United Nations Directories
for Electronic Data Interchange for
Administration, Commerce and Transport
UN/EDIFACT
| United Nations Directories for Electronic Data Interchange for Administration, Commerce and Transport UN/EDIFACT |
Message Type : QUOTES Version : D Release : 21B Contr. Agency: UN Revision : 10 Date : 2021-11-15 SOURCE: TBG1 Supply Chain CONTENTS Quote message 0. INTRODUCTION 1. SCOPE 1.1 Functional definition 1.2 Field of application 1.3 Principles 2. REFERENCES 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions 4. MESSAGE DEFINITION 4.1 Segment clarification 4.1.1 Header section 4.1.2 Detail section 4.1.3 Summary section 4.2 Segment index (alphabetical sequence by tag) 4.3 Message structure 4.3.1 Segment table --------------------------------------------------------------------------- For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.3, UN/ECE UNSM General Introduction --------------------------------------------------------------------------- 0. INTRODUCTION This specification provides the definition of the Quote message (QUOTES) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport. 1. SCOPE 1.1 Functional definition A message which provides potential sellers with the ability to provide price, delivery schedule, and other conditions for potential sales of goods or services. 1.2 Field of application The Quote message may be used for both national and international applications. It is based on universal practice related to administration, commerce and transport, and is not dependent on the type of business or industry. 1.3 Principles - A potential seller may offer one or more goods items or services. - A quotation may refer to goods items or services related to one or more delivery schedules, call-offs, etc. - A quotation for cross border transactions may contain additional information for customs and/or statistical purposes. 2. REFERENCES See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 1. 3. TERMS AND DEFINITIONS 3.1 Standard terms and definitions See UNTDID, Part 4, Chapter 2.3 UN/ECE UNSM - General Introduction, Section 2. 4. MESSAGE DEFINITION 4.1 Segment clarification This section should be read in conjunction with the segment table which indicates mandatory, conditional and repeating requirements. The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message: All specified dates/times should be in the format 'ccyymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.) Where a choice of code or text is given only the code element should be used wherever possible. Data that is not necessary to meet the functional requirements of the message should not be included. Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment. Free text information within the message should be avoided as this inhibits automatic processing. 4.1.1 Header section Information to be provided in the Header section: 00010 UNH, Message header A service segment starting and uniquely identifying a message. The message type code for the Quote message is QUOTES. Note: Quote messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 QUOTES 0052 D 0054 21B 0051 UN 00020 BGM, Beginning of message A segment by which the sender must uniquely identify the quotation by means of its type and number and when necessary its function. 00030 DTM, Date/time/period A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the request date. Examples of the use of this DTM segment are: Date the quotation was made, and the last date the quotation will be valid. The Date/Time/Period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Payment due date is specified within the PYT Segment group. 00040 PAI, Payment instructions A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole quotation, if accepted. An example of the use of this segment is to specify that a documentary credit will be used. 00050 ALI, Additional information A segment indicating special conditions related to the total proposed quotation owing to origin, customs preference, or other commercial factors. 00060 IMD, Item description A segment providing a description common to all line items of the proposed quotation. 00070 IRQ, Information required A segment to relate information supplied in the quotation back to the request for quotation message to which response is being made. 00080 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the received to process this segment manually. 00090 MKS, Market/sales channel information To identify market and sales channel details for products and services information. 00100 Segment group 1: RFF-DTM A group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export license number, reservation number. 00110 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 00120 DTM, Date/time/period A segment specifying the date/time related to the reference. 00130 Segment group 2: AJT-FTX A segment group to give information about adjustment. 00140 AJT, Adjustment details A segment giving adjustment details. 00150 FTX, Free text A segment giving additional information on the adjustment. 00160 Segment group 3: TAX-MOA-LOC A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 00170 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the whole order, e.g. Value Added Tax at the standard rate is applicable for all items. 00180 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 00190 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country. 00200 Segment group 4: CUX-PCD-DTM A group of segments specifying the currencies and related dates/time/period valid for the whole quotation. Currency data may be omitted in national applications, but will be required for international transactions. 00210 CUX, Currencies A segment identifying the currencies relevant in the quotation, e.g. the quotation currency. A rate of exchange may be given to convert a reference currency into a target currency. 00220 PCD, Percentage details A segment to indicate the percentage rise and/or fall of a rate of exchange between two currencies which will trigger a re- negotiation of prices. 00230 DTM, Date/time/period A segment specifying the date/time/period related to the rate of exchange. 00240 Segment group 5: PYT-DTM-PCD-MOA A group of segments specifying the terms of payment applicable for the whole order. 00250 PYT, Payment terms A segment identifying the payment terms and date/time basis. 00260 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc. 00270 PCD, Percentage details A segment specifying the discount, interest, penalty as well as instalment percentage. 00280 MOA, Monetary amount A segment specifying amounts related to payment discounts, penalties or instalments. 00290 Segment group 6: TOD-LOC A group of segments indicating the terms of delivery for the whole order. 00300 TOD, Terms of delivery or transport A segment identifying the delivery terms to be used. e.g. UN INCOTERMS code could be used to specify the delivery terms. 00310 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 00320 Segment group 7: EQD-HAN-MEA-FTX A group of segments providing information relating to equipment identification and ownership, handling and identification of hazardous materials, relating to the whole order. 00330 EQD, Equipment details A segment to define information regarding equipment to be used in conjunction with the quotation, and if required, to indicate responsibility for supply of the equipment. 00340 HAN, Handling instructions A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order. 00350 MEA, Measurements A segment providing measurement information for the equipment. 00360 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00370 Segment group 8: RCS-RFF-DTM-FTX A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements, e.g. building regulations, safety requirements, etc. 00380 RCS, Requirements and conditions A segment to enable industry or national requirements and conditions to be specified. 00390 RFF, Reference A segment identifying the referenced document by its number and, where appropriate, a line number. 00400 DTM, Date/time/period A segment indicating the date/time details relating to the references or the requirements and conditions. 00410 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00420 Segment group 9: APR-PRI-QTY-DTM-MOA-RNG A group of segments identifying classes of pricing in the quotation, quantities or pricing breaks. 00430 APR, Additional price information A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 00440 PRI, Price details A segment to specify the price type used in the quotation. The price used in the calculation of the line amount will be identified as one of the calculation prices. 00450 QTY, Quantity A segment to specify pertinent quantities relating to the pricing information. 00460 DTM, Date/time/period A segment specifying the date/time/period relevant to the pricing information, e.g. period of validity. 00470 MOA, Monetary amount A segment to specify amounts relevant relating to the pricing information. 00480 RNG, Range details A segment to identify the quantity or amount ranges to which the additional price information applies. 00490 Segment group 10: DLM-MOA-DTM A group of segments specifying delivery limitations. 00500 DLM, Delivery limitations A segment specifying limitations on quoted delivery. 00510 MOA, Monetary amount A segment specifying monetary amount limitations. 00520 DTM, Date/time/period A segment specifying the date/time/period related to delivery limitations. 00530 Segment group 11: NAD-LOC-FII-SG12-SG13-SG14 A group of segments identifying the parties with associated information. 00540 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the proposed quotation. Identification of the seller and buyer parties is mandatory for a quotation. It is recommended that where possible only the coded form of the party ID should be specified, e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 00550 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 00560 FII, Financial institution information A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties. e.g. the buyer may provide a choice of financial institutions for direct debit purposes. 00570 Segment group 12: RFF-DTM-LOC A group of segments giving references only relevant to the specified party rather than the whole message. 00580 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 00590 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 00600 LOC, Place/location identification A segment to indicate e.g. Labour Union District. 00610 Segment group 13: DOC-DTM A group of segments identifying the documentary requirements of the specified party. 00620 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis. 00630 DTM, Date/time/period A segment specifying the date and/or time of the document. 00640 Segment group 14: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 00650 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 00660 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 00670 Segment group 15: TDT-QTY-SG16 A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the quotation. 00680 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods being quoted. If required, the carrier's address should be indicated within the NAD Segment group. 00690 QTY, Quantity A segment to specify pertinent quantities relating to the transportation details TDT. 00700 Segment group 16: LOC-DTM A group of segments giving the location and date/time information relative to the transportation. 00710 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment, e.g. place of departure or border crossing point. 00720 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 00730 Segment group 17: PAC-MEA-SG18 A group of segments identifying the packaging, physical dimensions and marks for goods referenced by the whole quotation. 00740 PAC, Package A segment specifying the number and type of packages for the whole order, e.g. number and type of pallets. 00750 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment, e.g. package length, weight. 00760 Segment group 18: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units. 00770 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 00780 RFF, Reference A segment identifying the master label number. 00790 DTM, Date/time/period A segment specifying the dates relevant to the package markings. 00800 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings. 00810 Segment group 19: SCC-FTX-SG20 A group of segments specifying delivery schedules relating to quantities, frequencies, dates proposed in the quotation. 00820 SCC, Scheduling conditions A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern. 00830 FTX, Free text A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 00840 Segment group 20: QTY-DTM A group of segments to specify the scheduled quantities, date/time of the schedule. 00850 QTY, Quantity A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity. 00860 DTM, Date/time/period A segment indicating the date/time details relating to the quantity and schedule used to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window. 00870 Segment group 21: ALC-ALI-DTM-SG22-SG23-SG24-SG25-SG26 A group of segments specifying allowances and charges in the quotation. The allowance or charge specified within this Segment group may either relate to the total quotation in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TAX and MOA segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate to be specified in one of the dependent Segment groups. 00880 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary its calculation sequence. 00890 ALI, Additional information A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 00900 DTM, Date/time/period A segment giving validity start/end dates or periods for allowance/charge. 00910 Segment group 22: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity is greater than 1000 pieces. 00920 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge. 00930 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies. 00940 Segment group 23: PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity is within the range 5 tons to 10 tons. 00950 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 00960 RNG, Range details A segment specifying, if required, a range for the application of the percentage. 00970 Segment group 24: MOA-RNG A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of BEF 5000 may be specified if goods value is greater than BEF 100000. 00980 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge. 00990 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount. 01000 Segment group 25: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons. 01010 RTE, Rate details A segment specifying the rate per unit and the basis for calculation. 01020 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate. 01030 Segment group 26: TAX-MOA A group of segments specifying tax related information for the allowance or charge. 01040 TAX, Duty/tax/fee details A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge. 01050 MOA, Monetary amount A segment specifying the amount for the allowance or charge. 4.1.2 Detail section Information to be provided in the Detail section: 01060 Segment group 27: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR-FTX- DGS-PAI-DOC-PGI-SG28-SG29-SG30-SG31-SG32-SG33- SG34-SG35-SG36-SG37-SG38-SG39-SG42-SG46-SG52-SG54 A group of segments providing details of the individual requested items. There must be at least one occurrence of Segment group 27 within a quotation. This Segment group may be repeated to give sub- line details. 01070 LIN, Line item A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service quoted. Other product identification numbers, e.g. Buyer product number, etc. can be specified within the following PIA segment. 01080 PIA, Additional product id A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification. 01090 IMD, Item description A segment for describing the product or service being quoted as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number. 01100 MEA, Measurements A segment enabling the physical measurements of the quoted item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form. e.g. thickness of plastic film, length, weight, etc. 01110 QTY, Quantity A segment identifying the product quantities e.g. quantity quoted. 01120 PCD, Percentage details A segment specifying the strength or yield of a product as a percentage, e.g. 80% to indicate the strength of an Acid. 01130 ALI, Additional information A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors. 01140 DTM, Date/time/period A segment specifying date/time/period details relating to the line item only. 01150 GIN, Goods identity number A segment providing identity numbers to be applied to the goods being quoted. 01160 GIR, Related identification numbers A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle. 01170 QVR, Quantity variances A segment identifying variances in the quantity quoted. 01180 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 01190 DGS, Dangerous goods A segment to give information on dangerous goods. 01200 PAI, Payment instructions A segment to give conditions and payment means for the reference item. 01210 DOC, Document/message details A segment to give movement certificate required for the referenced item. 01220 PGI, Product group information A segment identifying the product's group where applicable. 01230 Segment group 28: CCI-CAV-MEA A group of segments providing product characteristic and product characteristic details. 01240 CCI, Characteristic/class id A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process. 01250 CAV, Characteristic value A segment to specify common product characteristic by value in either coded from or in free format. 01260 MEA, Measurements A segment indicating characteristic value being physical measurement (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. 01270 Segment group 29: MOA-QTY-IMD-CUX-DTM A group of segments to specify amounts such as cost breakdown information for tooling cost, material or overhead cost. 01280 MOA, Monetary amount A segment to identify the cost of components of a quoted price, e.g. tooling cost, labour, and material cost, etc. 01290 QTY, Quantity A segment to specify quantities relating to the cost breakdown of the quoted prices. 01300 IMD, Item description A segment for describing the product or services being detailed in this group. 01310 CUX, Currencies A segment identifying currencies relevant to the monetary amounts details. A rate of exchange may be given to convert the currency. Currency data is usually omitted in national applications but will be required for international transactions. 01320 DTM, Date/time/period A segment specifying the date/time/period relating to the rate of exchange. 01330 Segment group 30: AJT-FTX A segment group to give information about adjustment. 01340 AJT, Adjustment details A segment giving adjustment details. 01350 FTX, Free text A segment giving additional information on the adjustment. 01360 Segment group 31: PRI-APR-RNG-CUX-DTM A group of segments identifying the relevant pricing information for the goods or services quoted. 01370 PRI, Price details A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as one of the calculation prices. 01380 APR, Additional price information A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 01390 RNG, Range details A segment to identify the ranges (quantity, amount, etc.) to which the price information applies. 01400 CUX, Currencies A segment to identify the currencies used in the quotation message. 01410 DTM, Date/time/period A segment to identify the date/time/period information related to the price change. e.g. period of validity. 01420 Segment group 32: RFF-DTM A group of segments giving references and where necessary, their dates. 01430 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 01440 DTM, Date/time/period A segment specifying the date/time related to the reference. 01450 Segment group 33: LOC-QTY-DTM A group of segments specifying destination and quantity details for consignments involving multi-destination deliveries. 01460 LOC, Place/location identification A segment indicating the location to which part of the consignment is to be delivered. 01470 QTY, Quantity A segment specifying the quantity to be delivered to the identified location. 01480 DTM, Date/time/period A segment specifying the dates and/or times that the delivery should be made. 01490 Segment group 34: TAX-MOA-LOC A group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 01500 TAX, Duty/tax/fee details A segment specifying a tax type, category and rate, or exemption, relating to the line item. 01510 MOA, Monetary amount A segment specifying the amount for the identified tax/fee. 01520 LOC, Place/location identification A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state tax. 01530 Segment group 35: TOD-LOC A group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section. 01540 TOD, Terms of delivery or transport A segment identifying the delivery terms to be used. 01550 LOC, Place/location identification A segment identifying locations relevant to the delivery terms specified in the TOD segment. 01560 Segment group 36: EQD-HAN-MEA-FTX A group of segments providing information relating to equipment identification and ownership, handling and notification of hazardous materials, relating to the line item where this is different to or not specified within the heading section. 01570 EQD, Equipment details A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment, e.g. a container identification. 01580 HAN, Handling instructions A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item. 01590 MEA, Measurements A segment providing measurement information for the equipment. 01600 FTX, Free text A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 01610 Segment group 37: RCS-RFF-DTM-FTX A group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc. 01620 RCS, Requirements and conditions A segment to enable industry or national requirements to be specified. 01630 RFF, Reference A segment identifying the referenced document by its number and, where appropriate, a line number. 01640 DTM, Date/time/period A segment indicating the date/time details relating to the references. 01650 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 01660 Segment group 38: PYT-DTM-PCD-MOA A group of segments specifying the terms of payment for the applicable item. 01670 PYT, Payment terms A segment identifying the payment terms and date/time basis. 01680 DTM, Date/time/period A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc. 01690 PCD, Percentage details A segment specifying the discount, interest, penalty as well as instalment percentage. 01700 MOA, Monetary amount A segment specifying amounts related to payment discounts, penalties or instalments. 01710 Segment group 39: PAC-MEA-QTY-DTM-SG40-SG41 A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item. 01720 PAC, Package A segment specifying the number of packages and the physical type of packaging for the line item, e.g. pallet type. 01730 MEA, Measurements A segment specifying physical measurements of packages described in the PAC segment. e.g. cube or gross weight. 01740 QTY, Quantity A segment specifying maximum stack ability and number of articles in a package. 01750 DTM, Date/time/period A segment providing the effective date of the package. 01760 Segment group 40: RFF-DTM A group of segments giving references e.g. to a packing instruction document relevant to a particular package type and its date/time/period of issue. 01770 RFF, Reference A segment identifying the packing instruction document. 01780 DTM, Date/time/period A segment specifying the date/time related to the referenced document. 01790 Segment group 41: PCI-RFF-DTM-GIN A group of segments specifying the markings and labels on individual physical units. 01800 PCI, Package identification A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 01810 RFF, Reference A segment identifying the master label number. 01820 DTM, Date/time/period A segment specifying the dates relevant to the package markings. 01830 GIN, Goods identity number A segment identifying the number or ranges of numbers for use with the package markings. 01840 Segment group 42: NAD-LOC-SG43-SG44-SG45 A group of segments identifying the parties with associated information, relevant to the line item only. 01850 NAD, Name and address A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the line item. It is recommended that where possible only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required, but the consignee or delivery address may vary and would have to be clearly specified, preferably in structured format. 01860 LOC, Place/location identification A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 01870 Segment group 43: RFF-DTM A group of segments giving references only relevant to the specified party rather than the whole message. 01880 RFF, Reference A segment identifying the reference by its number and where appropriate a line number within a document. 01890 DTM, Date/time/period A segment specifying the date and/or time related to the reference. 01900 Segment group 44: DOC-DTM A group of segments identifying the documentary requirements of the specified party. 01910 DOC, Document/message details A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis. 01920 DTM, Date/time/period A segment specifying the date and/or time of the document. 01930 Segment group 45: CTA-COM A group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 01940 CTA, Contact information A segment to identify a person or department, and their function, to whom communications should be directed. 01950 COM, Communication contact A segment to identify a communications type and number for the contact specified in the CTA segment. 01960 Segment group 46: ALC-ALI-DTM-SG47-SG48-SG49-SG50-SG51 A group of segments specifying allowances and charges for an item. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate in the dependent segment groups. 01970 ALC, Allowance or charge A segment identifying the charge or allowance and, where necessary its calculation sequence. 01980 ALI, Additional information A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 01990 DTM, Date/time/period A segment to give validity start/end dates or periods for allowance/charge. 02000 Segment group 47: QTY-RNG A group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity is greater than 1000 pieces. 02010 QTY, Quantity A segment identifying the type of quantity and the quantity related to the allowance or charge. 02020 RNG, Range details A segment specifying, if required, the range to which the allowance or charge applies. 02030 Segment group 48: PCD-RNG A group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity is within the range 5 tons to 10 tons. 02040 PCD, Percentage details A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 02050 RNG, Range details A segment specifying, if required, a range for the application of the percentage. 02060 Segment group 49: MOA-RNG A group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of BEF 5000 may be specified if goods value is greater than BEF 100000. 02070 MOA, Monetary amount A segment identifying the monetary amount for the allowance or charge. 02080 RNG, Range details A segment specifying, if required, a range for the application of the allowance/charge amount. 02090 Segment group 50: RTE-RNG A group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons. 02100 RTE, Rate details A segment specifying the rate per unit and the basis for calculation. 02110 RNG, Range details A segment specifying, if required, the range for the application of the allowance/charge rate. 02120 Segment group 51: TAX-MOA A group of segments specifying tax related information for the allowance or charge. 02130 TAX, Duty/tax/fee details A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge. 02140 MOA, Monetary amount A segment specifying the amount for the allowance or charge tax. 02150 Segment group 52: TDT-QTY-SG53 A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section. 02160 TDT, Transport information A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different to or not specified within the heading section. 02170 QTY, Quantity A segment to specify quantities relevant to transportation, e.g. delivery quantity. 02180 Segment group 53: LOC-DTM A group of segments giving the location and date/time information relative to the transportation. 02190 LOC, Place/location identification A segment identifying locations relevant to the transport specified in the TDT segment. 02200 DTM, Date/time/period A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 02210 Segment group 54: SCC-FTX-SG55 A group of segments specifying requested delivery schedules relating to quantities, frequencies, and dates, required for the line item, where this is different to or not specified within the heading section. 02220 SCC, Scheduling conditions A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established, e.g. firm or proposed delivery schedule for a weekly pattern. 02230 FTX, Free text A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 02240 Segment group 55: QTY-DTM A group of segments to specify the scheduled quantities, date/time details of the schedule and where required the reference of the schedule. 02250 QTY, Quantity A segment to specify quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity. 02260 DTM, Date/time/period A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window. 4.1.3 Summary section Information to be provided in the Summary section: 02270 UNS, Section control A service segment placed before the first user data segment in the summary section. 02280 MOA, Monetary amount A segment giving the total amounts for the whole message. 02290 CNT, Control total A segment by which control totals may be provided by the sender for checking by the receiver. 02300 Segment group 56: ALC-MOA-ALI A group of segments to summarize the allowances and charges, Monetary amounts for the entire quote. 02310 ALC, Allowance or charge A segment identifying the charge or allowance type to be summarized. 02320 MOA, Monetary amount A segment specifying the summary amount for the allowance or charge. 02330 ALI, Additional information A segment indicating that allowance or charge specified is subject to special conditions owing to the origin, customs preference or commercial factors. 02340 UNT, Message trailer A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message. 4.2 Segment index (alphabetical sequence by tag) AJT Adjustment details ALC Allowance or charge ALI Additional information APR Additional price information BGM Beginning of message CAV Characteristic value CCI Characteristic/class id CNT Control total COM Communication contact CTA Contact information CUX Currencies DGS Dangerous goods DLM Delivery limitations DOC Document/message details DTM Date/time/period EQD Equipment details FII Financial institution information FTX Free text GIN Goods identity number GIR Related identification numbers HAN Handling instructions IMD Item description IRQ Information required LIN Line item LOC Place/location identification MEA Measurements MKS Market/sales channel information MOA Monetary amount NAD Name and address PAC Package PAI Payment instructions PCD Percentage details PCI Package identification PGI Product group information PIA Additional product id PRI Price details PYT Payment terms QTY Quantity QVR Quantity variances RCS Requirements and conditions RFF Reference RNG Range details RTE Rate details SCC Scheduling conditions TAX Duty/tax/fee details TDT Transport information TOD Terms of delivery or transport UNH Message header UNS Section control UNT Message trailer
4.3 Message structure 4.3.1 Segment table Pos Tag Name S R HEADER SECTION 00010 UNH Message header M 1 00020 BGM Beginning of message M 1 00030 DTM Date/time/period M 35 00040 PAI Payment instructions C 1 00050 ALI Additional information C 5 00060 IMD Item description C 999 00070 IRQ Information required C 10 00080 FTX Free text C 99 00090 MKS Market/sales channel information C 1 00100 ---- Segment group 1 ------------------ C 9999-------------+ 00110 RFF Reference M 1 | 00120 DTM Date/time/period C 5----------------+ 00130 ---- Segment group 2 ------------------ C 1----------------+ 00140 AJT Adjustment details M 1 | 00150 FTX Free text C 5----------------+ 00160 ---- Segment group 3 ------------------ C 5----------------+ 00170 TAX Duty/tax/fee details M 1 | 00180 MOA Monetary amount C 1 | 00190 LOC Place/location identification C 5----------------+ 00200 ---- Segment group 4 ------------------ C 5----------------+ 00210 CUX Currencies M 1 | 00220 PCD Percentage details C 5 | 00230 DTM Date/time/period C 5----------------+ 00240 ---- Segment group 5 ------------------ C 10---------------+ 00250 PYT Payment terms M 1 | 00260 DTM Date/time/period C 5 | 00270 PCD Percentage details C 1 | 00280 MOA Monetary amount C 1----------------+ 00290 ---- Segment group 6 ------------------ C 10---------------+ 00300 TOD Terms of delivery or transport M 1 | 00310 LOC Place/location identification C 2----------------+ 00320 ---- Segment group 7 ------------------ C 10---------------+ 00330 EQD Equipment details M 1 | 00340 HAN Handling instructions C 5 | 00350 MEA Measurements C 5 | 00360 FTX Free text C 5----------------+ 00370 ---- Segment group 8 ------------------ C 999--------------+ 00380 RCS Requirements and conditions M 1 | 00390 RFF Reference C 5 | 00400 DTM Date/time/period C 5 | 00410 FTX Free text C 99999------------+ 00420 ---- Segment group 9 ------------------ C 25---------------+ 00430 APR Additional price information M 1 | 00440 PRI Price details C 1 | 00450 QTY Quantity C 2 | 00460 DTM Date/time/period C 1 | 00470 MOA Monetary amount C 2 | 00480 RNG Range details C 2----------------+ 00490 ---- Segment group 10 ------------------ C 1----------------+ 00500 DLM Delivery limitations M 1 | 00510 MOA Monetary amount C 1 | 00520 DTM Date/time/period C 1----------------+ 00530 ---- Segment group 11 ------------------ C 99---------------+ 00540 NAD Name and address M 1 | 00550 LOC Place/location identification C 99 | 00560 FII Financial institution information C 5 | | 00570 ---- Segment group 12 ------------------ C 99--------------+| 00580 RFF Reference M 1 || 00590 DTM Date/time/period C 5 || 00600 LOC Place/location identification C 5---------------+| | 00610 ---- Segment group 13 ------------------ C 5---------------+| 00620 DOC Document/message details M 1 || 00630 DTM Date/time/period C 1---------------+| | 00640 ---- Segment group 14 ------------------ C 5---------------+| 00650 CTA Contact information M 1 || 00660 COM Communication contact C 5---------------++ 00670 ---- Segment group 15 ------------------ C 10---------------+ 00680 TDT Transport information M 1 | 00690 QTY Quantity C 5 | | 00700 ---- Segment group 16 ------------------ C 10--------------+| 00710 LOC Place/location identification M 1 || 00720 DTM Date/time/period C 5---------------++ 00730 ---- Segment group 17 ------------------ C 99---------------+ 00740 PAC Package M 1 | 00750 MEA Measurements C 5 | | 00760 ---- Segment group 18 ------------------ C 10--------------+| 00770 PCI Package identification M 1 || 00780 RFF Reference C 1 || 00790 DTM Date/time/period C 5 || 00800 GIN Goods identity number C 10--------------++ 00810 ---- Segment group 19 ------------------ C 10---------------+ 00820 SCC Scheduling conditions M 1 | 00830 FTX Free text C 5 | | 00840 ---- Segment group 20 ------------------ C 10--------------+| 00850 QTY Quantity M 1 || 00860 DTM Date/time/period C 5---------------++ 00870 ---- Segment group 21 ------------------ C 99---------------+ 00880 ALC Allowance or charge M 1 | 00890 ALI Additional information C 5 | 00900 DTM Date/time/period C 5 | | 00910 ---- Segment group 22 ------------------ C 1---------------+| 00920 QTY Quantity M 1 || 00930 RNG Range details C 1---------------+| | 00940 ---- Segment group 23 ------------------ C 1---------------+| 00950 PCD Percentage details M 1 || 00960 RNG Range details C 1---------------+| | 00970 ---- Segment group 24 ------------------ C 2---------------+| 00980 MOA Monetary amount M 1 || 00990 RNG Range details C 1---------------+| | 01000 ---- Segment group 25 ------------------ C 1---------------+| 01010 RTE Rate details M 1 || 01020 RNG Range details C 1---------------+| | 01030 ---- Segment group 26 ------------------ C 5---------------+| 01040 TAX Duty/tax/fee details M 1 || 01050 MOA Monetary amount C 1---------------++ DETAIL SECTION 01060 ---- Segment group 27 ------------------ M 200000-----------+ 01070 LIN Line item M 1 | 01080 PIA Additional product id C 25 | 01090 IMD Item description C 99 | 01100 MEA Measurements C 5 | 01110 QTY Quantity C 99 | 01120 PCD Percentage details C 1 | 01130 ALI Additional information C 5 | 01140 DTM Date/time/period C 35 | 01150 GIN Goods identity number C 1000 | 01160 GIR Related identification numbers C 1000 | 01170 QVR Quantity variances C 1 | 01180 FTX Free text C 99 | 01190 DGS Dangerous goods C 1 | 01200 PAI Payment instructions C 1 | 01210 DOC Document/message details C 99 | 01220 PGI Product group information C 1 | | 01230 ---- Segment group 28 ------------------ C 999-------------+| 01240 CCI Characteristic/class id M 1 || 01250 CAV Characteristic value C 10 || 01260 MEA Measurements C 10--------------+| | 01270 ---- Segment group 29 ------------------ C 100-------------+| 01280 MOA Monetary amount M 1 || 01290 QTY Quantity C 2 || 01300 IMD Item description C 1 || 01310 CUX Currencies C 1 || 01320 DTM Date/time/period C 2---------------+| | 01330 ---- Segment group 30 ------------------ C 1---------------+| 01340 AJT Adjustment details M 1 || 01350 FTX Free text C 5---------------+| | 01360 ---- Segment group 31 ------------------ C 99--------------+| 01370 PRI Price details M 1 || 01380 APR Additional price information C 1 || 01390 RNG Range details C 1 || 01400 CUX Currencies C 5 || 01410 DTM Date/time/period C 5---------------+| | 01420 ---- Segment group 32 ------------------ C 9999------------+| 01430 RFF Reference M 1 || 01440 DTM Date/time/period C 5---------------+| | 01450 ---- Segment group 33 ------------------ C 100-------------+| 01460 LOC Place/location identification M 1 || 01470 QTY Quantity C 1 || 01480 DTM Date/time/period C 5---------------+| | 01490 ---- Segment group 34 ------------------ C 10--------------+| 01500 TAX Duty/tax/fee details M 1 || 01510 MOA Monetary amount C 1 || 01520 LOC Place/location identification C 5---------------+| | 01530 ---- Segment group 35 ------------------ C 5---------------+| 01540 TOD Terms of delivery or transport M 1 || 01550 LOC Place/location identification C 2---------------+| | 01560 ---- Segment group 36 ------------------ C 10--------------+| 01570 EQD Equipment details M 1 || 01580 HAN Handling instructions C 5 || 01590 MEA Measurements C 5 || 01600 FTX Free text C 5---------------+| | 01610 ---- Segment group 37 ------------------ C 999-------------+| 01620 RCS Requirements and conditions M 1 || 01630 RFF Reference C 5 || 01640 DTM Date/time/period C 5 || 01650 FTX Free text C 99999-----------+| | 01660 ---- Segment group 38 ------------------ C 10--------------+| 01670 PYT Payment terms M 1 || 01680 DTM Date/time/period C 5 || 01690 PCD Percentage details C 1 || 01700 MOA Monetary amount C 1---------------+| | 01710 ---- Segment group 39 ------------------ C 99--------------+| 01720 PAC Package M 1 || 01730 MEA Measurements C 5 || 01740 QTY Quantity C 5 || 01750 DTM Date/time/period C 5 || || 01760 ---- Segment group 40 ------------------ C 5--------------+|| 01770 RFF Reference M 1 ||| 01780 DTM Date/time/period C 5--------------+|| || 01790 ---- Segment group 41 ------------------ C 10-------------+|| 01800 PCI Package identification M 1 ||| 01810 RFF Reference C 1 ||| 01820 DTM Date/time/period C 5 ||| 01830 GIN Goods identity number C 10-------------++| | 01840 ---- Segment group 42 ------------------ C 999-------------+| 01850 NAD Name and address M 1 || 01860 LOC Place/location identification C 5 || || 01870 ---- Segment group 43 ------------------ C 99-------------+|| 01880 RFF Reference M 1 ||| 01890 DTM Date/time/period C 5--------------+|| || 01900 ---- Segment group 44 ------------------ C 5--------------+|| 01910 DOC Document/message details M 1 ||| 01920 DTM Date/time/period C 5--------------+|| || 01930 ---- Segment group 45 ------------------ C 5--------------+|| 01940 CTA Contact information M 1 ||| 01950 COM Communication contact C 5--------------++| | 01960 ---- Segment group 46 ------------------ C 99--------------+| 01970 ALC Allowance or charge M 1 || 01980 ALI Additional information C 5 || 01990 DTM Date/time/period C 5 || || 02000 ---- Segment group 47 ------------------ C 10-------------+|| 02010 QTY Quantity M 1 ||| 02020 RNG Range details C 1--------------+|| || 02030 ---- Segment group 48 ------------------ C 10-------------+|| 02040 PCD Percentage details M 1 ||| 02050 RNG Range details C 1--------------+|| || 02060 ---- Segment group 49 ------------------ C 10-------------+|| 02070 MOA Monetary amount M 1 ||| 02080 RNG Range details C 1--------------+|| || 02090 ---- Segment group 50 ------------------ C 10-------------+|| 02100 RTE Rate details M 1 ||| 02110 RNG Range details C 1--------------+|| || 02120 ---- Segment group 51 ------------------ C 5--------------+|| 02130 TAX Duty/tax/fee details M 1 ||| 02140 MOA Monetary amount C 1--------------++| | 02150 ---- Segment group 52 ------------------ C 10--------------+| 02160 TDT Transport information M 1 || 02170 QTY Quantity C 5 || || 02180 ---- Segment group 53 ------------------ C 10-------------+|| 02190 LOC Place/location identification M 1 ||| 02200 DTM Date/time/period C 5--------------++| | 02210 ---- Segment group 54 ------------------ C 100-------------+| 02220 SCC Scheduling conditions M 1 || 02230 FTX Free text C 5 || || 02240 ---- Segment group 55 ------------------ C 10-------------+|| 02250 QTY Quantity M 1 ||| 02260 DTM Date/time/period C 5--------------+++ SUMMARY SECTION 02270 UNS Section control M 1 02280 MOA Monetary amount C 15 02290 CNT Control total C 10 02300 ---- Segment group 56 ------------------ C 10---------------+ 02310 ALC Allowance or charge M 1 | 02320 MOA Monetary amount M 1 | 02330 ALI Additional information C 1----------------+ 02340 UNT Message trailer M 1