United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : ORDERS Version : D Release : 21A Contr. Agency: UN Revision : 16 Date : 2021-06-10 SOURCE: TBG1 Supply Chain CONTENTS Purchase order message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Purchase order message (ORDERS) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message specifying details for goods or services ordered under conditions agreed between the seller and the buyer. 1.2 Field of application The Purchase order message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles - A buyer may order for one or more goods items or services. - A purchase order may refer to goods items or services related to one or more delivery schedules, call-offs, etc. - A purchase order for cross-border transactions may contain additional information for customs and/or statistical purposes. - A purchase order may contain details for transport and destination as well as delivery patterns. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Conditional data that is not required in the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Purchase order message is ORDERS. Note: Purchase order messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 ORDERS 0052 D 0054 21A 0051 UN 00020 BGM, Beginning of message A segment by which the sender must uniquely identify the order by means of its name and number and when necessary its function. 00030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the order date. Examples of the use of this DTM segment are: Lead times that apply to the whole of the Order and, if no schedule is to be specified, the delivery date. The Date/time/period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item. e.g. Payment due date is specified within the PYT Segment group. 00040 PAI, Payment instructions A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole order. An example of the use of this segment is to specify that a documentary credit will be used. 00050 ALI, Additional information A segment indicating special conditions related to the total order owing to origin, customs preference or other commercial factors. 00060 IMD, Item description A segment providing a description common to all line items of the order. 00070 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00080 GIR, Related identification numbers A segment providing related identification numbers common to all line items. 00090 Segment group 1: RFF-DTM A group of segments for giving references and where necessary, their dates, relating to the whole message e.g. contract number, import/export license number, reservation number. 00100 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 00110 DTM, Date/time/period A segment specifying the date/time related to the reference. 00120 Segment group 2: NAD-LOC-FII-SG3-SG4-SG5 A group of segments identifying the parties with associated information. 00130 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order. Identification of the seller and buyer parties is mandatory for the order message. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 00140 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 00150 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties e.g. the buyer may provide a choice of financial institutions for direct debit purposes. 00160 Segment group 3: RFF-DTM A group of segments giving references only relevant to the specified party rather than the whole order. 00170 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 00180 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 00190 Segment group 4: DOC-DTM A group of segments identifying the documentary requirements of the specified party. 00200 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis. 00210 DTM, Date/time/period A segment specifying the date and/or time of the document. 00220 Segment group 5: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 00230 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 00240 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 00250 Segment group 6: TAX-MOA-LOC A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 00260 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the whole order e.g. Value Added Tax at the standard rate is applicable for all items. 00270 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 00280 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the tax segment applies e.g. city or state or country. 00290 Segment group 7: CUX-PCD-DTM A group of segments specifying the currencies and related dates/periods valid for the whole order. Currency data may be omitted in national applications but will be required for international transactions. 00300 CUX, Currencies A segment identifying the currencies required in the order e.g. the order currency. A rate of exchange may be given to convert a reference currency into a target currency. 00310 PCD, Percentage details A segment specifying the fluctuation beyond those limits will allow one or either party to re-negotiate prices. 00320 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 00330 Segment group 8: PYT-DTM-PCD-SG9 A segment group specifying the terms of payment and accounting classifications applicable to the entire message. 00340 PYT, Payment terms A segment identifying the payment terms and date/time basis. 00350 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc. 00360 PCD, Percentage details A segment specifying the discount, interest, penalty as well as installment percentage. 00370 Segment group 9: MOA-GIR-RJL A group of segments identifying accounting classification reference number data and related monetary amounts at the header level. 00380 MOA, Monetary amount A segment specifying the amount associated with the specified accounting classification reference number data and payment information. 00390 GIR, Related identification numbers A segment providing related accounting classification reference number data. 00400 RJL, Accounting journal identification A segment identifying the components of an account. 00410 Segment group 10: TDT-SG11 A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole order. 00420 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods being ordered. If required, the carrier's address should be indicated within the NAD Segment group. 00430 Segment group 11: LOC-DTM A group of segments giving the location and date/time information relative to the transportation. 00440 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point. 00450 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 00460 Segment group 12: TOD-LOC A group of segments indicating the terms of delivery for the whole order. 00470 TOD, Terms of delivery or transport A segment identifying the delivery terms to be used e.g. UN INCOTERMS code could be used to specify the delivery terms. 00480 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 00490 Segment group 13: PAC-MEA-SG14 A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole order. 00500 PAC, Package A segment specifying the number and type of packages for the whole order e.g. number and type of pallets. 00510 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment e.g. package length, weight. 00520 Segment group 14: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units. 00530 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 00540 RFF, Reference A segment identifying the master label number. 00550 DTM, Date/time/period A segment specifying the dates relevant to the package markings. 00560 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings. 00570 Segment group 15: EQD-HAN-MEA-FTX A group of segments providing information relating to equipment identification and ownership, handling and identification of hazardous materials, relating to the whole order. 00580 EQD, Equipment details A segment to define information regarding equipment to be used in conjunction with the whole order, and if required, to indicate responsibility for supply of the equipment. 00590 HAN, Handling instructions A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order. 00600 MEA, Measurements A segment providing measurement information for the equipment. 00610 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00620 Segment group 16: SCC-FTX-RFF-SG17 A group of segments specifying requested delivery schedules relating to quantities, frequencies, dates and references, required for the whole order. 00630 SCC, Scheduling conditions A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established e.g. firm or proposed delivery schedule for a weekly pattern. 00640 FTX, Free text A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00650 RFF, Reference A segment for specifying the reference for schedule. 00660 Segment group 17: QTY-DTM A group of segments to specify the scheduled quantities, date/time of the schedule, and where required, the reference of the schedule. 00670 QTY, Quantity A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity. 00680 DTM, Date/time/period A segment indicating the date/time details relating to the quantity and schedule used to indicate date/time ranges e.g. start and end dates for a delivery pattern, or delivery window. 00690 Segment group 18: APR-DTM-RNG A group of segments providing information concerning pricing related to the type of trade, and where appropriate, indication of quantities, dates/periods or amounts. 00700 APR, Additional price information A segment to identify additional pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 00710 DTM, Date/time/period A segment to identify the date/time/period information related to the price change e.g. period of validity. 00720 RNG, Range details A segment to identify the quantity or amount ranges to which the additional price information applies. 00730 Segment group 19: ALC-ALI-DTM-SG20-SG21-SG22-SG23-SG24 A group of segments specifying allowances and charges for the whole order. The allowance or charge specified within this Segment group may either relate to the total order in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the allowance and charge segment group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the tax and monetary amount segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the appropriate subordinate segment group(s) should be used accordingly. 00740 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary its calculation sequence. 00750 ALI, Additional information A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 00760 DTM, Date/time/period A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity. 00770 Segment group 20: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 00780 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge. 00790 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies. 00800 Segment group 21: PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 00810 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 00820 RNG, Range details A segment specifying, if required, a range for the application of the percentage. 00830 Segment group 22: MOA-RNG A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 00840 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge. 00850 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount. 00860 Segment group 23: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies e.g. the allowance/charge amount is 3 DEM per 10 tons. 00870 RTE, Rate details A segment specifying the rate per unit and the basis for calculation. 00880 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate. 00890 Segment group 24: TAX-MOA A group of segments specifying tax related information for the allowance or charge. 00900 TAX, Duty/tax/fee details A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge. 00910 MOA, Monetary amount A segment specifying the tax amount for the allowance or charge. 00920 Segment group 25: RCS-RFF-DTM-FTX A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc. 00930 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified. 00940 RFF, Reference A segment identifying the referenced document by its number and, where appropriate, a line number. 00950 DTM, Date/time/period A segment indicating the date/time details relating to the references. 00960 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00970 Segment group 26: DGS-FTX-SG27 A segment group identifying dangerous goods and hazardous material information with associated points of contact and communications numbers. 00980 DGS, Dangerous goods A segment identifying dangerous goods and hazardous material information. 00990 FTX, Free text A segment providing free form text information relating to the dangerous goods. 01000 Segment group 27: CTA-COM A segment group providing contacts and communications numbers associated with the dangerous goods information. 01010 CTA, Contact information A segment identifying to whom communications should be directed concerning dangerous goods. 01020 COM, Communication contact A segment identifying communication numbers of the contacts to whom communications should be directed. 01030 Segment group 28: EFI-CED-COM-RFF-DTM-QTY A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files. 01040 EFI, External file link identification This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange. 01050 CED, Computer environment details To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software 01060 COM, Communication contact To identify a communication number of a department or a person to whom communication should be directed. 01070 RFF, Reference A segment giving reference related to the file identified by a previous external file link identification segment. 01080 DTM, Date/time/period This segment will convey the date/time details of the external file. 01090 QTY, Quantity The size/volume of the external file identified in the previous external file link identification segment 4.1.2 Detail section Information to be provided in the Detail section: 01100 Segment group 29: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GEI-GIN-GIR- QVR-DOC-PAI-MTD-FTX-SG30-SG31-SG33-SG34-SG35- SG38-SG40-SG41-SG45-SG51-SG53-SG54-SG55-SG57- SG58-SG60-SG62 A group of segments providing details of the individual ordered items. This segment group may be repeated to give sub-line details. 01110 LIN, Line item A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service ordered. Other product identification numbers e.g. Buyer product number, etc. can be specified within the following PIA segment. 01120 PIA, Additional product id A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification. 01130 IMD, Item description A segment for describing the product or service being ordered as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number. 01140 MEA, Measurements A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc. 01150 QTY, Quantity A segment identifying the product quantities e.g. ordered quantity. 01160 PCD, Percentage details A segment specifying the strength or yield of a product as a percentage e.g. 80% to indicate the strength of an acid. 01170 ALI, Additional information A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors. 01180 DTM, Date/time/period A segment specifying date/time/period details relating to the line item only. 01190 MOA, Monetary amount A segment specifying any monetary amounts relating to the product e.g. item amount, insurance value, customs value. 01200 GEI, Processing information A segment used to specify general processing information about the line item. 01210 GIN, Goods identity number A segment providing identity numbers to be applied to the goods being ordered e.g. serial numbers for assembled equipment. 01220 GIR, Related identification numbers A segment providing sets of related identification numbers for a line item e.g. engine numbers, chassis number and transmission number for a vehicle. 01230 QVR, Quantity variances A segment identifying order quantity variances, normally specified by the supplier using an Order Response message. 01240 DOC, Document/message details A segment to indicate that a certificate/declaration of origin is required for the ordered article. 01250 PAI, Payment instructions A segment to indicate that where a central buyer is purchasing on behalf of different consignees, the means of payment may differ for each item/consignee combination as specified in segment group 25. 01260 MTD, Maintenance operation details A segment giving details of the maintenance on object relating to the item, such as tools and packages. The party that is responsible as well as who is paying, can also be given. 01270 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 01280 Segment group 30: CCI-CAV-MEA A group of segments providing product characteristic and product characteristic details. 01290 CCI, Characteristic/class id A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process. 01300 CAV, Characteristic value A segment to specify common product characteristic by value in either coded form or in free format. 01310 MEA, Measurements A segment indicating characteristic value being physical measurement (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. 01320 Segment group 31: PYT-DTM-PCD-SG32 A group of segments specifying the terms of payment and accounting classifications applicable to the line item. 01330 PYT, Payment terms A segment identifying the payment terms and date/time basis. 01340 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc. 01350 PCD, Percentage details A segment specifying the discount, interest, penalty as well as installment percentages. 01360 Segment group 32: MOA-GIR A group of segments identifying accounting classification reference number data and related monetary amounts at the line item level. 01370 MOA, Monetary amount A segment specifying the amount associated with the specified accounting classification reference number data and payment information. 01380 GIR, Related identification numbers A segment providing related accounting identification numbers. 01390 Segment group 33: PRI-CUX-APR-RNG-DTM A group of segments identifying the relevant pricing information for the goods or services ordered. 01400 PRI, Price details A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'price'. 01410 CUX, Currencies A segment to allow to specify the price in a different currency that in segment group 7. 01420 APR, Additional price information A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 01430 RNG, Range details A segment to identify the ranges (quantity, amount, etc) to which the additional price information applies. 01440 DTM, Date/time/period A segment to identify the date/time/period information related to the price change e.g. period of validity. 01450 Segment group 34: RFF-DTM-GEI-MOA A group of segments giving references and where necessary, their dates, relating to the line item. 01460 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 01470 DTM, Date/time/period A segment specifying the date/time related to the reference. 01480 GEI, Processing information A segment specifying general processing indicators associated with the reference in question such as budgetary analysis information. 01490 MOA, Monetary amount A segment specifying the monetary amounts associated with the reference in question (e.g. the budgetary amount). 01500 Segment group 35: PAC-MEA-QTY-DTM-SG36-SG37 A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item. 01510 PAC, Package A segment specifying the number of packages and the physical type of packaging for the line item e.g. pallet type. 01520 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment e.g. cube or gross weight. 01530 QTY, Quantity A segment specifying the maximum quantity number of packages which can be stacked safely on another and/or the number of items normally contained within the package. 01540 DTM, Date/time/period A segment to indicate the validity period in relation to the specified article. 01550 Segment group 36: RFF-DTM A segment group to give reference to e.g. a packing instruction document relevant to a particular package type and its date/time/period of issue. 01560 RFF, Reference A segment identifying the packing instruction document. 01570 DTM, Date/time/period A segment specifying the dates relevant to the referred document. 01580 Segment group 37: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units. 01590 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 01600 RFF, Reference A segment identifying the master label number. 01610 DTM, Date/time/period A segment specifying the dates relevant to the package markings. 01620 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings. 01630 Segment group 38: LOC-PCD-DTM-SG39 A group of segments specifying destination and quantity details for consignments involving multi-destination deliveries. 01640 LOC, Place/location identification A segment indicating the location to which part of the consignment is to be delivered. 01650 PCD, Percentage details A segment specifying the percentage of the quantity to be delivered to the identified location. 01660 DTM, Date/time/period A segment specifying the dates and/or times that the delivery should be made. 01670 Segment group 39: QTY-STS A group of segments specifying quantity details and related status information of consignments involving multi destination deliveries. 01680 QTY, Quantity A segment specifying the quantity to be delivered to the identified location. 01690 STS, Status A segment specifying the status of the quantity, including its category and the reason(s) for the status. 01700 Segment group 40: TAX-MOA-LOC A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 01710 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the line item. 01720 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 01730 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies e.g. city or state tax. 01740 Segment group 41: NAD-LOC-FII-SG42-SG43-SG44 A group of segments identifying the parties with associated information, relevant to the line item only. 01750 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the line item . It is recommended that where possible only the coded form of the party ID should be specified. e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 01760 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 01770 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties e.g. the buyer may provide a choice of financial institutions for direct debit purposes. 01780 Segment group 42: RFF-DTM A group of segments giving references only relevant to the specified party rather than the line item. 01790 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 01800 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 01810 Segment group 43: DOC-DTM A group of segments identifying the documentary requirements of the specified party. 01820 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis. 01830 DTM, Date/time/period A segment specifying the date and/or time of the document. 01840 Segment group 44: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 01850 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 01860 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 01870 Segment group 45: ALC-ALI-DTM-SG46-SG47-SG48-SG49-SG50 A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section. 01880 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary its calculation sequence. 01890 ALI, Additional information A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 01900 DTM, Date/time/period A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity. 01910 Segment group 46: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified, e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 01920 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge. 01930 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies. 01940 Segment group 47: PCD-RNG A group of segments specifying the percentage for the allowance or charge e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 01950 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 01960 RNG, Range details A segment specifying, if required, a range for the application of the percentage. 01970 Segment group 48: MOA-RNG A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 01980 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge. 01990 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount. 02000 Segment group 49: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies e.g. The allowance/charge amount is 3 DEM per 10 tons. 02010 RTE, Rate details A segment specifying the rate per unit and the basis for calculation. 02020 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate. 02030 Segment group 50: TAX-MOA A group of segments specifying tax related information for the allowance or charge. 02040 TAX, Duty/tax/fee details A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge. 02050 MOA, Monetary amount A segment specifying the tax amount for the allowance or charge. 02060 Segment group 51: TDT-SG52 A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section. 02070 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different to or not specified within the heading section. 02080 Segment group 52: LOC-DTM A group of segments giving the location and date/time information relative to the transportation. 02090 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment. 02100 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 02110 Segment group 53: TOD-LOC A group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section. 02120 TOD, Terms of delivery or transport A segment identifying the delivery terms to be used. 02130 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 02140 Segment group 54: EQD-HAN-MEA-FTX A group of segments providing information relating to equipment identification and ownership, handling and notification of hazardous materials, relating to the line item where this is different to or not specified within the heading section. 02150 EQD, Equipment details A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment e.g. a container identification. 02160 HAN, Handling instructions A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item. 02170 MEA, Measurements A segment providing measurement information for the equipment. 02180 FTX, Free text A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 02190 Segment group 55: SCC-FTX-RFF-SG56 A group of segments specifying requested delivery schedules relating to quantities, frequencies, and dates, required for the line item, where this is different to or not specified within the heading section. 02200 SCC, Scheduling conditions A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established e.g. firm or proposed delivery schedule for a weekly pattern. 02210 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 02220 RFF, Reference A segment for specifying references relevant to a schedule. 02230 Segment group 56: QTY-DTM A group of segments to specify the scheduled quantities, date/time details of the schedule and where required the reference of the schedule. 02240 QTY, Quantity A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment e.g. delivery quantity. 02250 DTM, Date/time/period A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window. 02260 Segment group 57: RCS-RFF-DTM-FTX A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc. 02270 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified. 02280 RFF, Reference A segment identifying the referenced document by its number and where appropriate, a line number. 02290 DTM, Date/time/period A segment indicating the date/time details relating to the references. 02300 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 02310 Segment group 58: STG-SG59 A group of segments indicating information (quantity and amount) for the calculation of the amortization. 02320 STG, Stages A segment providing information related to the kind of stage in a process, the total number of stages and the current stage. 02330 Segment group 59: QTY-MOA A group of segment indicating quantity and monetary amount related to STG. 02340 QTY, Quantity A segment giving information on quantity relating to STG. 02350 MOA, Monetary amount A segment giving information on monetary amount relating to STG. 02360 Segment group 60: DGS-FTX-SG61 A group of segments identifying handling information and dangerous goods and hazardous material information with associated points of contact and communications numbers at the item level. 02370 DGS, Dangerous goods A segment identifying dangerous goods and hazardous material information. 02380 FTX, Free text A segment providing free form text information relating to the dangerous goods. 02390 Segment group 61: CTA-COM A group of segments providing contacts and communications numbers associated with dangerous goods information. 02400 CTA, Contact information A segment identifying to whom communications should be directed concerning dangerous goods. 02410 COM, Communication contact A segment identifying communication numbers of the contacts to whom communications should be directed. 02420 Segment group 62: EFI-CED-COM-RFF-DTM-QTY A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files. 02430 EFI, External file link identification This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange. 02440 CED, Computer environment details To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software 02450 COM, Communication contact To identify a communication number of a department or a person to whom communication should be directed. 02460 RFF, Reference A segment giving reference related to the file identified by a previous external file link identification segment 02470 DTM, Date/time/period This segment will convey the date/time details of the external file. 02480 QTY, Quantity The size/volume of the external file identified in the previous external file link identification segment. 4.1.3 Summary section Information to be provided in the Summary section: 02490 UNS, Section control A service segment placed at the start of the summary section to avoid segment collision. 02500 MOA, Monetary amount A segment giving the total amounts for the whole order message. 02510 CNT, Control total A segment by which control totals may be provided by the sender for checking by the receiver. 02520 Segment group 63: ALC-ALI-MOA A group of segments specifying allowances and charges summary totals for the order. 02530 ALC, Allowance or charge A segment identifying the charge or allowance type to be summarised. 02540 ALI, Additional information A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 02550 MOA, Monetary amount A segment specifying the summary amount for the allowance or charge. 02560 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) ALC Allowance or charge ALI Additional information APR Additional price information BGM Beginning of message CAV Characteristic value CCI Characteristic/class id CED Computer environment details CNT Control total COM Communication contact CTA Contact information CUX Currencies DGS Dangerous goods DOC Document/message details DTM Date/time/period EFI External file link identification EQD Equipment details FII Financial institution information FTX Free text GEI Processing information GIN Goods identity number GIR Related identification numbers HAN Handling instructions IMD Item description LIN Line item LOC Place/location identification MEA Measurements MOA Monetary amount MTD Maintenance operation details NAD Name and address PAC Package PAI Payment instructions PCD Percentage details PCI Package identification PIA Additional product id PRI Price details PYT Payment terms QTY Quantity QVR Quantity variances RCS Requirements and conditions RFF Reference RJL Accounting journal identification RNG Range details RTE Rate details SCC Scheduling conditions STG Stages STS Status TAX Duty/tax/fee details TDT Transport information TOD Terms of delivery or transport UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period M 35 00040 PAI Payment instructions C 1 00050 ALI Additional information C 5 00060 IMD Item description C 999 00070 FTX Free text C 99 00080 GIR Related identification numbers C 10 00090 ---- Segment group 1 ------------------ C 9999-------------+ 00100 RFF Reference M 1 | 00110 DTM Date/time/period C 5----------------+ 00120 ---- Segment group 2 ------------------ C 99---------------+ 00130 NAD Name and address M 1 | 00140 LOC Place/location identification C 99 | 00150 FII Financial institution information C 5 | | 00160 ---- Segment group 3 ------------------ C 99--------------+| 00170 RFF Reference M 1 || 00180 DTM Date/time/period C 5---------------+| | 00190 ---- Segment group 4 ------------------ C 5---------------+| 00200 DOC Document/message details M 1 || 00210 DTM Date/time/period C 5---------------+| | 00220 ---- Segment group 5 ------------------ C 5---------------+| 00230 CTA Contact information M 1 || 00240 COM Communication contact C 5---------------++ 00250 ---- Segment group 6 ------------------ C 5----------------+ 00260 TAX Duty/tax/fee details M 1 | 00270 MOA Monetary amount C 1 | 00280 LOC Place/location identification C 9----------------+ 00290 ---- Segment group 7 ------------------ C 5----------------+ 00300 CUX Currencies M 1 | 00310 PCD Percentage details C 5 | 00320 DTM Date/time/period C 5----------------+ 00330 ---- Segment group 8 ------------------ C 10---------------+ 00340 PYT Payment terms M 1 | 00350 DTM Date/time/period C 5 | 00360 PCD Percentage details C 1 | | 00370 ---- Segment group 9 ------------------ C 9999------------+| 00380 MOA Monetary amount M 1 || 00390 GIR Related identification numbers C 9 || 00400 RJL Accounting journal identification C 99--------------++ 00410 ---- Segment group 10 ------------------ C 10---------------+ 00420 TDT Transport information M 1 | | 00430 ---- Segment group 11 ------------------ C 10--------------+| 00440 LOC Place/location identification M 1 || 00450 DTM Date/time/period C 5---------------++ 00460 ---- Segment group 12 ------------------ C 5----------------+ 00470 TOD Terms of delivery or transport M 1 | 00480 LOC Place/location identification C 2----------------+ 00490 ---- Segment group 13 ------------------ C 99---------------+ 00500 PAC Package M 1 | 00510 MEA Measurements C 5 | | 00520 ---- Segment group 14 ------------------ C 5---------------+| 00530 PCI Package identification M 1 || 00540 RFF Reference C 1 || 00550 DTM Date/time/period C 5 || 00560 GIN Goods identity number C 10--------------++ 00570 ---- Segment group 15 ------------------ C 10---------------+ 00580 EQD Equipment details M 1 | 00590 HAN Handling instructions C 5 | 00600 MEA Measurements C 5 | 00610 FTX Free text C 5----------------+ 00620 ---- Segment group 16 ------------------ C 10---------------+ 00630 SCC Scheduling conditions M 1 | 00640 FTX Free text C 5 | 00650 RFF Reference C 5 | | 00660 ---- Segment group 17 ------------------ C 10--------------+| 00670 QTY Quantity M 1 || 00680 DTM Date/time/period C 5---------------++ 00690 ---- Segment group 18 ------------------ C 25---------------+ 00700 APR Additional price information M 1 | 00710 DTM Date/time/period C 5 | 00720 RNG Range details C 1----------------+ 00730 ---- Segment group 19 ------------------ C 99---------------+ 00740 ALC Allowance or charge M 1 | 00750 ALI Additional information C 5 | 00760 DTM Date/time/period C 5 | | 00770 ---- Segment group 20 ------------------ C 1---------------+| 00780 QTY Quantity M 1 || 00790 RNG Range details C 1---------------+| | 00800 ---- Segment group 21 ------------------ C 1---------------+| 00810 PCD Percentage details M 1 || 00820 RNG Range details C 1---------------+| | 00830 ---- Segment group 22 ------------------ C 2---------------+| 00840 MOA Monetary amount M 1 || 00850 RNG Range details C 1---------------+| | 00860 ---- Segment group 23 ------------------ C 1---------------+| 00870 RTE Rate details M 1 || 00880 RNG Range details C 1---------------+| | 00890 ---- Segment group 24 ------------------ C 5---------------+| 00900 TAX Duty/tax/fee details M 1 || 00910 MOA Monetary amount C 1---------------++ 00920 ---- Segment group 25 ------------------ C 999--------------+ 00930 RCS Requirements and conditions M 1 | 00940 RFF Reference C 5 | 00950 DTM Date/time/period C 5 | 00960 FTX Free text C 99999------------+ 00970 ---- Segment group 26 ------------------ C 999--------------+ 00980 DGS Dangerous goods M 1 | 00990 FTX Free text C 5 | | 01000 ---- Segment group 27 ------------------ C 99--------------+| 01010 CTA Contact information M 1 || 01020 COM Communication contact C 5---------------++ 01030 ---- Segment group 28 ------------------ C 99---------------+ 01040 EFI External file link identification M 1 | 01050 CED Computer environment details C 99 | 01060 COM Communication contact C 9 | 01070 RFF Reference C 9 | 01080 DTM Date/time/period C 9 | 01090 QTY Quantity C 9----------------+ DETAIL SECTION 01100 ---- Segment group 29 ------------------ C 200000-----------+ 01110 LIN Line item M 1 | 01120 PIA Additional product id C 25 | 01130 IMD Item description C 99 | 01140 MEA Measurements C 99 | 01150 QTY Quantity C 99 | 01160 PCD Percentage details C 5 | 01170 ALI Additional information C 5 | 01180 DTM Date/time/period C 35 | 01190 MOA Monetary amount C 10 | 01200 GEI Processing information C 99 | 01210 GIN Goods identity number C 1000 | 01220 GIR Related identification numbers C 1000 | 01230 QVR Quantity variances C 1 | 01240 DOC Document/message details C 99 | 01250 PAI Payment instructions C 1 | 01260 MTD Maintenance operation details C 99 | 01270 FTX Free text C 99 | | 01280 ---- Segment group 30 ------------------ C 999-------------+| 01290 CCI Characteristic/class id M 1 || 01300 CAV Characteristic value C 10 || 01310 MEA Measurements C 10--------------+| | 01320 ---- Segment group 31 ------------------ C 10--------------+| 01330 PYT Payment terms M 1 || 01340 DTM Date/time/period C 5 || 01350 PCD Percentage details C 1 || || 01360 ---- Segment group 32 ------------------ C 9999-----------+|| 01370 MOA Monetary amount M 1 ||| 01380 GIR Related identification numbers C 9--------------++| | 01390 ---- Segment group 33 ------------------ C 25--------------+| 01400 PRI Price details M 1 || 01410 CUX Currencies C 1 || 01420 APR Additional price information C 99 || 01430 RNG Range details C 1 || 01440 DTM Date/time/period C 5---------------+| | 01450 ---- Segment group 34 ------------------ C 9999------------+| 01460 RFF Reference M 1 || 01470 DTM Date/time/period C 5 || 01480 GEI Processing information C 99 || 01490 MOA Monetary amount C 99--------------+| | 01500 ---- Segment group 35 ------------------ C 99--------------+| 01510 PAC Package M 1 || 01520 MEA Measurements C 5 || 01530 QTY Quantity C 5 || 01540 DTM Date/time/period C 5 || || 01550 ---- Segment group 36 ------------------ C 1--------------+|| 01560 RFF Reference M 1 ||| 01570 DTM Date/time/period C 5--------------+|| || 01580 ---- Segment group 37 ------------------ C 5--------------+|| 01590 PCI Package identification M 1 ||| 01600 RFF Reference C 1 ||| 01610 DTM Date/time/period C 5 ||| 01620 GIN Goods identity number C 10-------------++| | 01630 ---- Segment group 38 ------------------ C 9999------------+| 01640 LOC Place/location identification M 1 || 01650 PCD Percentage details C 1 || 01660 DTM Date/time/period C 5 || || 01670 ---- Segment group 39 ------------------ C 99-------------+|| 01680 QTY Quantity M 1 ||| 01690 STS Status C 99-------------++| | 01700 ---- Segment group 40 ------------------ C 10--------------+| 01710 TAX Duty/tax/fee details M 1 || 01720 MOA Monetary amount C 1 || 01730 LOC Place/location identification C 5---------------+| | 01740 ---- Segment group 41 ------------------ C 999-------------+| 01750 NAD Name and address M 1 || 01760 LOC Place/location identification C 5 || 01770 FII Financial institution information C 5 || || 01780 ---- Segment group 42 ------------------ C 99-------------+|| 01790 RFF Reference M 1 ||| 01800 DTM Date/time/period C 5--------------+|| || 01810 ---- Segment group 43 ------------------ C 5--------------+|| 01820 DOC Document/message details M 1 ||| 01830 DTM Date/time/period C 5--------------+|| || 01840 ---- Segment group 44 ------------------ C 5--------------+|| 01850 CTA Contact information M 1 ||| 01860 COM Communication contact C 5--------------++| | 01870 ---- Segment group 45 ------------------ C 99--------------+| 01880 ALC Allowance or charge M 1 || 01890 ALI Additional information C 5 || 01900 DTM Date/time/period C 5 || || 01910 ---- Segment group 46 ------------------ C 1--------------+|| 01920 QTY Quantity M 1 ||| 01930 RNG Range details C 1--------------+|| || 01940 ---- Segment group 47 ------------------ C 1--------------+|| 01950 PCD Percentage details M 1 ||| 01960 RNG Range details C 1--------------+|| || 01970 ---- Segment group 48 ------------------ C 2--------------+|| 01980 MOA Monetary amount M 1 ||| 01990 RNG Range details C 1--------------+|| || 02000 ---- Segment group 49 ------------------ C 1--------------+|| 02010 RTE Rate details M 1 ||| 02020 RNG Range details C 1--------------+|| || 02030 ---- Segment group 50 ------------------ C 5--------------+|| 02040 TAX Duty/tax/fee details M 1 ||| 02050 MOA Monetary amount C 1--------------++| | 02060 ---- Segment group 51 ------------------ C 10--------------+| 02070 TDT Transport information M 1 || || 02080 ---- Segment group 52 ------------------ C 10-------------+|| 02090 LOC Place/location identification M 1 ||| 02100 DTM Date/time/period C 5--------------++| | 02110 ---- Segment group 53 ------------------ C 5---------------+| 02120 TOD Terms of delivery or transport M 1 || 02130 LOC Place/location identification C 2---------------+| | 02140 ---- Segment group 54 ------------------ C 10--------------+| 02150 EQD Equipment details M 1 || 02160 HAN Handling instructions C 5 || 02170 MEA Measurements C 5 || 02180 FTX Free text C 5---------------+| | 02190 ---- Segment group 55 ------------------ C 100-------------+| 02200 SCC Scheduling conditions M 1 || 02210 FTX Free text C 5 || 02220 RFF Reference C 5 || || 02230 ---- Segment group 56 ------------------ C 10-------------+|| 02240 QTY Quantity M 1 ||| 02250 DTM Date/time/period C 5--------------++| | 02260 ---- Segment group 57 ------------------ C 999-------------+| 02270 RCS Requirements and conditions M 1 || 02280 RFF Reference C 5 || 02290 DTM Date/time/period C 5 || 02300 FTX Free text C 99999-----------+| | 02310 ---- Segment group 58 ------------------ C 10--------------+| 02320 STG Stages M 1 || || 02330 ---- Segment group 59 ------------------ C 3--------------+|| 02340 QTY Quantity M 1 ||| 02350 MOA Monetary amount C 1--------------++| | 02360 ---- Segment group 60 ------------------ C 999-------------+| 02370 DGS Dangerous goods M 1 || 02380 FTX Free text C 5 || || 02390 ---- Segment group 61 ------------------ C 99-------------+|| 02400 CTA Contact information M 1 ||| 02410 COM Communication contact C 5--------------++| | 02420 ---- Segment group 62 ------------------ C 99--------------+| 02430 EFI External file link identification M 1 || 02440 CED Computer environment details C 99 || 02450 COM Communication contact C 99 || 02460 RFF Reference C 9 || 02470 DTM Date/time/period C 9 || 02480 QTY Quantity C 9---------------++ SUMMARY SECTION 02490 UNS Section control M 1 02500 MOA Monetary amount C 99 02510 CNT Control total C 10 02520 ---- Segment group 63 ------------------ C 10---------------+ 02530 ALC Allowance or charge M 1 | 02540 ALI Additional information C 1 | 02550 MOA Monetary amount M 2----------------+ 02560 UNT Message trailer M 1