United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : JOBAPP Version : D Release : 21A Contr. Agency: UN Revision : 2 Date : 2021-06-10 SOURCE: TBG11 Social Security, Employment and Education CONTENTS Job application proposal message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Job application proposal message (JOBAPP) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message specifying detailed information of proposals for one or more job applicants from an employment agency to an employer. The detailed information is related to profession, occupation, age, education, experiences, salaries, other benefits, requested location of the job, work and contract conditions. 1.2 Field of application The Job application proposal message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles The intention of the message is to provide information of proposals for one or more job applicants. A Job Application Proposal Message is transmitted from an employment agency to an employer or an employment agency. A Job Application Proposal Message may contain detailed information, in form of advertisements, of one or more applicants. A Job Application Proposal Message may be related to earlier offered jobs or vacancies by an employer. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates and times should be in the format 'yymmdd' or 'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.). Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. 4.1.1 Header section Information to be provided in the Header section: 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Job application proposal message is JOBAPP. Note: Job application proposal messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 JOBAPP 0052 D 0054 21A 0051 UN 00020 BGM, Beginning of message A segment by which the sender must uniquely identify the job application proposal by means of its type and number and, when necessary, its function. 00030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the document date. The Date/time/period segment within other Segment groups should be used whenever the date or time or period requires to be logically related to another specified data item. 00040 Segment group 1: PNA-ADR-LOC-DTM-SG2 A group of segments identifying the parties with associated information. 00050 PNA, Party identification A segment identifying names of the parties, in coded or clear form, and their functions relevant to the Job Application Proposal Message. Identification of the enterprise and the job administration parties is mandatory for the Job Application Proposal Message. It is recommended that, where possible, only the coded form of the party identification should be specified, e.g. where the enterprise and the job administration are known to each other, thus only the coded identification is required, but a job center or a job application address (interview) may vary and would have to be clearly specified, preferably in structured format. 00060 ADR, Address A segment indicating the address of the relevant party. 00070 LOC, Place/location identification A segment giving more specific location information of the party specified in the ADR segment, e.g. internal site or building number. 00080 DTM, Date/time/period A segment specifying the date or time. 00090 Segment group 2: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the PNA segment. 00100 CTA, Contact information A segment to identify a person or department and their function, to whom communications should be directed. 00110 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment, e.g. telephone- number, fax-number, telex-number. 00120 Segment group 3: RFF-DTM A group of segments for giving references and, where necessary, their dates, relating to the whole message. 00130 RFF, Reference A segment identifying the reference by its number related to the whole message. 00140 DTM, Date/time/period A segment specifying the date or time related to the reference. 00150 Segment group 4: GEI-FTX A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the whole message. 00160 GEI, Processing information A segment specifying general indicators for the whole message. 00170 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 4.1.2 Detail section Information to be provided in the Detail section: 00180 UNS, Section control A mandatory service segment placed before the first user segment in the detail section to avoid segment collision. 00190 Segment group 5: RFF-DTM-SG6-SG7-SG8-SG9-SG13 A group of segments providing details of a job application. This Segment group may be repeated to give information about several other job application proposals. The Segment group 5 gives detailed information, in coded or textual form, e.g. job advertisement, of one or more applicants. The information may be related to an earlier sent job order of an employer. 00200 RFF, Reference A segment identifying the administrative operation of a job application by a number given by an employment agency, e.g. order number of an employment agency. 00210 DTM, Date/time/period A segment specifying date and, when relevant, time relating to the RFF segment. Examples of the use of this DTM segment are: order date or time of the employment agency. 00220 Segment group 6: PNA-DTM-LOC-NAT-PDI-DOC A group of segments identifying an applicant and related information for a job requirement. 00230 PNA, Party identification A segment giving the identity of the applicant. 00240 DTM, Date/time/period A segment specifying the date of birth of the applicant. 00250 LOC, Place/location identification A segment indicating the place of birth of the applicant. It may also specify requirements regarding the job location. 00260 NAT, Nationality A segment indicating nationality (or nationalities) of the person identified in the previous PNA segment. 00270 PDI, Person demographic information A segment providing personal information about the applicant: i.e. gender, marital status. 00280 DOC, Document/message details A segment indicating the list of documents the concerned person has in his possession. 00290 Segment group 7: GEI-FTX A group of segments specifying general processing indicators and, when necessary, additional textual information, relevant for the proposed person. 00300 GEI, Processing information A segment specifying general indicators related to the proposed person. 00310 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00320 Segment group 8: RCS-FTX A group of segments identifying requirements or conditions of one or more applicants. 00330 RCS, Requirements and conditions A segment to give in coded form the requirements for a job application. 00340 FTX, Free text A segment with free text information (job qualifications and requirements for individual applicants) related to job advertisement, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00350 Segment group 9: SAL-FTX-SG10-SG11-SG12 A group of segments giving information about the requesting remuneration and conditions regarding the remuneration. 00360 SAL, Remuneration type identification A segment identifying the type of the remuneration requested, and if relevant the name of the remuneration type or contract. 00370 FTX, Free text A segment used when additional information regarding the remuneration type or contract and which cannot be accommodated within other segment. 00380 Segment group 10: ATT-FTX A group of segments giving attribute information, in coded form for the remuneration and, where necessary, additional textual information. 00390 ATT, Attribute A segment identifying additional remuneration information in coded form. The codes are also related to working condition, working time, employment contract, piece work and remuneration benefits. 00400 FTX, Free text A segment specifying in free text form the additional information which cannot be accommodate within other segments. 00410 Segment group 11: GEI-FTX A group of segments specifying processing indicators and, if necessary, additional textual information, relevant to the required remuneration. 00420 GEI, Processing information A segment specifying general indicator related to the remuneration required. 00430 FTX, Free text A segment specifying in free text form a process regarding the required remuneration which cannot be accommodated within another segment. 00440 Segment group 12: MOA-RNG-FTX A group of segments specifying the type and the amount of the remuneration or a remuneration range required. 00450 MOA, Monetary amount A segment giving information about the type and the amount of the remuneration required. 00460 RNG, Range details A segment to identify a remuneration range when the exact remuneration of the previous MOA segment is not available. The remuneration range is related to the type of remuneration in the MOA segment. 00470 FTX, Free text A segment in coded and free text form to specify any other information regarding the remuneration amount. 00480 Segment group 13: EMP-LOC-SG14-SG15 A group of segments identifying a profession or occupation of an applicant and attributes of a profession or occupation related to the job advertisement. 00490 EMP, Employment details A segment to identify the related area or sector of a qualification and a qualification, in coded or clear form, related to the job advertisement. 00500 LOC, Place/location identification A segment indicating the location or place, where the qualification or job should be performed. 00510 Segment group 14: ATT-FTX-PTY A group of segments giving coded information about the attributes of a profession relating to education and experience and, when necessary, priority of the information and additional textual information. 00520 ATT, Attribute A segment identifying, in coded form, the attributes of a profession. The codes are related to education, job experience, special knowledge and qualifications. 00530 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00540 PTY, Priority A segment identifying the priority of requirements for a job offered. 00550 Segment group 15: LAN-GEI A group of segments giving information about languages and experiences of languages. 00560 LAN, Language A segment specifying a language in coded or clear form. 00570 GEI, Processing information A segment specifying general indicators of the experience of a language. 00580 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ADR Address ATT Attribute BGM Beginning of message COM Communication contact CTA Contact information DOC Document/message details DTM Date/time/period EMP Employment details FTX Free text GEI Processing information LAN Language LOC Place/location identification MOA Monetary amount NAT Nationality PDI Person demographic information PNA Party identification PTY Priority RCS Requirements and conditions RFF Reference RNG Range details SAL Remuneration type identification UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period M 2 00040 ---- Segment group 1 ------------------ M 99---------------+ 00050 PNA Party identification M 1 | 00060 ADR Address C 1 | 00070 LOC Place/location identification C 5 | 00080 DTM Date/time/period C 5 | | 00090 ---- Segment group 2 ------------------ C 5---------------+| 00100 CTA Contact information M 1 || 00110 COM Communication contact C 5---------------++ 00120 ---- Segment group 3 ------------------ C 5----------------+ 00130 RFF Reference M 1 | 00140 DTM Date/time/period C 5----------------+ 00150 ---- Segment group 4 ------------------ C 5----------------+ 00160 GEI Processing information M 1 | 00170 FTX Free text C 1----------------+ DETAIL SECTION 00180 UNS Section control M 1 00190 ---- Segment group 5 ------------------ M 999--------------+ 00200 RFF Reference M 1 | 00210 DTM Date/time/period C 99 | | 00220 ---- Segment group 6 ------------------ C 1---------------+| 00230 PNA Party identification M 1 || 00240 DTM Date/time/period C 1 || 00250 LOC Place/location identification C 9 || 00260 NAT Nationality C 9 || 00270 PDI Person demographic information C 1 || 00280 DOC Document/message details C 9---------------+| | 00290 ---- Segment group 7 ------------------ C 5---------------+| 00300 GEI Processing information M 1 || 00310 FTX Free text C 1---------------+| | 00320 ---- Segment group 8 ------------------ M 99--------------+| 00330 RCS Requirements and conditions M 1 || 00340 FTX Free text C 99--------------+| | 00350 ---- Segment group 9 ------------------ C 1---------------+| 00360 SAL Remuneration type identification M 1 || 00370 FTX Free text C 1 || || 00380 ---- Segment group 10 ------------------ C 10-------------+|| 00390 ATT Attribute M 1 ||| 00400 FTX Free text C 1--------------+|| || 00410 ---- Segment group 11 ------------------ C 2--------------+|| 00420 GEI Processing information M 1 ||| 00430 FTX Free text C 1--------------+|| || 00440 ---- Segment group 12 ------------------ C 5--------------+|| 00450 MOA Monetary amount M 1 ||| 00460 RNG Range details C 1 ||| 00470 FTX Free text C 1--------------++| | 00480 ---- Segment group 13 ------------------ M 1---------------+| 00490 EMP Employment details M 1 || 00500 LOC Place/location identification C 1 || || 00510 ---- Segment group 14 ------------------ C 100------------+|| 00520 ATT Attribute M 1 ||| 00530 FTX Free text C 1 ||| 00540 PTY Priority C 1--------------+|| || 00550 ---- Segment group 15 ------------------ C 20-------------+|| 00560 LAN Language M 1 ||| 00570 GEI Processing information C 3--------------+++ 00580 UNT Message trailer M 1