be repeated as well to provide the name in other languages. 00060 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed relevant for all products described in the actual message but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00070 PGI, Product group information A segment to identify a product group, price group or tariff group which is applicable to the whole message. 00080 CUX, Currencies A segment to specify currencies and relevant details for the rate of exchange. 00090 Segment group 1: TRU-DTM A group of segments to identify technical rules applicable for all products contained in the message and the rules' issue dates. 00100 TRU, Technical rules A segment identifying technical rules and conditions relevant for the whole message. 00110 DTM, Date/time/period A segment specifying the technical rules' issue date. 00120 Segment group 2: RCS-PIA A group of segments to identify governmental or legal trade restrictions and relevant commodities. 00130 RCS, Requirements and conditions A segment indicating that and which governmental or legal trade restrictions apply to all products described in the actual message. 00140 PIA, Additional product id A segment to identify the commodities relevant for the identified trade restrictions. 00150 Segment group 3: RFF-DTM A group of segments for giving references and where necessary, their dates, relating to the whole message. 00160 RFF, Reference A segment identifying a reference by its type and number. 00170 DTM, Date/time/period A segment specifying the date and, or related to the reference. 00180 Segment group 4: NAD-SG5-SG6 A group of segments identifying the parties with associated information relevant to the whole message. 00190 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the message. At least one NAD-segment should be provided, for example the manufacturer, the supplier or message generator. It is recommended that, if possible, only the coded form of the party ID should be specified. 00200 Segment group 5: CTA-COM A group of segments giving contact details of a specific person and, or department within the party identified in the NAD segment. 00210 CTA, Contact information A segment to identify a person and, or department, and their function, to whom communications should be directed. 00220 COM, Communication contact A segment to identify a communication type and number for the contact specified in the CTA segment. 00230 Segment group 6: RFF-DTM A group of segments used to provide references and where necessary, their dates, related to the party identified in the NAD segment. 00240 RFF, Reference A segment identifying a reference by its type and number. 00250 DTM, Date/time/period A segment specifying the date and, or time related to the reference. 00260 Segment group 7: CCI-CAV-MEA A group of segments providing common product characteristic and common characteristic details. 00270 CCI, Characteristic/class id A segment to identify common product characteristic and, or the characteristic name and characteristic relevance for the business process. 00280 CAV, Characteristic value A segment to specify common product characteristic by value in either coded form or in free format. 00290 MEA, Measurements A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product family or group characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V. 00300 Segment group 8: EFI-CED-COM-RFF-DTM-QTY A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files. 00310 EFI, External file link identification This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange. 00320 CED, Computer environment details To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software. 00330 COM, Communication contact To identify a communication number of a department or a person to whom communication should be directed. 00340 RFF, Reference A segment giving reference related to the file identified by a previous external file link identification segment. 00350 DTM, Date/time/period This segment will convey the date/time details of the external file. 00360 QTY, Quantity The size/volume of the external file identified in the previous external file link identification segment. 4.1.2 Detail section Information to be provided in the Detail section: 00370 Segment group 9: LIN-PIA-DTM-MEA-HAN-DOC-FTX-PGI-SG10-SG11-SG12- SG13-SG14-SG15-SG16-SG17-SG18-SG20-SG21-SG23-SG28 A group of segments providing details of a single product. This segment group may be repeated to give subline details. 00380 LIN, Line item A segment identifying the line item by the line item number and the product by its item number. Detailed product description can be specified using the following segment group: IMD-FTX. Data element 1229 may be used to identify the current line item updating the correspondent line item of a previously sent PRODAT message. 00390 PIA, Additional product id A segment providing either additional identification of the product specified in the LIN segment or any substitute product identification. 00400 DTM, Date/time/period A segment specifying date and, or time or period details relating to the line item only, for example the date of first or last availability of specified product. 00410 MEA, Measurements A segment enabling the physical measurements of the item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form, for example thickness of plastic film, length, weight, etc. Note: Measurement related to product characteristics are to be given by MEA within the item characteristic group. 00420 HAN, Handling instructions A segment providing information on required handling of the actual line item's product and additionally, if required, notifying hazardous materials. 00430 DOC, Document/message details A segment to identify documents required with the identified product, for example the SAFHAZ message. 00440 FTX, Free text A segment with free text information, in coded or clear form, used when additional information on the actual product is needed but cannot be accommodated within other segments. The main purpose for using this FTX segment is to provide free format product description. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00450 PGI, Product group information A segment to identify a product group, price group or tariff group which is applicable to the current line item only. 00460 Segment group 10: IMD-FTX A group of segments for naming, identification and short description of the product specified within the PRODAT message line item. This group may be repeated to provide name and, or description in one or more other languages. 00470 IMD, Item description Segment providing the given product name in free format and when necessary identifying the language used. It may be repeated as well to provide name in one more other languages. 00480 FTX, Free text A segment with free text information, in clear form, to describe the named product and when necessary identifying the language used. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00490 Segment group 11: TRU-DTM A group of segments to identify technical rules applicable for the actual product and the rules' issue dates. 00500 TRU, Technical rules A segment identifying technical rules and conditions relevant for the whole message. 00510 DTM, Date/time/period A segment specifying the technical rules' issue date. 00520 Segment group 12: RCS-PIA A group of segments to identify governmental or legal trade restrictions and relevant commodities. 00530 RCS, Requirements and conditions A segment indicating that and which governmental or legal trade restrictions apply to the actual product. 00540 PIA, Additional product id A segment to identify the commodities relevant for the identified trade restrictions. 00550 Segment group 13: QTY-DTM-STS A group of segments to provide quantity for the specified product and where relevant related date and time information for example minimum delivery batch, indication of manufacturer's capacity within a given period. 00560 QTY, Quantity A segment to specify quantities related to the product. 00570 DTM, Date/time/period A segment indicating that date or time details relate to the quantity, for example number of time units needed to manufacture the specified product quantity. 00580 STS, Status A segment giving a status for the quantity, e.g. metered, estimated or corrected. 00590 Segment group 14: PRI-CUX-RNG A segment group to specify the estimated value of an item only for budgetary purposes. This segment group may specify values over a given quantity range and for a current currency. 00600 PRI, Price details A segment to specify the estimated value of an item for information purposes only. 00610 CUX, Currencies A segment to specify the currency of the value. 00620 RNG, Range details A segment to specify the quantity range where the estimated value is applicable. 00630 Segment group 15: CCI-CAV-MEA A group of segments providing product characteristic and-product characteristic details. 00640 CCI, Characteristic/class id A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process. 00650 CAV, Characteristic value A segment to specify common product characteristic by value in either coded form or in free format. 00660 MEA, Measurements A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V. 00670 Segment group 16: ALI-PCD A group of segments providing information on origin and, or special conditions applicable to the product and - if required - relevant percentages. 00680 ALI, Additional information A segment indicating that the product is subject to special conditions owing to origin, customs preference or commercial factors. 00690 PCD, Percentage details A segment providing a percentage and percentage basis related to the additional information. 00700 Segment group 17: RFF-DTM A group of segments giving references related to the product specified in the LIN segment. 00710 RFF, Reference A segment identifying the reference related to the product by its number and type and where appropriate a line within a document. 00720 DTM, Date/time/period A segment specifying the date and, or time related to the reference. 00730 Segment group 18: NAD-RFF-QTY-SG19 A group of segments identifying the parties with associated information. 00740 NAD, Name and address A segment identifying names and addresses of the parties related to the identified product, in coded or clear form, and their functions for example supplier, warehouse, service. It is recommended that, if possible, only the coded form of the party ID should be specified. 00750 RFF, Reference A segment identifying a reference related to the party described in the preceding NAD segment. 00760 QTY, Quantity A segment enabling the specification of quantities required to satisfy the specified level of service for a specific party. 00770 Segment group 19: CTA-COM A group of segments giving contact details of a specific person and, or department within the party identified in the NAD segment. 00780